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April 16, 2012 Board of Education Meeting Minutes

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:37 P.M. by President W. Remington in the conference room on the above date.

ROLL CALL

Present: B. Remington, W. Remington, H. Simmons-7:38 P.M., R. White, F. Wilhelm-7:57 P.M., W. Witherell-7:38 P.M., J. Young, T. Zellweger, and Mr. Saiff.

Absent: S. Wilson.

Others: T. Baxter, M. Fellion, B. Reid, M. Robinson, and L. Witherell.

QUORUM

Quorum of five established.

STUDENT/TEACHER

RECOGNITION

M. Fellion announced that a piece of artwork created by student Jessica Richards has been selected as a finalist in the Congressional Art Competition. Voting is on-line at http://owens.house.gov/.

H. Simmons and W. Witherell arrived at 7:38 P.M.

B. Reid announced Gavin Wagstaff, a 1st grade student in Mrs. Mitchell’s Class, as the Elementary Paw Ticket Winner for March. Gavin received movie tickets donated by Ms. Rivezzi and a pizza donated by Kunoco.

B. Reid also announced Essay Contest Winners from the Elks at the local level: Clara Maine, Hayley Gray, Garrett Guyette, Lauren Pecore, and Richard Moulton. Richard Moulton’s piece was also selected to go on to compete at the District level.

B. Reid recognized Students of the Month of March for exhibiting the Character Trait Fairness: Joseph Fisher – Miss Hicken’s Universal Pre-K; Dominic Molella – Mrs. Knowles’ Kindergarten; Max Crosby – Mrs. Wilkes’ Kindergarten; Hunter LaPage – Mrs. Mitchell’s First Grade; Natalie Butterfield – Mrs. White’s Multi-Age 1/2; Matthew Fisher – Mrs. Mason’s Second Grade; Carol Forth – Mrs. Shannon’s Multi-Age 1/2; William Frary – Mrs. Clark-Vallance’s Third Grade; Peyton Snell – Ms. Rivezzi’s Multi-Age 3/4; Colby Green – Ms. Pcolar’s Fourth Grade; Brenna Woods – Ms. Steenberge’s Multi-Age 3/4; Reginald Ellis – Ms. Rose’s Fifth Grade; Mattie Tremper – Miss Corcoran’s Fifth Grade; Kaitlyn Phippen – Mrs. Todd’s Sixth Grade; and Paxton Smith – Mr. VanLeuven’s Sixth Grade.

No. 2012-203

MINUTES

Motion made by T. Zellweger and seconded by J. Young to approve the Minutes of the March 19, 2012, regular meeting and April 2, 2012, Special Budget Meeting as typed and mailed to Board Members. 7 in favor, 0 opposed, Carried.

No. 2012-204

TREAS. REPORTS

Motion made by T. Zellweger and seconded by B. Remington to approve the Treasurer’s Reports showing an available balance on hand as of March 31, 2012, as follows:

General Fund $233,058.93

School Lunch Fund 4,797.82

School Lunch Savings 26.58

Federal Fund -0-

Trust & Agency Fund 101,510.58

Payroll Fund -0-

Risk Retention (Property Loss Reserve – CLASS) 44,963.34

Extra-Class Activities Fund Not Available until May 21, 2012, Meeting

7 in favor, 0 opposed, Carried.

CAPITAL/EXCEL PROJ.

UPDATE

The Board received a copy of Minutes from the first Capital/EXCEL Project Meeting that was held on March 16, 2012. Mr. Saiff noted that representatives from Argus Engineering are scheduled to be here on

Wednesday, April 11th, for another site visit to survey the building and existing equipment relative to the fire alarm, clock, wireless network, gymnasium and auditorium lighting, public address, and surveillance systems that are going to be addressed in the upcoming project.

The next project meeting is scheduled for Monday, May 7, 2012, at 11:00 A.M. with representatives from Argus Engineering, King & King Architects, Abdo Bejjani, Scott Lalonde, Andy Taylor, Jim Young, Tim Zellweger, and Mr. Saiff.

No. 2012-205

SCHEDULE APPROVAL

Motion made by J. Young and seconded by H. Simmons to approve the following schedules for audit and payment:

General Fund $321,268.40

School Lunch Fund 7,080.17

Federal Fund 9,798.82

Trust & Agency 146,864.98

7 in favor, 0 opposed, Carried.

No. 2012-206

BUDGET TRANSFERS

Motion made by T. Zellweger and seconded by H. Simmons to authorize the Business Manager to make the necessary budgetary transfers as attached for the Month of March, 2012. 7 in favor, 0 opposed, Carried.

No. 2012-207

BUDGET REPORTS

Motion made by T. Zellweger and seconded by H. Simmons to accept the Budget Reports for the Month of March, 2012, covering the period from July 1, 2011, through March 31, 2012. 7 in favor, 0 opposed, Carried.

No. 2012-208

BOCES BUDGET VOTE

Motion made by J. Young and seconded by H. Simmons to approve the adoption of the 2012-2013 Administrative Budget for the St. Lawrence-Lewis Counties Board of Cooperative Educational Services in the amount of $4,022,565. 7 in favor, 0 opposed, Carried.

No. 2012-209

BOCES BOARD CANDIDATES

Motion made by J. Young and seconded by W. Witherell to cast one vote each for Patricia Gengo, Steven H. Wilson, and John P. Zeh in the annual election of members to the St. Lawrence-Lewis Counties Board of Cooperative Educational Services. 7 in favor, 0 opposed, Carried.

No. 2012-210

MEDICAL LEAVE RQST./

A. RIDER-MITCHELL

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to approve Amy Rider-Mitchell’s request for sick leave under the Family/Medical Leave Act from May 2, 2012, through May 23, 2012. 7 in favor, 0 opposed, Carried.

UNPAID VOLUNTEER BOYS’ MODIFIED BASEBALL ASSIST./D. WITHERELL

Mr. Saiff informed the Board that David Witherell had expressed interest in serving as an unpaid volunteer Boys’ Modified Baseball Assistant for the 2012 season. Motion made by W. Witherell to table this item for discussion in Executive Session.

No. 2012-211

ELIMINATION OF MAY EARLY RELEASE/ CURRICULUM PLANNING DATE

Due to the fact that the Board of Education approved the use of one emergency give-back day for May 25, 2012, a day originally scheduled as an early release day for curriculum planning, Mr. Saiff recommended that the Board eliminate the May early release date rather than trying to reschedule this late in the school year. Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by B. Remington to cancel the May 25, 2012, early release date for curriculum planning. 7 in favor, 0 opposed, Carried.

NYS REPORT CARD

B. Reid, M. Fellion, and Mr. Saiff discussed the contents of the New York State Report Card for the 2010-2011 school year with the Board, noting that overall our students continue to do well and that our teaching staff works diligently to help students reach their full potential.

Mr. Saiff noted that we missed the graduation rate cohort by one percent last year. He explained that the Board of Regents had set a goal that 80% of all students who enter 9th grade together will graduate in four years. We experienced a relatively low graduation cohort rate of 79% for the 2010-2011 school year due to the fact that several students had to finish their coursework in summer school or the following school year. Additionally, a few students opted to completed requirements for their GED. On the plus side, none of our students dropped out, they all earned diplomas, it simply took them slightly longer. Mr. Saiff added that our graduation rate is normally approximately 85-90%.

H. Simmons expressed continued concern regarding the elimination of the local school diploma several years ago which has led, at least in part, to the increased time it takes some students to meet graduation requirements.

B. Reid and M. Fellion reported that our students exceeded state benchmarks in all areas covered by the report card and exceeded the state averages in nearly every area. B. Reid and M. Fellion both explained that the percentage of students achieving at levels three and four dropped significantly across the state because of the establishment of higher cut scores that were applied by the State Education Department last year following the administration of the 3-8 grade intermediate exams.

Mr. Saiff also responded to a question from T. Zellweger regarding the Special Education “Safe Harbor” figure for next year.

Overall, we were very pleased with the efforts of our students and staff.

UPDATE ON COSTS ASSOCIATED WITH FOOTBALL AND ICE HOCKEY MERGERS WITH BRASHER FALLS FOR 2012-2013

Mr. Saiff informed the Board that he had spoken with Mr. Putman, the Superintendent of Schools for Brasher Falls, regarding fees for student athletes who will be participating in Football and Ice Hockey during the 2012-13 school year and Mr. Putman indicated that he did not anticipate an increase in fees over this year’s costs of $300 per student athlete per sport.

No. 2012-212

DONATIONS TO FORENSICS SPEECH AND DEBATE TEAM

Mr. Saiff informed the Board that Forensics Speech and Debate Team Co-Advisors Kim Reilly and Dan McCormick have worked very hard to obtain donations to offset costs of an overnight trip for Makenzie Reif, Harley Cox, Ashley Taillon, and Nicole Ellis to participate in State Competition in Albany from April 27-29, 2012. Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by B. Remington to accept the following donations:

Parishville-Hopkinton Teachers’ Association $200.

Parishville Amvets Post #265 $200.

Potsdam Elks Lodge $400.

Parishville-Hopkinton PTSA $200.

8 in favor, 0 opposed, Carried.

Mr. Saiff also mentioned that a representative of the Potsdam Rotary Club had recently contacted Mr. McCormick about making a donation as well, but it had not been received as of the date of this meeting.

No. 2012-213

CSE RECOMMEND.

Motion made by J. Young and seconded by H. Simmons to approve the recommendations of the CSE for the attached list of fourteen students. 8 in favor, 0 opposed, Carried.

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PRINCIPALS’ UPDATES

B. Reid announced that the last Story Time for Tots for this school year was held on March 20th and acknowledged the efforts of Mrs. Taylor to organize the event and the many guest readers who support the program. B. Reid also thanked T. Engstrom for organizing and chaperoning Jump Rope for Heart on March 22nd with assistance from B. Kotz. Students had a great time and earned just under $2,200 in donations to benefit the American Heart Association.

Orientation for Block Students from Potsdam State was on March 20th and B. Reid remarked that they are a very nice group of students working under Sue Stacy. Some of them will be returning to our school as student teachers next year.

Reading Interns have approximately one more month with us. B. Reid noted that she had asked Mr. Saiff for permission to use the remaining salary that was originally slated for Roxanne Longtin-Pierce who resigned in December to pay Stephanie Potter and Jennifer Perry on an hourly basis to work with elementary students who would benefit from extra help in reading.

B. Reid informed the Board that Dr. Howlett’s Office visited students in Grades UPK-2 on March 30th to discuss the importance of good dental health. March 30th was also Elementary Pride Day. Mr. Casey Jones came to the assembly and spoke to the students about Ambition and Mr. Bill LaPointe presented awards from an essay contest, “What the Pledge Means to Me,” sponsored by the Potsdam Elks.

B. Reid also noted that she was in wrapping up observations for the year and beginning CSE Annual Reviews. State testing for English Language Arts begins tomorrow and continues through Thursday and the Math exams are scheduled for next week. B. Reid announced that Parent-Teacher conferences will be held on the afternoon of the 27th, and added that new procedure of having teachers schedule their own parent conferences has gone smoothly thus far. The dates of the Book Fair have been changed to next week as well to give parents an opportunity to stop in with their children.

The Elementary Pride Day will be on Monday, April 30th. B. Reid also informed the Board that she, Barb Remington, and Mike Robinson had attended a Medicaid Update on March 29th at which time they also received information on the Random Moment in Time study that is being conducted by the state. This study should help to calculate whether or not schools are receiving enough money in Medicaid reimbursement to cover costs.

M. Fellion announced that this year’s annual school musical, “Hello Dolly” was held on March 24th and 25th. The students did a great job and received standing ovations both nights.

The PTSA’s Annual Blood Drive was held on March 26th and donations were up from last year. The scheduling committee has been working to develop a revised schedule for next year.

The After Prom Party sponsored a Red and White Night where juniors and seniors competed against the staff in a variety of contests including a basketball match, pie eating contest, fear factor game, et cetera. Everyone had a great time and all of the proceeds will help cover costs associated with the After Prom Party.

Mrs. Learned accompanied Monique Jenkinson, Nick King, Dana Harper, and Eric Hannon to St. Lawrence University to participate in a Math Competition.

M. Fellion informed the Board that representatives from the Potsdam Elks Lodge presented our Forensics Team with a check for Four Hundred Dollars on April 2nd to help defray expenses associated with their participation in state competition.

INFORMATION

The Board received information from Questar III regarding the 2012-13 Enacted Budget for Aid to Education, a letter from the Town of Stockholm thanking the school for the donation of used computer equipment and a media projector, a copy of the tentative itinerary for the Washington, DC trip scheduled for April 26-29, 2012, a thank you note from Fran Hazelton, and a list of upcoming events of interest.

No. 2012-214

EXECUTIVE SESSION

Motion made by J. Young and seconded by T. Zellweger to go into Executive Session at 8:21 P.M. to discuss non-teacher negotiations, the proposed unpaid volunteer boys’ modified baseball assistant, and teacher evaluations. 8 in favor, 0 opposed, Carried.

T. Baxter left meeting at 8:21 P.M.

M. Robinson left meeting at 8:41 P.M.

No. 2012-215

EXECUTIVE SESSION

Motion made by J. Young and seconded by W. Witherell to come out of Executive Session at 9:10 P.M. 8 in favor, 0 opposed, Carried.

No. 2012-216

UNPAID VOLUNTEER BOYS’ MODIFIED BASEBALL ASSIST./D. WITHERELL

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to approve David Witherell as an unpaid volunteer Boys’ Modified Baseball Assistant for the 2012 season. B. Remington in favor, W. Remington in favor, H. Simmons in favor, F. Wilhelm in favor, W. Witherell abstained, J. Young in favor, T. Zellweger in favor, Carried.

No. 2012-217

ADJOURNMENT

Motion made by J. Young and seconded by W. Witherell to come out of Executive Session and adjourn at 9:12 P.M. 8 in favor, 0 opposed, Carried.

___________________________

School District Clerk

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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