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April 16, 2018 Board of Education Meeting Minutes


April 16, 2018




The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:06 P.M. by Vice-President W. Witherell in the High School Library on the above date.





Present: A. Guiney, J. McGill, H. Simmons, D. Taylor, W. Witherell, J. Yette, J. Young, T. Zellweger – 7:15 P.M., and Dr. Collins.


Absent: B. Remington.


Others: N. Ashley, V. Doll, S. Latimer, A. Mitchell, and B. Reid.




Quorum of five established.








B. Reid shared via Chromecast that Landyn Shorette was the Paw Ticket Winner for the Month of March. Ms. Reid commended the Music teachers and students for their Disney-themed Follies Dessert Cabaret. She added that the crowd of attendees for the Cabaret is seemingly increasing each year.



No. 2018-136


Motion made by J. Young and seconded by H. Simmons to accept the recommendations on the consent agenda of April 16, 2018 as follows:

  • Approve the Minutes of March 19, 2018 Special Budget Meeting; March 19, 2018 Regular Meeting; and March 26, 2018 Special Budget Meeting

  • Approve the following schedules for audit and payment for March, 2018:

General Fund $461,486.05

School Lunch Fund 5,645.31

Capital Fund 10,950.00

Federal Fund -0-

Scholarship Fund 50.00

Trust & Agency 115,995.09

  • Approve the Treasurer’s Reports showing an available balance on hand as of March 30, 2018, as follows:

General Fund $30,769.33

General MMA 3,342,406.33

Unemployment Reserve 143,463.02

Future Retirement Reserve 816,765.68

Compensated Absences Reserve 557,588.43

Tax Certiorari Reserve -0-

Capital Reserve 525,707.47

Insurance Reserve 83,750.03

Risk Retention (Property Loss Reserve) 45,032.99

School Lunch Fund 12,036.81

School Lunch Savings 64,815.46

Special Aid (Federal Fund) 250.00

Capital Fund 0.07

Trust & Agency Fund -0-

Payroll Fund -0-

Scholarship Fund 0.04

Scholarship Savings 39,559.93

Debt Service 165,121.83

Extra-Class Activities Fund…...……………………..…..… 81,752.00

  • Authorize the Business Manager to make the necessary budgetary transfers, as

attached, for the Month of March, 2018

  • Accept the Budget Reports for the Month of March, 2018 covering the period from July 1, 2017, through March 30, 2018, as presented

  • Approve the Property Tax Report Card, as attached and permit Michael Robinson to submit it to the State Education Department and District newspaper.

  • Approve increases in the 2018-2019 Lunch Prices, a mandatory directive from the Federal government, by 10¢, thereby bringing the PreK-Grades 8 lunches to $2.35 and the Grades 9-12 High School lunch price to $2.45. The price for breakfasts will remain $1.35 and the price for milk will remain 50¢. The increase in standard lunch prices will not affect the price of free and reduced lunches

  • Accept the Xerox machine (Model #D95) donated by SUNY Albany through Project CREATE. An Usherwood representative placed a current value of the machine at approximately $10,000.

  • Approve the recommendations of the CSE for forty-two students, as attached

7 in favor, 0 opposed, Carried.




Dr. Collins said Joseph Shields has sent the escrow agreement for the North Ridge Wind Farm Project appraiser engagement back to Roger Linden with revisions.


He added that he and Mr. Barney visited the Rensselaer Polytechnic Institute in Troy, NY to examine Luxury Vinyl Tile flooring. Dr. Collins indicated this is one of the products being considered for the classrooms and as a contingent plan for the corridors. He said GENETEC presented on the camera/security system on March 29th, and the consensus of the stakeholders present was that PHCS would be better served by this company with local connections. The next stakeholder’s meeting will be on May 3rd for discussion of the athletic flooring, corridor/classroom flooring, cameras/security, and playground.




J. Young drew names to determine the order in which Board Candidates appear on the ballot. S. Latimer recorded the names as follows: Ward Remington and Christina Snell.



No. 2018-137


Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to cast one vote each for William U. Cartwright, James K. Lattimer, James E. Young, and Dr. Jack Zeh for the annual election of members to the St. Lawrence-Lewis Counties Board of Cooperative Educational Services and to approve the adoption of the 2018-2019 Administrative Budget for the St. Lawrence-Lewis Counties Board of Cooperative Educational Services in the amount of $6,945,772. 7 in favor, 0 opposed, Carried.



No. 2018-138


Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by J. McGill to approve the Agreement between Parishville-Hopkinton Central School District and King & King Architects (2018 Capital Project). Dr. Collins said the contract outlines the Scope of Services to be provided by King & King Architects, as well as a General Description and Scope of Work for the project. 7 in favor, 0 opposed, Carried.



No. 2018-139





2017-2018 (REVISED)


Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by J. McGill to:

  • Appoint Jean Johnson Long-Term Substitute for English Language Arts during Kayla French’s maternity leave (April 9-June 22, 2018). J. Johnson will be paid at the Non-Certified Long-Term Substitute Teacher rate of $202.54 per diem

  • Appoint John Liebfred FTE School Bus Driver, effective April 16, 2018, pro-rated salary commensurate with the current Non-Instructional Employee’s contract. J. Liebfred’s appointment will be probationary for a period of one year, commencing April 16, 2018 and ending April 15, 2019

  • Approve the updated coaching/advisor appointments list for 2017-2018 to include Jason Phippen as Unpaid Volunteer Assistant Coach to Jennifer Pierce in Girls’ Varsity Softball

  • Approve the revised master substitute list including two new substitutes in Bus Driving and one new substitute cleaner, en masse

7 in favor, 0 opposed, Carried.



No. 2018-140


Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to approve the five-day, four-night Forensics Team trip request as presented. The Board reviewed a request from Speech & Debate Coach Dan McCormick for one of the District’s students, Kaitlyn Wells, to attend the Speech & Debate National Competition in Washington, DC from May 23-27, 2018. The students and coaches will return home Sunday, May 27th. 7 in favor, 0 opposed, Carried.



No. 2018-141


Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by J. McGill to approve Ray Whalen’s trip request to the National Gallery in Ottawa, Canada with the Art teacher and art students from Colton-Pierrepont Central School District on Friday, April 19, 2018. 7 in favor, 0 opposed, Carried.




T. Zellweger entered the meeting at 7:15 P.M.



No. 2018-142



Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to apply one unused weather/emergency day as one full day of no school on Friday, May 25th, 2018, so long as an emergency day is still available to the District at that time. Dr. Collins explained the 2017-2018 school calendar indicated 186 potential working days. He said that the Teaching Employee’s Association contract states teachers are only required to work 183 days. Dr. Collins noted the District had two snow days remaining, as four had been used during the year. 8 in favor, 0 opposed, Carried.




B. Reid noted on March 29th most staff attended the John Rosemund presentation at SUNY Potsdam. She said the feedback from staff was positive, and that she also enjoyed attending.


Ms. Reid said the following week on April 6th elementary students rallied for the “Rock the Test” assembly. B. Reid said students played “Are You Smarter Than Your Teacher?” For this game, Miss Casey and Miss Hudson put together a slide show of various questions pertaining to test-taking skills in which students vied against their teachers. B. Reid added that in speaking with the Elementary Principal from Brushton-Moira, the strategies to increase New York State testing participation rates that Ms. Reid shared are being utilized.


B. Reid stated there had been a significant drop in test refusals when compared to previous testing cycles. She said the largest number of “opt-out” students were in Grade 6. Ms. Reid also acknowledged that even within some families, one sibling would take the exams and another would not, indicating perhaps children were being permitted to make the choice as to whether or not to take the tests. She said two students in the Grades 7 and 8 group did not take the assessments, and six students in the Grades 3 through 6 group opted out. B. Reid said she would like to see 100% participation in test-taking.


Ms. Reid mentioned the state-testing site, Questar, crashed on Wednesday. She said it was quite a debacle statewide, and the elementary students took the second part of the ELA exam on Thursday. Students in Grades 7 and 8 were already committed to taking the computer-based test however, and received numerous state directives for completing the exam. The principals both expressed their concern with the viability of the test data due to interruptions, the website dysfunction, and needing to reschedule the exam.


Ms. Reid did say she was excited for computer-based testing, as it reduces a great deal of paperwork. She explained that she feels many school districts began their state testing on Wednesday, as opposed to when Parishville-Hopkinton began on Tuesday, which led the web site to crash. B. Reid noted the Regents provided a statement that the crash was unacceptable. She said she is interested to see how the process will play out, and feels that like everything something is to be learned from the ordeal. When compared to paying substitutes and the instructional time teachers lost from regional scoring, Ms. Reid said CBT is advantageous in that it uses vendor scoring. She noted that students in Grades Kindergarten through 2 took English Language Arts exams mirroring the New York State tests during testing time. V. Doll added that on Wednesday, the Grades 7 and 8 New York State computer-based ELA tests kept timing out on the Questar site. B. Reid said she still stands behind CBT, but that the English Language Arts tests this year may be invalid statewide.


B. Reid concluded that she is looking forward to the New York State Mathematics assessments on May 1st and 2nd; Grandparents’ Day on May 5th, New York State Science assessments (which are not yet computer-based) for Grades 4 and 8; Kindergarten Graduation on June 19th; and Grade 6 Graduation on June 20th.


V. Doll said Honor Society Inductions will be held May 3rd at 1:00 P.M. She also mentioned the High School Spring Concert, Academic Banquet, and High School Graduation were all approaching quickly.


T. Zellweger thanked both principals for their updates.




The Board received the BOCES the St. Lawrence-Lewis Counties Board of Cooperative Educational Services and St. Lawrence-Lewis Counties School Boards Association Annual Meeting & Budget Booklet (2018-2019), the April issue of Panther Press, and a list of upcoming events of interest.



No. 2018-143


Motion made by J. Young and seconded by W. Witherell to go into Executive Session at 7:32 P.M. to discuss the annual evaluation of the Superintendent, negotiations as related to the Teachers’ Association, and negotiations as related to the Non-Teachers’ Association. 8 in favor, 0 opposed, Carried.




A. Mitchell left the meeting at 7:32 P.M.


At 8:05 P.M. the Board President announced that the meeting would reconvene.




N. Ashley left the meeting at 7:54 P.M.



No. 2018-144


Motion made by J. Yette and seconded by J. Young to approve the Agreement between the Parishville-Hopkinton Central School District and the Teachers’ Association, as presented, for the period of July 1, 2015 through June 30, 2020. 8 in favor, 0 opposed, Carried.



No. 2018-145


Motion made by J. Young and seconded by W. Witherell to adjourn at 8:07 P.M. 8 in favor, 0 opposed, Carried.








School District Clerk

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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