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April 20, 2015 Board of Education Meeting Minutes

 

 

April 20, 2015

 

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:30 P.M. by President W. Remington in the conference room on the above date.

 

 

ROLL CALL

 

Present: W. Remington, H. Simmons, D. Taylor, R. White, W. Witherell – 7: 39 P.M., J. Young, T. Zellweger, and Mr. Saiff.

 

Absent: J. McGill and B. Remington.

 

Others: S. Hartson, D. Pcolar, B. Reid, M. Robinson, and R. Stewart.

 

 

QUORUM

Quorum of five established.

 

 

QUESTIONS FROM PUBLIC & PRESS

None.

 

 

STUDENT TEACHER RECOGNITION

Ms. Reid announced that 3rd Grade student Jordan Snell was the Paw Ticket Winner for March. B. Reid also recognized Students of the Month of March for exhibiting the Character Trait Self-Discipline: Charlie Clark-Vallance - Mrs. Wilkes’ Kindergarten; Colin Young - Mrs. Wilkes’ Kindergarten; Addison Snell - Mrs. Mitchell’s First Grade; Allie Snell - Mrs. Mitchell’s First Grade; Alyssa Ward - Mrs. Mason’s Second Grade; Joey Fisher - Mrs. Mason’s Second Grade; Emma Phippen - Mrs. Shannon’s Second Grade; Benton Harrigan - Mrs. Shannon’s Second Grade; Noah Phippen - Mr. Brand’s Third Grade; Max Crosby - Mrs. White’s Third Grade; Benjamin Krise - Mrs. White’s Third Grade; Natalie Butterfield - Mrs. Clark-Vallance’s Fourth Grade; Travis Hollebeck - Ms. Pcolar’s Fifth Grade; Jacob Eurto - Ms. Pcolar’s Fifth Grade; Dylan Sullivan - Ms. Rose’s Fifth Grade; Daniel Dodds-Walters - Ms. Rose’s Fifth Grade; Conor Taillon - Ms. Rose’s Fifth Grade; Emma Bloom - Mr. VanLeuven’s Sixth Grade, and Caleb Knowles – Mr. Van Leuven’s Sixth Grade.

 

R. Stewart distributed to Board members a list of students in Grades 7 through 12 that had made Honor Roll and High Honor Roll for the third term. Mr. Stewart congratulated these students for their strong efforts.

 

 

No. 2015-176

MINUTES

 

Motion made by T. Zellweger and seconded by J. Young to approve the Minutes of the March 16, 2015, regular meeting, and March 30, 2015, special budget meeting, as typed and delivered to Board Members. 6 in favor, 0 opposed, Carried.

 

 

No. 2015-177

TREAS. REPORTS

 

Motion made by T. Zellweger and seconded by J. Young to approve the Treasurer’s Reports showing an available balance on hand as of March 31, 2015, as follows:

General Fund $259,881.36

School Lunch Fund 9,861.59

School Lunch Savings 82,890.76

Federal Fund 2,169.01

Trust & Agency Fund 7,488.10

Payroll Fund -0-

Risk Retention (Property Loss Reserve – CLASS) 45,006.40

Extra-Class Activities Fund 71,309.14

6 in favor, 0 opposed, Carried.

 

 

No. 2015-178

2016 STAFF DEVELOPMENT DAY

Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by H. Simmons to reschedule the March 18, 2016 Staff Development Day to April 29, 2015. Mr. Saiff explained that in doing so students would have a day of respite in April, and teacher would have a substantial amount of time in the remainder of the school year to implement strategies learned at the Staff Development Day. 6 in favor, 0 opposed, Carried.

 

 

BUDGET UPDATE

 

Mr. Saiff noted that about half of the aid the District received is useable funds, and that the rest is categorical – meaning if the District utilizes the aid, it is bestowed. If the District does not allocate the aid, the District does not receive the aid. Mr. Saiff added that useable aid can be applied across the budget. He noted that if the proposed budget passes in May, the $92,000 of the gap between expenditures and revenues will be closed. He also stated the state aid monies decreased the amount of appropriated reserves to be applied from $990,000 to 913,000. Mr. Saiff said that he is hopeful that this will start a trend in a positive direction and make for a healthier school budget. Nevertheless, Mr. Saiff informed the Board, 60% of the vote would be needed to pass the budget for the coming school year.

 

 

 

W. Witherell arrived at the meeting at 7:39 P.M.

 

 

NO. 2015-179

SCHEDULE APPROVAL

 

Motion made by J. Young and seconded by T. Zellweger to approve the following schedules for audit and payment:

General Fund $439,454.75

School Lunch Fund 9,040.88

Federal Fund 85.57

Trust & Agency 114,931.65

Capital Fund 6,033.20

7 in favor, 0 opposed, Carried.

 

 

No. 2015-180

BUDGET TRANSFERS

Motion made by J. Young and seconded by W. Witherell to authorize the Business Manager to make the necessary budgetary transfers as attached for the Month of March, 2015. 7 in favor, 0 opposed, Carried.

 

 

No. 2015-181

BUDGET REPORTS

Motion made by J. Young and seconded by T. Zellweger to accept the Budget Reports for the Month of March, 2015, covering the period from July 1, 2014, through March, 2015, as presented. 7 in favor, 0 opposed, Carried.

 

 

No. 2015-182

PROPERTY TAX REPORT CARD

Motion made by T. Zellweger and seconded by W. Witherell to approve the Property Tax Report Card as attached. Mr. Saiff noted that each year following the approval of the school budget, the District’s Business Manager, M. Robinson, prepares a Property Tax Report Card to submit to the State Education Department. Mr. Saiff added that a copy of the Property Tax Report Card would be transmitted by fax or email to the Courier-Observer, the School’s Official Newspaper, and that information would also be made available in an informational packet that is provided for the public. 7 in favor, 0 opposed, Carried.

 

 

NYS REPORT CARD

Mr. Saiff noted that this was an informational piece letting the Board of Education know that the District’s New York Stat Report Card was released. He directed Board members to the link where the full report card can be obtained, as only a portion was included in the packet. Mr. Saiff explained this report card indicates where the District measures at the state level. Mr. Saiff stated that on next year’s report card, given the number of refusals for ELA and Math for Grades 3-8, the District will not make Adequate Yearly Progress. Instead of 95% of students, Mr. Saiff noted we will have tested 65%. Mr. Saiff said if this trend continues, the District will not make Adequate Yearly Progress, and a plan of action will need to be developed as per SED regulations.

 

 

LOTS FOR BOARD CANDIDATES

J. Young drew names to determine the order in which Board Candidates appear on the ballots. S. Hartson recorded the names as follows: Willard Witherell, Barbara Resa Remington.

 

 

No. 2015-183

BOCES BOARD CANDIDATES

Based on the recommendation of the Superintendent, Motion made by W. Witherell and seconded by H. Simmons to cast one vote each for James Lattimer, James Young, and John Zeh for the annual election of members to the St. Lawrence-Lewis Counties Board of Cooperative Educational Services. J. Young thanked the Board for their support. 7 in favor, 0 opposed, Carried.

 

 

No. 2015-184

BOCES BUDGET VOTE

Motion made by W. Witherell and seconded by T. Zellweger to approve the adoption of the 2015-2016 Administrative Budget for the St. Lawrence-Lewis Counties Board of Cooperative Educational Services in the amount of $5,593,461. 7 in favor, 0 opposed, Carried.

 

 

No. 2015-185

BOARD REGULATIONS AND POLICIES

Motion made by T. Zellweger and seconded by W. Witherell to approve the first reads of the following two Policies and one Regulation en masse: Prohibition of Weapons on School Grounds (Policy #3411); Weapons in School and the Gun-Free Schools Act (Policy #7360); Weapons in School and the Gun-Free Schools Act (Regulation #7360R). Mr. Saiff informed the Board that revisions were made to the particular policies so as to increase the emphasis on school safety, namely due to the passing of the New York SAFE Act. Mr. Saiff also mentioned that a great deal of the provisions do not directly affect the District, but that Erie 1 had clarified and simplified a few lines and sent the District new copies. W. Remington in favor, H. Simmons in favor, D. Taylor in favor, R. White in favor, W. Witherell in favor, T. Zellweger in favor, J. Young opposed, Carried.

 

 

No. 2015-186

QUESTAR III/FUND SURPLUS RESOLUTION AGREEMENT AND RELEASE

Motion made by T. Zellweger and seconded by J. Young to authorize QUESTAR III BOCES State Aid Planning Service to return funds to the Parishville-Hopkinton Central School District in the amount of $333.92. Mr. Saiff explained that through a financial audit, it was discovered that QUESTAR III had accrued some money from the Districts that they serve. Following the audit, it was mandated that QUESTAR III return the money to the Districts. 7 in favor, 0 opposed, Carried.

 

 

No. 2015-187

ELEMENTARY READING TEACHER/C. COTEY

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to approve the appointments of three personnel items, as to follow. Mr. Saiff noted that as had been discussed previously there would be a reduction of one elementary position in the 2015-2016 school budget. Mr. Saiff stated that Colleen Cotey was the most recently hired elementary teacher, and thus had the least employment duration. Mr. Saiff said that there was a need to fill the vacancy created by the retirement of the elementary reading teacher, and that the position was advertised internally. He noted that the only individual to express interest was Colleen Cotey, and he added that Miss Cotey possesses certification in Literacy, as well as Early Childhood and Childhood Education. Mr. Saiff explained that the appointment to the elementary reading teacher position would mean Miss Cotey will be changing certification areas and restarting her tenure track. While 2015-2016 would mark Miss Cotey’s second year of teaching at the District, Mr. Saiff stated he felt she would do an excellent job in that particular role, and grow into the position. Mr. Saiff noted the District would advertise internally to back-fill the open Universal Pre-Kindergarten/RtI Coordinator. Mr. Saiff also noted that he had spoken with some staff members about the possibility of “looping” some students for several grades.

 

 

BUS DRIVER/M. MILLER

Mr. Saiff noted that to ensure proper protocol was followed in the hiring process an internal ad was posted for the bus driver position created by Tony Eakins’ resignation. M. Miller was the only individual to express interest. The Board appointed Maureen Miller as full-time bus driver retroactive to April 16, 2015, the day following T. Eakins’ resignation.

 

 

GRADUATION SPEAKER/

M. VANLEUVEN

The Board appointed Melissa VanLeuven as High School Graduation Speaker. Mr. Saiff stated Mr. Stewart worked with the senior class and the advisors to select Mrs. VanLeuven for this honor.

 

7 in favor, 0 opposed, Carried.

 

 

No. 2015-188

ART HISTORY FIELD TRIP

Motion made by T. Zellweger and seconded by J. Young to approve the Art History Field Trip to Ottawa, Canada. Mr. Saiff said the Art teachers will be guiding the Art History students through the Art Museum, as well as several other activities unique to Ottawa. The trip, he noted, is scheduled for May 8, 2015 and that the trip directly coordinates with the Art History curriculum. 7 in favor, 0 opposed, Carried.

 

 

No. 2015-189

2015-2016 MEAL PRICES

Based upon the recommendation of the Cafeteria Manager and the Superintendent, Motion made by J. Young and seconded by W. Witherell to increase the District’s lunch prices, a mandatory directive from the State, by 10¢, thereby bringing the elementary and junior high school lunch price up to $2.05 and the High School lunch price up to $2.15. The price for breakfast will remain at $1.25 and the milk price will remain at 50¢. Mr. Saiff reminded the Board that last year David Gravlin requested that the District align prices according to one of two portion size categories; PreK-Grade 8 and Grades 9-12. Mr. Saiff stated that the increase in standard lunch prices would not affect the price of free and reduced lunches. 7 in favor, 0 opposed, Carried.

 

 

No. 2015-190

PTSA DONATION

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to accept the donation of $300.00 from the Parent Teacher Student Association for Boys’ Varsity Soccer uniforms. 7 in favor, 0 opposed, Carried.

 

 

No. 2015-191

CPSE/CSE RECOMMENDATIONS

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to approve the recommendations of the CPSE for seven students and the recommendations of the CSE for forty-one students as attached. 7 in favor, 0 opposed, Carried.

 

 

PRINCIPALS’ UPDATES

R. Stewart updated the Board on the High School teaching initiatives and student goals for this year. He noted teachers are beginning to implement Data Driven Instruction. Mr. Stewart continued that the High School does not have two teachers per subject or grade level, as the elementary level does. More often there is one English teacher, one Chemistry teacher, and so on. R. Stewart said that the District’s teachers are open to collaborating with like teachers at local schools, however few surrounding districts semester their school years the way Parishville-Hopkinton does. Mr. Stewart mentioned again investigating the Ottawa Carleton example; Data Driven Instruction is called Lesson Study. With this model, faculty identify an area where students are in need. Mr. Stewart noted the area of need for Parishville-Hopkinton Central students is resiliency. R. Stewart said an upcoming goal would be to assist students in remaining engaged through the solution of problems – to get students to think around problems and problem-solve independently while staying engaged and not giving up, to be resilient workers.

 

Mr. Stewart added that Mr. Saiff and he met with representatives from SUNY Potsdam regarding the university’s NCSTEP (North Country Science and Technology Entry Program). The representatives asked if Parishville-Hopkinton Central School District would like to participate in their program that is targeted toward economically disadvantaged students that are college bound. R. Stewart stated the college would supply services such as; summer camps for math and science, career exploration, college visits, and assisting families with FAFSA to the students at no cost to the District. Mr. Stewart said he felt that the program would be an excellent support to the students. He stated that he agreed to involve the District beginning with the coming school year, and that he will keep the Board informed on the program’s success.

 

B. Reid noted that New York State English Language Arts exams have been implemented this past week. Ms. Reid explained that the DDI process will continue through the 4th interim assessments, and that the State exams serve as the final data point for DDI. She added a number of students opted out of the exams at the elementary level, therefore the data points for those students would need to be obtained in other ways, such as input from Mrs. Therese Baxter and Ms. Rose Rivezzi who work with Title programs. While this type of feedback will be helpful, it will not be as telling as a state test score would be. B. Reid stated that elementary teachers have been preparing students for the state exams through interim assessment cycles.

 

Ms. Reid said that she is looking forward to Spring, and the two elementary graduation ceremonies at the conclusion of the school year. Ms. Reid invited Board members to attend Kindergarten Graduation on Tuesday, June 23rd at 9:00 A.M., as well as Sixth Grade Graduation on Wednesday, June 24th at 9:00 A.M. B. Reid also offered for a Board member to present the diplomas.

 

B. Reid updated Board members on the Playground fundraising. She announced that after three years of activities, the fund is close to $14,000. Ms. Reid added that in a small community, members are working hard but that there are only so many dollars out there to give. She stated that she is hoping to end the year with $15,000. B. Reid mentioned that while this number may sound impressive, playscapes are very expensive. Ms. Reid added that members of the community have offered to volunteer in architectural design and construction.

 

 

INFORMATION

The Board received correspondence from the President of the Board of Education of Potsdam Central School District, correspondence from Assemblywoman Addie Russell, correspondence from Assemblyman Marc Butler, correspondence to MX petroleum Corporation, correspondence to Adirondack Energy Products, Inc., correspondence to a parent, the April issue of Panther Press, and a list of upcoming events of interest.

 

 

No. 2015-192

EXECUTIVE SESSION

Motion made by T. Zellweger and seconded by J. Young to go into Executive Session at 8:30 P.M. to the Superintendent’s annual evaluation. 7 in favor, 0 opposed, Carried.

 

 

 

D. Pcolar and M. Robinson left the meeting at 8:30 P.M.

 

 

 

At 9:05 P.M. the Board President announced that the meeting would reconvene.

 

 

No. 2015-193

ADJOURNMENT

Motion made by J. Young and seconded by W. Witherell to adjourn at 9:06 P.M. 7 in favor, 0 opposed, Carried.

 

 

 

 

 

 

___________________________

School District Clerk

 

 

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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