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April 22, 2013 Board of Education Meeting Minutes

 

April 22, 2013

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:34 P.M. by President W. Remington in the conference room on the above date.

ROLL CALL

 

Present: B. Remington, W. Remington, H. Simmons-7:48 P.M., D. Taylor, R. White, F. Wilhelm, W. Witherell-7:36 P.M., J. Young, T. Zellweger, and Mr. Saiff.

 

Absent: None.

 

Others: B. Reid, M. Robinson, R. Stewart, and L. Witherell.

QUORUM

 

Quorum of five established.

 

STUDENT TEACHER RECOGNITION

B. Reid announced that 2nd Grader Natalie Snell was the Elementary Paw Ticket Winner for March. As the Paw Ticket winner, Natalie received Panther Gear donated by the PTSA and a pizza donated by Kunoco.

 

B. Reid recognized Students of the Month of March for exhibiting the Character Trait Fairness: Allie Snell - Miss Hicken’s Universal Pre-K; Jonathan Wilkes - Mrs. Knowles’ Kindergarten; Kamryn Palmer - Mrs. Wilkes’ Kindergarten; Camden Hazen - Mrs. Mitchell’s First Grade; Gavin Mere - Mrs. White’s Multi-Age 1/2; Hunter LaPage - Mrs. Mason’s Second Grade; Natalie Snell - Mrs. Shannon’s Multi-Age 1/2; Avery Collins - Mrs. Clark-Vallance’s Third Grade; Earl Kearney - Ms. Steenberge’s Third Grade; Kelly Bloom - Ms. Pcolar’s Fourth Grade; Harley Ellis - Ms. Pahler’s Fourth Grade; Daniel Smith-Wilmart - Miss Corcoran’s Fifth Grade; Colby Green - Ms. Rose’s Fifth Grade; Austin Cook - Mrs. Todd’s Sixth Grade; and Nicholas Phippen - Mr. VanLeuven’s Sixth Grade.

 

W. Witherell arrived at 7:36 P.M.

 

R. Stewart announced that Nicole Ellis and Shawntel Courtney, two students involved in our Speech and Debate Team, qualified for the State Championship Tournament which was held in Webster, New York, this past weekend. The young ladies did very well at the competition and finished in 4th place, just one position away from receiving a trophy.

No. 2013-193

MINUTES

 

Motion made by J. Young and seconded by T. Zellweger to approve the Minutes of the March 18, 2013, regular meeting, and March 25, 2013, special budget meeting, as typed and mailed to Board Members. 8 in favor, 0 opposed, Carried.

 

No. 2013-194

TREAS. REPORTS

Motion made by T. Zellweger and seconded by J. Young to approve the Treasurer’s Reports showing an available balance on hand as of March 31, 2013, as follows:

General Fund 43,609.33

School Lunch Fund 6,710.53

School Lunch Savings 26.58

Federal Fund .02

Trust & Agency Fund 151.66

Payroll Fund -0-

Risk Retention (Property Loss Reserve – CLASS) 44,974.93

Extra-Class Activities Fund 53,134.11

8 in favor, 0 opposed, Carried.

 

UPDATE ON EXCEL PHASE II PROJECT

 

Mr. Saiff informed the Board that Jim Young, Andy Taylor, Scott Lalonde, Abdo Bejjani, and he had teleconferenced with Phil Squadrito of King & King Architects and Joe Delbiondo of Argus Engineering on April 9th to discuss several aspects of the indoor portion of the upcoming project. As of that date, Mr. Saiff stated that there were 74 projects ahead of ours waiting for approval at the State Education Department. Mr. Saiff added that we were still hoping to receive approval by mid-May; however, he is not confident that it will be received by that date. If we do not receive approval soon, it is likely that we will not stay on our timeline which will mean that much of the project may have to be completed while school is in session. Mr. Saiff added that he had a couple of names in mind for a possible Clerk of the Works; however, he did not feel that the Board could move forward on that until we have a more definite timeline in place. Mr. Saiff added that the Board may need to make adjustments to our list of alternates once updated figures are received. Mr. Saiff will include the list of seven upgrades in the May Board packet for review at the May 21 meeting. Unfortunately, the delay in processing project plans may mean an increase in costs for materials and labor which would require us to eliminate one or more of the alternates.

 

NO. 2013-195

SCHEDULE APPROVAL

Motion made by T. Zellweger and seconded by J. Young to approve the following schedules for audit and payment:

General Fund $359,691.21

School Lunch Fund 7,272.93

Federal Fund 5,817.32

Trust & Agency 105,885.91

Capital Fund 2,100.00

8 in favor, 0 opposed, Carried.

 

No. 2013-196

BUDGET TRANSFERS

Motion made by J. Young and seconded by R. Remington to authorize the Business Manager to make the necessary budgetary transfers as attached for the Month of March, 2013. 8 in favor, 0 opposed, Carried.

 

No. 2013-197

BUDGET REPORTS

Motion made by J. Young and seconded by T. Zellweger to accept the Budget Reports for the Month of March, 2013, covering the period from July 1, 2012, through March, 2013, as presented. 8 in favor, 0 opposed, Carried.

 

No. 2013-198

PROPERTY TAX RPT. CARD

Motion made by J. Young and seconded by T. Zellweger to approve the Property Tax Report Card as attached. 8 in favor, 0 opposed, Carried. (Mr. Saiff noted that a copy of the Property Tax Report Card would also be transmitted by fax or email to the Courier-Observer, the School’s Official Newspaper).

 

No. 2013-199

BOCES BOARD CANDIDATES

Motion made by J. Young and seconded by R. White to cast one vote each for Roger Bennett, Crystal Simmons, and Shelli Prespare-Weston for the annual election of members to the St. Lawrence-Lewis Counties Board of Cooperative Educational Services. 8 in favor, 0 opposed, Carried.

 

No. 2013-200

BOCES BUDGET VOTE

Motion made by J. Young and seconded by B. Remington to approve the adoption of the 2013-2014 Administrative Budget for the St. Lawrence-Lewis Counties Board of Cooperative Educational Services in the amount of $4,543,452. 8 in favor, 0 opposed, Carried.

 

 

 

H. Simmons arrived at 7:48 P.M.

No. 2013-201

H.S. SOCIAL STUDIES REPLACE. TCHR./

M. CHILDS

 

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to appoint Melissa Childs to replace Krista Hurley during her medical leave anticipated to begin April 23, 2013, and continuing through the remainder of the school year. 8 in favor, 0 opposed, Carried. (M. Childs will be paid at Step 1 of the current salary schedule on a pro-rated basis. Certification Area: 7-12 Social Studies.)

 

No. 2013-202

ELEMENTARY REPLACE. TCHR./

J. WSZALEK

 

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to appoint Jessica Wszalek to replace Pamela Todd during her medical leave anticipated to begin April 29, 2013, and continuing through the remainder of the school year. 9 in favor, 0 opposed, Carried. (J. Wszalek will be paid at Step 1 of the current salary schedule on a pro-rated basis. Certification Areas: Early Childhood Education [Birth-Grade 2], Childhood Education [Grades 1-6], and Literacy.)

 

No. 2013-203

LTR. OF RETIREMENT/C. COOK

 

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve Conrad Cook’s letter of retirement from his position as a bus driver effective June 30, 2013, with regret. 9 in favor, 0 opposed, Carried.

No. 2013-204

ADDENDUM OF AGREEMENT

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by B. Remington to approve an Addendum of Agreement to the Contract for the Secretary to the Superintendent to allow unused sick leave buyout to be paid in the form of an employer contribution to existing 403 (b) account. B. Remington in favor, W. Remington in favor, H. Simmons in favor, D. Taylor in favor, R. White in favor, F. Wilhelm in favor, W. Witherell abstained, J. Young in favor, T. Zellweger in favor, Carried.

 

EXEC. SECRETARY POSITION

Mr. Saiff updated the Board on plans to fill the vacancy for the Secretary to the Superintendent and added that he hoped to have a recommendation for appointment at the May meeting. Mr. Saiff met with one of the original interview candidates earlier today and they discussed the position in more detail. In addition, the candidate has been scheduled to come in and work in the office for a day in order to get a better understanding of some of the duties and responsibilities involved in the office.

 

No. 2013-205

LTR. OF RETIREMENT/R. BINAN

 

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve Ramona Binan’s letter of retirement from her position as a 10-month cleaner effective June 30, 2013, with regret. 9 in favor, 0 opposed, Carried.

 

No. 2013-206

TRANSPORTATION CONTRACT

Mr. Saiff informed the Board that due to a change in a student’s special education program placement, it would be necessary to transport one of our students to Randolph, New York, to attend a residential program. Mr. Saiff explained that the placement was residential due to the distance involved and, as such, the mileage reimbursement would be based on the number of miles that the child is actually riding in the vehicle. Mr. Saiff added that he had discussed the possibility of contracting with the parent to provide private transportation for the child at a mileage rate of 56.5¢ per mile and that the child’s parent is amenable to this arrangement. Based on the recommendation of the Superintendent, Motion made by F. Wilhelm and seconded by B. Remington to approve the transportation contract with said parent for the remainder of the 2012-2013 school year at the rate of 56.5¢ per mile. 9 in favor, 0 opposed, Carried.

 

Mr. Saiff noted that a separate transportation contract would be required for the 2013 summer program and, if the child seems to be making good progress in this setting, a third transportation contract would be required for the 2013-14 school year.

 

No. 2013-207

FOOTBALL AND BOYS’ AND GIRLS’ ICE HOCKEY SPORTS MERGER REQUESTS

Mr. Saiff informed the Board that we have three students who are interested in participating in a Football Merger with Brasher Falls Central School for the Fall, as well as two students who are interested in participating in a Boys’ Varsity Ice Hockey Merger and one student who is interested in participating in a Girls’ Ice Hockey Merger with Brasher Falls Central. Mr. Saiff added that Brasher Falls will be charging a fee of $325 per student athlete to participate in the sports of Football and Ice Hockey based on the number of students on the roster at the time of the first game.

 

Motion made by F. Wilhelm and seconded by H. Simmons sports mergers at Brasher Falls. 9 in favor, 0 opposed, Carried.

 

 

No. 2013-208

BOYS’ AND GIRLS’ CROSS COUNTRY AND INDOOR TRACK

SPORTS MERGER REQUESTS

In addition to the sports merger requests with Brasher Falls Central School, Mr. Saiff noted that we have one girl who are interested in participating in Cross Country at Norwood-Norfolk. We also have one female athlete who is interested in participating in Girls’ Indoor Track and possibly one or two male athletes who may be interested in participating in Boys’ Cross Country and Boys’ Indoor Track at Norwood-Norfolk Central School next year. Mr. Saiff noted that in the past there has been no charge associated with participation on Norwood-Norfolk’s track teams.

 

Motion made by T. Zellweger and seconded by W. Witherell to approve the sports mergers with Norwood-Norfolk Central School for the 2013-14 school year as listed above and authorized Mr. Saiff to contact both districts to request their consideration and approval of these mergers as well. 9 in favor, 0 opposed, Carried.

 

No. 2013-209

TAX ROLL ERROR

Based upon the recommendation of the Real Property Tax Office, Motion made by J. Young and seconded by R. White to approve the correction of a tax roll error involving property owned by Donna Mosier due to the fact that she did not receive the Basic Star exemption because of a clerical error. This correction will result in a refund of $405 to the property owner and then M. Robinson will need to file an amendment with the state so that we can receive reimbursement of the amount of the Star exemption. 9 in favor, 0 opposed, Carried.

 

No. 2013-210

DONATION OF USED COMPUTER EQUIPMENT

 

Mr. Saiff informed the Board that the school had received several used lap tops and flat screen monitors which had been deemed excess equipment by the State Education Department through the CREATE program. Abdo Bejjani, our BOCES computer technician, plans to set up a mobile classroom lab utilizing several of the laptops. Any equipment that is not in working order will be used for parts. Motion made by J. Young and seconded by H. Simmons to accept the donation of used computer equipment from SED. 9 in favor, 0 opposed, Carried.

 

BOOKS AT THE BEACH PROGRAM PROPOSAL

B. Reid reviewed a proposal that she and Rose Rivezzi had collaborated on to revise the current Books at the Beach Program based on several factors including the recent shift to the common core curriculum, an increased emphasis on student achievement, and the declining number of students taking advantage of the summer opportunity. The program would be held at school for two hours each day and would offer small group and/or individualized instruction to approximately 30 selected students in grades 1-4 in the area of reading. The program would run for four weeks concurrent with the Town of Parishville’s Beach Program (July 8 – August 1), and would include guided reading groups, independent “on level” reading, word work, daily read-alouds, mini-lessons on strategic reading, Read Naturally, writing instruction/ opportunities, and possible guest speakers/demonstrations focusing on careers. B. Reid added that she hoped to have recommendations for two certified teachers to provide instruction as well as a student assistant for the May Board Meeting. The classroom located at the Beach will be staffed by the Town so that children will have a quiet place to draw, read, or play games.

 

NYS REPORT CARD

Mr. Saiff informed the Board that the New York State Report Card data for 2011-12 was not available at this time. Information contained within the New York State Report Card regarding the district’s academic and enrollment data is supposed to be made available to the public prior to the budget/board candidate vote. Other documents to be available in the district office and on the school website for review by the public fourteen days prior to the vote include: the three-part budget, detailed expenditures, detailed revenues, required budget notice, administrative compensation information, property tax report card, fiscal accountability supplement, and exemption impact report. Hopefully this information will be released by the state before May 7.

No. 2013-211

CSE RECOMMENDATIONS

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve the recommendations of the CSE for forty-nine students as attached. 9 in favor, 0 opposed, Carried.

 

PRINCIPALS’ UPDATES

B. Stewart stated that the main focus at the Junior-Senior High School has been on testing recently. The New York State English Language Arts exam was administered last week, and the New York State Math exam is scheduled for later this week. B. Stewart added that this is just the beginning of our testing. Our District was also selected by the State Education Department for field tests in the areas of Geometry, Industrial Arts, and U.S. History scheduled for May, and an English Language Arts field test in Grade 8 Reading on June 3rd. In addition, the New York State Science 8 Written and Performance Assessments are scheduled for May 22-31, with Regents and final exams scheduled to begin on June 11th.

 

B. Stewart announced the National Honor Society Induction Ceremony was scheduled for May 1st at 7:00 P.M. in the auditorium.

 

The Spring sports season has started and we have finally been able to get some games in. Eighteen games have had to be rescheduled so far due to inclement weather and poor field conditions. It has been difficult to keep the schedules updated with so many games changing daily.

 

B. Reid announced that the Grades 3-8 English Language Arts exams were completed last week, a huge accomplishment for students and teachers statewide. Overall, most teachers felt that the tests at the elementary were fair; however, it was noted that there was an increase in the expectation for students to refer back to the text for answers. B. Reid added that this was not a surprise, as everyone had been told to expect an increase in the overall degree of difficulty.

 

A 3rd quarter meeting was held after school today to update the elementary staff on the Regents Reform Agenda. Teachers also participated in a Marzano Framework rating activity.

 

The New York State Math exams for grades 3-8 will be administered later this week. We will also be administering a 4th grade science field test for New York State.

 

B. Reid noted that several events are planned for next year’s entering UPK and Kindergarten students including an Information Night for parents of children eligible to enroll in Universal Pre-K and Kindergarten scheduled for April 30th, an informal Kindergarten visitation on May 2nd, Kindergarten screening during May 6-8, and a formal Kindergarten visitation complete with a school bus ride scheduled for later in June.

 

B. Reid informed the Board that CSE annual reviews are nearing completion with approximately five days of meetings remaining.

 

A few formal observations remain to be completed prior to the end of April and the Month of May will be used to complete classroom walk-throughs and Domain 2. Teaching staff will be focusing on a new program, eDoctrina, and Domains 3 and 4 once state testing has been completed.

 

INFORMATION

The Board received copies of the April issue of Elementary News & Notes, Minutes from the February 14, 2013, and March 14, 2013, BOCES Board Meetings, Minutes from the quarterly Health Insurance and Workers’ Compensation Consortium meetings held on January 30, 2013, parent correspondence, and a list of upcoming events of interest.

 

No. 2013-212

EXECUTIVE SESSION

Motion made by J. Young and seconded by T. Zellweger to go into Executive Session at 8:22 P.M. to discuss teacher evaluations and to review the Superintendent’s annual evaluation. 9 in favor, 0 opposed, Carried.

 

 

M. Robinson left meeting at 8:25 P.M.

 

 

At 9:25 P.M. the Board President announced that the meeting would reconvene.

 

No. 2013-213

ADJOURNMENT

Motion made by J. Young and seconded by T. Zellweger to adjourn at 9:26 P.M. 9 in favor, 0 opposed, Carried.

 

 

 

 

 

___________________________

School District Clerk

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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