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April 25, 2017 Board of Education Meeting Minutes

 

April 25, 2017

 

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:30 P.M. by President W. Remington in the conference room on the above date.

 

 

ROLL CALL

 

Present: J. McGill, H. Simmons, W. Remington, D. Taylor, R. White, W. Witherell, J. Young, T. Zellweger, and Mr. Walbridge.

 

Absent: B. Remington.

 

Others: E. Alan, V. Doll, S. Latimer, A. Mitchell, B. Reid, M. Robinson, G. Snell, Sr., T. Krise – 7:32 P.M., and J. Yette.

 

 

QUORUM

Quorum of five established.

 

 

QUESTIONS FROM PUBLIC & PRESS

Gary Snell shared with the Board the notice of preliminary scoping statement from Avangrid featured in North Country This Week. He said residents would have twenty-one days to be able to comment on the scope and methodology that Avangrid is using. Mr. Snell stated this notice indicated the second phase of the North Wind Ridge Project’s development, with the first phase having been a public informational meeting.

 

 

 

T. Krise entered the meeting at 7:32 P.M.

 

 

 

G. Snell continued that there were 450 signed petitions against granting the Avangrid PILOT. Mr. Snell said he, and the signees, felt the company should pay full tax value if the Project were to come to fruition. He asked if any discussion has been had or if any meetings have been scheduled. Mr. Walbridge replied that there were meetings scheduled with the local stakeholders and attorneys in which how the group should proceed would be discussed prior to meeting with Avangrid representatives.

 

 

STUDENT TEACHER RECOGNITION

B. Reid shared via Chromecast that Reece Thomas of Amy Mitchell’s Grade 1 class was the Paw Ticket winner for the Month of March. Ms. Reid also shared slides of students’ artwork that was featured in the North Country Art Teachers Association 3rd Annual Art Show held at the BOCES ESC in Canton. B. Reid said a class she is currently enrolled in meets at the ESC once a week, and that she enjoys identifying Parishville-Hopkinton Central students’ displayed artwork while there.

 

V. Doll said that M. Brosell and art students sent a handmade card and bowls of chocolates on behalf of the PHCS community to Potsdam Central School to share their condolences regarding the recent tragic loss of a student. Miss Doll shared the “Thank You” card received in response to the kind and thoughtful gesture.

 

 

No. 2017-171

MINUTES

 

Motion made by J. Young and seconded by H. Simmons to approve the Minutes of the March 20, 2017, special budget meeting; March 20, 2017, regular meeting; and April 3, 2017, special budget meeting, as typed and delivered to Board Members. 8 in favor, 0 opposed, Carried.

 

 

No. 2017-172

TREAS. REPORTS

 

Motion made by T. Zellweger and seconded by J. Young to approve the Treasurer’s Reports showing an available balance on hand as of March 31, 2017, as follows:

General Fund $368,941.39

General MMA 3,094,932.07

Unemployment Reserve 743,354.77

Future Retirement Reserve 216,681.90

Compensated Absences Reserve 557,476.92

Tax Certiorari Reserve 250,105.53

Capital Reserve 500,103.46

Insurance Reserve 83,733.29

Risk Retention (Property Loss Reserve) 45,023.99

School Lunch Fund 15,800.55

School Lunch Savings 45,409.25

Special Aid (Federal Fund) -0-

Capital Fund -0-

Trust & Agency Fund -0-

Payroll Fund -0-

Scholarship Fund -0-

Scholarship Savings 30,180.48

Debt Service 156,376.18

Extra-Class Activities Fund………………………………………………111 ,637.61

8 in favor, 0 opposed, Carried.

 

 

ENERGY PERFORMANCE CONTRACT AND CAPITAL PROJECT SCOPES

Mr. Walbridge noted a Facilities Planning Committee meeting was held on April 4th. He said T. Zellweger and J. Young were in attendance, as were F. Barney, Darin Saiff, and William Robbins. Mr. Walbridge explained that Bill Robbins is a community member with a great deal of knowledge in electronics and will assist in the design of the work. Mr. Walbridge said he sent a letter to Phil Squadrito of King & King Architects asking that they collaborate with Bernie Donegan’s office to develop a work schedule so that a fall vote on the projects could be possible. T. Zellweger added that the scope of work was from the 2015 Building Conditions Survey.

 

 

NO. 2017-173

SCHEDULE APPROVAL

 

Motion made by T. Zellweger and seconded by J. Young to approve the following schedules for audit and payment:

General Fund $483,889.01

School Lunch Fund 8,292.67

Federal Fund -0-

Trust & Agency 125,807.30

Capital Fund -0-

8 in favor, 0 opposed, Carried.

 

 

No. 2017-174

BUDGET TRANSFERS

Motion made by T. Zellweger and seconded by J. Young to authorize the Business Manager to make the necessary budgetary transfers as attached for the Month of March, 2017. 8 in favor, 0 opposed, Carried.

 

 

No. 2017-175

BUDGET REPORTS

Motion made by T. Zellweger and seconded by J. Young to accept the Budget Reports for the Month of March, 2017, covering the period from July 1, 2016, through March, 2017, as presented. 8 in favor, 0 opposed, Carried.

 

 

No. 2017-176

PROPERTY TAX REPORT CARD

Motion made by T. Zellweger and seconded by H. Simmons to approve the Property Tax Report Card as attached. Mr. Walbridge stated that each year following the approval of the school budget, the District’s Business Manager Michael Robinson prepares a Property Tax Report Card to electronically submit to the State Education Department. Mr. Walbridge added that a copy of the Property Tax Report Card would be transmitted by fax or email to the Courier-Observer, the School’s Official Newspaper, and that information would also be made available in an informational packet that is provided for the public. 8 in favor, 0 opposed, Carried.

 

 

LOTS FOR BOARD CANDIDATES

J. Young drew names to determine the order in which Board Candidates appear on the ballot. S. Latimer recorded the names as follows: Eric Alan, Amy Guiney, Jeffrey Yette, Ward Remington, and Nicholas Gilbert.

 

 

No. 2017-177

BOCES BOARD CANDIDATE AND ADMINISTRATIVE BUDGET VOTE

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to cast one vote each for Nancy Cappellino, Marjorie McCullough, and Dana Smith for the annual election of members to the St. Lawrence-Lewis Counties Board of Cooperative Educational Services and to approve the adoption of the 2017-2018 Administrative Budget for the St. Lawrence-Lewis Counties Board of Cooperative Educational Services in the amount of $6,341,752. 8 in favor, 0 opposed, Carried.

 

 

No. 2017-178

2017-2018 BOCES FINAL COMMITMENT FORM (REVISED)

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to approve the Revised BOCES Final Commitment Form for the 2017-2018 school year in the amount of $2,482,555.57 plus “as used” CoSers, said amount to be reflected in the proposed school district budget developed for the 2017-2018 school year. Mr. Walbridge said there were changes in the 2017-2018 BOCES budget as explained at the April 3, 2017 Special Budget Meeting. Mr. Walbridge noted that he and Mr. Robinson would certify the revised final commitment form on Thursday, April 27th. 8 in favor, 0 opposed, Carried.

 

 

No. 2017-179

LETTER OF RETIREMENT/

J. CORCORAN

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by H. Simmons to accept Jeanne Corcoran’s letter of retirement from her position as Elementary Teacher, effective July 2, 2017. 8 in favor, 0 opposed, Carried, with congratulations and regret.

 

 

No. 2017-180

SECONDARY SCIENCE TEACHER ADJUSTMENT/

A. CARVILL

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to appoint Alex Carvill full-time Secondary Science Teacher, effective September 1, 2017. This appointment increases his position as Secondary Science Teacher from 0.5 to 1.0. 8 in favor, 0 opposed, Carried.

 

 

No. 2017-181

ADDITIONAL SUBSTITUTES FOR
2016-2017/L. RANDALL

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to approve the one additional substitute cleaner, Lisa Randall, on the 2016-2017 Substitute List as attached. 8 in favor, 0 opposed, Carried.

 

 

No. 2017-182

ANNUAL FIRE INSPECTION REPORTS

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to accept the Annual Fire Inspection Reports for the Main Building and Bus Garage as prepared by John Warneck on March 24th, 2017. Mr. Walbridge electronically submitted said reports to the State Education Department for review and approval. Mr. Walbridge said the one item of non-conformance, use of an unapproved extension cord, was rectified immediately. 8 in favor, 0 opposed, Carried.

 

 

No. 2017-183

CLASS CREDIT PROPOSAL

 

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to approve Carter Eldridge’s Principals of Engineering course as a class to count as a credit in Math, Science, or Technology. 8 in favor, 0 opposed, Carried. 

 

 

No. 2017-184

OVERNIGHT GEOLOGY CLASS TRIP REQUEST

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve the overnight trip request to Colton and Pierrepont from May 4th through May 5th, 2017. Mr. Walbridge explained this trip for Mr. Michael Walter’s Geology class promised an engaging itinerary and educational visit to the Powers’ Farm. 8 in favor, 0 opposed, Carried.

 

 

No. 2017-185

TRANSPORTATION CONTRACT

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to approve the Transportation Contract between the District and the mother of two students in the District. Mr. Walbridge noted the family’s living circumstances are now considered under the McKinney-Vento Act. 8 in favor, 0 opposed, Carried. 

 

 

No. 2017-186

2017-2018 MEAL PRICES

Based upon the recommendation of the Cafeteria Manager and the Superintendent, Motion made by W. Witherell and seconded by J. McGill to increase the District’s lunch prices, a mandatory directive from the Federal government, by 10¢, thereby bringing the PreK-Grades 8 lunches to $2.25 and the Grades 9-12 High School lunch price to $2.35. The price for breakfast will remain $1.35 and the price for milk will remain 50¢. Mr. Walbridge noted that the increase in standard lunch prices would not affect the price of free and reduced lunches. 8 in favor, 0 opposed, Carried.

 

 

No. 2017-187

ARTS IN EDUCATION/ BRIDGE ARTS ENSEMBLE DONATION

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to accept the donation from the IlsaBaby Foundation in the amount of $6,755.80. This amount is the difference to pay for the entire program once BOCES aid has been applied. 8 in favor, 0 opposed, Carried, with gratitude. 

 

 

No. 2017-188

DONATION FROM EAST BOSTON HIGH SCHOOL

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to accept the donation from the East Boston High School in the amount of $1,000.00. Mr. Walbridge said Mr. Robert Anthony contacted the District Office and shared that each year the East Boston High School raises money for cancer research. Mr. Walbridge explained that the Anthony family wanted to donate $1,000.00 back to Parishville-Hopkinton in memory of Mr. Anthony’s wife, Jacalyn Moses, a former PHCS alumnus. Mr. Anthony suggested the money go to a few seniors that may be pursuing a career in nursing. 8 in favor, 0 opposed, Carried with sincere appreciation. 

 

 

No. 2017-189

UNUSED WEATHER/ EMERGENCY DAYS

 

Mr. Walbridge explained the 2016-2017 school calendar indicated 186 potential working days. He said that the Teaching Employee’s Association contract states teachers are only required to work 183 days. Mr. Walbridge noted the District had one snow day remaining, as five had been used during the year. Based upon the recommendation of the Superintendent, Motion made by D. Taylor and seconded by W. Witherell to apply one unused weather/emergency day as one full day of no school on Friday, May 26th, 2017, so long as the District has that day available at that time. R. White in favor, D. Taylor in favor, J. McGill opposed, W. Remington opposed, H. Simmons opposed, W. Witherell opposed, T. Zellweger opposed, J. Young opposed, Motion not Carried as there is uncertainty if the day will need to be used as an emergency day in the future.

 

 

No. 2017-190

JULY REORGANIZATIONAL MEETING DATE

Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by W. Witherell to reschedule the July 3rd Reorganizational meeting to July 10th, 2017 at 7:15 P.M., followed by the regular meeting at 7:30 P.M. 8 in favor, 0 opposed, Carried.

 

 

No. 2017-191

CPSE/CSE RECOMMENDATIONS

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve the recommendations of the CPSE for three students and the recommendations of the CSE for twenty-two students as attached. 8 in favor, 0 opposed, Carried.

 

 

 

 

PRINCIPALS’ UPDATES

V. Doll said the Middle and High School are grinding through as the end of the year is approaching. Miss Doll noted that in Grades 7 and 8, there was one student that opted out for the New York State English Language Arts assessment. She said the number of students that will take the New York State Mathematics assessment look solid at the present. V. Doll said there will be Field testing in English Language Arts, Social Studies, and Earth Science around the 15th of May.

 

Miss Doll also noted that she attended a conference for women and a Utica National insurance conference recently.

 

Regarding athletics, V. Doll said this season in Baseball will look a little different, as Section X has implemented a “pitch count” that applies to student athletes. Miss Doll said that with a thirteen-player team, this new regulation may be difficult for Parishville-Hopkinton’s baseball players. V. Doll stated the opposing team would have a designee that keeps “pitch count” for the team they are playing. Miss Doll noted until the system becomes more familiar, PHCS would be tallying its own pitch count as well. V. Doll said this regulation was impacting other districts, too. W. Remington asked if the pitch count applied to Softball. Miss Doll responded that it did not.

 

V. Doll stated that Jennifer Blanchard, the District’s Spanish teacher effective in the coming school year, is interested in Spanish 4 and Spanish 5 classes being offered for college credit.

 

Miss Doll shared that Honor Society inductions would take place on Thursday, April 27th. She also noted that students would be released at 1:10 P.M. on Friday, April 28th. V. Doll said Administrative Assistants’ Day is tomorrow, and that Nurses’ Day is on May 5th.

 

B. Reid shared a photo from the Follies’ Cabaret held March 23rd. She praised the music program for that event, exclaiming that the District has a talented group of students, and that it is enjoyable to see their affinities showcased.

 

Ms. Reid said the Elementary is very busy right now, also. She said the “Rock the Test” motivational gathering for the New York State assessments was held March 24th. She noted that at the Panther Pride Day assemblies, students continued to work on character education development and executive functioning skills. At the most recent assembly, two students performed a skit on organization, and often older students help the younger children.

 

B. Reid stated there was a significant drop in test refusals (opt-outs of the NYS assessments). She mentioned students in Grade 3 took Computer-Based testing (CBT). Ms. Reid said the rollout of CBT was very efficient, and that students were tangibly motivated to take the assessments on the Chromebooks. B. Reid said the District did move back to regional scoring, since so many schools have shifted to CBT. She added that the District could consider sending tests to be scored by vendors, which may reduce the number of substitutes the District would need to hire following assessment completion. Ms. Reid said that students in Kindergarten through Grade 2 took an English Language Arts assessment for the current DDI cycle that mirrors what the New York State exams will be like.

 

Mr. Reid explained the television in the lobby between the offices has been serving as an informational message board. She said she or Mrs. Gallagher display a daily encouraging or inspirational quote and school happenings. This television, B. Reid said, was given as a perk through the District’s photography company, LifeTouch. She said students will eventually be able to cast from their Chromebooks to televisions in the school.

 

B. Reid concluded in stating she is looking forward to Spring events. She said Grandparents’ Day will be on May 6th from 10:00 A.M. to 12:00 P.M. Ms. Reid said New York State Mathematics and Science exams were quickly approaching. B. Reid invited Board Members to assist with Grade 6 Graduation on June 21st at 9:00 A.M.

 

W. Remington thanked both principals for their updates.

 

 

INFORMATION

The Board received the Quarterly Honor Roll list for Term 3, the April issue of Panther Press, and a list of upcoming events of interest.

 

 

No. 2017-192

EXECUTIVE SESSION

Motion made by J. Young and seconded by T. Zellweger to go into Executive Session at 8:16 P.M. to discuss the employment history of a particular employee and contract negotiations. 8 in favor, 0 opposed, Carried.

 

E. Alan, T. Krise, A. Mitchell, M. Robinson, G. Snell, Sr., and J. Yette left the meeting at 8:17 P.M.

 

 

 

At 9:10 P.M. the Board President announced that the meeting would reconvene.

 

 

No. 2017-193

ADJOURNMENT

Motion made by J. Young and seconded by W. Witherell to adjourn at 9:10 P.M. 8 in favor, 0 opposed, Carried.

 

 

 

 

 

 

___________________________

School District Clerk

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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