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April 28, 2014 Board of Education Meeting Minutes

 
 
April 28, 2014
 
 
CALL TO ORDER
The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:31 P.M. by President W.  Remington in the conference room on the above date.
 
 
ROLL CALL
 
Present: B. Remington, W. Remington, H. Simmons-8:15 P.M., D. Taylor, R. White, F. Wilhelm, W. Witherell, J. Young, T. Zellweger, and Mr. Saiff.
 
Absent: None.
 
Others: E. Harper, Jr., S. Hartson, B. Reid, and R. Stewart.
 
 
QUORUM
Quorum of five established.
 
 
QUESTIONS FROM PUBLIC & PRESS
Evan Harper, Jr. approached the Board with a request for permission to fundraise for Girls’ Junior Varsity soccer.  Mr. Harper indicated Mrs. Kelly Pullano would lead that effort.  Mr. Saiff replied that he would contact Evan and Kelly with more information.
 
 
STUDENT TEACHER RECOGNITION
B. Reid recognized Students of the Month of March for exhibiting the Character Trait Honesty:  Kameron Capone - Mrs. Knowles’ Kindergarten; Morgan Revord - Mrs. Wilkes’ Kindergarten; Benton Harrigan - Mrs. Mitchell’s First Grade; Emma Phippen - Mrs. White’s First Grade; North Collins - Mrs.  Mason’s Second Grade; Nathan White - Mrs.  Shannon’s Second Grade; Nicholas Snell - Mr. Brand’s Third Grade; Gavin Wagstaff - Mrs. Clark-Vallance’s Third Grade; Aric Taylor - Ms. Pahler’s Fourth Grade; Conner Hendershot  - Ms. Pcolar’s Fourth Grade; Aleksys Baker - Ms. Rose’s Fifth Grade; Abigayle Frary - Mrs. Todd’s Fifth Grade; Adam Hutchins - Ms. Corcoran’s Sixth Grade; and Autumn MacWilliams - Mr. VanLeuven’s Sixth Grade.
 
B. Reid announced that 6th Grader Adam Hutchins was the Elementary Paw Ticket Winner for March.  As the Paw Ticket winner, Adam received a sweatshirt donated by the PTSA and a pizza donated by Kunoco.
 
R. Stewart shared with the Board a list of names of students in Grades 7 through 12 that had made Honor Roll and High Honor Roll for the third term.
 
R. Stewart announced that the National Honor Society raised $1,800 for Jules of Life, the proceeds of which go to local cancer victims.  Mr. Stewart noted there was a Class vs. Class competition to fill a large jar with bills and coins. W. Remington stated the students and faculty were to be commended for their efforts and generosity. 
 
 
No. 2014-172
MINUTES
 
Motion made by J. Young and seconded by T. Zellweger to approve the Minutes of the March 17, 2014, regular meeting, and March 31, 2014, special budget meeting, as delivered to Board Members.  8 in favor, 0 opposed, Carried.
 
 
No. 2014-173
TREAS. REPORTS
Motion made by J. Young and seconded by W. Witherell to approve the Treasurer’s Reports showing an available balance on hand as of March 31, 2014, as follows:
General Fund $121,478.11
School Lunch Fund 7,546.51
School Lunch Savings 80,573.09
Federal Fund 0.04
Trust & Agency Fund 6,963.00
Payroll Fund -0-
Risk Retention (Property Loss Reserve – CLASS) 44,995.39
Extra-Class Activities Fund 59,175.26
8 in favor, 0 opposed, Carried.
 
 
 
 
UPDATE ON EXCEL PHASE II PROJECT
 
Mr. Saiff informed the Board that the indoor portion of the project is under way and the progress has put Watson Electric a bit ahead of schedule.  Mr. Saiff noted wires have been pulled for the wireless access points (WAP) within the building.  He is awaiting a quote from BOCES on that equipment.  Once the WAPs and cameras have been received, BOCES technicians will be on site to terminate the equipment.  Mr. Saiff stated the concrete pad for the generator has not yet been poured, but Mr. Watson’s excavator and stone are at the site.  The contractors would like the pad ready for May 5th, which is when the generator is scheduled to arrive.  Mr. Saiff noted there have been some concerns regarding the fire alarm system and the way the previous equipment and wiring was done over the years.  It appears that there are four circuits in the building, and they are poorly organized.  Mr. Saiff indicated he is looking at a possible change order to address that issue.  He also noted there is a proposal for a change order to add a camera that faces the student parking and exit areas of the parking lot.  Mr. Saiff stated the workers from Watson Electric have been excellent, as has Mike Croneiser.  Mr. Saiff is confident the project will reach completion before the students return in the fall. 
 
 
No. 2014-174
BUDGET UPDATE
Mr. Saiff shared with the Board a General Fund Budget Revenues for 2014-2015 noting changes in revenue, thus changing the tax levy rate from 4.44% to 3.98%.  Mr. Saiff pointed out the new tax levy limit and a lowered appropriation of about $4,000.  Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to approve the spending plan reflecting the new tax cap levy.  8 in favor, 0 opposed, Carried.
 
 
NO. 2014-175
SCHEDULE APPROVAL
Motion made by T. Zellweger and seconded by D. Taylor to approve the following schedules for audit and payment:
General Fund $387,889.19
School Lunch Fund 12,520.48
Federal Fund 6,224.24
Trust & Agency 112,070.65
Capital Fund 32,019.83
8 in favor, 0 opposed, Carried.
 
 
No. 2014-176
BUDGET TRANSFERS
Motion made by J. Young and seconded by T. Zellweger to authorize the Business Manager to make the necessary budgetary transfers as attached for the Month of March, 2014.  8 in favor, 0 opposed, Carried.
 
 
No. 2014-177
BUDGET REPORTS
Motion made by J. Young and seconded by W. Witherell to accept the Budget Reports for the Month of March, 2014, covering the period from July 1, 2013, through March, 2014, as presented.  8 in favor, 0 opposed, Carried.
 
 
No. 2014-178
BUS GARAGE RECONSTRUCTION BID AWARD
Mr. Saiff shared that we now have liability insurance should a worker fall from a height of more than 12 inches.  The architect and the insurance company worked together and made the insurance language acceptable.  Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to award Perras Excavating, Inc. of Massena, New York for award of contract in the amount of $28,650, contingent upon the District’s receipt of proper binding and insurance certification.  J. Young asked for a timeline for reconstructive work on the Bus Garage.  Mr. Saiff responded the work is scheduled to be completed by the end of May.  8 in favor, 0 opposed, Carried.
 
 
No. 2014-179
PROPERTY TAX REPORT CARD
Motion made by T. Zellweger and seconded by D. Taylor to approve the Property Tax Report Card as attached.  (Mr. Saiff noted that a copy of the Property Tax Report Card would be transmitted by fax or email to the Courier-Observer, the School’s Official Newspaper.  Mr. Saiff stated the document reflects the new tax cap.) 8 in favor, 0 opposed, Carried.  
 
 
LOTS FOR BOARD CANDIDATES
J. Young drew names to determine the order in which Board Candidates appear on the ballots.  S. Hartson recorded the names as follows:  Heidi Condon Simmons; Joseph McGill; Corey Sheldon.
 
 
 
 
No. 2014-180
BOCES BOARD CANDIDATES
Motion made by J. Young and seconded by B. Remington to cast one vote each for Nancy Cappellino, Marjorie McCullough, and Dana Smith for the annual election of members to the St. Lawrence-Lewis Counties Board of Cooperative Educational Services.  8 in favor, 0 opposed, Carried.
 
 
No. 2014-181
BOCES BUDGET VOTE
Motion made by J. Young and seconded by F. Wilhelm to approve the adoption of the 2014-2015 Administrative Budget for the St. Lawrence-Lewis Counties Board of Cooperative Educational Services in the amount of $4,957,379.  8 in favor, 0 opposed, Carried.
 
 
No. 2014-182
BOARD REGULATIONS AND POLICIES
Motion made by T. Zellweger and seconded by F. Wilhelm to approve the following first read Board Regulations and Policies en masse:  
    
Use of Facilities by the Boy Scouts of America and Patriotic Youth Groups (Policy #3281);
This is a new community relations policy reflecting the requirement - codified in federal law - that the District affords the Boy Scouts of America the same access to school facilities they provide to other youth and community groups.
 
Competitive Bidding and Offering Guidelines (Regulation #5410R);
This Regulation discusses the procedures for determining whether procurements are subject to bidding, bid openings, exceptions to competitive bidding or offering, determining consistency with General Municipal Law Section 103, and purchase orders.  
 
Procurement Guidelines (Regulation);
The District has adopted internal policies and procedures governing all procurements of goods and services which are not required to be made pursuant to the competitive bidding requirements of General Municipal Law Section 103 or any other general, special or local law.
 
Purchasing: Competitive Bidding and Offering (Policy #5410);
This Policy relates to awarding bids to the lowest bidder in competitive bidding.
 
Procurement of Goods and Services (Policy #5411);
This Policy regards the purchasing process for the procurement of goods and services through the purchase order process.
 
Alternative Formats for Instructional Materials (Policy #5412);
This Policy states that preference in the purchase of instructional materials will be given to vendors who agree to provide materials in a usable alternative format, such as Braille, large print, open and closed captioned, audio, and electronic files.  
 
8 in favor, 0 opposed, Carried.
 
 
MOTION TO TABLE
Motion made by B. Remington to Table the next Agenda item concerning the appointment of the Director of Maintenance, Operations, and Transportation for discussion in Executive Session.
 
 
No. 2014-183
ADDENDUM OF AGREEMENT
Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by B. Remington to approve an Addendum of Agreement to the Contract for the Director of Maintenance, Operations, and Transportation to allow unused sick leave buyout to be paid in the form of an employer contribution to existing 403 (b) account.  8 in favor, 0 opposed, Carried.
 
 
No. 2014-184
MEDICAL LEAVE REQUEST/J. BURNS
Mr. Saiff explained that one of the District’s drivers is out on medical leave for a hip replacement.  While he has been donated sick time to cover his leave until the end of the school year, he may require the Family/Medical Leave Act to ensure an additional 12 weeks of health insurance coverage before he returns to work.  Based on the recommendation of the Superintendent, Motion made by D. Taylor and seconded by T. Zellweger to approve a FMLA Request for John Burns.  8 in favor, 0 opposed, Carried.
 
 
No. 2014-185
ADDITIONAL SUBSTITUTES
Mr. Saiff stated three individuals have expressed interested in substitute work in the District.  Motion made by T. Zellweger and seconded by J. Young to approve the attached list of substitutes for the remainder of the 2013-2014 school year.  8 in favor, 0 opposed, Carried.  
 
 
No. 2014-186
GRADUATION SPEAKER/S. SPRIGGS
Based on the recommendation of the Superintendent, Motion made by D. Taylor and seconded by B. Remington to nominate Shawn Spriggs to be the speaker at graduation.  Mr. Saiff stated Mr. Stewart worked with the senior class and the advisors to select Mr. Spriggs for this honor.  8 in favor, 0 opposed, Carried.     
 
 
No. 2014-187
JR. H.S. ENGLISH LONG-TERM SUBSTITUTE TEACHER/A. IVES
Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to appoint Amanda Ives to replace Kimberly Scott during her medical leave beginning April 22, 2014, and continuing for several weeks through the month of May.  Mr. Saiff explained R. Stewart spoke with several individuals at SUNY Potsdam, interviewed Miss Ives, and noted she seemed eager to do an excellent job.  8 in favor, 0 opposed, Carried.  [A. Ives will be paid at the Certified Teacher rate of $85.00 per diem.  Should her substitution for Kim Scott exceed twenty days, Amanda will then be paid at Step 1 of the current salary schedule retroactive to April 22, 2014. Certification Area: Secondary English, 7-12]
 
 
No. 2014-188
2014-2015 SPORTS MERGER REQUESTS
Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by W. Witherell to approve the following 2014-2015 sports mergers en masse above and authorized Mr. Saiff to contact the four districts to request their consideration and approval of these mergers as well.  Mr. Saiff stated these were mergers we have had in the past:
 
Football with Brasher Falls Central School 
Mr. Saiff stated we have five students interested in playing football in the fall.  Again, Brasher Falls will be charging a fee of $325 per student athlete to participate.
 
Boys’ and Girls’ Ice Hockey with Brasher Falls Central School
Mr. Saiff noted Brasher Falls is also willing to continue with the Boys’ and Girls’ Ice Hockey merger for which we currently have students who are interested in participating for the 2014-2015 season.  Should Brasher Falls eliminate Girls’ Ice Hockey, Mr. Stewart was informed a request through Potsdam would be possible.  There will be a fee of $325 per student athlete to participate.
 
Cross-Country Running with Norwood-Norfolk Central School
Mr. Saiff indicated we have male and female athletes interested in participating in Cross-Country Running next season.  There is no participation fee at this time.
 
Boys’ and Girls’ Indoor Track with Norwood-Norfolk Central School
It appears that there are several students interested in participating in Indoor track.  There is no participation fee at this time.  
 
Boys’ and Girls’ Spring Track with Norwood-Norfolk Central School
Mr. Saiff stated a number of students have participated in this program over the past few years and they have reported having a good experience.  For the 2014-2015 season, more than 8 students are interested in participating.  There is no associated fee at this time.  
 
Golf with Potsdam Central School
Mr. Saiff noted two students were interested in participating in Golf in the spring of 2015.  There will be a $100 fee per student athlete.
 
Boys’ Lacrosse with Colton-Pierrepont Central School 
Mr. Saiff stated four students would like to play Lacrosse in 2015.  There is no participation fee.
 
8 in favor, 0 opposed, Carried.  
 
 
No. 2014-189
INCREASED LUNCH PRICES FOR 2014-2015
Based upon the recommendation of the Cafeteria Manager and the Superintendent, Motion made by D. Taylor and seconded by F. Wilhelm to increase the District’s lunch prices, a mandatory directive from the State, by 10¢, thereby bringing the elementary and junior high school lunch price up to $1.95 and the High School lunch price up to $2.05.  The price for breakfast will remain at $1.25 and the milk price will remain at 50¢.  Mr. Saiff noted David Gravlin has requested the District align prices according to one of two portion size categories (PreK-Grade 8; and Grades 9-12).  8 in favor, 0 opposed, Carried.  W. Witherell asked how this change would affect reduced lunches.  Mr. Saiff responded he would check with Mr. Gravlin as to whether the price of reduced lunches will increase.   
 
 
No. 2014-190
JUNIOR VARISTY ATHLETICS
Mr. Saiff noted the restoration of Junior Varsity Athletics is not accounted for in the 2014-2015 Budget.  Mr. Saiff noted K. Pullano and E. Harper, Jr. have requested to fundraise for this division.  Mr. Saiff also stated he would ensure he made very clear to those individuals that the coaching positions for J.V. Athletics would need to be offered to staff members.  Mr. Saiff said he would need to support any staff member in doing so, but as community members were the ones to fundraise for the program he would be frank in his support.  It will be the District’s responsibility to staff and manage those programs.  R. White asked if a teacher could coach that position for no stipend.  Mr. Saiff stated the salary is paid, but in the past the stipend has been donated back to the District.  E. Harper, Jr. stated he would be willing to donate between $2,000 to $2,500 for the JV athletics program.  The Board thanked Mr. Harper for his generosity.  R. Stewart noted in his budget figures for Junior Varsity Athletics, the stipend mentioned was for a Step 8, veteran coach.  Therefore, the cost if a less experienced coach were to serve would be less.  Mr. Stewart also noted there is only one cost for the bus as Varsity and Junior Varsity teams would be sharing transportation.  Motion made by T. Zellweger and seconded by D. Taylor to permit the raising of funds to finance the Junior Varsity Athletics program with the oversight conducted through the District.  8 in favor, 0 opposed, Carried.
 
 
NYS REPORT CARD
Mr. Saiff informed the Board that the New York State Report Card data for 2012-13 was not available at this time.  Mr. Saiff stated he would provide more depth next month as to how students in the District performed.  Mr. Saiff noted if Board Members visited the URL provided, they could view the financial information.  Information contained within the New York State Report Card regarding the district’s academic and enrollment data is supposed to be made available to the public prior to the budget/board candidate vote.  Other documents to be available in the District Office and on the school website for review by the public fourteen days prior to the vote include:  the three-part budget, detailed expenditures, detailed revenues, required budget notice, administrative compensation information, property tax report card, fiscal accountability supplement, and exemption impact report.  
 
 
No. 2014-191
PARKING LOT SPEED LIMIT
Mr. Saiff stated a Board member had contact him in regard to the parking lot speed limit, which is currently 15 miles per hour.  Mr. Saiff agreed that it does not need to be that high, as it is a small area.  He is unsure if there is any regulation or if the Board as the governing body can lower the speed limit.  Mr. Saiff said if the Board approves lowering the speed limit, he will see that it is done and will establish proper signage.  W. Remington asked if it was something to ask of our District’s insurance company.  Mr. Saiff stated he would ask.  Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to change the parking lot speed limit to 5 miles per hour.  8 in favor, 0 opposed, Carried.  
 
 
 
H. Simmons arrived at the meeting at 8:16 P.M. 
 
 
No. 2014-192
CPSE/CSE RECOMMENDATIONS
Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to approve the recommendations of the CPSE for three students and the recommendations of the CSE for thirty-eight students as attached.  9 in favor, 0 opposed, Carried.
 
 
 
 
PRINCIPALS’ UPDATES
B. Stewart handed out a list of Spring activities to inform Board members as to what has been happening since March.  These are all events that affect instructional time with students, which pull students out of class.  R. Stewart noted he is trying to minimize the amount of time students miss from instruction.  
 
B. Stewart announced the National Honor Society Induction Ceremony was scheduled for Wednesday, April 30th at 7:00 P.M. in the auditorium.
 
B. Reid announced that her calendar showed many events for the next month.  The Elementary faculty has been working on administering and scoring State Exams.  The Elementary will still have 4th grade Science to administer, as well as the 4th grade field test in English Language Arts.
 
Ms. Reid noted Kindergarten screening is beginning and it seems there is a nice group of children coming in.  Pre-K and Head Start feed nicely into the Kindergarten screening process.  Kindergarten Screening will take place May 5th and 7th.  Parent information night will be held in the auditorium Tuesday, May 29th.  Formal and informal visits have also been schedules.
 
B. Reid stated on Friday, May 2nd, there will be a half day for Parent/Teacher conferences for parents or teachers who request them.  Parents of students who are meeting yearly benchmarks are not required to attend.
 
Ms. Reid also said CSE annual reviews are underway.  B. Reid noted she and R. Stewart split the reviews so that they were not out of their offices for too long.  B. Reid stated this time of year is when we start to see good progress with early reading and math skills.  
 
 
INFORMATION
The Board received a copy of a letter from District Superintendent Thomas Burns, and a list of upcoming events of interest.
 
 
No. 2014-193
EXECUTIVE SESSION
Motion made by J. Young and seconded by T. Zellweger to go into Executive Session at 8:23 P.M. to discuss teacher evaluations and to review the Superintendent’s annual evaluation.  9 in favor, 0 opposed, Carried.
 
 
No. 2014-194
DIRECTOR OF MAINTENANCE, OPERATIONS, AND TRANSPORTATION/
F. BARNEY
Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to approve Frances Barney as Director of Maintenance, Operations, and Transportation beginning May 27, 2014.  9 in favor, 0 opposed, Carried.
 
 
 
At8:47 P.M. the Board President announced that the meeting would reconvene.
 
 
No. 2014-195
ADJOURNMENT
Motion made by J. Young and seconded by T. Zellweger to adjourn at 8:48 P.M.  9 in favor, 0 opposed, Carried.
 
 
 
 
 
 
___________________________
School District Clerk
 

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Parishville, NY 13672
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Fax: 315-268-1309

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