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August 15, 2011 Board of Education Meeting Minutes

August 15, 2011

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:32 P.M. by Vice President T. Zellweger in the conference room on the above date.

ROLL CALL

Present: C. Jacot, B. Remington, H. Simmons, F. Wilhelm, S. Wilson, W. Witherell-7:39 P.M., T. Zellweger, and Mr. Saiff.

Absent: W. Remington and J. Young.

Others: B. Fairchild, M. Fellion, C. LaSala, B. Reid, and L. Witherell.

QUORUM

Quorum of five established.

STUDENT/TEACHER RECOGNITION

M. Fellion announced that we have one senior who will be graduating in Canton on Thursday evening after successfully completing coursework over the summer.

No. 2012-019

MINUTES

Motion made by S. Wilson and seconded by F. Wilhelm to approve the Minutes of the July 11, 2011, Organizational and Regular meetings as typed and mailed to Board Members. 6 in favor, 0 opposed, Carried.

No. 2012-020

TREAS. REPORTS

Motion made by F. Wilhelm and seconded by H. Simmons to approve the Treasurer’s Reports showing an available balance on hand as of July 31, 2011, as follows:

General Fund $33,546.92

School Lunch Fund 5,606.39

School Lunch Savings 36,178.52

Federal Fund 11,322.90

Trust & Agency Fund 3,633.00

Payroll Fund -0-

Risk Retention (Property Loss Reserve - CLASS) 44,962.26

Extra-Class Activities Fund *

* The Extra-Class Activities Fund balances will not be available until the September Meeting

6 in favor, 0 opposed, Carried.

No. 2012-021

SCHEDULE APPROVAL

Motion made by S. Wilson and seconded by C. Jacot to approve the following schedules for audit and payment:

General Fund $177,888.72

School Lunch Fund 495.49

Federal Fund 7,465.79

Trust & Agency 23,889.92

6 in favor, 0 opposed, Carried.

No. 2012-022

2011-12 TAX WARRANT

Mr. Saiff and C. LaSala discussed the proposed tax warrant for the 2011-2012 school year and reviewed the 2011-2012 Tax Rate Worksheet with the Board of Education. Motion made by C. Jacot and seconded by B. Remington to approve the attached 2011-2012 Tax Warrant in the amount of $3,170,977 as approved by the voters in May. 6 in favor, 0 opposed, Carried.

W. Witherell arrived at 7:39 P.M.

No. 2012-023

LTR. OF RETIREMENT/

T. RANDALL

Based upon the recommendation of the Superintendent, Motion made by H. Simmons and seconded by F. Wilhelm to accept Timothy Randall’s letter of retirement from his position as Head Bus Mechanic effective August 30, 2011, with regret and expressed their gratitude for Tim’s many years of service to the District. 7 in favor, 0 opposed, Carried.

No. 2012-024

READING INTERN/W. MacCUE

Based upon the recommendation of the Superintendent, Motion made by W. Witherell and seconded by H. Simmons to approve the appointment of Wendy MacCue as a half-time Reading Intern at the elementary school for the 2011-

2012 school year commencing September 1, 2011, and continuing through the

end of the Spring Semester at SUNY Potsdam. 7 in favor, 0 opposed, Carried. (The annual salary for this half-time position will be $5,000. Funding for this position has been made possible by grants received from the Rural Education Program and 611 Special Education Program.)

No. 2012-025

GIRLS’ MODIFIED SOCCER COACH

Motion made by F. Wilhelm to table this item for discussion in Executive Session.

No. 2012-026

STANDARD WORK DAY RESOLUTION FOR EMP.

Based upon the recommendation of the Superintendent, Motion made by W. Witherell and seconded by H. Simmons to approve the attached Standard Work Day Resolution for Employees which lists the number of work hours per week and the number of work days per year for each position at the school. 7 in favor, 0 opposed, Carried.

No. 2012-027

EARLY RELEASE/ CURRICULUM PLANNING

Based upon the recommendation of the Superintendent, Motion made by S. Wilson and seconded by W. Witherell to approve eight curriculum early release dates (1:07 P.M. dismissal) during the 2011-2012 school year for the purpose of grade level/department curriculum work and faculty meetings as follows: September 23, October 14, November 18, December 16, January 27, March 9, April 20, and May 25. C. Jacot in favor, B. Remington in favor, H. Simmons opposed, F. Wilhelm in favor, S. Wilson in favor, W. Witherell in favor, T. Zellweger in favor, Carried.

No. 2012-028

ANNUAL FIRE INSPEC.

Mr. Saiff reviewed the annual Fire Inspection Reports as prepared by John Mittelstaedt which found both the Main Building and the Bus Garage to be in compliance. Motion made by F. Wilhelm and seconded by H. Simmons to accept the Annual Fire Inspection Reports for the Main Building and Bus Garage as prepared by John Mittelstaedt and submit said reports to the State Education Department for their review and approval. 7 in favor, 0 opposed, Carried.

No. 2012-029

TITLE I PARENT INVOLVEMENT POLICY

Mr. Saiff reviewed the Title I Parent Involvement Policy that was prepared by Roberta Stillin-Dowman, BOCES Supervisor of Instruction/Title I Programs, to meet the district’s Title I Plan requirements. Based upon the recommendation of the Superintendent, Motion made by C. Jacot and seconded by H. Simmons to approve the Title I Parent Involvement Policy as attached. 7 in favor, 0 opposed, Carried.

No. 2012-030

INDOOR TRACK MERGER

Mr. Saiff informed the Board that we have four female athletes who are interested in participating in Indoor Track at Norwood-Norfolk Central School this winter. Motion made by F. Wilhelm and seconded by H. Simmons to approve a Girls’ Indoor Track Merger with Norwood-Norfolk Central School for the 2011-2012 school year and authorized Mr. Saiff to contact Norwood-Norfolk to request their consideration and approval of this merger. 7 in favor, 0 opposed, Carried. (No charge is anticipated for indoor track).

No. 2012-031

SURPLUS EQUIPMENT

Mr. Saiff informed the Board that the school has several items that we would like to declare as excess equipment as follows: an 8-cylinder International Harvester diesel motor, a Lincoln AC/DC arc welder (225 amps), three 55 gallon drums of green anti-freeze, two 55 gallon drums of automatic transmission fluid, an Ariens 12 HP riding lawnmower, a Jacobsen Imperial 826 snowblower, a small Jacobsen snowblower, a large antique oak display cabinet with glass sliding doors, a Lincoln air chassis lube greaser, a hand pump 80-90 gear lube greaser, miscellaneous IH parts, a Snap-On bubble balancer for truck tires, 4 front leaf springs and 2 rear. Based upon the recommendation of the Superintendent, Motion made by W. Witherell and seconded by F. Wilhelm to declare said equipment as surplus and put items out for bid, said bids to be opened at the September 19, 2011, Board of Education Meeting. 7 in favor, 0 opposed, Carried.

BD. GOALS COMMITTEE

The Board Goals Committee, consisting of R. Remington, W. Remington, F. Wilhelm, W. Witherell, J. Young, M. Fellion, B. Reid, and Mr. Saiff, will plan to meet on Monday, September 12, at 7:00 P.M. in the Elementary Library to compile a list of possible Board Goals to be undertaken during the 2011-2012

school year which will be reviewed by the full Board at their September meeting.

SCH. BD. PLANNING MEETING

Mr. Saiff announced that the St. Lawrence-Lewis Counties School Boards Planning Meeting was scheduled to be held September 1st at 6:00 P.M. at the BOCES Central Office in Canton and offered to register anyone who wished to attend. Mr. Saiff also noted the annual New York State School Boards Association Area 6 Dinner Meeting was tentatively scheduled for September 22nd in Malone. Anyone interested in attending should contact the Superintendent’s Office on or before September 8th. Reservations will be made for T. Zellweger, M. Fellion, B. Reid, and D. Saiff to attend. L. Witherell will call W. Remington, J. Young, H. Simmons, and S. Wilson to see if additional reservations will be required.

PRINCIPALS’ UPDATES

B. Reid announced that she and Geri Lynn have been extremely busy in the elementary office preparing for the new year and updating many documents as a result of the schedule changes. Large projects such as handbooks and the school calendar are also underway. Agendas for the opening Staff Development Days are in the planning stage. B. Reid noted that they have also designed postcards that will be sent to students to highlight special achievements and this year’s monthly school calendar will feature winning entries from last year’s monthly illustration contests.

B. Reid informed the Board that CSE revisions have begun. This has been a fairly time-intensive undertaking for our office staff as some of the mandated changes we will be instituting this year will be more laborious than in the past. The CSE is reviewing options to help expedite and streamline the entire reporting process. B. Reid also informed the Board that beginning with this school year CSE meetings will be held in the conference room located on the second floor of the Elementary wing.

B. Reid noted that the initial set-up for Medicaid billing is underway and Barb Remington has been extremely helpful with this process. All relevant employee Phase I and II training has been completed and we have met with Mona Dow, the NERIC Medicaid Coordinator, to guide us through this process.

The Books at the Beach Program has wrapped up for the season. They had a great summer and B. Reid noted that she received very positive comments from the teachers and students who participated. When she visited the beach program this summer she saw many happy faces.

The Special Education Summer School Program has also come to an end and all reports indicate that our students behaved well on the bus as well as in their summer programs. Overall, B. Reid stated that she was very pleased with everything that took place during the summer.

M. Fellion informed the Board that our 7th and 8th grade scores for ELA and Math have been released and our students did very well. Sixty percent of our students scored at a level 4 for 7th grade math with 96% of all of our 7th graders at proficiency (level 3 and 4) and only one student out of thirty at a level 2. Ninety-two percent of our 8th grade students scored at proficiency in math, and 28% of those were at level 4.

Seventy percent of our seventh grade students scored at proficiency on the ELA exam and 78% percent of our eighth grade students scored at proficiency.

Not a single student in either 7th or 8th grade scored at level 1 on the New York State Math and English Language Arts assessments. Based on discussions with other administrators around the county regarding exam results this year, our students did extremely well.

M. Fellion announced that schedules for the students have been mailed home

and he has received only a few phone calls concerning changes. Summer school is in the last week of session with Regents exams to be administered on Wednesday and Thursday. Reports thus far indicate that the students enrolled have been successful in their classes thus far and one will graduate in Canton on Thursday evening at 7:00 P.M.

Driver Education class ended last Friday, with sixteen students enrolled and 14 obtaining a passing grade on the course.

M. Fellion discussed several changes in the Junior-Senior High School Student handbook that needed to be made due to the changes in dismissal time and the loss of semestering. In addition, M. Fellion has re-worked the attendance policy to reduce the number of allowed absences to 14 for a year-long course and 7 for a half-year course. Efforts to decrease allowed absences should also have a positive impact on students’ academic success. M. Fellion added that changes have been made to the dress code in an effort to more specifically address what types of clothing are appropriate and what types of clothing will not be allowed.

SUPERINTENDENTS’ UPDATES

Mr. Saiff stated that there has been a great deal of focus this summer on new mandates resulting from the Regents’ Reform Agenda. Fortunately, our students continue to score well on intermediate and Regents exams, with a good percentage scoring above the state passing average.

The Regents Reform Agenda has four main points. The first point is based on a new common core curriculum with changes in ELA and Math coming this year. The Board of Regents just launched a new website last week called engageny.org which explains the direction that education will be moving in and includes several informative video clips.

The second point is the development and implementation of a new APPR (Annual Professional Performance Review) for teachers and principals which will be based on several factors; i.e. 60 points will come from local observations, 20 points will be based on students’ scores on state exams, 20 points will be based on assessments that we negotiate locally such as graduation rate, et cetera. For areas where there is not a state rating such as art, music, physical education, et cetera, the state is supposed to provide schools with alternative assessment benchmarks for the 2012-13 school year. When points are added together, those teachers scoring 65 or above will be considered to be meeting standards, those scoring 85 or above will be considered to be exceeding standards, and those scoring below 65 – will be given a TIP (teacher improvement plan) or PIP (principal improvement plan).

The third focus is to devise a new data collection system to better track student performance from around the state. Race-to-the-Top funds will be utilized in the development of a new data system.

The fourth and final goal is to turn around persistently low-performing schools.

With regards to a new APPR plan, Mr. Saiff noted that each school district is required to have something on file with the State Education Department by September 1st. Mr. Saiff added that he, M. Fellion, and B. Reid would be attending county-wide training on this item tomorrow and on the 18th all superintendents will be meeting to review several templates. A county-wide committee will be meeting with NYSUT representatives on September 14th in an effort to work out some of the plan details collaboratively. Mr. Saiff stated that he hoped to have a draft of at least those aspects of the APPR plan that do not require collaboration with the collective bargaining unit in place for Board review at a special meeting during the last week in August. NYSUT has a lawsuit pending with regard to changes made to the law by Governor Cuomo on Regents Chancellor Merryl Tisch which may affect the implementation timeline. Fortunately, the Commissioner of Education understands the quandary that school districts are in with this lawsuit pending, but meanwhile Mr. Saiff will work to address other aspects of the plan.

Mr. Saiff also informed the Board that two loss control representatives of Utica National, our liability insurance carriers, recently completed their annual inspection of our building and noted areas of concern. Mr. Saiff noted that he has reviewed the letter with Andy Taylor and will he will update the Board on steps that have been taken to address those concerns at the September Meeting.

INFORMATION

The Board received a Wincap User Security Profile indicating no changes have been made between 07/07 and 08/10/11, a copy of Minutes from the BOCES Board Meeting held on June 2, 2011, and a list of upcoming events of interest.

Mr. Saiff distributed information regarding the Dignity for All Students Act set for implementation in 2012 and explained that the Board’s policies dealing with harassment were updated during the 2010-11 school year in an effort to address the Dignity for All Students Act requirements.

No. 2012-032

EXECUTIVE SESSION

Motion made by H. Simmons and seconded by S. Wilson to go into Executive Session at 8:40 P.M. to discuss personnel and negotiations proposals presented by the non-teachers’ and the teachers’ bargaining units. 7 in favor, 0 opposed, Carried.

B. Fairchild left meeting at 8:43 P.M.

No. 2012-033

EXECUTIVE SESSION

Motion made by F. Wilhelm and seconded by W. Witherell to come out of Executive Session at 10:10 P.M. 7 in favor, 0 opposed, Carried.

No. 2012-034

GIRLS’ MODIFIED SOCCER COACH

Motion made by F. Wilhelm and seconded by H. Simmons to appoint Bekki Rose as the Girls’ Modified Soccer Coach for the 2011 season. 7 in favor, 0 opposed, Carried.

No. 2012-034

NON-TCHR. PROPOSAL

Based upon the recommendation of the Superintendent, Motion made by H. Simmons and seconded by C. Jacot to approve the one-year contract extension proposal submitted by the PHCS Non-Teaching Association reflecting a 2.5% increase in salaries. C. Jacot in favor, B. Remington abstained, H. Simmons in favor, F. Wilhelm in favor, S. Wilson abstained, W. Witherell in favor, T. Zellweger in favor, Carried.

TEACHERS’ COUNTER PROPOSAL

The Board of Education reviewed a counter proposal as submitted by the Teachers’ Bargaining Unit. The Board requested that Mr. Saiff discuss the proposal with the Board Negotiations Committee and make a recommendation to the full Board at their September meeting.

No. 2012-035

ADJOURNMENT

Motion made by F. Wilhelm and seconded by W. Witherell to come out of Executive Session and adjourn at 10:14 P.M. 7 in favor, 0 opposed, Carried.

___________________________

School District Clerk

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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