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August 15, 2016 Board of Education Meeting Minutes

 

 

August 15, 2016

 

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:31 P.M. by President W. Remington in the conference room on the above date.

 

 

ROLL CALL

 

Present: J. McGill, B. Remington, W. Remington, D. Taylor, W. Witherell, J. Young, and Mr. Saiff.

 

Absent: H. Simmons and R. White, and T. Zellweger.

 

Others: A. Calkins, V. Doll, S. Hartson, B. Reid, and M. Robinson.

 

 

QUORUM

Quorum of five established.

 

 

QUESTIONS FROM PUBLIC & PRESS

None.

 

 

No. 2017-020

MINUTES

 

Motion made by D. Taylor and seconded by J. McGill to approve the Minutes of the July 5, 2016, organizational meeting and July 5, 2016, regular meeting, as typed and delivered to Board Members. 6 in favor, 0 opposed, Carried.

 

 

No. 2017-021

TREAS. REPORTS

 

Motion made by J. McGill and seconded by B. Remington to approve the Treasurer’s Reports showing an available balance on hand as of June 30, 2016, as follows:

General Fund $17,751.62

School Lunch Fund 20,649.45

School Lunch Savings 30,170.95

Federal Fund -0-

Capital Fund -0-

Trust & Agency Fund -0-

Payroll Fund -0-

Risk Retention (Property Loss Reserve) 45,017.24

Extra-Class Activities Fund 91,512.89

 

As of July 31, 2016, as follows:

General Fund $18,167.29

School Lunch Fund 20,120.72

School Lunch Savings 30,171.46

Federal Fund -0-

Capital Fund -0-

Trust & Agency Fund 1,016.80

Payroll Fund -0-

Risk Retention (Property Loss Reserve) 45,018.00

Extra-Class Activities Fund 91,513.67

6 in favor, 0 opposed, Carried.

 

 

TRI-COUNTY ENERGY CONSORTIUM

Mr. Saiff updated the Board on the status of the District’s participation in the Tri-County Energy Consortium. He said once the penalties for withdrawing were approved by the Board of Directors, the District would have sixty days to retract its participation in the consortium if the Board determines the decision to join to not be in the interest of the District. Mr. Saiff stated the consortium was discussing an interconnectivity charge with National Grid, which could preclude the consortium from moving forward in an economical way. This delay gives Mr. Saiff and the Board time to seriously consider the District’s involvement. Mr. Saiff noted the District still does not really have an investment in the consortium until the withdraw penalties are finalized by its Board. Mr. Saiff also explained the District’s responsibility for the solar arrays and that he had consulted the District’s attorney, Roger Linden, about the contract. Mr. Saiff said he would bring any new information to the September 19th Board meeting.

 

 

2017-022

SCHEDULE APPROVAL

Motion made by J. Young and seconded by W. Witherell to approve the following schedules for audit and payment for:

June, 2016:

General Fund $ 465, 192.12

School Lunch Fund 4,722.03

Federal Fund 191.91

Trust & Agency 269,496.10

Scholarship Fund 3,675.00

 

July, 2016:

General Fund $291,039.50

School Lunch Fund 261.53

Federal Fund 171.89

Trust & Agency 27,012.86

6 in favor, 0 opposed, Carried.

 

 

BOOKS… THEN THE BEACH UPDATE

Mr. Saiff shared with the Board that Administrative Intern Angela Calkins ran the District’s summer Books… Then the Beach program very well. Ms. Calkins provided Board members with a handout, and said that she felt the program was a wonderful experience for the students and herself. She thanked the administrators and said the District was a jewel of the Adirondacks. Ms. Calkins noted the program served between nineteen and twenty-two students in Grades 1-5 daily. She said Mr. Brand and Ms. Rose worked with students to instill that print is everywhere in their lives. Ms. Calkins added that a weekly tri-fold newsletter was sent home with students, and that she worked with Miss Casey and Ms. Reid to utilize software called Accelerated Reader 360 in the District. She mentioned the program concluded with an outing to Great Escape in Lake George. Ms. Calkins thanked the Board, and she was thanked in return.

 

 

No. 2017-023

BOARD POLICIES AND PROCEDURE/ SCHOOL SAFETY PLANS (#5681)/ FIRE AND EMERGENCY DRILLS, BOMB THREATS, AND BUS EMERGENCY DRILLS (#5683)/

PARENT INVOLVEMENT (#8620) AND SCHOOL-PARENT COMPACT/ CHARGING MEALS (#5660P)

Motion made by J. Young and seconded by W. Witherell to approve the first reads of School Safety Plans (#5681); Fire and Emergency Drills, Bomb Threats, and Bus Emergency Drills (#5683); Parent Involvement (#8620) and School-Parent Compact; and Charging Meals (#5660P), as presented. Mr. Saiff said these policies each served a purpose, the first and second policies aligning the District with new legislation for Building Response Level Plans and various emergency drills. Mr. Saiff said the Parent Involvement Policy was revised with the help of an administrator at BOCES, Katherine Lynch. Mr. Saiff stated the Charging Meals policy outlined current ways to add money to students’ meal accounts. 6 in favor, 0 opposed, Carried. These are the first readings required for Policy adoption.

 

 

No. 2017-024

CSE/CPSE ANNUAL REPORT

The Board reviewed the 2015-2016 Annual Report of CSE/CPSE and Section 504 Services and projections for the 2016-2017 school year. Motion made by D. Taylor and seconded by J. McGill to approve the 2015-2016 Annual Report of CSE/CPSE Activities as presented. Ms. Reid noted the report was very similar to what is seen annually. She stated Section 1 of the report pertained to the 2015-2016 school year and Section 2 supposed projections for the 2016-2017 school year. Ms. Reid said this year the report outlines the month-by-month clerical process of special education tasks. Ms. Reid said this timeline assists in keeping in compliance with regulations.

She stated the CPSE/CSE Committee is very busy in the spring months with annual reviews.

 

Ms. Reid added that last year, the District exceeded the maximum number of parent participation surveys required. She said the new performance plan indicator for 2016-2017 will monitor the District’s percentage of children evaluated within 60 days of referral. Ms. Reid shared that the Annual Report also includes information on workshops attended by Title and Special Education teachers, as well as STAC information. She concluded that three CSE students graduated in June, and that two of the three entered into the workforce while one enrolled at SUNY Canton.

6 in favor, 0 opposed, Carried. Mr. Remington thanked B. Reid.

 

 

No. 2017-025

2016-2018 RTI/AIS PLAN

The Board reviewed several changes that had been made to the RTI/AIS Plan for 2016-2018. Motion made by J. Young and seconded by W. Witherell to approve the RTI/AIS Plan revisions as presented and attached. Mr. Saiff said the document outlines the District’s Response to Intervention (RTI). The plan indicates thresholds that qualify students to receive Academic Intervention Services (AIS). Mr. Saiff noted the plan is developed by a collaborative group of teachers, administrators, and parents. Mr. Saiff added that the District utilizes Title I services at BOCES, and that Katie Lynch assisted with the development of this plan. 6 in favor, 0 opposed, Carried.

 

 

No. 2017-026

2016-2017 TAX WARRANT

Motion made by J. Young and seconded by D. Taylor to approve the attached 2016-2017 Tax Warrant in the amount of $3,600,454, as required. M. Robinson said voters approved a 4.9% tax increase at the Budget Vote last May, and that this warrant reflects the actual amount to levy as per the county. Mr. Robinson noted this number was very close to what was anticipated ($14.52 per thousand compared to the estimated amount of $14.48). 6 in favor, 0 opposed, Carried.

 

 

No. 2017-027

REVISED STANDARD WORKDAY RESOLUTION

Motion made by D. Taylor and seconded by B. Remington to approve the Revised Standard Workday Resolution, as attached. Mr. Saiff explained the revision was necessary in that Barbara Remington needed to be added to the list as CPSE Clerk. 6 in favor, o opposed, Carried.

 

 

No. 2017-028

PART-TIME GENERAL SCIENCE TEACHER/A. CARVILL

Based upon the recommendation of the Superintendent, Motion made by W. Witherell and seconded by J. Young to appoint Alex Carvill as General Science Teacher effective September 1, 2016 at .5 of Step 1 of the Teachers’ Salary Schedule. Mr. Saiff explained that A. Carvill subbed in the District over the last school year. Mr. Saiff noted A. Carvill has certification in Living Environment and qualifies for certification in General Science. 6 in favor, 0 opposed, Carried.

 

 

PART-TIME BOCES HEALTH/PHYSICAL EDUCATION TEACHER/J. KNOWLTON

Mr. Saiff noted the District participates in a CoSer with BOCES for a Health/Physical Education teacher. Mr. Saiff said Mr. Jared Knowlton was interviewed over the summer and appeared an excellent candidate for this position. J. Knowlton will be shared with Norwood-Norfolk Central School district. Mr. Saiff added that Mr. Knowlton has certification in both Health and Physical Education, and may be interested in a coaching opportunity at the District.

 

 

PART-TIME BOCES SCHOOL PSYCHOLOGIST/HOME-SCHOOL COUNSELOR/
L. SCAGGS

Mr. Saiff explained that the District’s Home-School Counselor and School Psychologist, both BOCES employees, accepted jobs elsewhere over the summer. Mr. Saiff said a current BOCES employee, Lee Scaggs, would fill both of these positions at Parishville-Hopkinton. Mr. Saiff noted L. Scaggs would be in the District four days per week, and that having the same person fulfill both capacities would be beneficial for students.

 

 

No. 2017-029

ADMINISTRATIVE EMPLOYMENT AGREEMENTS

Motion made by J. Young and seconded by B. Remington to approve the employment agreements for the following administrative positions: Director of Maintenance, Operations, and Transportation; Elementary Principal/CSE Chair; Head Motor Equipment Mechanic; Superintendent of Schools; and Executive Confidential Secretary/District Treasurer to reflect participation in Rider 9 of the St. Lawrence-Lewis Employees’ Medical Plan. 6 in favor, 0 opposed, Carried.

 

 

No. 2017-030

UPDATED COACHING/

ADVISOR APPOINTMENTS FOR 2016-2017

Based upon the recommendation of the Superintendent, Motion made by J. McGill and seconded by J. Young to approve the following additional individuals for coaching/advisor appointments for the 2016-2017 school year pending proper certification: Paul VanLeuven – Boys’ Modified Soccer Coach; Justin Storie – Boys’ Varsity Baseball Coach and Boys’ Varsity Basketball Coach; Jared Knowlton – Boys’ Modified Basketball Coach; Andrea Ellison – Musical Director; Jennifer Blevins – Stage Director; and Don Cannamela – Director of Music and Choreography. 6 in favor, 0 opposed, Carried.

 

 

No. 2017-031

LETTER OF RESIGNATION/ C. PHIPPEN

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by B. Remington to accept a letter of resignation from Cheryll Phippen from her position as part-time Teaching Assistant in Mathematics, effective July 31, 2016. 6 in favor, 0 opposed, Carried, with many thanks.

 

 

No. 2017-032

LETTER OF RESIGNATION/ J. LATIMER

Based upon the recommendation of the Superintendent, Motion made by D. Taylor and seconded by J. Young to accept a letter of resignation from Jonathan Latimer from his position as part-time Kitchen Aide/Dishwasher, effective August 10, 2016. 6 in favor, 0 opposed, Carried, with the Board’s best wishes.

 

 

No. 2017-033

2016-2017 SUBSTITUTE LIST

Based on the recommendation of the Superintendent, Motion made by D. Taylor and seconded by W. Witherell to approve the master list of substitutes for the start of the 2016-2017 school year, as attached. 6 in favor, 0 opposed, Carried.

 

 

No. 2017-034

2016-2017 TIMETABLE FOR PERSONNEL EVALUATIONS

Motion made by J. Young and seconded by J. McGill to approve the 2016-2017 Timetable for Personnel Evaluations as attached. Mr. Saiff noted this timetable assists Administrators in tracking evaluations of personnel throughout the year, and also outlines deadlines and frequency for evaluating tenured and non-tenured staff. 6 in favor, 0 opposed, Carried.

 

 

No. 2017-035

TRANSPORATION CONTRACT/K. CHASE

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by B. Remington to approve a transportation contract covering the period from September 1, 2016 through June 30, 2017 at the rate of 54¢ per mile when the student is in the vehicle with the parent. Mr. Saiff noted this arrangement was significantly less costly than sending a bus and a driver from the District. 6 in favor, 0 opposed, Carried.

 

 

No. 2017-036

EARLY RELEASE REQUEST/PARENT-TEACHER CONFERENCES

Based upon the recommendation of the Superintendent, Motion made by W. Witherell and seconded by B. Remington to approve a request from B. Reid for early releases (11:40 A.M.) for students in grades K-6 on November 21 and 22, 2016, as well as on March 16, 2017, for the purpose of conducting Parent-Teacher Conferences. 6 in favor, 0 opposed, Carried.

 

 

No. 2017-037

EARLY RELEASE REQUESTS/ CURRICULUM PLANNING

 

Based upon the recommendation of the Superintendent, Motion made by W. Witherell and seconded by J. McGill to approve five curriculum early release dates (1:10 P.M. dismissal) during the 2016-2017 school year for the purpose of grade level/department curriculum work, the Data Driven Instruction process, and structured faculty meetings as follows: September 23, November 4, December 9, 2016, and February 10 and April 28, 2017. 6 in favor, 0 opposed, Carried.

 

 

No. 2017-038

PRELIMINARY APPROVAL OF SMART SCHOOLS EXPENDITURES

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by D. Taylor to preapprove Smart Schools Bond expenditures. Mr. Saiff stated the District was set to receive $567,000 from the Smart Schools Investment Plan. Mr. Saiff reminded the Board that the Smart Schools Bond was approved by voters two years ago. Mr. Saiff acknowledged the requirements to update the District’s Technology Plan and the intent moving forward in technology. Mr. Saiff said the Board would need to preapprove the equipment to be purchased and the list would then need to be posted for thirty days on the District website. After that period, the Board would again need to approve the equipment to be purchased and the expenditures would be submitted to the State Education Department for approval. Once the State Education Department approves the equipment to be purchased, the District can then begin acquiring it. Mr. Saiff said the school is looking to buy Chrome Books, Security Cameras, a recording/filing server, 48 port POE data switches, and wireless internet access for some of the District’s school buses. Mr. Saiff noted the e-rateable plan would include unlimited data use. Mr. Saiff shared that he has researched Chrome Book manufacturers, and was pleased with a rugged Acer model. Mr. Saiff added that these are cloud-based devices. The Chrome Books can be repurposed into a classroom set after four years. Mr. Saiff stated there was a high level of interest from teachers for using Chrome Books in their classrooms. 6 in favor, 0 opposed, Carried.

 

 

PRINCIPALS’ UPDATES

B. Reid passed out Elementary calendars for the 2016-2017 school year. Ms. Reid indicated the calendar lays out the school year and organizes who recites the Pledge of Allegiance, which staff members have bus duty, and important benchmarking dates. Ms. Reid thanked B. Gallagher for her assistance in compiling the calendar, and noted the two of them are working to distribute the calendar on the Google platform, which could also provide teachers with digital reminders of upcoming events.

 

Ms. Reid stated that teachers have been in the building working on resource and support projects. B. Reid shared that Dyan Pcolar has based her Science lessons on a Google classroom. Ms. Reid mentioned the Elementary interest in one-to-one computing. She also noted executive functioning skills lessons will be taught in intermediate grades. Ms. Reid conveyed her excitement for the adoption of the Accelerated Reader 360 program in the District. B. Reid concluded that she is checking things off her “to-do-list” list to prepare for the next school year and is distributing APPR summaries to teachers.

 

V. Doll provided copies of the 2016-2017 Junior/Senior High School calendar. Miss Doll said observations, meetings, and coach evaluations have been scheduled. She noted the Fall sports season had begun, and that Junior Varsity and Varsity soccer teams had started practicing. Miss Doll shared that she put together an evaluation for coaches, and spoke with them about the clerical aspect of coaching, such as turning in data for sports awards. She also said she spoke with coaches about sportsmanship, character education, and the importance of procedures and always ensuring students are supervised. She added that uniforms will be checked out and organized through her, and locked in a cabinet when not in use.

 

Miss Doll explained that she attended a conference in Louisville, Kentucky, where the primary focus was educating Jr. High students for future readiness, and adapting student pathways to provide a more meaningful experience for High School students.

She stated the closing speaker attended SUNY Potsdam. V. Doll said one student from Parishville-Hopkinton, senior J. Wells, would be graduating on August 18th at 10:00 A.M.

 

Mr. Saiff shared with Board Members the results of New York State Math and English Language Arts assessments. He noted the District’s students performed very well.

 

 

INFORMATION

The Board received correspondence from teacher Christopher Brand, District correspondence to Kari Tremper, draft Minutes of the July 28, 2016 Town of Parishville Board meeting, a Conduct of Executive Session handout, and a list of upcoming events of interest.

 

 

TITLE I SCHOOLWIDE PLANS

Mr. Saiff stated that the Title I Schoolwide plans highlight how the District identifies and supports students needing academic services, particularly in English Language Arts and Mathematics, and how the federal funding stream is expended for both building levels through federal Title funds. Mr. Saiff added that B. Reid collaborated with Katie Lynch at BOCES on the plans.

 

 

No. 2017-039

EXECUTIVE SESSION

Motion made by J. Young and seconded by J. McGill to go into Executive Session at 8:41 P.M. to discuss employment history of one of the managers. 6 in favor, 0 opposed, Carried.

 

 

 

A. Calkins and M. Robinson left the meeting at 8:41 P.M.

 

 

 

The Board President announced at 9:10 P.M. that the regular meeting would reconvene.

 

 

No. 2017-040

ADJOURNMENT

Motion made by J. Young and seconded by W. Witherell to adjourn at 9:11 P.M. 6 in favor, 0 opposed, Carried.

 

 

 

 

 

 

___________________________

School District Clerk

 

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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