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August 17, 2015 Board of Education Meeting Minutes

 

August 17, 2015

 

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:30 P.M. by President W. Remington in the conference room on the above date.

 

 

ROLL CALL

 

Present: J. McGill, B. Remington, W. Remington, H. Simmons, D. Taylor, R. White, J. Young, T. Zellweger, and Mr. Saiff.

 

Absent: W. Witherell.

 

Others: F. Barney, V. Doll, M. Hann, S. Hartson, B. Reid, M. Robinson.

 

 

QUORUM

Quorum of five established.

 

 

QUESTIONS FROM PUBLIC & PRESS

None.

 

 

No. 2016-021

MINUTES

 

Motion made by T. Zellweger and seconded by H. Simmons to approve the Minutes of the July 6, 2015, organizational meeting; July 6, 2015, regular meeting; and July 20, 2015, special meeting, as typed and delivered to Board Members. 8 in favor, 0 opposed, Carried.

 

 

No. 2016-022

BOARD POLICY/PARENTS’ BILL OF RIGHTS FOR DATA PRIVACY AND SECURITY

The Board reviewed a copy of the Parents’ Bill of Rights for Data Privacy and Security. This is a document required in the District Technology Plan that must be made available to parents upon request. Motion made by T. Zellweger and seconded by D. Taylor to approve the Parents’ Bill of Rights for Dara Privacy and Security, as attached. Mr. Saiff mentioned this enumerates for parents their rights regarding their children’s data. Parents are allowed to look at their child’s records and other information about their child that is deemed confidential. Mr. Saiff noted that third-party company sales of student data for profit is not allowed. Mr. Saiff added that Schooltool is a third-party software vendor utilized by the District for attendance, grades, and so forth, but the company cannot sell or distribute student information. 8 in favor, 0 opposed, Carried. This is the first reading required for Policy adoption.

 

 

No. 2016-023

CSE/CPSE ANNUAL REPORT

The Board reviewed the 2014-2015Annual Report of CSE/CPSE and Section 504 Services and projections for the 2015-2016 school year. Ms. Reid noted this year’s Report summarizes special education services and programs provided for students in the District, while also outlining the related expenditures. B. Reid reminded the Board that during the 2013-2014 school year, the Regional Special Education Associate Michelle Snell conducted a focus review and determined several areas where the District could make improvements. Ms. Reid stated that in the 2014-2015 school year, she and faculty members addressed compliance notes in regard to IEPs and utilization thereof in the classroom as well as record keeping. B. Reid added that the in-house special education team had worked to improve student IEP goals.

 

Ms. Reid stated that the Report included statistics for the 2014-2015 school year, such as general information on the District’s population of students with special needs and faculty trainings. B. Reid also noted there is more information included on funding sources like grants that Ms. Reid applies for. B. Reid said that Section 2 of the Report noted projections for the 2015-2016 school year. These projections, she said, assists the department in managing students and their needs. Motion made by J. Young and seconded by T. Zellweger to approve the 2014-2015 Annual Report of CSE/CPSE Activities as presented. 8 in favor, 0 opposed, Carried. Mr. Remington thanked B. Reid for her information.

 

 

No. 2016-024

2015-2016 TAX WARRANT

Mr. Saiff and M. Robinson discussed the proposed tax warrant for the 2015-2016 school year and reviewed the 2015-2016 Tax Rate Worksheet with comparisons to last year’s Tax Rate with the Board of Education. Mr. Saiff noted the August Board of Education Meeting is when the tax levy for the coming school year is typically set. Mr. Saiff stated that with the tax levy remaining the same as it was the year prior as mandated by the contingency budget, the full value tax rate for 2015-2016 is $13.81 per $1,000.00 assessed. Motion made by T. Zellweger and seconded by J. Young to approve the attached 2015-2016 Tax Warrant in the amount of $3,432,359, as required in the contingency budget. 8 in favor, 0 opposed, Carried.

 

 

No. 2016-025

STATE AID DEPOSITORY CHANGE

Motion made by J. Young and seconded by D. Taylor to change the state aid depository from J.P. Chase Morgan to Community Bank. Mr. Saiff explained that as part of the July Organizational Meeting, the state aid depository is designated. Mr. Saiff said that following that meeting, Mr. Robinson was informed that new, increased fees at Chase would be imposed on their clients. Mr. Saiff stated that as the District already banks with Community Bank and that it would be more economical use them as the state aid depository. Mr. Robinson added that Chase is implementing the fee schedule as of this date, and would cost the District between three and four hundred dollars per month. 8 in favor, 0 opposed, Carried.

 

 

No. 2016-026

LETTER OF RESIGNATION/ M. MURPHY

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by D. Taylor to accept a letter of resignation from Michael Murphy from his position as Ten-Month Cleaner effective June 30, 2015. 8 in favor, 0 opposed, Carried, with the Board’s best wishes.

 

 

No. 2016-027

TEN-MONTH CLEANER/
M. PHILLIPS

Based upon the recommendation of the Superintendent and the Director of Maintenance, Operations, and Transportation, Motion made by T. Zellweger and seconded by J. Young to appoint Michael Phillips to the position of Ten-Month Cleaner effective September 1, 2015. 8 in favor, 0 opposed, Carried.

 

 

No. 2016-028

LETTER OF RESIGNATION/ W. CRUMP

Based upon the recommendation of the Superintendent, Motion made by H. Simmons and seconded by R. White to accept a letter of resignation from Wendy Crump from her position as part-time Kitchen Aide effective July 31, 2015. 8 in favor, 0 opposed, Carried, with the Board’s best wishes.

 

 

PART-TIME KITCHEN AIDE/ J. LATIMER

Motion made by B. Remington to table this item for discussion in Executive Session.

 

 

 

No. 2016-029

LETTER OF RESIGNATION/ K. REILLY

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by H. Simmons to accept a letter of resignation from Kimberly Reilly from her position as volunteer co-advisor for the Parishville-Hopkinton Forensic Speech & Debate Team effective June 30, 2015. The Board also reviewed a letter to be delivered August 18th thanking Ms. Reilly for her service. 8 in favor, 0 opposed, Carried.

 

 

No. 2016-030

LETTER OF RESIGNATION/ C. SULLIVAN

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to accept a letter of resignation from Cristal Sullivan from her position as bus driver effective August 17, 2015. 8 in favor, 0 opposed, Carried, with the Board’s best wishes.

 

 

2015-2016 LIST OF SUBSTITUTES

Motion made by T. Zellweger to table this item for discussion in Executive Session.

 

 

 

No. 2016-031

2015-2016 TIMETABLE FOR PERSONNEL EVALS.

Motion made by T. Zellweger and seconded by J. Young to approve the 2015-2016 Timetable for Personnel Evaluations as attached. Mr. Saiff noted this timetable assists Administrators in tracking evaluations of personnel throughout the year. Mr. Saiff stated that under the new §3012-d law, tenure has been extended to those hired after July 1, 2015 to four years. 8 in favor, 0 opposed, Carried.

 

 

2015-2016 REVISED BUS ROUTES

 

Mr. Saiff explained that Francis Barney had been revising the District’s Bus Routes to make them more economical. Mr. Saiff stated that F. Barney was able to reduce the number of regular bus runs from nine to eight for the 2015-2016 school year. Mr. Barney informed the Board that he had worked with the Non-Teachers Association’s President and Vice-President to establish the new runs. Mr. Barney indicated that a few more students in Grades 1-12 would be walking to and from school, as long as an unobstructed sidewalk is available. According to New York State Education Policy, students in Grades K-8 are not entitled to transportation to school if they live within two miles from the building. Students in Grades 9-12 can walk if they live within three miles from the school. He added that at the Parishville-Hopkinton Central School District, all Kindergarten students would be transported to and from school no matter the location of their homes.

 

Mr. Barney noted the advantages of eliminating a bus route: one less driver’s salary and benefits would need to be paid, less diesel fuel would be consumed, and there would be less wear and tear on the particular bus that was used for that route. F. Barney added that with the revised bus routes, parents would see fewer buses covering the same ground. He also stated that disadvantages to the reduced bus route could foreseeably include upset parents in that one child may be entitled to be transported while an older sibling would not, and also that students that have been transported before may now be required to walk. Mr. Barney proclaimed that given the contingency budget, the revised bus routes would be more cost-effective. Mr. Saiff thanked F. Barney for his teamwork with the bus drivers to establish more financially prudent runs.

 

 

No. 2016-032

TRANSPORATION CONTRACT/K. CHASE

Mr. Saiff stated to the Board that one of the parents in the District has again decided to transport her child to the Randolph Academy in Western New York. Mr. Saiff noted having the parent drive the student to and from the Academy, or to a halfway meeting point in Rochester, New York, is a more economical arrangement than sending two District bus drivers to the facility. Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to approve a transportation contract covering the period from September 1, 2015 through June 30, 2016 at the rate of 57.5¢ per mile when the student is in the car with the parent. 8 in favor, 0 opposed, Carried.

 

 

EARLY RELEASE REQUEST/PARENT-TEACHER CONFERENCES

Motion made by J. Young to postpone this item until the September 21, 2015 regular Board of Education Meeting.

 

 

No. 2016-033

EARLY RELEASE REQUESTS/ CURRICULUM PLANNING

 

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by D. Taylor to approve five curriculum early release dates (1:10 P.M. dismissal) during the 2015-2016 school year for the purpose of grade level/department curriculum work, the Data Driven Instruction process, and faculty meetings as follows: September 25, November 6, December 11, 2015, and February 26 and April 22, 2016.

Mr. Saiff stated he felt that the District’s students as a whole were performing well academically in part to teachers developing their curriculum and implementing changes throughout the year. 8 in favor, 0 opposed, Carried.

 

 

No. 2016-034

CSE RECOMMENDATIONS

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve the recommendation of the CSE for two students as attached. 8 in favor, 0 opposed, Carried.

 

 

PRINCIPALS’ UPDATES

B. Reid provided copies of the 2015-2016 school year Elementary Calendar to members of the Board. She thanked Barbara Gallagher for making available items of interest, special events, and school breaks for the year. Ms. Reid also noted that she and B. Gallagher have been busy preparing for next school year and completing the usual summer tasks. B. Reid said that in 2015-2016, she aims to implement new initiatives, including Data Driven Instruction practices for English Language Arts. She stated that those DDI practices have already been embedded in the Mathematics curriculum.

 

Ms. Reid shared with the Board a text, “Leaders of Their Own Learning”, by Ron Berger. This book, she noted, would assist in moving curriculum mapping forward and helping students “own” their own data through making graphs and setting personal goals. B. Reid said that with the conclusion of the STLE grant, the question now is how to proceed as an elementary team. Ms. Reid stated that Google Applications would be an excellent resource to look into, and that many of the District’s faculty members attended Google Education Camp on Wednesday, August 12th. B. Reid said she hopes to implement one-to-one student computing in the near future.

 

B. Reid said she has also researched behavior management during Recess, Bus time, and when students are in the Cafeteria. Ms. Reid explained that these times are when most behavior referrals are written. She said she hopes “The Smart Principals’ Recess Plan” will prove effective in reducing misbehavior. B. Reid noted she will continue Character Trait Education with Elementary students in 2015-2016. She said that students and teachers will average one trait per week rather than one trait per month. In doing so, B. Reid said, students will increase their vocabulary and make connections between traits.

 

Ms. Reid passed around preliminary New York State testing results. She said that she was pleased with and proud of the students’ performance. Ms. Reid stated that a cohort of students that had previously struggled had improved according to the testing data. Mr. Saiff highlighted that Data Driven Instruction had been in place for Mathematics, and noted that proficiency rates are strong in this area of the Common Core State Standards exams. Mr. Saiff stated that he felt students were doing well. Mr. Saiff noted that students that would potentially test highest in Grade 8 Mathematics were accelerated to Grade 9 Math. Rather than test these students twice, they only took the Grade 9 Exam, and thus their results were not included with their peers. Mr. Saiff thanked B. Reid for sharing the Bar graph showing mean scores for Mathematics and English Language Arts. He added that it was a good visual representation of where the Parishville-Hopkinton Central School District’s scores fall among the component schools in the St. Lawrence-Lewis BOCES.

V. Doll discussed Grade 7 and Grade 8 2014-2015 testing results. Miss Doll noted that the 7th grade team was very strong, and that she was pleased with the test scores overall.

 

Miss Doll said that in the past month she had been trying to get a taste of everything that will need to be done during the school year. V. Doll also said she had networked with other Athletic Directors and held a coaches meeting. V. Doll stated that she and Stacie Richardson had completed the Jr.-Sr. High School calendar. Miss Doll also said that schedules for students in Grades 7-12 had been mailed. V. Doll stated that she had also attended the Google Education conference and learned a great deal of information and noted that many teachers were interested in Google Classrooms.

 

V. Doll explained that she had also attended DASA training. Miss Doll said she would be completing lead evaluator training tomorrow so that she would be able to observe and assess teachers.

 

Miss Doll said she had been reviewing a number of documents, such as the CSE plan, School Safety Plan, as well as guidelines for the New York State testing process and how to review the resulting data. V. Doll said that she has had great support from employees in the Parishville-Hopkinton Central School District. She noted that she worked with STLE coaches, J. Learned, D. Cannamela, K. Scott, and K. Hurley in moving forward with the Junior and Senior High School faculty and building level goals. V. Doll stated that she was aware that former principal, Robert Stewart, advocated a strong emphasis on Tier 2 Vocabulary. Miss Doll said she plans to have teachers implement Bell Ringers at the secondary level each Wednesday. V. Doll said that the District should be looking at implementation of Close Reading by February. Miss Doll noted she will hold faculty meetings once per month, some of which will discuss guiding students in using vocabulary words at a higher level and moving them toward independent learning.

 

Mr. Saiff thanked the principals and said that he felt V. Doll has done an excellent job in her first month as principal. He stated Miss Doll had a solid entry plan thus far.

 

 

INFORMATION

The Board received a component list of Parishville-Hopkinton School Board Members, correspondence from Assemblywoman Janet Duprey, a newsletter from the Law Firm of Ferrara Fiorenza, PC regarding deadlines under the new APPR Law, and a list of upcoming events of interest.

 

 

No. 2016-035

EXECUTIVE SESSION

Motion made by J. Young and seconded by H. Simmons to go into Executive Session at 8:34 P.M. to discuss personnel matters. 8 in favor, 0 opposed, Carried.

 

 

 

F. Barney, M. Hann, and M. Robinson left the meeting at 8:34 P.M.

 

 

No. 2016-036

PART-TIME KITCHEN AIDE/ J. LATIMER

Based upon the recommendation of the Superintendent and the Cafeteria Manager, Motion made by T. Zellweger and seconded by H. Simmons to increase the hours per day for Jonathan Latimer in his position of part-time Kitchen Aide effective September 1, 2015. Mr. Saiff explained that J. Latimer would add Food Preparation to his duties as part-time Kitchen Aide, the position in which he is currently the Dishwasher. 8 in favor, 0 opposed, Carried.

 

 

No. 2016-037

2015-2016 LIST OF SUBSTITUTES

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve the master list of substitutes for the 2015-2016 school year, as attached. 8 in favor, 0 opposed, Carried.

 

 

 

The Board President announced at 8:55 P.M. that the regular meeting would reconvene.

 

 

No. 2016-038

ADJOURNMENT

Motion made by J. Young and seconded by T. Zellweger to adjourn at 8:57 P.M. 8 in favor, 0 opposed, Carried.

 

 

 

 

 

 

___________________________

School District Clerk

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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