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August 18, 2014 Board of Education Meeting Minutes

August 18, 2014
 
 
CALL TO ORDER
The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:32 P.M. by President W. Remington in the conference room on the above date.
 
 
ROLL CALL
 
Present: J. McGill, B. Remington, W. Remington, H. Simmons, D. Taylor,               R. White, T. Zellweger, and Mr. Saiff. 
 
Absent:      W. Witherell, J. Young
 
Others: J. Carbone, S. Hartson, B. Reid, R. Remington, M. Robinson,                                    R. Stewart, N. White
 
 
QUORUM
Quorum of five established.
 
 
No. 2015-022
MINUTES
 
Motion made by T. Zellweger and seconded by H. Simmons to approve the Minutes of the July 7, 2014, organizational meeting, and July 7, 2014, regular meeting, as typed and mailed to Board Members.  7 in favor, 0 opposed, Carried.
 
 
No. 2015-023
TREAS. REPORTS
Motion made by T. Zellweger and seconded by H. Simmons to approve the Treasurer’s Reports showing an available balance on hand as of July 31, 2014, as follows:
Capital Fund………………………………………………………………..$54,021.46
General Fund 19,210.47
School Lunch Fund 3,058.95
School Lunch Savings 62,591.04
Federal Fund -0-
Trust & Agency Fund 978.50
Payroll Fund -0-
Risk Retention (Property Loss Reserve – CLASS) 45,001.93
7 in favor, 0 opposed, Carried.
 
 
UPDATE ON EXCEL 
PHASE II PROJECT
Mr. Saiff stated that the project is moving along well. He noted a great deal of the work will be completed before students return.  Mr. Saiff explained the District has yet to purchase security cameras to finish that system.  He stated that he hopes to purchase the cameras through a state program.  Up to $35,000 of camera equipment can be purchased, with the District receiving the aid back the following year.  Mr. Saiff stated the fire alarm system is working and that the wireless system is working over most of the building.  Mr. Saiff said the workers programmed the clocks and public address system.  He also stated a chain link fence will be installed around the generator to serve as a barrier between the parking lot, students, and that piece of equipment.  The fence was felt to be a better option than putting in bollards.
 
 
SENIOR CLASS TRIP
Mr. Saiff reminded the Board of the incoming senior class’s presentation of a request for an overnight Senior Trip.  Mr. Saiff noted he was approached by a class member whom asked if the Board could make their decision at this meeting so that the class could start organizing and fundraising.  Mr. Stewart stated he is comfortable with granting the class of 2015 permission for an overnight trip, as did Mr. Saiff.  The Board requested additional information, such as why the overnight trips were prohibited since 1991and how many chaperones would be attending.  R. White asked if the Senior Trip was an item that could be voted on every year, considering a composite of the class’s four-year high school record.  W. Remington noted that the Board of Education is required to approve all overnight trips.  He stated that if the Board would like more information, a request could be made to the senior class to provide them with additional details at the September meeting, and the Board could vote upon it then.   
 
 
No. 2015-024
SCHEDULE APPROVAL
Motion made by T. Zellweger and seconded by D. Taylor to approve the following schedules for audit and payment:
Capital Fund $34,802.14
General Fund 225,627.90
Federal Fund 156.16
Trust & Agency 23,114.46
Scholarship Fund…………………………………………………………..…50,000
7 in favor, 0 opposed, Carried.
 
 
ST. LAWRENCE-LEWIS COUNTIES SCHOOL DISTRICT EMPLOYEES MEDICAL PLAN
Mr. Saiff introduced Jayne Carbone as the Administrator from the Health Insurance Plan.  He noted we have heard through negotiations a great deal about Rider 9.  Ms. Carbone provided a comparison for what would be different for employees going to Plan B Rider 9 from Riders 5 and 6.  
J. Carbone mentioned not many changes have been made, but the ones that have will help contain costs and promote consumerism.  She noted the costs are tied in to the premium contribution.  She explained the differences between prescription drug benefits with the Rider 9 Plan and the Riders 5 & 6 Plan.  J. Carbone said the Rider 9 Plan would promote employees to use generics and converse more with their physicians.  Ms. Carbone provided board members with a list of generic prescriptions through ProAct, Inc.  
 
H. Simmons asked if Rider 9 is what the District should go with.  R. White noted this particular plan would keep the Medical Plan from being a “luxury plan”, thus preventing the Cadillac Tax.  J. Carbone stated the District’s generic prescription fill is very high.  Not only are generic fills saving the District money, but they also save the participants money via lower contributions, which promotes consumerism.  Ms. Carbone asked why a participant would not opt for a generic drug, unless he or she could not tolerate it.  She noted however, that some people still want the preferred, or name brand, drug.  J. Carbone explained the increase in specialty drugs, which can cost between $1,500 and $80,000.     
 
J. Carbone noted other changes in benefits due to the Affordable Care Act, as well as the hope for establishing preferred lab providers.  With the preferred lab providers, costs would be less and they would be more conveniently located throughout the county.  The employee would have a choice of where to go to get the lab service.  With the current system, a physician writes a prescription for lab work, and health plan participants go to the hospital to have it done.  Ms. Carbone stated lab work completed through the hospital is very expensive for the plan.  
 
H. Simmons inquired if the lab provider centers were being established.  J. Carbone replied that a consultant was looking into that.  She noted letters would go out to let employees and enrollees of the plan know about the changes that will be coming.
A significant change according to Ms. Carbone would be the utilization of indexing of co-payments for office visits, which the plan has never had before.  She stated this indexing is very important for employers and employees, and would track prescription and medical payments.  J. Carbone said indexing would encourage participants to think about how they utilize their insurance.    
 
W. Remington stated he felt the District would see tremendous benefits in going with Rider 9.  The Board thanked J. Carbone for attending and explaining Rider 9.
 
 
No. 2015-025
RESOLUTION/DECLARE ELEVATOR REPAIR WORK AN EMERGENCY
Mr. Saiff stated he asked Frank Barney to look around the buildings for items that may need repair.  Mr. Saiff noted Mr. Barney found corrosion in the oil tank in the elevator in the ’34 building.  The corrosion has caused the tank to leak, and now small amounts of hydraulic fluid are visible.  Mr. Saiff said Mr. Barney called Otis and asked for a price on a new tank.  The response was that it would be $18,000 to fabricate the tank.  However, an entire new power unit could be obtained for $18,500, including the tank.  Once the new unit is installed, Otis would certify that it is safe.  Mr. Saiff stated he spoke with Debbie Johnson, who reviews the District’s capital plans at the State Education Department.  
 
Ms. Johnson recommended having the elevator repaired in the manner similar to the reconstruction of the Bus Garage, which would be to declare the work a local emergency.  Mr. Saiff noted the District could receive back aid on the project.  Because the work will be considered a local emergency, and not a Stated Education emergency, the aid will be remunerated over a span of fifteen years instead of in the following year, as the repair work was deemed to be a foreseeable expense.  Based on the recommendation of the Superintendent, Motion made by R. White and seconded by D. Taylor to pass the resolution to declare the elevator repair work an emergency.  7 in favor, 0 opposed, Carried.
 
 
 
R. Remington left the meeting at 8:19 P.M.
 
 
No. 2015-026
BOARD POLICY/ STUDENT INDIVIDUALIZED EDUCATION PROGRAM: DEVELOPMENT AND PROVISION
The Board reviewed a copy of the revised board policy regarding electronic storage and access of student IEPs.  The language added to the policy was recommended by Michelle Snell, Regional Special Education Associate.  Motion made by T. Zellweger and seconded by D. Taylor to approve the policy for Student Individualized Education Program:  Development and Provision, as presented.  7 in favor, 0 opposed, Carried.  This is the first reading required for Policy adoption. 
 
 
 
 
No. 2015-027
CSE/CPSE ANNUAL REPORT
The Board reviewed the Annual Report of CSE/CPSE and Section 504 Services and projections for the 2014-2015 school year.  Ms. Reid noted this year’s Report covers a great deal of the findings by Michelle Snell, Regional Special Education Associate.  B. Reid stated a report would be shared with Mr. Saiff at a later date, and that Ms. Snell would speak with faculty at a Staff Development Day.  B. Reid stated eight departmental goals, stemmed from the review.  She noted specifically information regarding 504 students.  While the District provides many CSE services for these students, the District does not receive special education funding for these individuals.  Motion made by T. Zellweger and seconded by H. Simmons to approve the 2013-2014 Annual Report of CSE/CPSE Activities as presented.  7 in favor, 0 opposed, Carried. Mr. Remington thanked B. Reid for her information. 
 
 
No. 2015-028
RTI/AIS PLAN REVISIONS
The Board reviewed several changes that had been made to the RTI/AIS Plan for 2014-2016.  Motion made by T. Zellweger and seconded by B. Remington to approve the RTI/AIS Plan revisions as presented and attached.  Mr. Saiff noted every year the plan gets renewed with help of in-District AIS teachers, Ms. Roberta Stillin-Dowman, and administrators.  Mr. Saiff asked B. Reid if there were significant changes in the Plan from last year.  She noted new assessments that are currently being used, details, based on the reform agenda initiative, and how effective assessments used were in line with the Common Core State Standards.  7 in favor, 0 opposed, Carried.
 
 
No. 2015-029
2014-2015 TAX WARRANT
Mr. Saiff and M. Robinson discussed the proposed tax warrant for the 2014-2015 school year and reviewed the 2014-2015 Tax Rate Worksheet with the Board of Education, with comparisons to last year’s Tax Rate.  Motion made by T. Zellweger and seconded by H. Simmons to approve the attached 2014-2015 Tax Warrant in the amount of $3,432,359 as approved by the voters in May.  M. Robinson noted the handout of the 2014-2015 year’s tax levy limit.  He stated the effect on taxpayers was slightly less than what was projected because of final assessed values that were made available in April.  7 in favor, 0 opposed, Carried.
 
 
No. 2015-030
FMLA REQUEST/
R. BLUM
Based upon the recommendation of the Superintendent, Motion made by D. Taylor and seconded by R. Remington to accept Robert Blum’s request for Medical Leave to begin September 2, and continuing through September 25, 2014 for surgery.  7 in favor, 0 opposed, Carried.
 
 
No. 2015-031
FMLA REQUEST/
I. SINCLAIR
Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by H. Simmons to accept Irene Sinclair’s request for Medical Leave to begin September 2, and continuing through September 19, 2014.  7 in favor, 0 opposed, Carried.
 
 
No. 2015-032
READING INTERN/
E. CASEY
Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by H. Simmons to appoint Erin Casey full-time Reading Intern for the 2014-2015 school year, effective September 2, 2014.  Mr. Saiff noted for the last two years we have had two part-time interns and one full time intern through SUNY Potsdam, and that has worked well.  7 in favor, 0 opposed, Carried.
 
 
No. 2015-033
VOLUNTEER BOYS’ SOCCER ASSISTANT COACH/S. SPRIGGS
Mr. Saiff stated Mr. Stewart spoke with Shawn Spriggs and Tony Engstrom regarding S. Spriggs’ role as an assistant to the Boys’ Soccer coaches.  Motion made by J. McGill and seconded by H. Simmons to approve Shawn Spriggs as unpaid Volunteer Boys’ Soccer Assistant Coach.  7 in favor, 0 opposed, Carried.
 
 
No. 2015-034
SUBSTITUTE BUS DRIVER/
E. ZHELER, III
Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by H. Simmons to approve Erwin Zheler, III for training as a substitute bus driver.  7 in favor, 0 opposed, Carried.
 
 
PART-TIME AIS MATH TEACHING ASSISTANT
Mr. Saiff noted that in the last few years the administrators and faculty have recognized a shortage to provide intervention in mathematics.  Mr. Saiff stated there is much needed support with the recent changes in standards and rigor of the math curriculum.  He said more students are qualified for intervention services.  While Therese Baxter does a phenomenal job with the students, Mr. Saiff said she is spread thin, and there is no one at the High School level to provide academic services.  Mr. Saiff announced there was an increase in Title I funding this year.  The increase would cover the difference in employing a part-time interventionist to assist Mrs. Baxter.  The individual would be scheduled every other day for AIS Math Teaching Assistant services.  Mr. Saiff emphasized that students and teachers really need numeracy support.  He stated the District currently has a great deal of support in the English Language Arts.  T. Zellweger asked if services beyond Grade 6 would be possible.  Mr. Saiff replied that yes, by making the position every other day, the first half of the day would be spent with elementary students and the latter half with Junior- and Senior-High School students.  
 
 
No. 2015-035
TRANSPORATION CONTRACT/K. CHASE
Mr. Saiff stated to the Board that one of our parents in the District had again decided to transport her child to the Randolph Academy in Western New York.   Mr. Saiff noted having the parent drive the student to and from the Academy is a more economical arrangement than sending two bus drivers to the facility.  Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by H. Simmons to approve a transportation contract covering the period from September 1, 2014, through June 30, 2015, at the rate of 56¢ per mile.  7 in favor, 0 opposed, Carried. 
 
 
No. 2015-036
EARLY RELEASE REQUEST/PARENT-TEACHER CONFERENCES
Based upon the Superintendent’s recommendation, Motion made by D. Taylor and seconded by T. Zellweger to approve a request from B. Reid for an early release (11:40 A.M.) for students in grades K-6 on November 24 and 25, 2014, as well as May 1, 2015 for the purpose of conducting parent-teacher conferences. 7 in favor, 0 opposed, Carried. 
 
 
No. 2015-037
EARLY RELEASE REQUESTS/ CURRICULUM PLANNING
 
Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. McGill to approve five curriculum early release dates (1:10 P.M. dismissal) during the 2014-2015 school year for the purpose of grade level/department curriculum work, the Data Driven Instruction process, and faculty meetings as follows:   October 8, 2013, October 29, 2014, December 3, 2014, February 4, 2015 April 29, 2014.  Mr. Saiff stated changing the Curriculum Development days from Fridays to Wednesdays would allow teachers to implement ideas shared and learned from the curriculum development days for several days within the same week. 7 in favor, 0 opposed, Carried. 
 
 
No. 2015-038
EXCESS MATERIALS
 
Mr. Saiff.  Motion made by T. Zellweger and seconded by R. White to declare the ten round steel columns as excess materials. The columns were acquired during the Bus Garage Reconstruction project and the District no longer has use for the columns.  7 in favor, 0 opposed, Carried.  
 
 
PRINCIPALS’ UPDATES
B. Stewart stated many of the items on his Summer War Board have been crossed off as they have been completed.  Mr. Stewart noted he is wrapping up details to prepare for the students’ return.
 
B. Reid shared that many projects at the elementary level have been crossed off.  She noted new projects will be implemented this year, such as Brain Honey.  Ms. Reid stated Students of the Month will now be known as Very Important Panthers so that more students are recognized for some positive aspect of their work habits, personality, or academics by the end of the year.  
 
Ms. Reid noted students need to focus on writing, and that she hopes to have an elementary newspaper featuring student writing called The Panther Press.  B. Reid stated she is addressing corrective actions mentioned by Michelle Snell regarding the District’s Special Education plan.  Ms. Reid added that she expects a report on the District’s summer reading program, Books… Then the Beach at the beginning of the school year.  
 
Mr. Stewart stated that each participant in Drivers’ Education had passed.
 
 
INFORMATION
The Board received a component list of Parishville-Hopkinton School Board Members and a list of upcoming events of interest.
 
 
No. 2015-039
EXECUTIVE SESSION
Motion made by T. Zellweger and seconded by J. McGill to go into Executive Session at 8:50 P.M. to discuss contract negotiations and personnel matters.  7 in favor, 0 opposed, Carried. 
 
 
 
M. Robinson and N. White left the meeting at 8:50 P.M.  
 
 
No. 2015-040
BOYS’ MODIFIED SOCCER COACH/
J. BARTHOLOMEW
Based upon the recommendation of the Superintendent, Motion made by J. McGill and seconded by D. Taylor to appoint Justin Bartholomew Boys’ Modified Soccer Coach.  7 in favor, 0 opposed. Carried.
 
 
No. 2015-041
SUBSTITUTE LISTS FOR 2014-2015
The attached substitute lists for classroom teachers, school nurse, bus drivers, secretarial, custodial, and cafeteria work were reviewed by the Board.  Motion made by J. McGill and seconded by H. Simmons to approve the 2014-2015 substitute lists as attached.  7 in favor, 0 opposed, Carried.
No. 2015-042
EXECUTIVE SESSION
Motion made by T. Zellweger and seconded by R. White to come out of Executive Session at 10:15 P.M.  7 in favor, 0 opposed, Carried.
 
 
No. 2015-043
ADJOURNMENT
Motion made by T. Zellweger and seconded by D. Taylor to adjourn at 10:22 P.M.  7 in favor, 0 opposed, Carried.
 
 
 
 
 
 
___________________________
School District Clerk

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Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

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