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August 19, 2013 Board of Education Meeting Minutes

 

August 19, 2013

 

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:36 P.M. by President W. Remington in the conference room on the above date.

 

 

ROLL CALL

 

Present: W. Remington, H. Simmons, D. Taylor, R. White, F. Wilhelm, W. Witherell, T. Zellweger, and Mr. Saiff.

 

Absent: B. Remington, J. Young

 

Others: V. Barbosa, S. Hartson, B. Reid, M. Robinson, R. Stewart

 

 

QUORUM

Quorum of five established.

 

 

No. 2014-019

MINUTES

 

Motion made by T. Zellweger and seconded by F. Wilhelm to approve the Minutes of the July 8, 2013, organizational meeting, and July 8, 2013, regular meeting, as typed and mailed to Board Members. 7 in favor, 0 opposed, Carried.

 

 

No. 2014-020

TREAS. REPORTS

Motion made by T. Zellweger and seconded by D. Taylor to approve the Treasurer’s Reports showing an available balance on hand as of July 31, 2013, as follows:

General Fund 20,642.60

School Lunch Fund 4,337.15

School Lunch Savings 55,743.95

Federal Fund -0-

Trust & Agency Fund 781.80

Payroll Fund -0-

Risk Retention (Property Loss Reserve – CLASS) 44,982.40

Extra-Class Activities Fund 56,879.66

7 in favor, 0 opposed, Carried.

 

 

UPDATE ON EXCEL PHASE II PROJECT

Mr. Saiff stated that he had spoken with Phil Squadrito from King and King on July 22nd and 25th regarding technical and legal aspects of the project. Mr. Squadrito and Joe DelBiondo of Argus Engineering are in the process of communicating with the State Education Department to clarify some aspects of the plans. Mr. Saiff, P. Squadrito, and J. DelBiondo reviewed NYSEL 3602 6-c, which provides provisions for schools to purchase up to $35,000 of security cameras and receive the aid the following year, rather than according to the fifteen year schedule of aid generated from a capital project. They also discussed the specific hardware that will be used for the wireless network. It appears likely that construction will begin in the late fall or early winter. The tentative bid schedule is as follows: Documents to the printer on August 20th, Documents available to Contractors on August 21th, Pre-Bid meeting on September 5th at 3:00 P.M., and Bid Opening on September 19th at 3:00 P.M. Mr. Saiff anticipates final approval from SED of the project any day.

 

 

No. 2014-021

BOARD POLICIES/ DIGNITY FOR ALL STUDENTS ACT/ CIVILITY, CITIZENSHIP, AND CHARACTER EDUCATION/ INTERPERSONAL VIOLENCE PREVENTION EDUCATION

The Board reviewed copies of the revised District’s Dignity for All Students Act regarding appointing a Dignity Act Coordinator, Training and Awareness, and Reports and Investigations of Bullying, Discrimination and/or Harassment. The Board also reviewed the Civility, Citizenship, and Character Education/Interpersonal Violence Prevention Education Policy as recommended by the Erie 1 BOCES Policy Service in reference to the discouragement of acts of harassment, bullying, and discrimination, as well as safe and responsible use of the Internet and electronic communications. Based on the recommendation of the Superintendent, Motion made by W. Witherell and seconded by F. Wilhelm to approve the revised policies on Dignity for All Students Act and Civility, Citizenship, and Character Education/Interpersonal Violence Prevention Education as presented. This is the second and final reading required for these policies. 7 in favor, 0 opposed, Carried.

 

 

No. 2014-022

SCHEDULE APPROVAL

Motion made by T. Zellweger and seconded by W. Witherell to approve the following schedules for audit and payment:

General Fund $238,329.35

School Lunch Fund 608.24

Federal Fund 59.88

Trust & Agency 24,127.32

Scholarship Fund…………………………………………………………..…-0-

7 in favor, 0 opposed, Carried.

 

 

UPDATE ON FINAL EXAM RESULTS/ STUDENT RECOGNITION

B. Stewart presented a compilation of the 2012-2013 Regent Exam results. He stated that when evaluating the scores a three-year trend is regarded, as small class sizes can skew the percentages, thus a longitudinal view is preferred. He indicated several measurable indicators, as well as attendance and graduation rates. Mr. Stewart will share the results with teaching staff when they return, as well as the building level goals for this coming year. He proposed to meet with each teacher in every subject area to improve or maintain scores.

 

Mr. Stewart demonstrated that there had been a slight decline in the area of Regent’s Level Science, and that he had met with teachers and discussed scheduling adjustments. He did indicate, however, that students attained 100% proficiency in Physics, with 80% at Mastery level.

 

In the subject of English Language Arts, the Regents scores improved significantly. R. Stewart stated that students will be taking two English Regent’s Examinations – one with the incorporation of Common Core State Standards, one standard Regent’s Exam.

 

Concerning scores in Mathematics, students attained 100% proficiency in Geometry, with 75% at Mastery level. Students that had taken Integrated Algebra obtained 96% proficiency, with 53% at Mastery level. Algebra II students achieved 100% proficiency, with 79% at Mastery level. Mr. Stewart noted that a great deal of time is dedicated in the schedule to Mathematics, and the results are positive. R. Stewart anticipates dedicating more time to the Sciences this upcoming year with the intent of achieving improved results.

 

United States History scores yielded 100% proficiency, with 70% of students at Mastery level. Only 23% of students that failed the regents due to scheduling took it again this year, accounting for a proficiency percentage of 10. Results for this coming year’s exams will return to normal.

 

In comparing regents scores with those of the county and state, Math 7 students attained 11% proficiency at the district, where the county average was 18%, and the New York state average was 27%. R. Stewart stated that one teacher is attending training at BOCES for Math instruction aligning to Common Core State Standards, and that Mathematics will be a point of emphasis for this coming school year. Grade 8 Math students achieved 23% proficiency, a score above the county average, but below the state’s. The district ranked 6th out of 18 local districts in scores for the area.

 

Mr. Stewart noted the district’s scores for English Language Arts ranked 3rd out of 18, with ELA 7 proficiency at 43%. The county average was at 28%, the state at 31%. R. Stewart announced ELA 8 was ranked 1st out of 18 with district scores at 54% proficiency, county at 32%, state at 34%.

 

Mr. Stewart stated that areas where the district has been highly proficient for many years now have significant room for growth in recalibrating for what New York State expects districts to prepare students. Exams have changed and expectations have been elevated with the goal of preparing students for college and career.

 

In noting attendance, R. Stewart stated it had remained high, with a slight increase. He remarked that the district’s graduation rate was 87%, compared to the New York State average of 73%. Mr. Stewarts’s objectives for the 2013-2014 school year are to continue to implement Common Core State Standards in Grades 7 and 8, as well as into Algebra. Data Driven Instruction will be analyzed and implemented by the whole staff. Academic Intervention Services will take on a more RTI format: Students requiring more help will work in smaller groups with an expert in the subject; those who need less assistance will cooperate in larger groups. Mr. Stewart will also focus on helping students gain skills where they have measured short in the Common Core. He also noted that the state is looking into Regent’s Exams that test two years’ worth of content.

 

R. Stewart acknowledged that he attended the graduation of a district student whom had completed Summer School in Massena. He stated that he was proud of this student, and wished her success in her future endeavors.

 

 

No. 2014-023

2013-2014 TAX WARRANT

Mr. Saiff and M. Robinson discussed the proposed tax warrant for the 2013-2014 school year and reviewed the 2013-2014 Tax Rate Worksheet with the Board of Education, with comparisons to last year’s Tax Rate. Motion made by F. Wilhelm and seconded by T. Zellweger to approve the attached 2013-2014 Tax Warrant in the amount of $3,300,926.00 as approved by the voters in May. 7 in favor, 0 opposed, Carried.

 

 

No. 2014-024

RTI/AIS PLAN REVISIONS

The Board reviewed several changes that had been made to the RTI/AIS Plan for 2012-2013. Motion made by D. Taylor and seconded by F. Wilhelm to approve the RTI/AIS Plan revisions as presented and attached. 7 in favor, 0 opposed, Carried.

 

 

No. 2014-025

LETTER OF RESIGNATION/ B. GENAWAY

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by H. Simmons to accept Beverly Genaway’s letter of resignation from her position as cafeteria monitor effective August 13, 2013. 7 in favor, 0 opposed, Carried.

 

 

No. 2014-026

10-MONTH CLEANER/ B. GENAWAY

Based upon the recommendation of the Superintendent, Motion made by H. Simmons and seconded by T. Zellweger to appoint Beverly Genaway as a 10-Month Cleaner effective September 3, 2013. 7 in favor, 0 opposed, Carried.

 

 

No. 2014-027

LTR. OF RETIREMENT/C. BAXTER

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by H. Simmons to accept Cynthia Baxter’s letter of Retirement from her position as cafeteria monitor effective August 14, 2013. 7 in favor, 0 opposed, Carried.

 

 

No. 2014-028

CAFETERIA MONITOR/FOOD SERVICE HELPER/C. BAXTER

Based upon the recommendation of the Superintendent, Motion made by F. Wilhelm and seconded by W. Witherell to appoint Cynthia Baxter as a Cafeteria Monitor/Food Service Helper effective September 3, 2013. There is an additional opening for the same position, whereas the selected applicant will begin the school year as a substitute and be appointed retroactively at the September Board Meeting. 7 in favor, 0 opposed. Carried.

 

 

No. 2014-029

ADMINISTRATIVE EMPLOYMENT AGREEMENTS

Motion made by T. Zellweger and seconded by D. Taylor to approve annual employment agreements for the following administrative positions: Elementary Principal/CSE/CPSE Chair, Junior-Senior High School Principal/Athletic Director, Superintendent of Schools, and Head Motor Equipment Mechanic for July 1, 2013-June 30, 2016. Changes in salaries were not included, as none were recommended. 7 in favor, 0 opposed, Carried.

 

 

No. 2014-030

RESOLUTIONS/CERTIFICATION OF LEAD EVALUATOR/CERTIFICATION OF LEAD EVALUATORS

As part of law 3012-c, the State Education Department requires an administrative team within each school district to be trained as Annual Professional Performance Review Evaluators. This team must undergo a specified amount of training, of which B. Reid, B. Stewart, and Mr. Saiff have completed. Motion made by W. Witherell and seconded by H. Simmons to approve the Resolution for the Certification of Lead Evaluator of Building Principals and the Resolution for the Certification of Lead Evaluators of Classroom Teachers as attached. 7 in favor, 0 opposed, Carried.

 

 

No. 2014-031

RESOLUTION/NYS DEFERRED COMPENSATION PLAN

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by R. White to approve the Resolution of the State of New York Deferred Compensation Plan as attached. Similar to a 403b Plan, the Deferred Compensation Plan is administered through the state. This Plan would allow staff to have another savings option. 7 in favor, 0 opposed, Carried.

 

 

BD. GOALS COMMITTEE

 

 

The Board Goals Committee, consisting of H. Simmons, D. Taylor, F. Wilhelm, J. Young, B. Reid, R. Stewart, and Mr. Saiff, will plan to meet on Monday, September 9, 2013 at 7:00 P.M. in the Elementary Library to compile a list of possible Board Goals to be undertaken during the 2013-2014 school year which will be reviewed by the full Board at their September meeting.

 

 

No. 2014-032

TRANSPORATION CONTRACT/K. CHASE

Mr. Saiff stated to the Board that a transportation contract was required for a student’s special education program located in Randolph, New York. This will be the third transportation contract for this student, following the precedent of reimbursing mileage according to the number of miles that the student is actually riding in the vehicle. The school has been contracting with the student’s mother, who is still willing to transport her child to and from the facility. It is a more economical arrangement than sending two bus drivers to the facility. Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by H. Simmons to approve a transportation contract for said student covering the period from September 1, 2013, through June 30, 2014, at the rate of 56.5¢ per mile. 7 in favor, 0 opposed, Carried.

 

 

No. 2014-033

SUBSTITUTE LISTS

The proposed substitute lists for classroom teachers, school nurse, bus drivers, secretarial, custodial, and cafeteria work were reviewed by the Board. Motion made by T. Zellweger and seconded by H. Simmons to approve the 2013-2014 substitute lists as attached. 7 in favor, 0 opposed, Carried.

 

 

No. 2014-034

EARLY RELEASE REQUESTS/ CURRICULUM PLANNING

 

Based upon the recommendation of the Superintendent, Motion made by D. Taylor and seconded by W. Witherell to approve five curriculum early release dates (1:10 P.M. dismissal) during the 2013-2014 school year for the purpose of grade level/department curriculum work, the Data Driven Instruction process, and faculty meetings as follows: October 4, 2013, October 25, 2013, December 20, 2013, February 14, 2014 and May 9, 2014. 7 in favor, 0 opposed, Carried.

 

 

No. 2014-035

WILDERNESS STUDIES OVERNIGHT TRIPS

Mr. Saiff reviewed a list of two proposed Wilderness Studies Overnight Trips, and explained that these trips allow students to take what they have learned in class and apply it to real life situations. Mr. Saiff added that Mr. Clark makes every effort to plan these outings around other important school activities in order to avoid scheduling conflicts. Motion made by F. Wilhelm and seconded by T. Zellweger to approve the attached proposed list of Wilderness Studies Overnight Trips for the 2013-2014 school year. 7 in favor, 0 opposed, Carried.

 

 

No. 2013-036

CPSE RECOMMENDATIONS

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by W. Witherell to approve the recommendations of the CPSE for one pre-school child as attached. 7 in favor, 0 opposed, Carried.

 

 

PRINCIPALS’ UPDATES

B. Reid shared that she had spent some time in Alaska. Ms. Reid stated that the Summer Intervention Program, Books… Then the Beach had concluded. She said that students seemed quite happy and that teachers enjoyed working with the students in a more intense learning environment. Between 15 and 19 students in Grades 1 through 4 participated. Mrs. Rose and Mrs. Mason will attend a Board of Education meeting in the fall to give more details and provide feedback indicating participants’ reading levels, noting improvement or maintenance of recent achievement levels. Ms. Reid stated that she would like the program to grow.

 

Ms. Reid said that she and B. Gallagher are preparing for the following school year, including securing materials addressing Common Core State Standards and that type of instruction. She stated that the elementary level would continue with the My Math Program.

 

B. Reid announced that she had attended the BOCES interview process last Friday regarding a School Psychologist. She said the attendants seemed to really listen to districts’ needs and concerns. Ms. Reid stated that a strong candidate has been considered, and she hopes she accepts when Mrs. Avery offers her the position. Ms. Reid is excited about the elementary level putting to use the Data Driven Instruction process mentioned by Mr. Saiff and Mr. Stewart. She would like to implement the process with integrity, and anticipates positive results.

 

R. Stewart announced that Drivers’ Education had concluded, with all but one student completing the program. The one student was unable to complete as she was out of the area with her family.

 

Mr. Stewart stated that athletics began today; Girls’ and Boys’ Soccer, as well as some students visiting Norwood-Norfolk Central School for Cross-Country practice. He mentioned that the new school year is right around the corner, and he is excited.

 

 

INFORMATION

The Board received a memo from the School Boards Association, a component list of Parishville-Hopkinton School Board Members, a letter from the Commissioner of Education, an Area Director Update, and a list of upcoming events of interest.

 

 

No. 2014-037

EXECUTIVE SESSION

Motion made by T. Zellweger and seconded by D. Taylor to go into Executive Session at 8:26 P.M. to discuss personnel matters. 7 in favor, 0 opposed, Carried.

 

 

 

M. Robinson and V. Barbosa left the meeting at 8:36 P.M.

 

 

No. 2014-038

EXECUTIVE SESSION

Motion made by T. Zellweger and D. Taylor to come out of Executive Session at 9:00 P.M. 7 in favor, 0 opposed, Carried.

 

 

No. 2014-039

BUS DRIVER/C. SULLIVAN

Based upon the recommendation of the Superintendent, Motion made by H. Simmons and seconded by F. Wilhelm to appoint Cristal Sullivan as a Bus Driver effective September 3, 2013. 7 in favor, 0 opposed, Carried.

 

 

No. 2014-040

ADJOURNMENT

 

Motion made by T. Zellweger and seconded by H. Simmons to adjourn at 9:02 P.M. 7 in favor, 0 opposed, Carried.

 

 

 

 

___________________________

School District Clerk

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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