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August 20, 2012 Board of Education Meeting Minutes

 

August 20, 2012

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:37 P.M. by President W. Remington in the conference room on the above date.

 

ROLL CALL

 

Present: B. Remington, W. Remington, H. Simmons, F. Wilhelm, T. Zellweger, and Mr. Saiff.

Absent: R. White and W. Witherell.

 

Others: B. Fairchild, D. Gravlin, B. Reid, M. Robinson, D. Taylor, L. Witherell.

 

No. 2013-035

QUORUM

 

Quorum of five established.

 

OATH OF OFFICE/

DANIEL TAYLOR

Newly appointed Board Member Daniel Taylor took his Oath of Office effective August 20, 2012, through June 30, 2013.

 

No. 2013-036

MINUTES

 

Motion made by T. Zellweger and seconded by J. Young to approve the Minutes of the July 2, 2012, reorganizational and regular meetings and August 6, 2012, special meeting as typed and mailed to Board Members. 7 in favor, 0 opposed, Carried.

 

No. 2013-037

TREAS. REPORTS

Motion made by F. Wilhelm and seconded by H. Simmons to approve the Treasurer’s Reports showing an available balance on hand as of June 30, 2012, as follows:

 

General Fund $11,612.55

School Lunch Fund 2,743.84

School Lunch Savings 26.58

Federal Fund 20,937.00

Trust & Agency Fund -0-

Payroll Fund -0-

Risk Retention (Property Loss Reserve – CLASS) 44,965.53

Extra-Class Activities Fund 49,617.77

 

and an available balance on hand as of July 31, 2012, as follows:

 

General Fund $21,071.59

School Lunch Fund 2,596.25

School Lunch Savings 26.58

Federal Fund 30,512.30

Trust & Agency Fund 493.40

Payroll Fund -0-

Risk Retention (Property Loss Reserve – CLASS) 44,966.49

Extra-Class Activities Fund 49,618.20

7 in favor, 0 opposed, Carried.

 

No. 2013-038

REVISED ORGANIZA-TIONAL CHART

Motion made by J. Young and seconded by T. Zellweger to approve the revised Organizational Chart to reflect changes in personnel since the July reorganizational meeting as attached. 7 in favor, 0 opposed, Carried.

 

UPDATE ON BUS GARAGE ROOF REPLACE.

 

Mr. Saiff informed the Board that a letter of intent was sent to Sands Brothers Roofing after the Board awarded the contract to them and it is anticipated that they will order the materials and be able to begin the work shortly. The stone matrix will be removed and used for fill on our property and the old membrane roof and deteriorated insulation will be removed. Once all of the old materials are removed, the new drainage, insulation, and membrane will be installed and sloped to promote better drainage. Mr. Saiff stated that there may be delays with regard to receiving approval from the State Education Department to move forward with the rest of the Excel/Capital Project due to the volume of projects

 

 

currently under review. J. Young asked Mr. Saiff to contact Phil Squadrito at King & King to request an updated timeline as to when we might receive plan approval for the remaining project work, advertise for sealed bids, award contracts, and schedule work to be completed.

 

No. 2013-037

SCHEDULE APPROVAL

Motion made by J. Young and seconded by F. Wilhelm to approve the following schedules for audit and payment:

General Fund $191,364.35

School Lunch Fund 802.61

Trust & Agency 21,902.80

7 in favor, 0 opposed, Carried.

 

CAFETERIA PRESENTA-

TION/D. GRAVLIN

 

David Gravlin, our new shared Director of Food Services, was in attendance at the meeting to introduce himself and review information regarding the new federal regulations concerning school breakfast and lunch programs. Mr. Gravlin holds a Bachelor’s degree in Hotel/Restaurant Management and has been the Director of Food Services at Potsdam Central School for the past five years. In addition, Mr. Gravlin has quite a bit of restaurant and catering experience.

 

D. Gravlin noted that he would like to know what the Board’s expectations are for the Food Service Program at PHCS and shared some of his goals including maximizing the skills of the staff, implementing a strict inventory system, seeking out initiatives, and exploring every opportunity to purchase locally, at the best possible prices. D. Gravlin briefly discussed the USDA nutritional regulations and noted that it will take some time to figure out exactly how they are going to work. Cafeteria Managers have met with representatives from the State Education Department a few times and their suggestion has been to keep it simple at the beginning until everyone gets used to the new guidelines and then we will be able to begin to get more creative with our meal offerings.

 

Mr. Gravlin assured the Board that our food service program will meet all USDA requirements. Twenty-five percent of all schools will have unannounced visits and we will have everything in place. Development of the September menus was quite complicated to calculate due to the fact that each vegetable has a different rating and the number of whole grains that can be served over the course of a week cannot exceed a set amount. In addition, the levels that have been set are different between the elementary and the high school. That is why two separate menus have been prepared and there will be fewer meal choices to begin with, because calculations for the entire week will have to be based on whichever meal a student selects each day, i.e. a bag lunch, the tray, or a combination of both. No matter which meal is selected, the nutritional values must fall within the minimum and maximum levels as specified under the “Healthy, Hunger Free Kids” Act.

 

D. Gravlin added that he is interested in increasing breakfast participation and plans to work with B. Reid and A. Taylor to ensure that all students have an opportunity to begin their school day with a nutritional breakfast. D. Gravlin will be meeting with the cafeteria staff next Wednesday and they will all attend a county-wide workshop scheduled for the 5th in Canton. Mr. Gravlin plans to be here on Tuesdays and Thursdays, but noted that he would have some flexibility in this schedule, as long as he maintained a 60/40 split of his time between here and Potsdam Central School.

 

The Board thanked Mr. Gravlin for attending the meeting and he left at 7:57 P.M.

 

No. 2013-038

2012-13 TAX WARRANT

Mr. Saiff and M. Robinson discussed the proposed tax warrant for the 2012-2013 school year and reviewed the 2012-2013 Tax Rate Worksheet with the Board of Education. Motion made by J. Young and seconded by H. Simmons to approve the attached 2012-2013 Tax Warrant in the amount of $3,211,716 as approved by the voters in May. 7 in favor, 0 opposed, Carried.

 

 

 

No. 2013-039

BOARD RESOLUTION/

TRANSFER OF FUNDS FROM UNEMPLOYMENT INS. RESERVE TO TAX CERTIORARI RESERVE

 

Motion made by J. Young and seconded by T. Zellweger to approve the following Resolution:

BE IT RESOLVED that the Board of Education of the Parishville-Hopkinton Central School District, having decided and determined that the funds in the District’s Unemployment Insurance Reserve Fund exceed the amount needed to satisfy existing obligations and pending claims by the sum of $150,000, does hereby approve the transfer of $150,000 from the District’s Unemployment Insurance Reserve to the District’s Tax Certiorari Reserve. 7 in favor, 0 opposed, Carried.

 

No. 2013-040

TENURE APPOINTMENT/J. WITHERELL

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to grant tenure to Judy Witherell in the certification area of Teacher Assistant as specified under Part 30 of Education Law, § 207 effective September 1, 2012. 7 in favor, 0 opposed, Carried.

 

No. 2013-041

READING INTERN/C. BRAND

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by B. Remington to approve the appointment of Christopher Brand as a full-time Reading Intern at the elementary school for the 2012-2013 school year commencing September 4, 2012, and continuing through the end of the Spring Semester at SUNY Potsdam. 7 in favor, 0 opposed, Carried. (The annual stipend for this position will be $10,000. Funding for this position has been made possible by grants received from Title IIA funds and Special Education Grant funds.)

 

No. 2013-042

UNPAID VOL. GIRLS’ VARSITY SOCCER ASSIST./J. ANDERSON

 

Based upon the recommendation of the Superintendent, Motion made by H. Simmons and seconded by F. Wilhelm to approve Jamie Anderson as an unpaid volunteer Girls’ Varsity Soccer Assistant for the 2012 season. 7 in favor, 0 opposed, Carried.

 

No. 2013-043

EARLY RELEASE/ CURRICULUM PLANNING

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by H. Simmons to approve five curriculum early release dates (1:00 P.M. dismissal) during the 2012-2013 school year, the first two to be used for turnkey SLO [Student Learning Objectives] development training and the remaining three for the purpose of grade level/department curriculum work and faculty meetings as follows: October 5, October 26, December 7, February 8, and May 3. 7 in favor, 0 opposed, Carried.

 

No. 2013-044

ANNUAL FIRE INSPEC.

Mr. Saiff reviewed the annual Fire Inspection Reports that were prepared by John Warneck and noted that two minor nonconformance items were identified. The first item was located in the Main Building where it was determined that an electrical cord on a water fountain was dry and brittle and the second item was located in the bus garage where the boiler alarm telephone line switch was missing a cover. A. Taylor corrected both items the same day as the fire inspection, July 25th. Mr. Saiff added that due to the timeline for submission, the original fire inspection reports had been mailed to the State Education Department for their review and approval. Motion made by J. Young and seconded by H. Simmons to accept the Annual Fire Inspection Reports for the Main Building and Bus Garage as prepared by John Warneck. 7 in favor, 0 opposed, Carried.

 

No. 2013-045

BD. POLICIES: DASA, CODE OF CONDUCT ON SCH. PROPERTY, CIVILITY, CITIZENSHIP, AND CHARACTER ED./INTERPERSONAL VIOLENCE PREVENTION ED., CONCUSSION MGMT.

 

Mr. Saiff informed the Board that several Board Policies were being recommended for adoption, the first three due to DASA (Dignity for All Students Act) legislation. The Concussion Management Policy relates to the procedures that will be followed in the event that a student athlete receives a concussion. The school is partnering with Dicks’ Sporting Goods to receive Impact Software at no cost for the 2012-2013 school year. Each athlete will receive a baseline screening by the nurse prior to the sports season and then, if an injury is sustained, an athlete will not be allowed to return to play until they have gone through post-injury testing, have received clearance from their personal physician as well as the school physician, and have completed a five-day gradual return to full activity. Mr. Saiff noted that all Coaches will receive training regarding the new procedures to be followed when a concussion is suspected. Motion made by J. Young and seconded by F. Wilhelm to approve

 

the attached policies regarding 1) Dignity for All Students Act; 2) Code of Conduct on School Property; 3) Civility, Citizenship, and Character Education/Interpersonal Violence Prevention Education; and 4) Concussion Management, as presented. This is the first of two readings required for each of the proposed policies. 7 in favor, 0 opposed, Carried.

 

No. 2013-046

CODE OF CONDUCT

The Board reviewed revisions to the District’s Code of Conduct as recommended by our Erie I BOCES Policy Service due to recent changes in Board policies as a result of the Dignity for All Students Act (DASA) legislation. Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by B. Remington to approve the revised Code of Conduct as presented. 7 in favor, 0 opposed, Carried. (Mr. Saiff informed the Board that copies of the revised Code of Conduct will be included in the student handbooks for the 2012-13 school year and a copy of the Code of Conduct will be available for viewing on the District website.)

 

No. 2013-047

APPOINT DASA COMPLIANCE OFFICERS/R. STEWART AND B. REID

Based upon the recommendation of the Superintendent, Motion made by H. Simmons and seconded by J. Young to appoint Elementary Principal/Program Coordinator, Brooke Reid, and Junior-Senior High School Principal/A.D., Robert Stewart, as DASA Compliance Officers for the 2012-2013 school year. 7 in favor, 0 opposed, Carried.

 

No. 2013-048

DIST. MISSION STATEMENT

The Board reviewed a draft of the newly revised District Mission Statement as proposed by B. Reid and the Shared Decision-Making Committee. Based upon the recommendation of the Superintendent, Motion made by H. Simmons and seconded by J. Young to approve the updated District Mission Statement as attached with revision noted. 7 in favor, 0 opposed, Carried.

 

No. 2013-049

DONATION/R. WICKWIRE

 

Mr. Saiff informed the Board that Robert Wickwire, a member of the Graduating Class of 1962, generously donated $50 for the use of student-related activities. H. Simmons noted that Mr. Wickwire had stated that the donation was in memory of Shannon Planty and felt that should be taken into consideration when deciding how the money should be used. B. Reid suggested the possibility of purchasing books that have been written specifically for young people on coping with loss. Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by F. Wilhelm to accept Mr. Wickwire’s donation and requested that the money be used to purchase books for the library that help children and young adults work through their feelings of grief and loss. A special book plate will be affixed to the inside cover to specify that the books were donated in Memory of Shannon Planty and Mr. Saiff will send a letter of thanks. 7 in favor, 0 opposed, Carried.

 

No. 2013-050

DONATION/M. VANLEUVEN/E. BRUSSO/R. REMINGTON

 

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to accept the following donations: Mary VanLeuven ($200), Elizabeth Brusso ($20), and Barbara (Resa) Remington ($150) to be used toward the creation of a Book Room in the Elementary and requested Mr. Saiff to send letters of thanks. 7 in favor, 0 opposed, Carried.

 

No. 2013-051

EXERCISE EQUIPMENT DONATION/R. DELGUIDICE

 

Mr. Saiff informed the Board that former resident Richard DelGuidice recently contacted the school to donate some exercise equipment for our weight room. Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to accept Dr. and Mrs. DelGuidice’s donation of a Pro-Form performance Treadmill Personal Trainer and a Weider Pro-9940 Universal style weight machine with attachments for the District’s weight room and requested Mr. Saiff to send a letter of thanks. 7 in favor, 0 opposed, Carried.

 

2012-13 SPORTS MERGERS WITH COLTON-PIERREPONT CENTRAL SCHOOL IN BASKETBALL

 

As a follow-up to the informal meeting with the Colton-Pierrepont Central School Board of Education and Administration held on August 6, 2012, Mr. Saiff recommended that the Board consider mergers with Colton-Pierrepont Central School in the sport of basketball for the 2012-2013 season because of declining numbers at each school. Based upon the recommendation of the Superintendent, Motion made by F. Wilhelm to request mergers in Basketball with Colton-Pierrepont Central School. B. Remington voiced concerns that

 

students typically involved in winter sports and the Annual Musical may have to choose to be involved in one or the other because of traveling off-site to practices and games and therefore was not in favor of a basketball merger. The Motion did not receive a second; therefore, no action was taken. Mr. Saiff said that he would contact Mr. Kardash at the conclusion of the meeting to notify him of the Board’s failed Motion as the Colton-Pierrepont Board was planning to approve the basketball merger at their meeting scheduled for the following evening.

 

No. 2013-052

CPSE RECOMMEND.

 

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by B. Remington to approve the recommendation of the CPSE for one pre-school child. 7 in favor, 0 opposed, Carried.

 

BD. GOALS COMMITTEE

The Board Goals Committee, consisting of H. Simmons, F. Wilhelm, J. Young, W. Witherell, W. Remington, B. Stewart, B. Reid, and Mr. Saiff, will plan to meet on Monday, September 10, at 7:00 P.M. in the Elementary Library to compile a list of possible Board Goals to be undertaken during the 2012-2013 school year which will be reviewed by the full Board at their September meeting.

 

SCH. BD. PLANNING MEETING

Mr. Saiff announced that the St. Lawrence-Lewis Counties School Boards Planning Meeting was scheduled to be held on August 30th at 6:00 P.M. at the BOCES Educational Services Center located at 40 West Main Street in Canton and offered to register anyone who wished to attend. Mr. Saiff also noted the annual New York State School Boards Association Area 6 Dinner Meeting was tentatively scheduled for September 20th in Malone. Anyone interested in attending should contact the Superintendent’s Office on or before September 11th. Reservations will be made for T. Zellweger, W. Remington (tentative), J. Young, H. Simmons (tentative), D. Taylor (tentative), R. Stewart, and D. Saiff to attend. L. Witherell will call W. Witherell and R. White to see if they would be interested in attending.

 

PRINCIPAL’S UPDATE

B. Reid announced that they have been very busy this summer preparing for school year. She has really enjoyed working with Mr. Stewart and Barb Gallagher has also been very good to work with.

 

INFORMATION

The Board received a letter from the New York State Department of Transportation stating that all of our buses passed the Department’s semi-annual safety inspections during the 2011-2012 State Fiscal Year as well as a list of upcoming events of interest.

 

No. 2013-053

ADJOURNMENT

 

Motion made by J. Young and seconded by H. Simmons to adjourn at 9:20 P.M. 7 in favor, 0 opposed, Carried.

 

 

 

 

___________________________

School District Clerk

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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