You are here

August 21, 2017 Board of Education Meeting Minutes


August 21, 2017




The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:00 P.M. by President T. Zellweger in the conference room on the above date.





Present: J. McGill, B. Remington, H. Simmons, D. Taylor, W. Witherell, T. Zellweger, J. Yette, J. Young, and Dr. Collins.


Absent: None.


Others: V. Doll, S. Latimer, B. Reid, and M. Robinson.




Quorum of five established.







No. 2018-023


Motion made by J. Young and seconded by W. Witherell to accept the recommendations on the consent agenda of August 21, 2017 as follows:

  • Minutes of July 10, 2017 Organizational Meeting; July 10, 2017 Regular Meeting; and July 31, 2017 Special Meeting

  • Approval of the following schedules for audit and payment:

General Fund $496,970.46

School Lunch Fund 5,553.41

Federal Fund 164.91

Scholarship Fund 5,155.00

Trust & Agency 263,652.35

Capital Fund -0-

  • Approval of the Treasurer’s Reports showing an available balance on hand as of June 30, 2017, as follows:

General Fund $44,062.23

General MMA 1,265,123.37

Unemployment Reserve 743,391.84

Future Retirement Reserve 216,692.70

Compensated Absences Reserve 557,504.72

Tax Certiorari Reserve 250,118.01

Capital Reserve 525,628.55

Insurance Reserve 83,737.46

Risk Retention (Property Loss Reserve) 45.026.23

School Lunch Fund 4,348.67

School Lunch Savings 45,411.51

Special Aid (Federal Fund) -0-

Capital Fund -0-

Trust & Agency Fund -0-

Payroll Fund -0-

Scholarship Fund 0.01

Scholarship Savings 27,576.97

Debt Service 156,383.97

Extra-Class Activities Fund……………………………..…… 70,491.98

  • Approval of 1st Reading of Board Policy #8620 (Title I Parent and Family Engagement)

  • Approval of 2017-2018 Professional Development Plan

  • Approval of 2017-2018 Tax Warrant in the amount of $3,713,984, as required

  • Approval of Standard Workday Resolution

  • Approval of Transportation Contract at the rate of 53.5¢ per mile when the student is in the vehicle with the parent

  • Approval of Early Release Requests for Parent-Teacher Conferences (11:35 A.M. dismissal on November 20 and 21, 2017; March 16, 2018)

  • Approval of Early Release Requests for Curriculum Development (1:00 P.M. dismissal on September 22, October 21, December 8, 2017 and March 28, 2018; 11:35 A.M. dismissal on February 2, 2018)

  • Approval of 2017-2019 District Special Education Plan

9 in favor, 0 opposed, Carried.




Dr. Collins said he met with Phil Squadrito recently and that everything is on track for the 2015 Building Conditions Survey project timeline. He noted a SEQRA Resolution and Referendum Resolution would be approved at the September 18th Board of Education Meeting, allowing for a November 14th public vote. Dr. Collins shared the capital project schedule with the Board, and noted it has not changed from when Interim Superintendent Wayne Walbridge met with Mr. Squadrito in June. Dr. Collins added he had been in contact with Dayton Palen from Siemens and that the Energy Performance Contract is progressing as well. J. Young asked if P. Squadrito anticipated any issues in following the schedule. Dr. Collins replied that he did not foresee any complications. Dr. Collins noted the District is still waiting for Smart Schools Investment Plan money. He stated a number of school districts were named as having met Plan approval, but not Parishville-Hopkinton Central.



No. 2018-023


Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to appoint Justin Storie as Part-Time Long-Term Substitute Teacher in Health/Physical Education commencing August 31, 2017. Dr. Collins said that BOCES was unable to secure a replacement part-time Health/Physical Education teacher for the District after two search attempts. He noted J. Storie has a valid teaching certificate, not in Health or Physical Education, but was a viable option for the time being. 9 in favor, 0 opposed, Carried.


[J. Storie will be paid at Step 1 per diem in accordance with the current Parishville-Hopkinton Teaching Employees’ Association contract. J. Storie will not be on a tenure track in this position.]



No. 2018-024


Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to approve the updated coaching/advisor appointments list for 2017-2018: Tony Engstrom - Boys' Varsity Soccer; Justin Storie - Boys’ Modified Soccer; Jena Jacot - Girls' Junior Varsity Unpaid Volunteer Assistant Coach; Krista Hurley - Student Council Co-Advisor (with Miranda Brosell). 9 in favor, 0 opposed, Carried.



No. 2018-025


Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by J. McGill to accept Paul VanLeuven’s letter of resignation from his position as Grade 6 Teacher effective August 31, 2017. Ms. Reid explained that two PHCS elementary teachers were interested in changing their teaching assignment to Grade 6. She said one of those teachers withdrew their interest, and that C. Brand would be filling the Grade 6 Teacher vacancy. Ms. Reid noted C. Brand obtained a Math and Science Regents diploma and served as a Literacy Intern at PHCS prior to the beginning of his Grade 3 Teacher career at the District. B. Reid added that it would be more feasible to hire a Grade 3 Teacher than a specialized Math and Science Teacher. She said she would canvass candidates throughout the week and convene with the hiring committee next Monday. Mr. Brand will continue with his salary step schedule, and will not require a new tenure track as the new assignment is in the same tenure are of Elementary Teacher (Childhood Education). 9 in favor, 0 opposed, Carried with regret.



No. 2018-026


Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to approve en masse the master 2017-2018 substitute list, as attached. 9 in favor, 0 opposed, Carried.



No. 2018-027



Based on the recommendation of the Superintendent, Motion made by W. Witherell and seconded by H. Simmons to approve former Clarkson Women’s Soccer Goalie Stephanie Reagan to serve as a guest coach to the Girls’ Varsity Soccer team for several practices, alongside Coach Harper. B. Remington stated that this would be a wonderful opportunity for the team. 9 in favor, 0 opposed.



No. 2018-028


Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to accept the $50.00 donation from the Colton Historical Society. Dr. Collins noted the District lent its stage risers to the Society for an event earlier in the summer, and that the donation was a gesture of appreciation for that. 9 in favor, 0 opposed, Carried, with thanks.



No. 2018-029


Based on the recommendation of the Superintendent, Motion made by J. McGill and seconded by H. Simmons to accept the donations to the Junior Varsity Girls’ Soccer program in the amount of $1,200. B. Remington asked what the financial gap was in the amount of money raised and the amount of money needed for the program. M. Robinson stated he keeps a spreadsheet from year to year. He said there was a $1,000 credit from last year. B. Remington asked if the program cost included Coach Harper’s donation of part of his coaching stipend. It was noted that E. Harper also shares some of his stipend with unpaid volunteer assistant coach Clifford Phippen for helping with the Girls’ Varsity Soccer team. V. Doll stated K. Tremper’s stipend will not come from monies that have been fundraised. 9 in favor, 0 opposed, Carried.




V. Doll updated the Board on the Junior Varsity Girls’ Basketball program – She noted the fundraising group was going to meet their goal. V. Doll said the Parishville Fire Department donated $1,000, another organization donated $500, and Evan Harper donated $100. V. Doll said she anticipates a coaching appointment for the JV Girls’ Basketball team at the next Board meeting. V. Doll said the number of athletes on the Boys’ Varsity Soccer team is quite low. Miss Doll said there are currently 13 boys playing, whereas there have been typically 20 or more. V. Doll said this may be in part because more of the District’s athletes are participating in Football and Track than before. Miss Doll said she is hopeful that this will be a rebuilding year for the Boys’ Varsity Soccer team, and that a lower number of players provides greater opportunities for skills development.


B. Reid shared with the Board Elementary classroom numbers for the 2017-2018 school year. She noted there had been a little fluctuation, but not a lot. Ms. Reid also distributed the Special Education End of Year Report (CPSE/CSE Annual Report). This report lists various statistics in the Special Education department. B. Reid added that the Special Education plan is updated biannually, but that she provides the End of Year Report each year.


T. Zellweger thanked the principals for their updates.


T. Zellweger stated the NYSSBA State Convention would be held in Lake Placid this year and if any Board members were interested in attending to let Dr. Collins or S. Latimer know.


Dr. Collins informed the Board of the need to replace scoreboards in the District. He said Mr. Barney was given a quote of about $10,000 for the equipment. Dr. Collins said he consulted with Mr. Darin Saiff, and that D. Saiff suggested he contact Pepsi to see if they could assist the District with the cost. Dr. Collins said he did, and that Pepsi will cover the cost of the LED scoreboards and equipment for the gym, and that they are looking for a twelve-year contract. Dr. Collins noted the arrangement does not require Board approval, but that he did not want to make a commitment of resources without the Board’s agreement. J. Young asked about maintenance on the scoreboards and equipment. Dr. Collins replied that there will be a warranty. He also noted this kind contribution would not impact the company’s annual scholarship endowment to selected students in the District. J. McGill stated the company has been good to the District, donating very nice folding chairs for the student athletes in the past. The Board agreed to accept assistance from Pepsi for the LED scoreboard acquisitions.


H. Simmons asked about courses for college credit. She inquired if it was relayed to students that they would have to pay for them. V. Doll responded that yes, students were aware of the cost as any students wishing to take a college-credit course were required to attend an informational meeting. Miss Doll noted the courses offered cost $60 through North Country Community College, as opposed to a higher expense through SUNY Potsdam. Miss Doll added that the overall grade point average cut off for taking college courses is 85.




The Board received a component list of PHCS Board of Education Members, a copy of the July 2017 (Vol. 31, No. 3) of Board & Administrator for School Board Members, a copy of the 2017-2018 Timetable for Personnel Evaluation/Reports, a copy of a quote from Nevco for LED scoreboards, and a list of upcoming events of interest.



No. 2018-030


Motion to adjourn made by J. Young and seconded by W. Witherell at 7:33 P.M. 9 in favor, 0 opposed, Carried.






School District Clerk

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

Theme by Danetsoft and Danang Probo Sayekti inspired by Maksimer