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December 16, 2013 Board of Education Meeting Minutes

 

December 16, 2013

 

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:30 P.M. by Vice-President T. Zellweger in the conference room on the above date.

 

 

ROLL CALL

 

Present: B. Remington, W. Remington – 7:38 P.M., H. Simmons, D. Taylor – 7:31 P.M., F. Wilhelm, W. Witherell – 7:31 P.M., J. Young, T. Zellweger, and Mr. Saiff.

 

Absent: R. White

 

Others: T. Diana, B. Fairchild, S. Hartson, L. Henson, S. Larson, B. Reid, M. Robinson, R. Stewart, and M. Taylor.

 

 

QUORUM

Quorum of five established.

 

 

QUESTIONS FROM PUBLIC AND PRESS

None.

 

 

 

D. Taylor and W. Witherell arrived at the meeting at 7:31 P.M.

 

 

STUDENT/TEACHER

RECOGNITION

 

R. Stewart distributed the Honor Roll for Grades 7-12. Mr. Stewart noted 59% of students were on either High Honor or Honor Roll at the conclusion of the first ten weeks of school.

 

B. Reid recognized Students of the Month of November for exhibiting the Character Trait Respect: Matthew Barr - Mrs. Knowles’ Kindergarten; Ahanu Sequin - Mrs. Wilkes’ Kindergarten; Joseph Fisher - Mrs. Mitchell’s First Grade; Nickolas Binan - Mrs. White’s First Grade; Jack Snell - Mrs. Mason’s Second Grade; Charlie Vitale - Mrs. Shannon’s Grade 2; Hunter LaPage - Mrs. Clark-Vallance’s Third Grade; Indigo Pease - Mr. Brand’s Third Grade; Travis Hollenbeck - Ms. Pcolar’s Fourth Grade; Leland Blevins - Ms. Pahler’s Grade 4; William Frary - Ms. Rose’s Fifth Grade; Kassidy Sullivan – Mrs. Todd’s Fifth Grade; Brendan Phippen - Miss Corocoran’s Sixth Grade; Tanner Armstrong - Mr. VanLeuven’s Sixth Grade.

 

B. Reid announced that Natalie Butterfield was the Elementary Paw Ticket Winner for November. Natalie won Clarkson Hockey tickets and a pizza from Kunoco.

 

Ms. Reid introduced Title Reading Teacher Rose Rivezzi to the Board. She noted Ms. Rivezzi participated in the hiring of the District’s Reading Interns.

 

 

 

R. Rivezzi thanked the Board for again allowing the opportunity to host the three interns. She noted their dedication and immense contribution to the program. Ms. Rivezzi stated all three interns are certified teachers working on their Masters’ Degrees in Literacy through Potsdam State.

 

The Reading Interns, Travis Diana, Lauren Henson, and Samantha Larson, introduced themselves to the Board of Education and gave a brief summary of their background, prior experiences, and educational preparation. The Board thanked everyone for attending and expressed their best wishes for a positive, rewarding, and beneficial internship.

 

Ms. Rivezzi expressed how much she has enjoyed working with the Reading Interns, who have proven such an integral part of our program. She noted they have formed a real partnership and due to their collaborative efforts, the District’s elementary children are receiving more services and are truly benefiting from their assistance.

 

B. Reid added her appreciation of the interns’ presence in the building, as they have been turned to for substitute needs and extra duties. Ms. Reid thanked the Board for their support of the Reading Interns.

 

T. Diana, L. Henson, and S. Larson left the meeting at 7:35 P.M.

 

 

No. 2014-090

MINUTES

 

Motion made by J. Young and seconded by F. Wilhelm to approve the Minutes of the November 18, 2013, regular meeting, as typed and mailed to Board Members. 7 in favor, 0 opposed, Carried.

 

 

No. 2014-091

TREAS. REPORTS

Motion made by J. Young and seconded by H. Simmons to approve the Treasurer’s Reports showing an available balance on hand as of November 30, 2013, as follows:

General Fund $28,530.51

School Lunch Fund $3,226.87

School Lunch Savings $56,699.66

Federal Fund $-0-

Trust & Agency Fund $-0-

Payroll Fund $-0-

Risk Retention (Property Loss Reserve – CLASS) $44,989.88

Extra-Class Activities Fund $58,611.72

7 in favor, 0 opposed, Carried.

 

 

UPDATE EXCEL PHASE II PROJECT

 

Mr. Saiff stated that he received a tentative schedule from Mr. Watson of Watson Electric for the next phase of the project. Mr. Saiff noted the work appears to reach completion by the end of the summer. However, Andy Taylor noticed one component of the project, running the infrastructure for the wireless system, was not included in the schedule. Mr. Saiff anticipates an updated schedule for the next Board meeting. He noted the next step is to search for a Clerk of the Works to oversee the project.

 

 

No. 2014-092

BOND RESOLUTION

Mr. Saiff informed the Board that they had approved the adoption of a Bond Resolution on February 13, 2012. However, Mrs. Carol Monello from the Law Offices of Timothy McGill informed Mr. Saiff that she recently discovered that only five Board members were in attendance that evening, and the resolution requires six votes of the District’s Board of Education for its ratification. Motion made by J. Young and seconded by W. Witherell to approve the Bond Resolution, as attached. 7 in favor, 0 opposed, Carried.

 

 

No. 2014-093

SCHEDULE APPROVAL

Motion made by J. Young and seconded by D. Taylor to approve the following schedules for audit and payment:

Capital Fund………………………………………………………….$1,050.00

General Fund $557,723.87

Federal Fund $34,697.07

School Lunch Fund $9,217.89

Trust & Agency $170,033.40

7 in favor, 0 opposed, Carried.

 

 

No. 2014-094

BUDGET REPORTS

Motion made by J. Young and seconded by B. Remington to accept the Budget Reports for the Month of November, 2013, covering the period from July 1 through November 30, 2013. 7 in favor, 0 opposed, Carried.

 

 

 

W. Remington arrived at the meeting at 7:38 P.M.

 

 

No. 2014-095

CORRECTIVE ACTION PLAN

Mr. Saiff reviewed the Corrective Action Plan developed as a follow-up to the District’s 2012-2013 annual Audit Report to address one area of concern noted by the auditors. The District’s Auditor has found a way to reasonably estimate the amount of fuel used for the buses and bus garage, and thus believes this will not be an area of concern next year. Motion made by J. Young and seconded by W. Witherell to approve the Corrective Action Plan, as presented and attached. The Corrective Action Plan will be sent to the New York State Education Department’s Office of Audit Services and the State Comptroller’s Office as required under the Five Point Plan regulations. 8 in favor, 0 opposed, Carried.

 

 

No. 2014-096

BOARD POLICY/

USE OF SERVICE ANIMALS

The Board reviewed a new policy regarding the use of bona-fide service animals for individuals with disabilities that attend or visit the District. Motion made by J. Young and seconded by T. Zellweger to approve the policy for the Use of Service Animals as presented. 8 in favor, 0 opposed, Carried. This is the first reading required for Policy adoption.

 

 

No. 2014-097

BOARD RESOLUTION/

MEMORANDUM OF AGREEMENT WITH TEACHING UNIT

Mr. Saiff reminded the Board of the memorandum of agreement for the Teaching Unit that was discussed last month in executive session. The memorandum cleans up the existing grievance from the teaching unit with regard to the last 40 minutes of the day. It also clarifies language to reflect the current student bell schedule. Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to approve the memorandum of agreement. B. Remington in favor, W. Remington in favor, H. Simmons in favor, D. Taylor in favor, F. Wilhelm in favor, W. Witherell in favor, T. Zellweger abstained, J. Young in favor, 0 opposed, Carried. The salary increase is retroactive to July 1, 2013 and affords the unit a 2.7% salary increase for 2013-2014, and a 2.7% salary increase for 2014-2015 with the District and the Unit agreeing on the salary distribution and schedule.

 

 

No. 2014-098

BOARD RESOLUTION/

SALARY AGREEMENTS WITH ADMINISTRATIVE STAFF

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by F. Wilhelm to approve a 2.7% salary increase for the principals and Superintendent for the 2013-2014 school year, retroactive to July 1, 2013, as well as a 2.7% salary increase for the 2014-2015 school year, with all other aspects of the administrative contracts remaining the same. 8 in favor, 0 opposed, Carried.

 

 

No. 2014-099

PART-TIME CHEMISTRY/ GENERAL SCIENCE TEACHER/E. BONAN

Mr. Saiff stated that Robert Stewart, Glenn Clark, and he conducted interviews last Friday with three applicants for the Part-time Chemistry/General Science Teacher position due to Ann White’s retirement effective the at the conclusion of the Fall semester. Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to appoint Emma Bonan as Part-time Chemistry/General Science Teacher effective January 31, 2014. 8 in favor, 0 opposed, Carried.

(E. Bonan will be paid at Step 1 (.5 FTE) of the current teachers’ contract. Certification: Chemistry Education, 7-12.)

 

 

No. 2014-100

SPORTS MERGERS/ BOYS’ AND GIRLS’ SPRING TRACK/BOYS’ LACROSSE/GIRLS’ LACROSSE/GOLF

Mr. Saiff informed the Board that we currently have six student athletes who are interested in participating in Spring Track at Norwood-Norfolk Central School, three students interested in participating in Boys’ Lacrosse at Colton-Pierrepont Central School, 1 student interested in participating in Girls’ Lacrosse at Potsdam Central School, and at least one student interested in participating in Golf at Potsdam Central School. Motion made by T. Zellweger and seconded by W. Witherell to approve the aforementioned Sports Mergers with the aforementioned schools for the 2013-2014 school year en masse and authorized Mr. Saiff to contact these schools to request their consideration and approval of these mergers. 8 in favor, 0 opposed, Carried.

 

 

No. 2014-101

MUSICALITY DONATION/

A. MASON

 

Mr. Saiff informed the Board that Amanda Mason was able to raise additional funds this past month. Two checks totaling $868.11 bring Amanda’s Musicality Fundraiser to a total of $1,138.11 ($270.00 of which was approved the Board meeting in October). Motion made by J. Young and seconded by D. Taylor to accept these generous donations of $868.11 in checks to be deposited in the general fund under the special budget code established for use by the PHCS Music Department. 8 in favor, 0 opposed, Carried.

 

 

No. 2014-102

DONATIONS OF MUSICAL INSTRUMENTS

Mr. Saiff stated two individuals donated various pieces of musical equipment for the District’s use. Steve Farina has donated one set of LP Aspire Congas (with stand), one LP Brazilian Aluminum Repinique, and one Camerano Accordion. Heather Wenzel has offered forth a violin and case. Motion made by J. Young and seconded by D. Taylor to accept these generous donations. 8 in favor, 0 opposed, Carried.

 

 

PAPERLESS BOARD PACKETS

Mr. Saiff noted Board Members received in their packets a Gmail account and password to be used to access Board Packet items, as well as important notifications. Mr. Saiff hopes that by using Google Drive to upload Board packet materials, the District will move forward technologically with electronic, paperless Board packets while reducing costs. Board packets will be available in hard copy should a Board member prefer that format.

 

 

No. 2014-103

CPSE/CSE RECOMMENDATIONS

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by R. Remington to approve the recommendation of the CPSE for one pre-school child and the recommendations of the CSE for seven students as attached. 8 in favor, 0 opposed, Carried.

 

 

PRINCIPALS’ UPDATES

B. Reid stated very successful parent-teacher conferences were held for students in Grades K-6. She noted they went well given the recent implementation of the Common Core State Standards. Ms. Reid said that a great deal of information was communicated regarding the Common Core State Standards and the meetings were productive.

 

Ms. Reid noted the recent Story Time with Santa event, and thanked Mrs. Mary Taylor and Andrew Knowles for their coordination and participation. As always, Santa took his time with each child and promoted reading in the community. The Elementary Holiday Concert was held last Wednesday, December 11th.

 

B. Reid announced that the Elementary faculty members are currently working on interim assessments. As Data Driven Instruction was one of the Board Goals, Ms. Reid was pleased to state this second round of interim assessments seems to be moving well. She mentioned Assessment Analysis meetings will be held Thursday, December 19th, where teachers will review tests and move forward to support student learning.

 

Ms. Reid stated this week students were participating in holiday festivities. She mentioned it is nice to see the children excited. B. Reid invited Board members to the Kindergarten Holiday Concert on December 19th at 1:00 P.M.

 

 

 

R. Stewart announced interim grades were due today, and five-week progress reports would be sent to parents later this week. He noted the January test schedule is currently being developed, and will soon be available on the District’s website. Mr. Stewart noted the Junior-Senior High School Winter Concert is this Wednesday, December 18th, and invited Board members to attend.

 

Mr. Stewart also stated the High School staff have been very positive about implementing the Common Core State Standards, which he feels puts the District “ahead of the game”.

 

 

INFORMATION

The Board received application materials from Emma Bonan, an approximate JV Sports Budget, and a list of upcoming events of interest.

 

 

No. 2014-104

EXECUTIVE SESSION

Motion made by J. Young and seconded by T. Zellweger to go into Executive Session at 8:08 P.M. to discuss personnel matters. 8 in favor, 0 opposed, Carried.

 

 

 

B. Fairchild, R. Rivezzi, M. Robinson, and M. Taylor left meeting at 8:09 P.M.

 

 

 

At 8:14 P.M. the Board President announced that the meeting would reconvene.

 

 

No. 2014-105

ADJOURNMENT

Motion made by J. Young and seconded by W. Witherell to adjourn at 8:14 P.M. 8 in favor, 0 opposed, Carried.

 

 

 

 

 

 

___________________________

School District Clerk

 

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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