You are here

December 17, 2012 Board of Education Meeting Minutes

 

December 17, 2012

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:36 P.M. by President W. Remington in the conference room on the above date.

ROLL CALL

 

Present: B. Remington, W. Remington, H. Simmons, D. Taylor, R. White, F. Wilhelm, J. Young, T. Zellweger, and Mr. Saiff.

 

Absent: W. Witherell.

 

Others: C. Brand, A. Courtney, B. Fairchild, R. Ferguson, A. Greer, B. Koen, K. Mallette, B. Newton, J. Newton, B. Reid, R. Rivezzi, M. Robinson, R. Stewart, B. Taylor, and L. Witherell.

 

QUORUM

 

Quorum of five established.

 

QUESTIONS FROM PUBLIC AND PRESS

 

Student Brooke Newton introduced herself and presented the Board with a petition in support of continuing the gymnastics program at Parishville-Hopkinton Central School. B. Newton also posed several questions to the Board regarding the reason(s) behind their decision to discontinue the program offering. Community resident Ron Ferguson also asked questions regarding liability concerns and expenses related to the gymnastics program, and asked the Board to allow the program to continue. W. Remington thanked Brooke and Ron for attending the meeting to present their concerns and added that the Board would review the information provided and Mr. Saiff would prepare a response on behalf of the Board.

 

R. Ferguson, B. Koen, B. Newton, and J. Newton left the meeting at 7:41 P.M.

 

STUDENT/TEACHER

RECOGNITION

 

B. Reid announced that Jonathan Wilkes was the Elementary Paw Ticket Winner for November. Jonathan won Clarkson Hockey tickets and a pizza from Kunoco.

 

B. Reid recognized Students of the Month of November for exhibiting the Character Trait Responsibility: Jordan Perry - Miss Hicken’s Universal Pre-K; Faith LaShomb - Mrs. Knowles’ Kindergarten; Auryn Vangellow - Mrs. Wilkes’ Kindergarten; Jack Snell - Mrs. Mitchell’s First Grade; Luke Phippen - Mrs. White’s Multi-Age 1/2; Jon Snell - Mrs. Mason’s Second Grade; Natalie Butterfield - Mrs. Shannon’s Multi-Age 1/2; Leland Blevins - Mrs. Clark-Vallance’s Third Grade; Quinn Woodward - Ms. Steenberge’s Third Grade; William Frary - Ms. Pcolar’s Fourth Grade; Nola Patrick - Ms. Pahler’s Grade 4; Jacob Fisher - Miss Corcoran’s Fifth Grade; Autumn MacWilliams - Ms. Rose’s Fifth Grade; Jessica Mitchell – Mrs. Todd’s Sixth Grade; and Caitlin Dunning - Mr. VanLeuven’s Sixth Grade.

 

 

Rose Rivezzi expressed how much she has enjoyed every aspect of her new position as Elementary Reading Teacher, including the establishment of a new Book Room, working closely with Brooke Reid, the elementary staff, and the Reading Interns who have been such an integral part of our program.

 

Our Reading Interns, Christopher Brand, Anna Greer, and Alisha Courtney, introduced themselves to the Board of Education and gave a brief summary of their background, prior experiences, and educational preparation. The Board thanked everyone for attending and expressed their best wishes for a positive, rewarding, and beneficial internship.

 

R. Rivezzi also gave the Board a brief update on our new Book Room that evolved from a goal that Brooke had in mind to a reality. Thanks to donations from many retirees as well as other funding sources, Rose was able to purchase shelving and books and set up a database. Approximately 220 books, purchased in multiples of 4-6 copies each, are now available in the Book Room. Each book is leveled to give students an indication of its degree of reading difficulty. Rose added that a majority of the books that have been purchased

 

thus far are non-fiction to support the common core curriculum and that she will begin adding books of fiction as funds become available.

 

On a final note, Rose expressed her appreciation for the Reading Interns. They have formed a real partnership and due to their collaborative efforts, our children are receiving more services and are really benefiting from their assistance.

 

C. Brand, A. Courtney, A. Greer, and K. Mallette left at 7:50 P.M.

 

No. 2013-117

MINUTES

 

Motion made by T. Zellweger and seconded by J. Young to approve the amended Minutes of the October 15, 2012, regular meeting, November 19, 2012, regular meeting, and December 5, 2012, special meeting as typed and mailed to Board Members. 8 in favor, 0 opposed, Carried.

 

No. 2013-118

TREAS. REPORTS

Motion made by J. Young and seconded by T. Zellweger to approve the Treasurer’s Reports showing an available balance on hand as of November 30, 2012, as follows:

 

General Fund 28,074.79

School Lunch Fund 9,271.58

School Lunch Savings 26.58

Federal Fund .06

Trust & Agency Fund 7,487.20

Payroll Fund -0-

Risk Retention (Property Loss Reserve – CLASS) 44,971.28

Extra-Class Activities Fund 54,984.35

8 in favor, 0 opposed, Carried.

 

UPDATE ON BUS GARAGE ROOF REPLACE./EXCEL PROJECT

 

Mr. Saiff informed the Board that the bus garage roof was inspected on December 11th. There is still a small problem with standing water and Sands Brothers will need to install an additional drain in order to address this issue. Once the drain installation is complete, the District will receive our warranty paperwork and the roof will be guaranteed for a period of twenty years.

 

Mr. Saiff also noted that a construction meeting has been scheduled for January 3, 2013, at 10:30 A.M. with Phil Squadrito at King & King and engineers from Argus Engineering to discuss the second portion of the project that addresses electrical work, the fire alarm system, surveillance system, emergency lighting, more efficient lighting with regards to the house lights in the auditorium and gymnasium, and an emergency generator.

 

No. 2013-119

SCHEDULE APPROVAL

Motion made by J. Young and seconded by B. Remington to approve the following schedules for audit and payment:

General Fund $454,773.10

Federal Fund $32,267.69

Trust & Agency 155,316.74

School Lunch Fund $10,522.80

8 in favor, 0 opposed, Carried.

 

No. 2013-120

BUDGET REPORTS

Motion made by T. Zellweger and seconded by J. Young to accept the Budget Reports for the Month of November, 2012, covering the period from July 1 through November 30, 2012. 8 in favor, 0 opposed, Carried.

 

BOCES PRELIM. RQST.

 

Mr. Saiff announced that he had recently received the Preliminary Request Form for BOCES services during the 2013-2014 school year and noted that the District may have some slight reductions in CTE programs. Mr. Saiff added that he did not anticipate any major changes to the services we are currently receiving. The Final Commitment Form will be received in March and will include projected costs for services based upon the preliminary requests of each school district. The information provided will be extremely important as the Board begins to work on development of the 2013-2014 school budget.

 

No. 2013-121

CORRECTIVE ACTION PLAN

Mr. Saiffreviewed the Corrective Action Plan developed as a follow-up to our 2011-2012 annual Audit Report to address minor areas of concern noted by the auditors. Motion made by T. Zellweger and seconded by F. Wilhelm to approve the Corrective Action Plan as presented and attached. The Corrective Action Plan will be sent to the New York State Education Department’s Office of Audit Services and the State Comptroller’s Office as required under the Five Point Plan regulations. 8 in favor, 0 opposed, Carried.

 

No. 2013-122

MEDICAL LV. REQUEST/

M. LEE

 

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by B. Remington to approve Marijke Lee’s request for a leave of absence under the Family/Medical Leave Act beginning January 7, 2103, and tentatively scheduled to continue through February 15, 2013. 8 in favor, 0 opposed, Carried.

 

No. 2013-123

SPANISH REPLACE.

TCHR./J. BLANCHARD

 

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to appoint Jennifer Blanchard to replace Marijke Lee during her medical leave scheduled to begin January 7, 2013, and continuing through February 15, 2013. 8 in favor, 0 opposed, Carried. (J. Blanchard will be paid at Step 1 of the current salary schedule on a pro-rated basis. Certification: Permanent Certificate in Spanish 7-12.)

 

No. 2013-124

WORK YEAR FOR GUIDANCE SECRETARY

Mr. Saiff discussed the fact that when Geri Lynn Wilson first expressed interest in the Guidance Secretary position, she stated that she would be willing to retain the CSE portion of her Elementary Secretary position. Initially the Guidance position was for a Keyboard Specialist and the work year was 10 months plus two weeks (one week at the conclusion of the school year and one week before school begins). With the added responsibilities of the CSE work, the civil service appointment was changed to Secretary I, but the length of the work year remained the same. Upon further review of the combined duties of Guidance Secretary and CSE Secretary, Mr. Saiff recommended that the work year for this position be revised to twelve months. Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to revise the work year for the Guidance Secretary to be twelve month retroactive to G. Wilson’s initial Board appointment, provided that the CSE portion of the position is retained by that office. 8 in favor, 0 opposed, Carried.

 

No. 2013-125

TENURE RECOMMENDATION/B. REID

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to grant tenure to Brooke Reid in the certification area of School Building Leader as specified under Part 30 of Education Law, § 207 effective January 1, 2013. 8 in favor, 0 opposed, Carried.

 

No. 2013-126

UNPAID VOLUNTEER GIRLS’ V. BASKETBALL ASSIST./ T. ZENGER

 

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve Toby Zenger as an unpaid volunteer Girls’ Varsity Basketball Assistant for the 2012-13 school year. 8 in favor, 0 opposed, Carried.

 

No. 2013-127

BOYS’ AND GIRLS’ SPRING TRACK SPORTS MERGER

Mr. Saiff informed the Board that we currently have three student athletes who are interested in participating in Spring Track at Norwood-Norfolk Central School. Motion made by T. Zellweger and seconded by F. Wilhelm to approve a Spring Track Merger with Norwood-Norfolk Central School in Girls’ and Boys’ Spring Track for the 2013 season and authorized Mr. Saiff to contact Norwood-Norfolk to request their consideration and approval of this merger. 8 in favor, 0 opposed, Carried. (We do not anticipate that there will be a fee associated with this merger.)

 

No. 2013-128

BOYS’ LACROSSE SPORTS MERGER

Mr. Saiff informed the Board that we currently have one student who is interested in playing Lacrosse for Colton-Pierrepont Central School this spring. Motion made by J. Young and seconded by H. Simmons to approve a Spring Sports Merger with Colton-Pierrepont Central School in Boys’ Lacrosse for the 2012-2013 school year and authorized Mr. Saiff to contact Colton-Pierrepont to request their consideration and approval of this merger. 8 in favor, 0 opposed, Carried. (We do not anticipate that there will be a fee associated with this merger.)

 

 

No. 2013-129

WS OVERNIGHT TRIPS

Mr. Saiff reviewed a list of two proposed Wilderness Studies Overnight Trips, and explained that these trips allow students to take what they have learned in class and apply it to real life situations. Mr. Saiff added that Mr. Clark makes every effort to plan these outings around other important school activities in order to avoid scheduling conflicts. Motion made by J. Young and seconded by B. Remington to approve the attached tentative list of Wilderness Studies Overnight Trips for the 2012-2013 school year. 8 in favor, 0 opposed, Carried.

 

No. 2013-130

EXTRA-CURRICULAR ACCOUNT FOR PLAYGROUND FUND

Mr. Saiff informed the Board that Mike Robinson had contacted our auditor, Sherry Furgison, to discuss our new playground project and ask her advice on how best to keep track of money raised for this purpose. S. Furgison advised that it would be best to set up a separate extra-curricular account for the playground fund as it will take several years before we have adequate funds for new playground equipment. Mr. Saiff added that B. Reid has offered to oversee this extra-curricular account by serving as an unpaid Advisor. Currently the Elementary Playground Committee is holding a basket raffle which will be drawn at the concert on December 19th. In addition, all proceeds from the Pepsi machine located in the Bus Garage will be given to the playground fund. Based upon the recommendation of our Auditor and Business Manager, Motion made by T. Zellweger and seconded by J. Young to approve the establishment of a new extra-curricular account for the Playground Fund. 8 in favor, 0 opposed, Carried.

 

No. 2013-131

MUSICALITY DONATION/

A. MASON

 

Mr. Saiff informed the Board that Amanda Mason was able to raise a total of $1,681.24 ($25 of which was approved at last month’s Board meeting). Amanda used $270 of the money raised to purchase instrument repair kits which she will be presenting to Mr. Cannamela at their Winter Concert on Wednesday evening, December 19th. Motion made by T. Zellweger and seconded by J. Young to accept the very generous donations of repair kits valued at $270 and an additional $1,656.24 in cash and checks, to be deposited in the general fund under the special budget code established for use by the PHCS Music Department. 8 in favor, 0 opposed, Carried.

 

No. 2013-132

PLAYGROUND FUND DONATION/

PARISHVILLE AMVETS

 

Mr. Saiff announced that the Parishville Amvets recently donated a check in the amount of $2,000 to be used to help finance plans for a new playground. Motion made by J. Young and seconded by T. Zellweger to accept the Parishville Amvets very generous donation of $2,000 to the District’s Playground Fund. 8 in favor, 0 opposed, Carried.

 

No. 2013-133

PERCUSSION EQUIPMENT DONATION/

S. FARINA

 

Mr. Saiff announced that the Parishville-Hopkinton Central School’s Music Department was recently the fortunate recipient of the following percussion equipment donated by Steve Farina: a Pearl Export Series Drum Set, a Trixon Cocktail Drum set, a Yamaha DD-50 Digital Drum Pad System, an 18” Zildjian Sizzle Cymbal, a pair of Zildjian Hi-Hat Cymbals with Stand, a Zildjian 14” Crash Cymbal with Stand, and a Pearl Piccolo Snare Drum with Stand. Motion made by H. Simmons and seconded by B. Remington to accept Mr. Farina’s very generous donation of the percussion equipment itemized above. 8 in favor, 0 opposed, Carried.

 

APPR UPDATE

 

Mr. Saiff informed the Board that the APPR (Annual Professional Performance Review) Plan that was submitted earlier in the month had already been reviewed by the State Education Department. A few revisions were required to be made to the document and it has since been resubmitted and approved. Mr. Saiff added that the document would be reviewed again later this Spring for the 2013-14 school year and will be reviewed annually. Now that the APPR Plan has received approval, the District is now eligible to receive the final 25% of our Race To the Top funding.

No. 2013-134

CPSE/CSE RECOMMENDATIONS

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve the recommendation of the CPSE for one pre-school child and the recommendations of the CSE for seven students as attached. 8 in favor, 0 opposed, Carried.

 

LETTER FROM A. KRUEGER-HARMON BURROWS

 

The Board reviewed a letter from Ann Krueger-Harmon Burrows regarding the future of the gymnastics program at PHCS and asked Mr. Saiff to gather additional information regarding availability of certified coaches and who would be in charge of the program, as well as storage concerns and space constraints, and report back to the Board at a later meeting.

 

PRINCIPALS’ UPDATES

B. Reid announced that it has been a very busy month in the Elementary. The students gave an excellent performance at the Winter Concert and B. Reid acknowledged the efforts of our Music Department who work with our youngest students to help them on their way to becoming talented musicians.

 

B. Reid stated that teachers have been working on Student Learning Objectives during a recent early release. Most have completed the SLO’s and have submitted them for review. This past Friday teachers were trained on the iObservation platform for the APPR and B. Reid added that we are making great strides with this new process.

 

Story Time with Santa was held on December 5th and was an overwhelming success! As always, Santa took his time with each child and promoted reading in the community. B. Reid thanked Mary Taylor for coordinating this annual event as well as Honor Society students who helped out.

 

B. Reid noted that we have conducted our second bus drill, completed Parent-Teacher conferences, and are now working on 15-week progress reports. Our playground fundraiser is going very well. Nearly $600 has been raised on the basket raffle and the Amvets gave an extremely generous donation of $2,000. Judy Witherell has really taken a lead role on the committee. Community resident and future parent Jared Heinl also volunteered his initial engineering services to set up a budget and prepare preliminary schematics for the new playground. B. Reid is very thankful for all of the community support we have received for the playground project.

 

B. Reid stated that the elementary is looking forward to a festive week with our students and a relaxing winter break before the January-March “academic push” in preparation of state testing.

 

 

R. Stewart added that things have been very busy at the Junior-Senior High School as well. Development of the January test schedule is underway and several BOCES bids have been distributed to teachers for their use in requesting necessary materials and supplies for the upcoming school year. Local Learning Objectives (LLO’s) have been completed and submitted for review as required.

 

In view of the recent school tragedy in Newtown, Connecticut, R. Stewart has scheduled a meeting of the Safety Committee in early January to review current practices and procedures. R. Stewart also informed the Board that Trooper Goodrow was in the building today and plans to return tomorrow. In light of the most recent school violence, representatives of the State Police and Sheriff’s Department have offered their support and have pledged their commitment to work more closely with each district in an effort to ensure the safety and well-being of all children.

 

On a final note, R. Stewart announced that the Junior-Senior holiday concert would be held this Wednesday evening, at 7:00 P.M.

 

INFORMATION

The Board received a copy of the December issue of Elementary News and Notes, a letter of commendation for art teacher Miranda Brosell from Linda Fay, Coordinator of the Student Art Competition and Exhibit sponsored by the Remington Arts Festival, a memo from the United States Department of Agriculture to Food Directors giving them some flexibility in the Meat/Meat Alternate and Grain Maximum Allowances for the 2012-2013 school year, a copy of a letter from the New York State Education Department approving our request to receive some used computer equipment that they were replacing, a copy of Minutes from the quarterly Health Insurance meeting held on October 30th, a copy of Minutes from the quarterly Workers’ Compensation Consortium held on October 30th, a copy of the BOCES Board Minutes of November 8, 2012, and a list of upcoming events of interest.

No. 2013-135

EXECUTIVE SESSION

Motion made by T. Zellweger and seconded by J. Young to go into Executive Session at 8:35 P.M. to update the Board on negotiations with the PHCS Non-Teaching Employees’ Association and discuss other personnel matters. 8 in favor, 0 opposed, Carried.

 

 

R. Rivezzi left meeting at 8:35 P.M.

 

B. Fairchild and M. Robinson left meeting at 8:37 P.M.

 

No. 2013-136

ADJOURNMENT

Motion made by J. Young and seconded by T. Zellweger to come out of Executive Session and adjourn at 9:16 P.M. 8 in favor, 0 opposed, Carried.

 

 

 

 

 

___________________________

School District Clerk

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

Theme by Danetsoft and Danang Probo Sayekti inspired by Maksimer