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December 18, 2017 Board of Education Meeting Minutes

 

December 18, 2017

 

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:00 P.M. by President T. Zellweger in the conference room on the above date.

 

 

ROLL CALL

 

Present: A. Guiney, J. McGill, B. Remington, H. Simmons, D. Taylor, J. Yette – 8:06 P.M., J. Young, T. Zellweger, and Dr. Collins.

 

Absent: B. Remington, H. Simmons, and W. Witherell

 

Others: C. Brand, V. Doll, E. Hudson, A. Knowles, L. Knowles, B. LaBar, S. Latimer, A. Pascuito, L. Pecore, C. Phippen, H. Phippen, K. Phippen, N. Phippen, B. Reid, S. Russell, K. Smith, R. Smith, J. Sullivan, T. Sullivan, T. TenEyck, A. White, and L. White.

 

 

QUORUM

Quorum of five established.

 

 

QUESTIONS FROM PUBLIC AND PRESS

None.

 

 

 

STUDENT/TEACHER

RECOGNITION

V. Doll recognized the success of this year’s school musical, Guys and Dolls. She said it was very well received, and that students and staff put forth a great deal of effort into its production. Miss Doll added that the play featured strong male acting and vocals. She said all three administrators attended the performance, and felt it was very deserving of some attention.

 

Miss Doll said the Varsity Girls’ Basketball Team won the Heather Provost Tournament, first against Norwood-Norfolk Central School and then against St. Regis Falls Central School. V. Doll said Megan Converse earned Most Valuable Player, and Claire Snell was the All-Tournament Champion.

 

B. Reid introduced new staff members Tara TenEyck, Elizabeth Hudson, and Amara Pascuito. Ms. Reid said T. TenEyck was the new Kindergarten teacher, and had previously assisted the District with several long-term substitute teaching needs. B. Reid said E. Hudson, a prior Reading Intern, was the new Grade 3 teacher. A. Pascito, Ms. Reid noted, is currently a Reading Intern studying at SUNY Potsdam working towards her Master’s degree. B. Reid said A. Pascuito had been placed in Mrs. Belt’s Grade 1 classroom for student teaching last year, and has also served as a substitute teacher for the District. Ms. Reid said she is happy to welcome all three ladies back to the building.

 

E. Hudson, A. Pascuito, and T. TenEyck left the meeting at 7:06 P.M.

 

 

No. 2018-075

APPROVE CONSENT AGENDA

Motion made by J. Young and seconded by D. Taylor to accept the recommendations on the consent agenda of December 18, 2017 as follows:

  • Minutes of July 11, 2017 Energy Performance Contract Vote and Minutes of November 20, 2017 Regular Meeting

  • Approval of the following schedules for audit and payment for November, 2017:

General Fund $543,597.83

School Lunch Fund 8,543.34

Federal Fund 380.00

Scholarship Fund -0-

Trust & Agency $124,596.69

Capital Fund -0-

  • Approval of the Treasurer’s Reports showing an available balance on hand as of November 30, 2017, as follows:

General Fund $28,874.65

General MMA 2,591,141.16

Unemployment Reserve 143,453.51

Future Retirement Reserve 816,711.53

Compensated Absences Reserve 557,551.46

Tax Certiorari Reserve -0-

Capital Reserve 525,672.62

Insurance Reserve 83,744.48

Risk Retention (Property Loss Reserve) 45,030.01

School Lunch Fund 19,755.49

School Lunch Savings 37,415.07

Special Aid (Federal Fund) 7,127.01

Capital Fund -0-

Trust & Agency Fund -0-

 

Payroll Fund -0-

Scholarship Fund 0.01

Scholarship Savings 27.579.28

Debt Service 165,110.89

Extra-Class Activities Fund……………………………..…..… 81 ,003.98

  • Authorize the Business Manager to make the necessary budgetary transfers as

attached for the Months of June, July, August, and November, 2017

  • Accept the Budget Reports for the Month of June, 2017, covering the period from July 1, 2016, through June 30, 2017, as presented; and

Accept the Budget Reports for the Months of July, August, and November, 2017, covering the period from July 1, 2017, through November 30, 2017, as presented

  • Approval of the recommendations of the CSE for three students, as attached

5 in favor, 0 opposed, Carried.

 

 

No. 2018-076

BOARD POLICY: REGULAR BOARD MEETINGS AND RULES (QUORUM AND PARLIAMENTARY PROCEDURE) (#1510)

(2ND READING)

Motion made by J. Young and seconded by J. McGill to approve Board Policy #1510, Regular Board Meetings and Rules (Quorum and Parliamentary Procedure). Dr. Collins noted that to accompany this policy implementation, guidelines for regular meetings had been posted in the back of the Conference Room. This is the second reading as required for Policy adoption. 5 in favor, 0 opposed, Carried.

 

 

2015 BUILDING CONDITION SURVEY, SMART SCHOOLS INVESTMENT PLAN, AND NORTH RIDGE WIND FARM UPDATES

Dr. Collins announced that the Building Condition Survey Project Vote passed by a notable margin on November 14th. He said an initial meeting was held on November 27th with Phil Squadrito and Megan Vanderbrook from King and King Architects. He added that the two will be at the District over holiday break to conduct preliminary field work. There will then be another meeting with the District’s stakeholders, including Physical Education teachers, a coach, Frank Barney, the principals, and music teachers to discuss the work to be accomplished. Dr. Collins said he welcomes a Board Member to be part of that meeting on January 10th. J. Young and T. Zellweger indicated they would like to represent the Board of Education at that meeting.

 

The Smart Schools Investment Plan for Parishville-Hopkinton Central School was approved. Dr. Collins noted the District received $264,000 from the State. He said the Technology Committee had met several times recently, and that their ultimate goal was to have a Chromebook in the hands of each student. Dr. Collins told Board members that there were some infrastructure concerns that would be dealt with, and that the security camera upgrades would also be completed. Dr. Collins stated that the current network capacity would not feasibly serve the number of new devices, and therefore the network upgrades would need to occur before the Chromebooks were distributed. Dr. Collins acknowledged the rollout was on a slower timeline than the District had hoped, but that smoother progress would now be made. D. Taylor asked if the Chromebooks would be insured. Dr. Collins responded that the devices will be insured by the time students are able to take them home, and that he is meeting with Joseph Kardash to see how Colton-Pierrepont Central School handles insuring Chromebooks.

 

Regarding the North Ridge Wind Farm Project, Dr. Collins declared that each taxing jurisdiction advertised in their respective newspapers of official record a Request for Proposal for an independent appraiser to evaluate each intended wind tower. He noted there was one response to the RFP from George E. Sansoucy, P.E., LLC. Dr. Collins stated that Attorney Joseph Shields had some familiarity with that particular firm, and is confident of Mr. Sansoucy’s competence. Dr. Collins said Avangrid would then be requested to deposit funds into an escrow account so that the taxing jurisdictions could pay for the independent evaluator’s services.

 

J. Young asked how quickly Avangrid would get Mr. Sansoucy on board. Dr. Collins said Mr. Shields is drafting the proposal with the understanding that the firm will not be hired if Avangrid will not pay for the assessment. Dr. Collins said he believed the figure would be between 25,000 and $30,000. He said the taxing jurisdictions want an independent evaluation and that it was not fair to ask the town assessors to determine the value of or how much power would be generated from each tower. Dr. Collins concluded that Avangrid would be contacted sometime in January.

 

 

No. 2018-077

SENIOR CLASS TRIP

Motion made by J. Young and seconded by J. McGill to approve the Class of 2018 Senior Trip, as presented. Senior class president Abigail White introduced herself to the Board and said her classmates and she were in attendance to seek approval for an out-of-state senior class trip which would integrate unforgettable learning experiences. A. White said it would be a way to celebrate friendships, achievements, and the quality education received at Parishville-Hopkinton Central School. She said the class will strive to make the school community proud. Class Vice-President Keely Smith presented a slideshow outlining the itinerary of the trip to Orlando, Florida. During the trip, students would travel by plane, visit the Kennedy Space Center, Cocoa Beach, Acquatica Water Park, participate in Senior Night Privilege, and attend other events at International Drive. A. White noted the funds raised by the class thus far. D. Taylor asked what the cost per student would be for the trip. L. White responded it would be $953.00, before raised funds were applied. D. Taylor asked how many students were in the class. L. White said there were 39, and 17 of the students were firmly interested. She said there were seven more “maybes”, which could bring the total number of attending students to 24.

 

L. White said she and L. Knowles began tracking each student’s contribution to each fundraising event beginning when the students were freshmen. L. White explained that 40% of the class earnings from each fundraising event were automatically set aside for class expenses. She said “credits” were assigned to each student based on how much he or she participated in particular fundraisers. The more active students were in the fundraising activities, the more credits they would earn toward the senior trip. L. White said students that were definite “yeses” for the senior trip were the ones that put forth the most effort to raise more funds. Mrs. White said she and L. Knowles would ultimately like families to contribute no more than $300.00 for each attendee. L. White said they had looked into the cost of motor coach transportation versus flying, and found that students would be spending 26 hours on a bus resulting in less time to experience Orlando than if they flew. Mrs. White said that she and Mrs. Knowles had also looked into combining the trip with another school district to share airline and hotel costs, but that most other schools do not hold their senior trips in the same timeframe as Parishville-Hopkinton Central School.

 

A parent in attendance suggested that students should have a commitment deadline and put forth a deposit on the trip. L. White said the next step after Board approval of the trip is to meet with parents to discuss items of that nature. She said a travel agent cannot configure an exact cost until the school district provides an exact count of attendees. L. White said she had checked into security at the hotel, as well as tour guides. T. Zellweger asked how many chaperones would be attending the senior trip. L. White responded that she knows of at least two females and two males, but that it really depended on the number of students definitely going. T. Zellweger asked if chaperones would pay the same rate as students. L. White responded that chaperones would pay the same amount. 5 in favor, 0 opposed, Carried.

 

T. Zellweger thanked the presenters.

 

 

 

A. Knowles, L. Knowles, B. LaBar, L. Pecore, C. Phippen, H. Phippen, K. Phippen, N. Phippen, S. Russell, K. Smith, R. Smith, J. Sullivan, T. Sullivan, A. White, and L. White left the meeting at 7:20 P.M.

 

 

KEYBOARD SPECIALIST (HIGH SCHOOL SECRETARY) UPDATE

 

Dr. Collins said he, Miss Doll, Mrs. Gallagher, and Mrs. Latimer held another round of interviews today for the Keyboard Specialist position held by Stacie Richardson. He said the interview committee felt a strong candidate surfaced, and that V. Doll will collaborate with the individual to ensure the candidate will accept the position. Dr. Collins said Miss Doll contacted the candidate’s former employer and received a great recommendation. Dr. Collins said the candidate will train with I. Sinclair for several days to get acclimated to the position.

 

 

No. 2018-078

LETTER OF RESIGNATION/

D. MCGREGOR

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by D. Taylor to accept Deborah McGregor’s letter of resignation from her position as CPSE/CSE Clerk/Teacher Aide, effective December 8, 2017. 5 in favor, 0 opposed, Carried, with the Board’s best wishes.

 

 

No. 2018-079

CPSE/CSE CLERK/

B. REMINGTON

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by D. Taylor to appoint Barbara Remington as CPSE/CSE Clerk, effective December 11, 2017, at the stipend of $4,642.43 (prorated from $6,929) for the remainder of the 2017-2018 school year. 5 in favor, 0 opposed, Carried.

 

 

No. 2018-080

ADDITIONAL 2017-2018 SUBSTITUTES LIST

Based on the recommendation of the Superintendent, Motion made by J. McGill and seconded by J. Young to approve the 2017-2018 master substitute list with additions en masse. Dr. Collins said three new candidates expressed interest in substitute teaching in the District since the previous Board meeting. 5 in favor, 0 opposed, Carried.

 

 

No. 2018-081

RESOLUTION: FINANCIAL CONSULTING SERVICES
(BERNARD P. DONEGAN, MUNICIPAL FINANCE)

Based on the recommendation of the Superintendent, Motion made by A. Guiney and seconded by J. Young to approve the contract between the Bernie Donegan Municipal Finance firm and the Parishville-Hopkinton Central School District as related to the 2015 Building Condition Survey Capital Project. 5 in favor, 0 opposed, Carried.

BOND RESOLUTION FOR THE 2015 BUILDING CONDITION SURVEY CAPITAL PROJECT FINANCING

T. Zellweger tabled this item until two-thirds of the voting Board would be present.

 

 

No. 2018-082

CPSE/CSE RECOMMENDATIONS

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by D. Taylor to approve the recommendations of the CSE for three students as attached. 5 in favor, 0 opposed, Carried.

 

 

PRINCIPALS’ UPDATES

 

 

 

 

V. Doll updated the Board regarding the ICU program now used in the District. She said it has been tracking homework completion and alters parents as to their child’s owed assignments. Miss Doll said her building level held a Blitz Day on a Friday, where students interact with one another outside of the classroom but still within the school. If students are not on the ICU list, they are able to participate in Blitz Days. On the second Blitz Day, games were set up during ninth and tenth periods in the cafeteria and a movie was shown in the auditorium. Miss Doll said during the week in which the Blitz Day was held, on Monday the ICU list of students was three pages long but that by Friday there was only one student on the list. V. Doll noted that the one student that could not participate in the Blitz Day used that time to complete work that was due. On Blitz Days, students are supervised by Miss Doll, Lee Scaggs, and Melissa Scudder. Miss Doll said students did not use their cell phones for these two periods, and instead played Checkers and table-top Ping Pong. She said the experience proved positive and interesting, and that she already has ideas for the next Blitz Day. V. Doll said the communication gap between teachers, students, parents, and herself regarding students owing assignments has been completely closed with the ICU software. She said teachers know what students owe, even in other classes.

 

Miss Doll stated teachers have begun training pertinent to the next generation of learning standards. She said these new standards incorporate ways of problem solving and approaching the classroom.

 

V. Doll noted progress reports were due tomorrow, the Junior-Senior High School Winter Concert was at 7:00 P.M. on Wednesday, and that Regents would be held January 22nd-25th. Miss Doll added that this week of testing would provide opportunity for teachers to meet who do not often have common times for collaboration.

 

B. Reid shared the success of Story Time with Santa on December 5th, and acknowledged the Honor Society students for assisting, as well as the local Santa Claus. She added that the Scholastic Book Fair and a basketball game were held the same evening. Ms. Reid said the building felt very alive and positive. She said the Elementary Winter Concert was held last Wednesday, and despite the touch-and-go weather the auditorium was filled. B. Reid said she is looking forward to the upcoming holiday happenings for the week, including the outdoor Reindeer Games and the Kindergarten concert.

 

T. Zellweger thanked the principals for their updates.

 

 

 

V. Doll and B. Reid left the meeting at 7:53 P.M.

 

 

 

J. Yette arrived at the meeting at 8:06 P.M.

 

 

No. 2018-083

BOND RESOLUTION FOR THE 2015 BUILDING CONDITION SURVEY CAPITAL PROJECT FINANCING

Based on the recommendation of the Superintendent, Motion made by A. Guiney and seconded by J. Young to adopt the Bond Resolution for the 2015 Building Condition Survey Capital Project financing. Once this bond is adopted, it will be posted in the newspaper. Twenty-one days after the posting, Mr. McGill will finalize the bonding of the capital improvements. 6 in favor, 0 opposed, Carried.

 

 

INFORMATION

The Board received the December 2017 issue of Panther Press and a list of upcoming events of interest.

 

 

No. 2017-084

ADJOURNMENT

Motion made by J. Young and seconded by J. McGill to adjourn at 8:07 P.M. 6 in favor, 0 opposed, Carried.

 

 

 

 

 

 

___________________________

School District Clerk

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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