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December 19, 2011 Board of Education Meeting Minutes

December 19, 2011

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:40 P.M. by President W. Remington in the conference room on the above date.

ROLL CALL

Present: B. Remington, W. Remington, H. Simmons, F. Wilhelm, W. Witherell, J. Young, T. Zellweger, and Mr. Saiff.

Absent: C. Jacot, S. Wilson.

Others: M. Fellion, B. Reid, M. Robinson, M. Taylor, and L. Witherell.

QUORUM

Quorum of five established.

STUDENT/TEACHER

RECOGNITION

B. Reid recognized Students of the Month of November for exhibiting the Character Trait Responsibility: Emma Phippen - Miss Hicken’s Universal Pre-K; Rey Voisine - Mrs. Knowles’ Kindergarten; Erik Severtson - Mrs. Wilkes’ Kindergarten; Kailey Crump - Mrs. Mitchell’s First Grade; Jacob Remington - Mrs. White’s Multi-Age 1/2; Quinn Woodward - Mrs. Mason’s Second Grade; Cassidy Phippen - Mrs. Shannon’s Multi-Age 1/2; Jeffrey Crump - Mrs. Clark-Vallance’s Third Grade; Zachary Robar - Ms. Rivezzi’s Multi-Age 3/4; Michael Reed - Ms. Pcolar’s Fourth Grade; Sydnie Phippen - Ms. Steenberge’s Multi-Age 3/4; Hannah Zenger - Ms. Rose’s Fifth Grade; Madison Yette - Miss Corcoran’s Fifth Grade; Farrin Khan - Mrs. Todd’s Sixth Grade; and Jack Marra - Mr. VanLeuven’s Sixth Grade.

November’s Paw Ticket Winner was first grader Cassidy Phippen. Cassidy received Clarkson hockey tickets and a pizza from Kunoco.

M. Fellion announced that our Speech and Debate Team went to Malone over the weekend to compete in a regional qualifier competition. Our team came in fourth overall out of nine schools competing. Nicole Ellis received 6th place, Makenzie Reif came in fourth place and received a full state bid, and Harley Cox came in third place and received a full state bid which means both Mackenzie and Harley will be going on to state competition in April. M. Fellion also acknowledged the efforts of our team’s volunteer advisors, Mrs. Kim Reilly and Mr. Dan McCormick.

No. 2012-122

MINUTES

Motion made by J. Young and seconded by T. Zellweger to approve the Minutes of the November 21, 2011, regular meeting as typed and mailed to Board Members. 7 in favor, 0 opposed, Carried.

No. 2012-123

TREAS. REPORTS

Motion made by T. Zellweger and seconded by J. Young to approve the Treasurer’s Reports showing an available balance on hand as of November 30, 2011, as follows:

General Fund $21,891.09

School Lunch Fund 1,495.15

School Lunch Savings 9,925.98

Federal Fund .06

Trust & Agency Fund 4,861.80

Payroll Fund -0-

Risk Retention (Property Loss Reserve - CLASS) 44,963.34

Extra-Class Activities Fund 48,392.60

7 in favor, 0 opposed, Carried.

No. 2012-124

CAPITAL PROJ. SEQRA Motion made by J. Young and seconded by T. Zellweger to approve the attached State Environmental Quality Review Negative Declaration and Short Environmental Assessment Forms (Type II Action). 7 in favor, 0 opposed, Carried.

Motion made by T. Zellweger and seconded by F. Wilhelm to approve the attached State Environmental Quality Review Negative Declaration and Short Environmental Assessment Forms (Type II Action) relative to the proposed Phase II Excel Capital Project. 7 in favor, 0 opposed, Carried.

No. 2012-125

BOND COUNSEL/

TIMOTHY McGILL, ESQ.

The Board reviewed a letter of agreement to serve as bond counsel with fee schedule information from Timothy McGill. Motion made by J. Young and seconded by F. Wilhelm to approve Timothy McGill as Bond Counsel for the

proposed Phase II Excel Capital Project and authorized Mr. Saiff to execute the letter of agreement on behalf of the Parishville-Hopkinton Central School District. 7 in favor, 0 opposed, Carried.

No. 2012-126

PHASE II EXCEL CAPITAL PROJECT RESOLUTION & NOTICE OF SPECIAL MEETING

The Board reviewed the Resolution and Notice of Special Meeting that our bond counsel, Timothy McGill, had prepared. Motion made by J. Young and seconded by T. Zellweger to adopt the attached Resolution and approve the attached Notice of Special Meeting specifying February 7, 2012, as the date that the proposed Phase II Excel Capital Renovations Project will be voted on by school district residents. 7 in favor, 0 opposed, Carried.

No. 2012-127

VOTING METHOD

Motion made by W. Witherell and seconded by R. Remington to go with a paper ballot. 7 in favor, 0 opposed, Carried.

No. 2012-128

SCHEDULE APPROVAL

Motion made by J. Young and seconded by T. Zellweger to approve the following schedules for audit and payment:

General Fund $317,018.75

School Lunch Fund 16,416.34

Federal Fund -0-

Trust & Agency 104,540.89

7 in favor, 0 opposed, Carried.

No. 2012-129

BUDGET TRANSFERS

Motion made by J. Young and seconded by H. Simmons to authorize the Business Manager to make the necessary budgetary transfers as attached for the Month of November, 2011. 7 in favor, 0 opposed, Carried.

No. 2012-130

BUDGET REPORTS

Motion made by T. Zellweger and seconded by J. Young to accept the Budget Reports for the Month of November, 2011, covering the period from July 1 through November 30, 2011. 7 in favor, 0 opposed, Carried.

BOCES PRELIM. RQST.

The Board reviewed the Preliminary Request Form for BOCES services during the 2012-2013 school year. The final commitment form will be received in March and will be due in April. Mr. Saiff noted that the services requested are very similar to the ones we are currently receiving.

No. 2012-131

CORRECTIVE ACTION PLAN

Mr. Saiffreviewed the Corrective Action Plan developed as a follow-up to our 2010-2011 annual Audit Report to address minor areas of concern noted by the auditors. Motion made by J. Young and seconded by W. Witherell to approve the Corrective Action Plan as presented and attached. The Corrective Action Plan will be sent to the New York State Education Department’s Office of Audit Services and the State Comptroller’s Office as required under the Five Point Plan regulations. 7 in favor, 0 opposed, Carried.

No. 2012-132

SR CITIZEN EXEMPTION

Based upon the recommendation of the Superintendent and due to the current STAR Program benefits, Motion made by T. Zellweger and seconded by H. Simmons to take no action, keeping the senior citizen income ceiling exemption at the current rate of $10,500. 7 in favor, 0 opposed, Carried.

No. 2012-133

REQUEST FOR LEAVE OF ABSENCE/L. KNOWLES

Based upon the recommendation of the Superintendent, Motion made by F. Wilhelm and seconded by J. Young to approve Lori Knowles’ request for a brief leave under the Family/Medical Leave Act as a new foster parent of a new born covering November 15, November 21 and 22 (morning only), November 28 and 29, December 1 and 2, and December 5, 7, 8, and 9, 2011, (afternoon only). 7 in favor, 0 opposed, Carried.

No. 2012-134

UNPAID VOLUNTEER GIRLS’ JV AND VARSITY BASKETBALL ASSIST./R. REMINGTON

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by W. Witherell to approve Rebecca Remington as an unpaid volunteer Girls’ Junior Varsity and Varsity Basketball Assistant for the 2011-12 school year. B. Remington abstained, W. Remington abstained, H. Simmons in favor, F. Wilhelm in favor, W. Witherell in favor, J. Young in favor, T. Zellweger in favor, Carried.

No. 2012-135

UNPAID VOLUNTEER BOYS’ V. BASKETBALL ASSIST./T. ZELLWEGER/

J. WITHERELL

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by F. Wilhelm to approve Timothy Zellweger and Jonathan Witherell as unpaid volunteer Boys’ Varsity Basketball Assistants for the 2011-12 school year. B. Remington in favor, W. Remington in favor, H. Simmons in favor, F. Wilhelm in favor, W. Witherell in favor, J. Young in favor, T. Zellweger abstained, Carried.

No. 2012-136

SPORTS MERGER REQUEST IN GIRLS’ LACROSSE

Mr. Saiff informed the Board that we have one student, and possibly as many a three students, who is/are interested in participating in a Spring Sports Merger with Potsdam Central School in Girls’ Lacrosse. Motion made by T. Zellweger and seconded by H. Simmons to approve a Spring Sports Merger with Potsdam Central School in Girls’ Lacrosse for the 2011-2012 school year and authorized Mr. Saiff to contact Potsdam to request their consideration and approval of this merger. 7 in favor, 0 opposed, Carried. (There will be a per athlete fee of $100 associated with this merger).

No. 2012-137

SEALED BID OPENINGS

Bids were received as follows:

Lot 1: Armature lathe and tester, box of old testers

David Murray $21.00

John Margittay $100.00*

Richard Casey 2.34

Lot 2: Kleer-Flo parts washer, bead sealer tool for tires

David Murray $26.00

Fred Wilhelm 45.00*

Richard Casey 6.78

Lot 3: 2 buckets of miscellaneous pipe fittings, Wagner brake bleeder, 2 paint sprayers, miscellaneous items in bucket

Fred Wilhelm $20.00*

Richard Casey 12.55

Lot 4: 9 boxes of miscellaneous fuel and air filters

Richard Casey $15.67*

Lot 5: 2 Spicer transmission overhaul kits, flywheel, and clutch

No Bids were received

Lot 6: 11 boxes of exhaust clamps, 2 mufflers, box of elbows for exhaust

David Murray $11.00

Tim Burkum $200.00*

Richard Casey 78.90

Lot 7: assortment of v-belts

Richard Casey $5.67*

Lot 8: 4 boxes of Bars Leaks, Form-a-Gasket, Dry Gas

David Murray $13.00*

Richard Casey 11.23

Lot 9: International Harvester injector pump, starter, and air compressor

Tim Burkum $200.00*

Richard Casey 12.34

Lot 10: One 16-gallon drum of 80-90 gear lube

David Murray $21.00

Richard Casey 45.67*

Motion made by T. Zellweger and seconded by W. Witherell to award sale of each item listed above to the highest bidder as indicated by an asterisk (*) and authorized Mr. Saiff to contact the successful bidders by telephone and notify unsuccessful bidders by mail of the bid outcome. B. Remington in favor, W. Remington in favor, H. Simmons in favor, F. Wilhelm abstained, W. Witherell in favor, J. Young in favor, T. Zellweger in favor, Carried.

SCHOOL TOOL DATA MANAGEMENT SYSTEM

Mr. Saiff discussed increased requirements relative to the amount and specificity of information that is being collected on each student and teacher as part of the Race to the Top and Regents’ Reform Agenda. Web-2-School, our current student data management system, is not equipped to handle the collection and transfer of the new data requirements; therefore, a committee was established to look at other options. School Tool is a NERIC-supported program and is, therefore, BOCES aidable. In addition, School Tool is compatible with IEP Direct and Nutri-Kids which will allow student information to be shared between all facets of data collection. Mr. Saiff is currently working with the Business Office to see if funding is available for the program so that the District could purchase School Tool and run both student data systems for the second half of 2011-12 to insure a smooth transition to School Tool. Mr. Saiff added that he hoped to have a recommendation for the Board’s consideration at their January meeting regarding a March implementation date.

STAR TESTING PROGRAM

Mr. Saiff also updated the Board on the APPR Team’s review of several assessment tools approved by the New York State Education Department in an effort to select a local assessment in English Language Arts and Math for students in grades 4-8. The local assessment will count for up to 20 points on each teacher’s new Annual Professional Performance Review (APPR), out of the final possible 100 point score that will be submitted to the State Education Department. This year the APPR team selected the STAR Testing Program for grades 4-8 ELA and Math. This is a computer-based assessment that should be easy to administer in a fairly brief time frame, therefore not taking an excessive amount of time from instruction. Students will be required to take one test in January and a second test at the conclusion of the school year in an effort to determine growth in the areas of ELA and Math. Based upon their students’ overall improvement, teachers will be assigned a score from 0-20. The remaining 80 possible points will be comprised of 20 points from state testing and 60 points from local observations. Mr. Saiff noted that he was currently working with Jennifer French from BOCES to purchase this program with Race to the Top funds.

The APPR Team also needs to establish rubrics for teacher observations and have been reviewing various methods. At this time, the Team is leaning toward the Marzano rubric which is similar in content to our current teacher observations. Mr. Saiff will continue to update the Board on the District’s new APPR Plan as the team continues its work to finalize a plan for review and approval by the PHCS Teachers’ Association and the Board of Education.

No. 2012-138

WS OVERNIGHT TRIPS

Mr. Saiff reviewed a proposed list of two Wilderness Studies Overnight Trips, and explained that these trips allow students to take what they have learned in class and apply it to real life situations. Mr. Clark tries to plan these outings around other important school activities in an effort to avoid scheduling conflicts. Motion made by J. Young and seconded by F. Wilhelm to accept the attached tentative list of Wilderness Studies Overnight Trips for the 2011-2012 school year. 7 in favor, 0 opposed, Carried.

No. 2012-139

CPSE/CSE RECOMMEND.

Motion made by J. Young and seconded by T. Zellweger to approve the recommendation of the CPSE for one pre-school child and the recommendations of the CSE for the attached list of three students. 7 in favor, 0 opposed, Carried.

PRINCIPALS’ UPDATES

M. Fellion announced that elementary students and secondary students were very fortunate to have the opportunity to see two excellent performances by SUNY Potsdam Dance students on November 28th. The SUNY Potsdam performers complimented our students on their great behavior and positive attitudes and, as a result, have asked to come back to our district for another performance at a later date.

Our annual Fall Sports Banquet was held on November 30th. It was a very enjoyable evening with many of our student athletes and their families in attendance.

M. Fellion also noted that he and B. Reid attended a combined principal’s meeting with Regent Dawson on December 5th.

On December 7th Mr. Clark’s Outdoor Education class went to the sportsmen’s Club for hunter and gun safety. Also on the 7th, students attended a Career Exploration Assembly in the auditorium. On December 15th, Mr. Sprigg’s Participation in Government students visited the St. Lawrence County correctional facility in Canton. On December 16th, Ms. Scudder accompanied students to Seaway Tech to tour the facility and consider some of the career opportunities that Seaway Tech provides.

M. Fellion announced that the winter sports season is well underway with several of our students participating in basketball, hockey, and indoor track opportunities. Up-to-date game schedules can be obtained by going to the school’s website and clicking on links to highschoolsports.net or sectionxsports.net.

The Junior-Senior High School concert is scheduled for Wednesday night at 7:00 P.M. in the auditorium.

B. Reid shared that many activities have taken place in the elementary over the past few weeks. Story Time with Santa was held on December 5th. B. Reid acknowledged the efforts of Mr. Knowles, Mrs. Taylor, and National Honor Society students for serving as elves. The Elementary Holiday Concert was held on December 14th and students gave excellent performances.

Elementary Pride Assemblies have been receiving very positive feedback from staff and parents. The last assembly was held on November 30th and our next assembly is scheduled for December 22nd. Our new mascot, purchased by the PTSA, has added a lot to our Pride Program and we have decided to give students the opportunity to suggest a name for him. Classes have also been presenting skits on character traits and we have been highlighting individual student talents. Parents of selected students of the month are also invited to attend the Pride Assembly.

B. Reid noted that Trina Griswold was here on the last early release day to offer some staff development to our elementary teachers and teacher assistants.

The Elementary Office has streamlined our bus note procedures to cut down on interruptions to instruction and alleviate traffic in the office. In addition, we are hoping to eliminate last minute transportation requests by placing a 1:00 P.M. deadline on bus passes because there is always a risk that late requests will not be processed in time which then becomes a student safety issue.

The elementary is looking forward to January, which is typically an instructionally-focused month. We will be reviewing benchmarking scores in January to assess student progress. We will also be implementing a remediation period in grades 5 and 6 to add support services. A letter is being sent home to parents of students in these grade levels to outline the new schedule for the close of the school day.

INFORMATION

The Board received copies of correspondence sent on behalf of the Board and a copy of the December issue of Elementary News and Notes. The Board also received a summary report from Canton Superintendent William Gregory regarding a trip to Albany on November 30th to meet with the Executive Office of the Division of Budget’s Deputy Director Catherine Durand and Education and Arts Unit Head Lisa Timoney. BOCES Superintendent Tom Burns, Brasher Falls Superintendent Steve Putman, and Potsdam Superintendent Pat Brady also traveled to Albany to present area schools and highlight our concerns regarding inequities in funding of rural schools. In addition the Board received copies of the quarterly meeting minutes of the Health Insurance Consortium and the Workers’ Compensation Consortium, Minutes of the BOCES Board Meeting dated November 10th, and November and December updates on the BOCES Administrative Building Reconstruction Project. A list of upcoming events of interest was also provided to the Board.

No. 2012-140

EXECUTIVE SESSION

Motion made by J. Young and seconded by T. Zellweger to go into Executive Session at 8:47 P.M. to discuss several personnel issues. 9 in favor, 0 opposed, Carried.

M. Robinson and M. Taylor left meeting at 8:49 P.M.

No. 2012-141

ADJOURNMENT

Motion made by J. Young and seconded by W. Witherell to come out of Executive Session and adjourn at 9:27 P.M. 7 in favor, 0 opposed, Carried.

___________________________

School District Clerk

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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