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February 10, 2014 Board of Education Meeting Minutes

 

February 10, 2014

 

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:34 P.M. by President W. Remington in the conference room on the above date.

 

 

ROLL CALL

 

Present: B. Remington, W. Remington, D. Taylor, F. Wilhelm, W. Witherell, J. Young, T. Zellweger, and Mr. Saiff.

 

Absent: H. Simmons, R. White.

 

Others: B. Fairchild, S. Hartson, B. Reid, M. Robinson, and R. Stewart.

 

 

QUORUM

Quorum of five established.

 

 

QUESTIONS FROM PUBLIC & PRESS

None.

 

 

STUDENT/TEACHER

RECOGNITION

 

Mr. Saiff shared with the Board details of Glenn Clark’s PolarTREC excursion, which began toward the end of January. Mr. Saiff noted a website on which Mr. Clark keeps a daily journal documenting his experience with a narrative and photographs. R. Stewart stated this is a wonderful experience for Glenn, and the pictures are great.

 

B. Reid recognized Students of the Month of January for exhibiting the Character Trait Perseverance: Jacob Phippen - Mrs. Knowles’ Kindergarten; Kaylup LaPage - Mrs. Wilkes’ Kindergarten; Kennedy Yette - Mrs. Mitchell’s First Grade; Jonathan Wilkes - Mrs. White’s First Grade; Cody Alexander - Mrs. Mason’s Second Grade; Avery Zenger - Mrs. Shannon’s Grade 2; Jon Snell - Mrs. Clark-Vallance’s Third Grade; Natalie Snell - Mr. Brand’s Third Grade; Avery Collins - Ms. Pcolar’s Fourth Grade; Samantha Eurto - Ms. Pahler’s Grade 4; Emma Bloom - Ms. Rose’s Fifth Grade; Destini Keleher – Mrs. Todd’s Fifth Grade; Emily Collins - Miss Corocoran’s Sixth Grade; Daniel Severtson - Mr. VanLeuven’s Sixth Grade.

 

B. Reid announced that 2nd grader Cody Alexander and 1st grader Jonathan Wilkes were the Elementary Paw Ticket Winners for January. As January’s winners the boys received Clarkson hockey tickets and a pizza from Kunoco.

 

R. Stewart acknowledged Sophie Norman as Seaway Tech’s Student of the Month for Cosmetology.

 

 

No. 2014-128

MINUTES

 

Motion made by T. Zellweger and seconded by B. Remington to approve the Minutes of the January 21, 2014, regular meeting as typed and delivered to Board Members. 7 in favor, 0 opposed, Carried.

 

 

No. 2014-129

TREAS. REPORTS

Motion made by J. Young and seconded by D. Taylor to approve the Treasurer’s Reports showing an available balance on hand as of January 31, 2014, as follows:

General Fund $24,133.36

School Lunch Fund $3,566.02

School Lunch Savings $44,101.27

Federal Fund $3,000.01

Trust & Agency Fund $27.75

Payroll Fund $-0-

Risk Retention (Property Loss Reserve – CLASS) $44,993.68

Extra-Class Activities Fund $61,761.25

7 in favor, 0 opposed, Carried.

 

 

UPDATE ON EXCEL PHASE II PROJECT

 

Mr. Saiff informed the Board that the District is awaiting one more submittal from Bob Watson, the contractor for the electrical portion of the Excel Phase II Project. Mr. Saiff stated Watson Electric has started moving in equipment. Once the submittal is in, a kick-off meeting will be established between Bob, Phil Squadrito, and Mike Croneiser to discuss the logistics of moving forward with the project.

 

 

UPDATE ON THE EMERGENCY PROJECT AT THE BUS GARAGE

Mr. Saiff noted Phil Squadrito has also completed a majority of the paperwork that accompanies the reconstruction of the oxidized support pillars. The drawings have been received. When the paperwork is completed, the three contractors called upon previously will be consulted with again for estimates.

 

 

UPDATE ON PROGRESS OF 2013-14 BOARD GOALS

 

Mr. Saiff discussed progress that has been made to-date on each of the six goals adopted by the Board of Education this year.

Goal 1: Train teaching staff in DDI, to include interim assessment development, a September through June DDI Calendar, and Data Analysis with the goal of individual and whole class academic gains.

Ms. Reid shared with the Board a DDI chart, indicating assessment of students on a regular schedule. Ms. Reid stated regular interim assessment meetings allow planning for action – such as following through with interventions and reteaching particular concepts. She noted a continuing cycle outlined on the assessment calendar: Every eight weeks days are set aside to test particular subject areas. At the end of the week, Ms. Reid and teachers as a team look at how students performed. B. Reid said she asked teams to focus on specific standards, build assessments using eDoctrina, analyze student results, and review how students are doing with different standards. Ms. Reid noted this format works well with both Math and ELA. The Interim assessments are designed by teachers. Students “practice” on three exams leading to final state exams in May. B. Reid stated this prepares students for rigor, standards, and format of the state exam. Ms. Reid noted an impressive difference among students’ performance and how teachers are adapting their instruction to meet individual needs. B. Reid stated interim assessments are also used to grade students. Ms. Reid announced this method of cycling assessments has helped her get to know students and observe how they do on tests.

Mr. Saiff noted an excellent job on Ms. Reid’s behalf, and stated the District is looking at models that work with the High School schedule.

 

Goal 2: Continue training teaching staff on the Common Core State Standards that have been approved by the New York State Regents.

  • Provide necessary resources and materials aligned with the new standards with a goal of preparing students to be college and career ready.

Mr. Stewart noted Common Core State Standard implementation at the secondary level is a story of “adapt” or “adopt” the modules that have been sent out. He stated faculty have been adopting modules for ELA thus far, and that in Spring, teachers will start adapting a bit more – using skills outlined in the in modules, but utilizing teachers’ own materials to teach those skills. Mr. Stewart announced that in 9th grade, a complete module has not been used. Instead, the District has been using the skills units sent out by the New York State Education Department. Mr. Stewart stated in math, faculty have been strictly adopting modules in Grades 7 and 8. He noted more of a combination for Grade 9, there has been more adapting than adopting. R. Stewart stated that in Geometry Janet Learned has already adjusted her curriculum for factors that will be implemented next year. He anticipates several years’ time will be necessary before implementation is right where the District would like to be, but that the High School is moving along well. Mr. Stewart stated he is proud of the staff, and noted they are right on cutting edge of Common Core State Standard implementation. Mr. Stewart noted that Grades 3 – 8 tests are right around the corner, and while it has been challenging, teachers are trying to cover all of the content that is necessary for the test.

Ms. Reid stated the modules have been adopted across the board at the Elementary level. She noted the District has purchased many trade books recommended by the Common Core. Ms. Reid said gaps in math are to be expected, because students in 6th grade do not have the Common Core background. B. Reid stated the Elementary staff has been reassured that the modules are teaching at a level above the state exams, noting that more than likely if students can get through these modules, they will do well on state exams.

 

Goal 3: Technology Shift  Plan 2014

  • Revise and update the District’s current technology plan to align with instructional needs, future testing requirements, and relevant funding resources.

  • Investigate upgrades to the digital footprint of the School District.

  • One-to-One Student Computing – Investigate and develop a timeline for the possibility of one-to-one computer-to-student ratio.

Mr. Saiff stated the Technology Committee is in the process of revising and updating the District Technology Plan. He noted the Committee will continue talks about the District’s digital footprint and website. Mr. Saiff said he is likely to look to Colton-Pierrepont for assistance in a 1-1 Student Computing Plan.

 

Goal 4: Continue training for staff on the District’s student management system, Schooltool, with the goal of 100% of the teaching and support staff utilizing the program completely and consistently to take period attendance, record grades, submit discipline referrals, and better communicate with parents.

B. Stewart said the District is evolving with Schooltool, and the staff has been trained regarding updated gradebooks as well as parent communication. Mr. Stewart explained Schooltool allows mass emails to be sent class wide, to students, and to parents sharing updates and reminders. R. Stewart stated he has received positive feedback from parents, that he likes the program, and feels it is going well. Mr. Saiff noted the company has done well in keeping the program updated in a very timely manner.

 

Goal 5: Investigate efficiencies in student transportation, i.e. Suburban, etc.

Mr. Saiff stated as of yet this goal has received minimal attention. Obtaining a vehicle such as a Suburban has proven more expensive than anticipated. Mr. Saiff said Andy Taylor will look at what is available with the state contract, and confer with other school districts that have them. Mr. Saiff feels that such a vehicle would be practical for long trips with only one or two students.

 

Goal 6: Continue the ongoing effort to maintain the capital assets of the school district through:

  • Upgrading the computer labs and wireless infrastructure in preparation for computer-based state tests beginning in the 2013-2014 school year.

  • Completing the EXCEL Phase II building project approved by the voters in February, 2012.

  • Focusing on “green technologies and materials” where possible to reduce energy usage and pollutants.

  • Investigating alternative energy and heat sources, i.e. Solar Voltaic Energy and Biomass Heat Systems.

Mr. Saiff explained the first two subcomponents of this goal are underway. As we move forward, Mr. Saiff stated, the last two bullets will be taken into account; more specifically, the Biomass Heating System. W. Remington noted he heard the governor may have funding available for biomass heating in school districts.

 

 

No. 2014-130

BOARD REGULATION/ DISCLOSURE OF ANNUAL PROFESSIONAL PERFORMANCE REVIEW (APPR) DATA AND APPR SCORING CHART

Mr. Saiff stated the Board would act upon the second read of the Regulation regarding the release of the composite effectiveness rating of a principal or teacher of a student from the previous school year. Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to approve the regulation concerning disclosure of APPR data, as presented. This is the second and final reading required to approve this regulation. 7 in favor, 0 opposed, Carried.

 

 

No. 2014-131

SCHEDULE APPROVAL

Motion made by J. Young and seconded by W. Witherell to approve the following schedules for audit and payment:

General Fund $363,587.39

School Lunch Fund $13,477.79

Federal Fund $5,925.91

Trust & Agency $105,124.49

Capital Fund $525.00

7 in favor, 0 opposed, Carried.

 

 

No. 2014-132

BUDGET TRANSFERS

Motion made by J. Young and seconded by T. Zellweger to authorize the Business Manager to make the necessary budgetary transfers as attached for the Month of January, 2013. 7 in favor, 0 opposed, Carried.

 

 

No. 2014-133

BUDGET REPORTS

Motion made by T. Zellweger and seconded by W. Witherell to accept the Revised Budget Reports for the Month of December, 2013, covering the period from July 1 through December 31, 2013, and the Budget Reports for the Month of January, 2014, covering the period from July 1, 2013, through January, 2014, as presented. 7 in favor, 0 opposed, Carried.

 

 

No. 2014-134

TAX ROLL ERRORS

Based upon the recommendation of the Real Property Tax Office, Motion made by D. Taylor and seconded by W. Witherell to approve a refund in the amount of $7,995.51 payable to Kayem Partners as a result of the Assessor’s failure to put in a corrected value for the assessment of the parcels in his reveal assessment roll to key punch. 7 in favor, 0 opposed, Carried.

 

 

No. 2014-135

PROPOSED 2014-2015 SCHOOL CALENDAR

Mr. Saiff reviewed with the Board a proposed academic calendar for the 2014-2015 school year. He stated that it has been devised as it was in the past. Mr. Saiff noted Opening Day would be Thursday, September 4th, and Graduation would be June 27th. Five days were considered for cancellations due to inclement weather or other reasons. Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to approve the proposed 2014-2015 School Calendar as attached.

 

 

CO-OP FUEL BIDS

Mr. Saiff stated he anticipates that the fuel bids will be out to districts the last week of February. He noted once the District has the fuel bids, it is preferred that the bids are turned around within seven to ten days. Mr. Saiff asked if Board members felt comfortable with the “lock-in” strategy, and if so he would continue to utilize that particular strategy. J. Young stated there should be no need for a special meeting unless prices fluctuate dramatically.

 

 

No. 2014-136

BOARD RESOLUTION/ STATE ENVIRON. QUALITY REVIEW TYPE II ACTION

Mr. Saiff stated that the District is required to pass a SEQRA Resolution, a Type II Action, which discusses the possible environmental impact of the Bus Garage Project. Mr. Saiff noted that King & King have drafted the resolution which states that there will be no substantial changes to the building and that the project will have a minimal environmental impact. Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to approve the SEQRA Resolution as attached. 7 in favor, 0 opposed, Carried.

 

 

No. 2014-137

BOARD REGULATIONS

AND POLICIES

Mr. Saiff noted a total of nine Board Regulations and Policies involving non-instructional/business operations, one personnel item dealing with the employment of retired people, and one minor change to the bylaws. The policies and regulations pertained to financial operations, protection of the District Treasurer’s digital signature, accessing SNAP information for families of attending students, and to bring in line what is available as law and technology changes. Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to approve the regulations and policies as presented. Mr. Saiff shared the synopses that were received from Erie 1 BOCES as to the changes to the policies and procedures. 7 in favor, 0 opposed, Carried.

 

 

No. 2014-138

ADD’TL SUBSTITUTES LIST

Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by F. Wilhelm to approve the list of additional substitutes as attached. 7 in favor, 0 opposed, Carried.

 

 

No. 2014-139

GIRLS’ VARISTY SOFTBALL COACH/J. STORIE

Mr. Saiff stated that Justin Storie expressed interested in serving as Girls’ Varsity Softball Coach. Mr. Saiff noted R. Stewart proposed Justin for this position and mentioned J. Storie’s positive past experience in coaching with the District. Based on the recommendation of the Superintendent, Motion made by D. Taylor and seconded by B. Remington to approve Justin Storie as Girls’ Varsity Softball Coach for the 2013-2014 season. 7 in favor, 0 opposed, Carried.

 

 

No. 2014-140

MEDICAL LV. REQUEST/

B. STEINBERG

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by F. Wilhelm to approve Barry Steinberg’s request for leave under the Family/Medical Leave Act, commencing in September. 7 in favor, 0 opposed, Carried.

 

 

LEGISLATIVE BREAKFAST

Mr. Saiff noted the Legislative Breakfast is scheduled for Saturday, March 8, at 8:00 A.M. on the SUNY Canton Campus. Board members interested in attending should reply to S. Hartson on or before February 28th.

 

 

No. 2014-141

SURPLUS EQUIPMENT

Mr. Saiff stated that at the end of January Dave Gravlin informed him of an appliance in the kitchen that is no longer useable. D. Gravlin has requested the Board declare it surplus equipment with the possibility of selling or disposing of it. Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by D. Taylor to declare the Cres-Cor Crown X Proofing Cabinet surplus equipment. 7 in favor, 0 opposed, Carried.

 

 

No. 2014-142

CPSE/CSE RECOMMENDATIONS

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by F. Wilhelm to approve the recommendation of the CPSE for one pre-school child and the recommendations of the CSE for four students as attached. 7 in favor, 0 opposed, Carried.

 

 

UPDATE ON FIRST SEMESTER EXAMS

R. Stewart shared a January’s Regents Testing Summary with the Board. Mr. Stewart stated exam week went well and was calm. He noted a 100% passing rate for English Language Arts Regents. One individual who retook the English Regents scored 80%, above the college-and-career-ready level. R. Stewart commended Dan McCormick for helping the student pass with a good score. Eight students sat for the Integrated Algebra Regents. This course covers one year of material over two years. While none reached Mastery, 100% of students taking the exam passed. Ten students took the U.S. History Regents, with an 80% passing rate. One individual retook the Living Environment exam and passed with a 65%. One individual retook the Earth Science Regents and scored 61%. These statistics will be included with numbers in the June PowerPoint presentation.

 

 

PRINCIPALS’ UPDATES

B. Reid noted business as usual. She stated January and February are rigorous months of instruction as students and teachers prepare for the challenges of Spring.

 

 

 

R. Stewart stated the second semester has begun and the High School has settled into a calm, controlled, and consistent routine. Mr. Stewart noted Basketball playoffs begin this week, and he wished both Varsity teams luck. R. Stewart announced the Sports Pizza Banquet will be held February 25th to wrap up winter sports.

 

 

EXPIRING BOARD TERMS

The Board terms of Heidi Simmons and Fred Wilhelm will be expiring at the end of this school year. Mr. Saiff stated he appreciates the contributions of both Heidi and Fred, and hopes that he will have the opportunity to continue working with both of them.

 

 

BOCES ANNUAL MEETING

The Board received information regarding the St. Lawrence-Lewis Counties BOCES Annual Meeting, Annual Election of BOCES Board Members, and voting on the BOCES Administrative Budget. The Annual Dinner Meeting is scheduled for April 10, 2014, at the Seaway Career & Technical Center in Norwood. Board Members interested in attending should reply to S. Hartson on or before March 21st.

 

 

MARCH 10, 2014, SPECIAL BUDGET MEETING

Mr. Saiff noted the first Special Budget Meeting will be held March 10, 2014 at 7:30 P.M. in the High School Library. Mr. Saiff stated that M. Robinson and he will have preliminary numbers and suggestions for the annual budget at that time.

 

 

INFORMATION

The Board received a Memo from the New York State Oral Health Technical Assistance Center regarding the postponement of 2013-2014 Fluoride Rinse Program and a list of upcoming events of interest.

 

 

No. 2014-143

EXECUTIVE SESSION

Motion made by J. Young and seconded by D. Taylor to go into Executive Session at 8:26 P.M. to update the Board on negotiations with the PHCS Non-Teaching Employees’ Association and discuss a personnel matter. 7 in favor, 0 opposed, Carried.

 

 

 

B. Fairchild and M. Robinson left the meeting at 8:27 P.M.

 

 

 

At 8:46 P.M. the Board President announced that the meeting would reconvene.

 

 

No. 2014-144

ADJOURNMENT

Motion made by J. Young and seconded by T. Zellweger to adjourn at 8:47 P.M. 7 in favor, 0 opposed, Carried.

 

 

 

 

 

 

___________________________

School District Clerk

 

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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