You are here

February 12, 2018 Board of Education Meeting Minutes

 

February 12, 2018

 

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:00 P.M. by President T. Zellweger in the conference room on the above date.

 

 

ROLL CALL

 

Present: A. Guiney, J. McGill, B. Remington, H. Simmons, D. Taylor, W. Witherell, J. Yette – 7:33 P.M., J. Young, T. Zellweger, and Dr. Collins.

 

Absent: None.

 

Others: C. Brand, V. Doll, S. Latimer, B. Reid, and M. Robinson.

 

 

QUORUM

Quorum of five established.

 

 

QUESTIONS FROM PUBLIC AND PRESS

None.

 

 

 

STUDENT/TEACHER

RECOGNITION

V. Doll shared with Board Members via Chromecast student artwork submitted to the 21st Annual Middle and High School Frederic Remington Art Show. Hayley Gray’s Petunias and Jessica Mitchell’s Friends were accepted into the exhibit.

 

B. Reid announced that Grade 3 student Charlie Clark-Vallance was the Elementary Paw Ticket winner for the Month of January.

 

V. Doll congratulated Criminal Justice student Brooke Ayers who was selected for the Seaway Career & Technical Education Center Rotary Student of the Month for February and students Emma Snell; Cosmetology and Jakob Randall; Software Development & Business Design who were selected as Student of the Month in their respective programs for February. Miss Doll said Abigail White had been selected as PHCS Valedictorian and Clare Snell as Salutatorian. V. Doll added that Clare was made an honorary Lady Flyer at Norwood-Norfolk’s Senior Night the evening Parishville-Hopkinton girls played against the Lady Flyers.

 

 

 

J. Yette entered the meeting at 7:33 P.M.

 

 

No. 2018-101

APPROVE CONSENT AGENDA

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Motion made by J. Young and seconded by H. Simmons to accept the recommendations on the consent agenda of February 12, 2018 as follows:

  • Minutes of January 16, 2018 Regular Meeting

  • Approval of the following schedules for audit and payment for January, 2018:

General Fund $526,495.19

School Lunch Fund 9,004.63

Capital Fund 1,873.25

Federal Fund -0-

Scholarship Fund -0-

Trust & Agency 121,148.45

  • Approval of the Treasurer’s Reports showing an available balance on hand as of January 31, 2018, as follows:

General Fund $19,594.26

General MMA 1,869,261.51

Unemployment Reserve 143,458.38

Future Retirement Reserve 816,739.27

Compensated Absences Reserve 557,570.40

Tax Certiorari Reserve -0-

Capital Reserve 525,690.48

Insurance Reserve 83,747.33

Risk Retention (Property Loss Reserve) 46.031.54

School Lunch Fund 12,125.53

School Lunch Savings 55,523.65

Special Aid (Federal Fund) 2,325.28

Capital Fund -0-

Trust & Agency Fund -0-

Payroll Fund -0-

Scholarship Fund 0.04

Scholarship Savings 39,558.66

Debt Service 165,116.50

Extra-Class Activities Fund……………………………..…..… 85,807.76

  • Authorize the Business Manager to make the necessary budgetary transfers, as

attached, for the Month of January, 2018

 

 

  • Accept the Budget Reports for the Month of January, 2018 covering the period from July 1, 2017, through January 31, 2018, as presented

  • Accept the Annual Fire Inspection Reports for the Main Building and Bus Garage as prepared by John Warneck, and for Dr. Collins to electronically submit said reports to the State Education Department for review and approval (There were no items of non-conformance in either the Main Building or Bus Garage.)

  • Approval of the recommendations of the CPSE for three students and the recommendations of the CSE for six students, as attached

9 in favor, 0 opposed, Carried.

 

 

SMART SCHOOLS INVESTMENT PLAN UPDATE

 

 

 

Dr. Collins said the first one hundred and fifty touchscreen Chromebooks have arrived at the District. He noted that was the number of devices needed to ensure each student could complete computer-based state testing. He said the District would wait until the most recent model of Chromebooks, which are released in the Spring, are available before the next round of devices will be purchased. Dr. Collins explained that purchasing the latest models of Chromebooks when possible will prolong the replacement cycle, as well as keep the District’s devices current. For instance, upcoming Chromebooks will have a full glass touch screens, which are less likely to break.

 

Dr. Collins also addressed the infrastructure needs as all of the new devices will be added to the network. He said that District is working with BOCES, and a quote for the work falls within the Smart Schools Investment Plan allocation. Dr. Collins said the quote is currently being processed, and that soon the District will have the necessary infrastructure to support wi-fi throughout the building. New security cameras are also part of the plan.

 

J. Young asked when the Chromebooks would be available for student use. Dr. Collins replied that they are still being inventoried and set up for school use, and that he expects that process to be complete soon. Dr. Collins said Ms. Reid has been preparing her teaching staff for computer-based testing. She said that similar to Colton-Pierrepont’s first-year experience with computer-based testing, she anticipates test scores will show a slight dip in performance, but that she and the teachers are doing their best to make the effects of the transition minimal. A. Guiney asked if the one hundred and fifty Chromebooks were for the Elementary classes. B. Reid responded that they are for grades 3 through 8, with the Elementary having one hundred of the Chromebooks and the Junior High grades are assigned the remaining fifty Chromebooks. Dr. Collins said the teachers have been very understanding with the rollout process. J. Young asked if the Chromebooks would be going home with students. Dr. Collins said though that is the ultimate goal, the first step would be to have students get used to using the devices in-district. A. Guiney asked how long it would be before the infrastructure will be updated. Dr. Collins replied that a great deal of the new wiring is already in place, and that he hopes everything will be complete by the time Spring testing begins.

 

 

REVIEW OF 2017-2018 BOARD OF EDUCATION GOALS

Dr. Collins reviewed each of the following 2017-2018 Board of Education goals with Board Members.

Goal 1: Technology Integration – The purpose of technology integration is to improve instructional practices and improve the efficiency of school operations. This goal aims to, in conjunction with the Technology Committee, oversee the effective implementation of the one-to-one Chromebook initiative and technology infrastructure improvements funded through the Smart Schools Bond Act. It also aims to keep stride with technological advances in preparing PHCS students for the world beyond high school.

 

1-1 Technology Integration – The District Technology Committee will provide guidance as teachers leverage technology to provide opportunities for students to learn and practice 21st Century Skills such as collaboration, creativity, problem solving, and communication.

The Superintendent will articulate and share a vision for technology with all stakeholder groups.

The District will implement the Smart Schools Bond Act Investment Plan to improve the District’s technology infrastructure.

Each school building, working collaboratively, will refine the 1:1 device implementation plan, including phasing, policies, and procedures.

Administrators will continue to plan professional development to assist teachers in the integration of instructional technology

Each building will implement a digital citizenship curriculum based on the developmental level of student cohorts

 

Dr. Collins said that this goal had essentially been addressed in the Smart Schools Investment Plan update.

 

Goal 2: Communication – Communication refers to effectively receiving and disseminating school-related information with various stakeholders. This goal includes improving the District’s public and media relations, with particular attention paid to enhancing our online presence and creating a more user-friendly website experience with improved ease of use and timeliness. This includes implementing One Call Now for emergency and important information dissemination to students, parents, and staff.

 

Dr. Collins stated that the District joined a co-service with St. Lawrence-Lewis BOCES and hired a Communications Specialist in Rebekah Grim. He added that he and Miss Grim will be meeting to discuss options for designing the District’s website utilizing the Edlio software. Dr. Collins also noted a District logo was selected after polling faculty and staff members. Dr. Collins said he has continued Mr. Walbridge’s

communication to staff – a periodic email titled “A Few Words from the Superintendent”.

 

Goal 3: Primary Literacy – This goal continues to work on improving language arts skills in the primary grades.

Administrators will provide opportunities for staff development, classroom visits and consultant services to support instruction in this area.

Teachers will participate in professional learning opportunities that will enhance student achievement in the area of written language.

Implement Readers’ and Writers’ Workshop instruction UPK- 3rd Grade.

Elementary team will explore classroom schedules which allow for such instructional practices.

 

Ms. Reid said the District is still exploring curricula for early literacy instruction. She said though one provider has been considered, another vendor whose program aligns with the District’s current instruction and future goals looks to be the better choice. B. Reid said the District is looking at dividing the school year into trimesters rather than quarters, and that she will update the Board regarding doing so when more information is available. Ms. Reid said one of the new program’s requirements will be to align with Data Driven Instruction. She noted obtaining a new curriculum is a slow process that requires assembling a number of people to review programs.

 

Goal 4: Student Accountability and Support – This initiative uses The Power of ICU program to focus on further supporting middle-level students regarding homework completion and meeting learning targets.

 

When zeroes are given for incomplete or missing assignments, a student’s GPA is dramatically impacted. Giving zeroes does not give the instructor, parent(s), or student, any viable information on how well the student has met the learning target. When students are given zeroes for missing assignments, they are often “let off the hook” regarding the day’s lesson. Without completing the homework assignment, many times students cannot participate in the day’s lesson, as the information presented builds off content addressed in the missing assignment. This initiative is moving forward based on the support of the instructional staff, all of whom hope the conversation around grading changes from one of completion to one of student support in meeting learning targets.

 

This initiative targets 7th and 8th Grade students. The Power of ICU was researched last year by the Middle School Team. A book review regarding the program, as well as supplemental material, was reviewed and analyzed by faculty in an attempt to understand how our District might implement such a program. Below are items included in the ICU initiative to further engage students in their own learning:

The Power of ICU Database: The ICU Database acts as a storage warehouse for all assignments in need of completion to further support our students. When a student does not complete an assignment they are put on the “ICU”. This means that the student’s name, as well as the assignment, will be input into the database, along with the name of the teacher who assigned it. An email and/or text message will be sent home alerting the parent to the missing assignment. The database also acts as a central area where all teachers in the building can see who is in need of help on assignments. The study hall monitors can check the database to see if a student needs to work on an ICU assignment.

ICU Lifeguard: The ICU Lifeguard is a person on staff who regularly checks the ICU Database and checks in with students who have overdue assignments. This Library Media Specialist will be our head ICU Lifeguard.

Common Study halls: This year, almost all of our 7th and 8th Grade students will have a study hall during the day. Most study halls are with middle school instructors. This is a time that can be utilized for students to receive teacher assistance with assignments as necessary.

Blitz Days: Every 10 weeks, students will be given an opportunity to participate in an activity that may include socialization, character education, playing games, etc. This may include out-of-the-building opportunities for students.

 

Miss Doll passed around a letter she received roughly two weeks prior. It was from two students, Gavin Sheldon and Carmella Vitale, who had collaborated to pen a request regarding what they would like for one of the upcoming Blitz Days. Other students who agreed with the request signed the letter. V. Doll said the ICU program has been very successful overall, and has encouraged students to work in a social capacity beyond the normal school day. Miss Doll noted students and parents are familiar with the program at this point. V. Doll said the ICU list was not to indicate students were “in trouble”, but to let teachers know which students need assistance. Miss Doll sais students who did not owe work went ice skating at the Parishville arena last Friday as part of the Blitz Day. V. Doll said faculty members from Gouverneur Central School have asked to meet with the teachers and her to discuss the program. Miss Doll said the teachers are proud of the program, and that two students would take the initiative to write the letter. Dr. Collins said his hope is that when the data to support the success of this program is available, Miss Doll will present to other districts the program’s merits. V. Doll said she would like the ICU program to be extended to younger grade levels. She said the buy-in from teachers and staff has been positive following the gradual initiation.

 

Goal 5: Science, Technology, Engineering, Arts, and Mathematics Exploratory Initiative (STEAM) – This exploratory goal is designed to gather STEAM information with the intention of integrating more STEAM programming into the 2018-2019 school year. The 2017-2018 school year will be used to gather and disperse information about STEAM to instructors to garner interest and create programming. There will be a focus on opportunities for collaboration with Clarkson University. Some ideas for exploration include:

Continuing collaborating with Clarkson University’s Environmental Science Department to obtain summer programming through a grant written by Clarkson University. The grant seeks to examine the sustainability of water systems in our area and is being written to emphasize “local scientists”. A combination of disciplines will be integrated into this program. Both college-level professors and NYS teachers will be used to organize and instruct the program.

Visiting the Clarkson Speed Lab in the fall to explore future opportunities for our students.

Collaborating with Clarkson University’s Intrepid initiative to discover if further opportunities are available for our students.

Creating a course of Applied Physics in which students would learn Physics concepts for half of the period and work applying those concepts during the second half of the period. This course would combine the Physics and Technology teachers.

 

Miss Doll said she spoke with BOCES’ administration, and noted there was a vast gap between funding and what the District could do with this initiative. She said with the Governor’s Excelsior Scholarship, privately-operated Clarkson University is seeking to recruit students while they are still in High School. V. Doll suggested a feeder program to one of the local colleges, where STEAM-related machinery could be obtained for a more cost-effective price. Miss Doll acknowledged that Carter Eldridge would be an excellent candidate for the Master Teacher Program.

 

 

No. 2018-102

PROPOSED 2018-2019 SCHOOL CALENDAR

 

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to approve the proposed 2018-2019 School Calendar, as attached. Dr. Collins said Opening Day would be Tuesday, September 4th, 2018 and Graduation would be Saturday, June 22nd, 2019. He also noted that six emergency days were considered for cancellations due to inclement weather or other reasons. He stated this was the standard 186-day calendar with professional development opportunities included. Dr. Collins thanked all of those involved in coordinating the calendar. 9 in favor, 0 opposed, Carried.

 

 

No. 2018-103

PART-TIME TEACHER AIDE/T. FIELDS

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to approve Tessa Fields’ appointment as part-time Teacher Aide for the 2017-2018 school year, retroactive to January 22, 2018. Dr. Collins reminded Board members that at the last meeting Krysti Lovett resigned from this position, and that Mrs. Fields has moved very well into that role. 9 in favor, 0 opposed, Carried.

 

 

No. 2018-104

LETTER OF RESIGNATION/
M. BROSELL

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by D. Taylor to accept Miranda Brosell’s letter of resignation from her position as Art Teacher effective February 25, 2018. Dr. Collins said Mrs. Brosell is an outstanding Art Teacher who, for a variety of reasons, obtained employment at a neighboring district. 9 in favor, 0 opposed, Carried, with regret and best wishes.

 

 

No. 2018-105

LETTER OF RESIGNATION/
J. MILLER

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to accept James Miller’s letter of resignation from his position as Bus Driver effective February 27, 2018. Dr. Collins said J. Miller holds a position in his congregation, which has moved Mr. Miller’s base to Michigan. 9 in favor, 0 opposed, Carried, with the Board’s best wishes.

 

 

No. 2018-106

COACHING/ADVISOR APPOINTMENTS FOR
2017-2018 (REVISED)

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to approve the updated coaching/advisor appointments list for 2017-2018: Shawn Spriggs and Melissa VanLeuven as Junior class advisors effective February 26, 2018 (replacing Miranda Brosell and Amy Mitchell); and Krista Hurley as sole Student Council advisor for the remainder of the 2017-2018 school year. 9 in favor, 0 opposed, Carried.

 

 

No. 2018-107

MASTER SUBSTITUTES LIST FOR 2017-2018 (REVISED)

Based on the recommendation of the Superintendent, Motion made by W. Witherell and seconded by J. Young to approve the revised master substitute list including six new substitutes in Teaching, Cafeteria Service, and Bus Driving, en masse. 9 in favor, 0 opposed, Carried.

 

 

No. 2018-108

NOMINATION FOR BOCES BOARD MEMBER/
J. YOUNG

Motion made by HS and seconded by W. Witherell to nominate James Young for a seat on the St. Lawrence-Lewis BOCES Board, and to authorize Dr. Collins to return the BOCES Nomination Form for submission to Maureen Bouchey by March 19, 2018. A. Guiney in favor, J. McGill in favor, B. Remington in favor, H. Simmons in favor, D. Taylor in favor, W. Witherell in favor, J. Yette in favor, J. Young abstained, T. Zellweger in favor.

 

 

EARLY GRADUATION REQUEST

Motion made by W. Witherell to Table this item to Executive Session.

 

 

PRINCIPALS’ UPDATES

 

 

 

 

B. Reid explained that many of the teachers hired at Parishville-Hopkinton Central School complete their studies at SUNY Potsdam. She said a number of them either student teach in the District, or complete the Reading Internship as part of their Master’s degree as Literacy Specialists. She said this provided the District an opportunity to really “grow its own” teachers. B. Reid said a video was featured on the SUNY Potsdam website, and was also shared on the District’s Facebook page.

 

Ms. Reid said the BOCES administration visited the District on January 24th, and that the Board Goals were shared with the BOCES team. She said on February 2nd faculty and staff visited Colton-Pierrepont Central School for the Poverty Simulation seminar for the partial staff development day. B. Reid noted several community members made appearances in various roles. Ms. Reid continued that Global School Play Day was held February 7th.

 

B. Reid exclaimed Ski Club concluded its first season, with only a few students on crutches and one trip to Urgent Care. She said this was a great experience for the students and she thanked Michelle Murray and other parents for chaperoning. Ms. Reid mentioned that Friday’s outings were mostly the younger students, whereas Saturdays yielded more juniors and seniors. She said it was a great opportunity for the District’s students to bond with students from Colton-Pierrepont. B. Reid thanked the Ski Club at Colton-Pierrepont for graciously allowing the PHCS group to join their bus. Ms. Reid said she hopes for even more participation next year, and that they will not need to reschedule outings due to the weather quite as much.

 

Ms. Reid shared that she and Miss Doll have been continuing to prepare faculty for computer-based testing, and that the two of them attended a three-hour long webinar earlier today. B. Reid said last year only one grade level participated in computer-based state testing, which was very manageable and successful. She said with Grades 3-8 now completing the testing, it is a bigger deal. She is pleased, however, that CBT will mean less paperwork in the spring.

 

B. Reid noted the Kindergarten round-up process is beginning. She said UPK and Kindergarten Information Night will be March 7th, with Kindergarten screening on March 19th and 21st. Ms. Reid said that currently, next year’s Pre-Kindergarten class anticipates thirteen possible students. Though this makes for a busy time in the Elementary Office, B. Reid said she is excited to meet the new little Panthers.

 

V. Doll said since the last Board meeting, January Regents were given. She said as per tradition, there was a snow day during the week. Miss Doll said in spite of that, the exams went smoothly, as teachers knew what to expect. Regents that needed rescheduling were given on another date. V. Doll reviewed with the Board the results of the exams for Global Studies (25% Mastery, 75% Proficient) and English Language Arts (52% Mastery, 81% Proficient). Miss Doll noted Global Studies is a content-based course of study, and students are only halfway through. She found the ELA scores promising, as there are still twenty weeks of the class remaining and half of all test-takers achieved Mastery level on the Regents. V. Doll said students took the Regents seriously, even though they knew they could take them again in June. She said two students needed to pass Earth Science, and one of the two succeeded with a Level 3 score. Of the two students that needed to pass the Living Environment Regents, one achieved a passing score of 71.

 

Miss Doll said the Winter Ball was held at the Firemen’s Field in the presence of a number of chaperones. She said the event went very well.

 

V. Doll said there will be two Boys’ Basketball playoff games at St. Regis Falls and a Girls’ Basketball playoff game against the Saints. She said the Girls are seated 8th.

Miss Doll said Open House will be held March 1st. She also noted the Winter Sports Banquet will be on March 8th at 6:00 P.M.

 

T. Zellweger thanked the principals for their updates.

 

 

BOCES ANNUAL MEETING

Dr. Collins informed the Board that the BOCES Annual Meeting would be held April 5, 2018. He said at this meeting Mr. Burns will present the BOCES Administrative Budget. Dr. Collins noted the District’s Board of Education would vote on the budget at the regular meeting on April 16, 2018. Dr. Collins asked that Board members let him or Mrs. Latimer know if they would like to attend the meeting on April 5th.

 

 

TENTATIVE SPECIAL BUDGET MEETING WORKSHOPS

Dr. Collins noted that Special Budget Meeting Workshops would be tentatively held February 26, March 19, March 26, April 2, and April 9, 2018 at 7:00 P.M. in the High School Library.

 

 

INFORMATION

The Board received information regarding the Senior Citizen Tax Exemption Income Ceiling and a list of upcoming events of interest.

 

 

No. 2018-110

EXECUTIVE SESSION

Motion made by J. Young and seconded by W. Witherell to enter into Executive Session at 7:46 P.M. to discuss a student’s request to graduate early and Teachers’ Association contract negotiations. 9 in favor, 0 opposed, Carried.

 

 

 

C. Brand and M. Robinson left the meeting at 7:47 P.M.

 

 

 

The Board President announced at 8:54 P.M. that the meeting would reconvene.

 

 

No. 2018-111

EARLY GRADUATION REQUEST

Motion made by W. Witherell and seconded by J. McGill to consider one student’s request for early graduation. 0 in favor, 9 opposed, Not Carried.

 

 

No. 2018-112

ADJOURNMENT

Motion made by J. Young and seconded by H. Simmons to adjourn at 8:56 P.M. 9 in favor, 0 opposed, Carried.

 

 

 

 

 

 

___________________________

School District Clerk

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

Theme by Danetsoft and Danang Probo Sayekti inspired by Maksimer