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February 13, 2017 Board of Education Meeting Minutes

 

 

February 13, 2017

 

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:30 P.M. by President W. Remington in the Conference Room on the above date.

 

 

ROLL CALL

 

Present: J. McGill, B. Remington, W. Remington, H. Simmons, D. Taylor, R. White, W. Witherell, J. Young, T. Zellweger, and Mr. Walbridge.

 

Absent: None.

 

Others: M. Bloom, C. Brand, V. Doll, A. Guiney, S. Latimer, L. MacWilliams, R. MacWilliams, A. Mitchell, B. Reid, M. Robinson, and T. Woods.

 

 

QUORUM

Quorum of five established.

 

 

QUESTIONS FROM PUBLIC AND PRESS

C. Brand, Vice-President of the Parishville-Hopkinton Teachers’ Association, shared a letter from the Unit’s President, Don Cannamela. In the letter, he urged the Board to include members from all facets of the community - residents, student leaders, teachers, and so on - in the development of the 2017-2018 school budget. The letter stated Mr. Cannamela and other constituents will work with the Board to devise solutions to areas in the budget that may be concerning. Mr. Brand mentioned upcoming Board vacancies for two seats on PHCS’ Board of Education, and asked of the process for running for candidacy. Mr. Remington replied, and noted petitions were due April 17th, 2017.

 

A. Mitchell requested that the Board add Girls’ Junior Varsity Basketball to the 2017-2018 school budget. She stated doing so would be an inexpensive way to bolster athletic opportunities for the District’s student athletes. Mrs. Mitchell added that Parishville-Hopkinton was the only Girls’ Basketball program that did not have a Junior Varsity team this year. She noted team sizes, and the problems in dividing the modified team into “older” and “younger” squads, all while managed by one coach. A. Mitchell said athletes in Grade 7 were working on different skills than those students in Grade 9. She also mentioned that both the Modified and Varsity PHCS teams had less games because opponent districts have smaller modified teams. She said Grade 9 girls are playing girls one or two years younger than themselves, which does not provide the District’s players with much of a challenge. She implored the Board to find money to reinstate a Girls’ Junior Varsity Basketball team in 2017-2018.

 

W. Remington thanked C. Brand and A. Mitchell.

 

 

STUDENT/TEACHER

RECOGNITION

 

B. Reid recognized Bennett Estes as the January Paw Ticket winner. Ms. Reid said the All-County students performed with the St. Lawrence County Music Educators Association on February 4th. V. Doll added that the students performed very well at this event.

 

V. Doll announced that Hannah Hannon is the Class of 2017’s Valedictorian and that Hanna Gray is the Salutatorian. Miss Doll added that Michael White led Grade 7 students on a hike up Mt. Arab this past fall, and that a write-up and photographs from the outing has been published in the Adirondack Ecology newsletter. V. Doll stated M. White specifically asked the new faculty members, Alex Carvill and Katherine Denny, to attend the trip as they also worked directly with this group of students.

 

 

No. 2017-129

MINUTES

 

Motion made by J. Young and seconded by T. Zellweger to approve the Minutes of the January 17, 2017, regular meeting as typed and delivered to Board Members. 9 in favor, 0 opposed, Carried.

 

 

No. 2017-130

TREAS. REPORTS

 

 

Motion made by J. Young and seconded by T. Zellweger to approve the Treasurer’s Reports showing an available balance on hand as of January 31, 2017, as follows:

General Fund $18,962.82

General MMA 1,570,146.49

Unemployment Reserve 743,330.74

Future Retirement Reserve 345,266.47

Compensated Absences Reserve 557,458.90

Tax Certiorari Reserve 250,097.45

Capital Reserve 500,087.30

Insurance Reserve 83,730.58

Risk Retention (Property Loss Reserve) 45,022.53

School Lunch Fund 16,547.56

School Lunch Savings 24,174.08

Special Aid (Federal Fund) 0.01

Capital Fund -0-

Trust & Agency Fund 8,362.16

Payroll Fund -0-

Scholarship Fund -0-

Scholarship Savings 30,179.51

Debt Service 156,371.12

Extra-Class Activities Fund…………………………………………………102,467.29

9 in favor, 0 opposed, Carried.

 

 

UPDATE ON ENERGY PERFORMANCE CONTRACT AND CAPITAL PROJECT WORK

Mr. Walbridge stated that the Energy Performance Contract was progressing quite well. He explained that Siemens was halfway through the energy audit, putting them ahead of the scheduled timeline. Mr. Walbridge said that this Wednesday, Dayton Palen of Siemens will be at the District with a Building Envelope Specialist. They will investigate student-use areas after school hours.

 

Mr. Walbridge shared with the Board that he had met with Phil Squadrito of King & King construction and discussed the proposed scope of work contained in the 2015 Building Conditions Survey. Mr. Walbridge noted that two individuals from Alltech also attended the meeting. He said the dialogue focused on school security upgrades, the Public Announcement system, and the telephone system. Mr. Walbridge said that this past Friday, M. Robinson contacted the Office of Bernie Donnegan, our fiscal advisors, to discuss financial arrangements for both of the projects.

 

 

REVIEW OF 2016-2017 BOARD OF EDUCATION GOALS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Mr. Walbridge and the two principals discussed the progress that has been made to-date on each of the five goals adopted by the Board of Education this year.

 

Goal 1: Student Pathways

A) Continue to create unique, challenging student pathways based on the needs of each individual student. This plan includes the integration of more college-level electives, as well as further support to instructors of recently implemented college courses in the high school. The building-level leader will work with the non-profit organization College for Every Student to further build support for students seeking higher education upon graduation.

B) This initiative will also work to create meaningful work study opportunities for students while in high school to better understand their potential career interest.

C) This initiative will work to allow students in Grades 7 and 8 to further obtain information regarding options available to them in grades 9-12, as well as upon completion of graduation.

 

Miss Doll stated the Student Pathways goal was divided into three parts that would assist her and teachers in doing what they should for a variety of students, instead of taking a one-size fits all approach. V. Doll said college level electives had been added into the academic program. She noted that last year there were nine college credits available to students, this year there are eighteen, and next year there are expected to be twenty-five credits offered. Miss Doll said electives for students in Grades 9 and 10 were also being examined.

 

V. Doll stated parts B and C of this goal were linked to what students wish to pursue and would drive their course selection priorities. Miss Doll said that what students need at each grade level when planning for their future area of study is very different. She added that while students typically visit BOCES in Grade 10, this tour will occur in Grade 9, as this is typically the age when students become disengaged in school.

 

V. Doll noted interest inventories would be utilized to develop the District’s programming. She said Guidance Counselor Melissa Scudder would be meeting with all students by April break, with hopes that she can meet with students even sooner next year. Miss Doll stated the aim is to establish a “Middle School” mentality among students in Grades 7 and 8. She added that there will be a “dinner” to see what programs and classes will be offered to them in Grades 9-12. V. Doll concluded that all students enrolled in the BOCES program participate in work study.

 

Goal 2: Data Driven Instruction – Continue the Data Driven Instruction initiative in Math and ELA across elementary grades by incorporating aspects of “Student Engaged Assessments.” These practices inter-relate learning targets, assessments and student ownership of learning. Students will manage personal data on academic achievements as outlined in the text, Leaders of Their Own Learning by Berger, Rugen and Wooden (Expeditionary Learning)

 

B. Reid shared that the Elementary team is progressing very well in their development of interim assessments. She said she and teachers are utilizing the text “Leaders of Their Own Learning”. B. Reid said teachers are turning learning objectives over to students, and she and teachers are seeing results of students setting their own goals. Ms. Reid said this particular board goal has been discussed at staff meetings and are addressed through the teacher observation process. She said teachers have used early-release time to work on this goal.

 

Goal 3: Primary Literacy – Explore programs and participate in professional learning opportunities that would enhance literacy development in the primary grades, in an effort to improve language arts skills, and better prepare students for the 3rd grade ELA exam.

 

B. Reid explained that the third Board Goal for 2016-2017 involved strengthening Grade 3 ELA assessment scores. She noted a committee is in the works to specifically look at primary literacy. Ms. Reid said she has surveyed Elementary staff regarding Literacy testing other than the STAR Assessment. She added that the Elementary has utilized Accelerated Reader for the first time this year. B. Reid explained many Elementary staff members attended professional development opportunities that focused on literacy development in the primary grades. She also shared that students in Grade 3 have been familiarizing themselves with Chromebooks to prepare for computer-based testing. Ms. Reid concluded that her vision is to amass a committee in the second-half of the school year to take a look at instructional options at the primary grades.

 

  • Goal 4: Capital Improvements – The District will determine what capital work should be completed through the Energy Performance Contract with Siemens, then begin the paperwork submission for the capital project based on the work identified in the 2015 Building Condition Survey completed by King and King Architects

 

Mr. Walbridge said the Energy Performance Contract process is progressing well. He also said M. Robinson has already begun to work with fiscal advisors in preparing the paperwork for submission to the State regarding the capital project for the work identified by King and King Architects in the 2015 Building Conditions Survey. Mr. Walbridge noted he hoped the project will be voted upon in the 2017-18 school year.

 

  • Goal 5: Special Education; Executive Functioning - This initiative will focus on the eleven aspects of executive functioning for students UPK- 8th.  Each skill area will be defined and specifically taught to students to support academic success.  Instructional time will be devoted to developing these foundational skills.

 

B. Reid shared an infographic denoting that students with special needs may exhibit particular weaknesses due to executive functioning issues. She stated that improving these executive functioning skills will impact the special education population in reducing the number of students identified as requiring special education. Ms. Reid said the Elementary team presented assemblies focusing on executive functioning skills, and that teachers worked over the summer to incorporate Executive Functioning Skills into their classrooms. B. Reid said she and teachers utilized catch phrases to use with students to simplify the concepts being taught. She added that these skills and their contexts are reiterated during morning announcements, and that character trait recognition has been expanded to include areas of executive functioning skills. Ms. Reid added that referring to deficiencies in executive functioning skills is more palatable to parents of special education students.

 

Goal 6: Technology Plan/Smart Schools Bond Act – SMART funds will be applied to a “one to one” computer to student program whereby students will be assigned a computing device, based on a plan developed collaboratively with the District’s Technology Committee. Other initiatives to be funded by the SMART funds include technology hardware purchases, school bus internet access for students, and security upgrades to the school’s camera system. This initiative will require local funding to provide the professional development required to ensure an effective roll-out.

 

Mr. Walbridge said he resubmitted the District’s application for the Smart Schools Investment Plan on the State Education Department Portal last week. He added that the District received its streamlined project number from the Office of Facilities Planning. He noted the District’s application was back in queue for the review panel, which must approve the application so that the District can spend money according to its investment plan. Mr. Walbridge said it was exciting to see things progressing, and that the Technology Committee has established meeting dates to discuss how this Plan will enhance the education the District’s students receive.

 

 

No. 2017-131

SCHEDULE APPROVAL

 

 

Motion made by T. Zellweger and seconded by J. Young to approve the following schedules for audit and payment:

Capital Fund…………………………..………………………………..…................$-0-

General Fund 479,940.92

Federal Fund 240.00

School Lunch Fund 7,677.60

Trust & Agency 123,469.02

9 in favor, 0 opposed, Carried.

 

 

No. 2017-132

BUDGET TRANSFERS

Motion made by T. Zellweger and seconded by J. Young to authorize the Business Manager to make the necessary budgetary transfers as attached for the Month of January, 2017. 9 in favor, 0 opposed, Carried.

 

 

No. 2017-133

BUDGET REPORTS

Motion made by T. Zellweger and seconded by J. Young to accept the Budget Reports for the Month of January, 2017, covering the period from July 1, 2016 through January 31, 2017. 9 in favor, 0 opposed, Carried.

 

 

No. 2017-134

CO-OP FUEL BIDS

 

Based upon the Recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to lock in fuel prices for the 2017-2018 school year for LP gas/propane, fuel oil, and ultra-low sulfur diesel. Gasoline is purchased as needed from the Parishville Kunoco. Mr. Walbridge said the fuel bids will open tomorrow at 11:00 A.M., and will be valid for 7-10 days. Mr. Walbridge said he would recommend the fixed prices, as that has been past practice for at least ten years and that doing so allows the Business Manager solid numbers from which to work. 9 in favor, 0 opposed, Carried.

 

 

No. 2017-135

SURPLUS EQUIPMENT

Based upon the recommendation of the Superintendent and the Director of Maintenance, Operations, and Transportation, Motion made by T. Zellweger and seconded by J. Young to declare the following surplus equipment and put it out to bid via Auctions International and other means, and to reject the sole bid received thus far for the items: Approximately 18 round cafeteria tables and approximately 135 plastic cafeteria chairs. 9 in favor, 0 opposed, Carried.

 

 

No. 2017-136

LETTER OF RETIREMENT/ L. NELSON

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to accept Linda Nelson’s letter of retirement from her position as Teaching Assistant, effective June 30, 2017. 9 in favor, 0 opposed, Carried with regrets.

 

 

 

M. Bloom, L. MacWilliams, R. MacWilliams, and T. Woods left the meeting at 8:09 P.M.

 

 

No. 2017-137

SPANISH TEACHER/
J. BLANCHARD

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to appoint Jennifer Blanchard as full-time Spanish Teacher, effective September 1, 2017. 9 in favor, 0 opposed, Carried.

 

[J. Blanchard will be paid at Step 17 of the current Teacher’s Salary Schedule consistent with “call back” rights. This appointment will be probationary for a period of four years commencing September 1, 2017, and continuing through September 1, 2021. Certification: Permanent Certificate in Spanish (Grades 7-12); Permanent Certificate in French (Grades 7-12).]

 

 

No. 2017-138

MASTER SUBSTITUTES LIST FOR 2016-2017

The master substitutes list for the District was reviewed by the Board. Mr. Walbridge noted there were three additional individuals that would like to work as substitute teachers in the school. Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to approve the revised 2016-2017 master substitute list as attached. 9 in favor, 0 opposed, Carried.

 

 

No. 2017-139

RESOLUTIONS TO APPOINT BUSINESS MANAGER AS DISTRICT REPRESENTATIVE/SLL EMPLOYEES MEDICAL PLAN/WOKERS’ COMPENSATION

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to appoint the Business Manager, Michael Robinson, as the District Representative for the St. Lawrence-Lewis School District Employees Medical Plan and Workers’ Compensation Boards, as Mr. Saiff no longer holds those seats. 9 in favor, 0 opposed, Carried.

 

 

No. 2017-140

TRANSPORTATION CONTRACT/J. SAMELSKI

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve a transportation contract between the District and the parent of a student covering the period from January 1, 2017 through June 30, 2017 at the rate of 54¢ per mile when the student is in the vehicle with the parent. 9 in favor, 0 opposed, Carried.

 

 

No. 2017-141

CSE RECOMMENDATIONS

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve the recommendations of the CSE for six students as attached. 9 in favor, 0 opposed, Carried.

PRINCIPALS’ UPDATES

 

 

Ms. Reid said she attended a planning session where trainers for the Effective Teaching model presented. She stated that the presenters would be in the District on March 17th for the regional Staff Development Day.

 

B. Reid noted happenings at the Elementary level: The Panther Pride Day Assembly was held January 27th; Report cards were sent home; Interim Assessments were administered for the second cycle in the Data Driven Instruction process. She said the data is analyzed during 10th period meetings.

 

Ms. Reid also shared that Global School Play Day was held on February 1st. She said this initiative was held on that day all over the world, based on the premise that children spend so much of their time participating in tasks or lessons organized by adults or in front of a screen. B. Reid noted children seem to be losing problem-solving and collaboration skills because of so much structured and “screen” time. She said students were invited to bring in games and toys. Teachers stepped back, and let students solve problems as they arose. Ms. Reid said students and teachers spent 9th period outside playing. She received a positive response from staff regarding this special day.

 

B. Reid announced that Elementary staff and students held a “Farewell” assembly for Mr. Saiff on Thursday, February 9th. She said on February 10th, students were released early so that teachers could participate in curriculum development. During this time, the Technology Committee met, teachers worked on creating Target Tracker, and the Special Education Team held its annual review prep session. Ms. Reid said staff and students were looking forward to Mid-Winter Break next week, and that Reading Spirit Week is approaching. B. Reid concluded that Regional Staff Development Day is March 17th, and New York State English Language Arts Assessments are at the end of March.

 

V. Doll shared that both Boys’ and Girls’ Varsity Basketball teams have play-off games this week. She noted the Boys have won seven games, and the Girls have won three league games.

 

Miss Doll said study halls have become more structured in the middle school. She said she has spoken to monitors and established expectations about behavior in the study halls. V. Doll also noted that Guidance Counselor Melissa Scudder was working to develop Master Scheduling. She explained that M. Scudder attended conferences at BOCES and is in turn trying to set proper parameters in Schooltool to yield a more fluid scheduling process.

 

V. Doll mentioned that she would provide a Regents Exams update at the March meeting. She explained that the first day of the January Regents Exams was a Snow Day, but that she had anticipated it would be. Miss Doll said thirteen Regents tests were administered, and that she collaborated with James Nee at Colton-Pierrepont Central School District to get the exams graded.

 

Miss Doll said the Technology Committee has their hands full with the arrival of the Chromebooks, and that the High School has access to 50 of the devices, as does the Elementary. The High School Chromebooks have been divided into two cars stored in the Library where teachers can sign them out. V. Doll thought this process would allow the most equitable use of technology. She noted overall students in Grades 9 and 10 would benefit from more training on the Chromebooks.

 

W. Remington thanked the principals for their updates.

 

 

EXPIRING BOARD TERMS

Mr. Walbridge reminded the Board that the seats of President Ward Remington and Board Member Robert White are due to expire June 30, 2017. Mr. Walbridge thanked W. Remington and R. White for their years of service.

 

 

BOCES ANNUAL MEETING

Mr. Walbridge informed the Board that the BOCES Annual Meeting would be held April 6, 2017. He stated that at this meeting Mr. Burns presents the BOCES Administrative Budget. Mr. Walbridge noted the District’s Board of Education would vote on the budget at the regular meeting on April 25, 2017. Mr. Walbridge asked that Board members let him or Mrs. Latimer know if they would like to attend the meeting on April 6th.

 

 

FEBRUARY 27, 2017

SPECIAL BUDGET MEETING

Mr. Walbridge noted the first special budget meeting would be held on at 7:00 P.M. on February 27, 2017, the last Monday in February. He stated that on that day he and Michael Robinson would discuss budgetary numbers for the 2017-2018 school year. Mr. Walbridge added that the tax cap calculation will start at 1.26% CPI. He also noted that significant increases in Special Education and Health Insurance would again impact the entire budget.

 

 

INFORMATION

The Board received correspondence from a parent in the District, correspondence to the parents of two students in the District, the February issue of Panther Press, and a list of upcoming events of interest.

 

 

No. 2017-142

EXECUTIVE SESSION

Motion made by J. Young and seconded by T. Zellweger to go into Executive Session at 8:25 P.M. to discuss legal information and the past employment histories of two employees. 9 in favor, 0 opposed, Carried.

 

 

 

C. Brand, A. Mitchell, and M. Robinson left the meeting at 8:42 P.M.

 

 

 

At 8:56 P.M. the Board President announced that the meeting would reconvene.

 

 

No. 2017-143

ADJOURNMENT

Motion made by W. Witherell and seconded by B. Remington to adjourn at 8:57 P.M. 9 in favor, 0 opposed, Carried.

 

 

 

 

 

 

___________________________

School District Clerk

 

 

 

 

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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