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January 16, 2018 Board of Education Meeting Minutes

 

January 16, 2018

 

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:00 P.M. by President T. Zellweger in the conference room on the above date.

 

 

ROLL CALL

 

Present: A. Guiney, J. McGill, D. Taylor, W. Witherell, J. Yette, J. Young, T. Zellweger, and Dr. Collins.

 

Absent: B. Remington and H. Simmons.

 

Others: N. Clark-Vallance, K. French, A. Goldberg, J. Kosciolek – 7:07 P.M., S. Latimer, B. Reid, and M. Robinson.

 

 

QUORUM

Quorum of five established.

 

 

QUESTIONS FROM PUBLIC AND PRESS

None.

 

 

 

STUDENT/TEACHER

RECOGNITION

B. Reid acknowledged Kindergarten student Mia Snyder as the December Paw Ticket Winner.

 

 

No. 2018-085

APPROVE CONSENT AGENDA

Motion made by J. Yette and seconded by W. Witherell to accept the recommendations on the consent agenda of January 16, 2018 as follows:

  • Minutes of December 18, 2017 Regular Meeting

  • Approval of the following schedules for audit and payment for December, 2017:

General Fund $474,089.79

School Lunch Fund 4,323.96

Federal Fund 256.00

Scholarship Fund -0-

Trust & Agency 134,479.53

Capital Fund 1,352.08

  • Approval of the Treasurer’s Reports showing an available balance on hand as of December 31, 2017, as follows:

General Fund $24,192.10

General MMA 2,273,655.38

Unemployment Reserve 143,455.94

Future Retirement Reserve 816,725.40

Compensated Absences Reserve 557,560.93

Tax Certiorari Reserve -0-

Capital Reserve 525,681.55

Insurance Reserve 83,745.90

Risk Retention (Property Loss Reserve) 45,030.77

School Lunch Fund 16,310.01

School Lunch Savings 47,193.81

Special Aid (Federal Fund) 0.06

Capital Fund 0.01

Trust & Agency Fund -0-

Payroll Fund -0-

Scholarship Fund 0.04

Scholarship Savings 39,557.98

Debt Service 165,113.69

Extra-Class Activities Fund……………………………..…..… 84,152.58

  • Authorize the Business Manager to make the necessary budgetary transfers as

attached for the Month of December, 2017

  • Accept the Budget Reports for the Month of December, 2017, covering the period from July 1, 2017, through December 31, 2017, as presented

  • Approval of the recommendations of the CPSE for one student and the recommendations of the CSE for two students, as attached

7 in favor, 0 opposed, Carried.

 

 

UPDATE ON 2015 BUILDING CONDITION SURVEY CAPITAL PROJECT

 

 

 

 

Dr. Collins stated he had met with Phil Squadrito and Megan Vanderbrook of King & King Architects last week. He said at the meeting T. Zellweger and J. Young were present, as well as Miss Doll, Francis Barney, Coach Evan Harper, the District’s two Physical Education teachers, the District’s Technology teacher, the District’s two music teachers, and community member William Robbins. At this meeting, Dr. Collins said a vision was set forth with the understanding that every item on the “wish list” may not come to fruition, but that he wanted those involved with the areas of renovation to be included in the process. He said the orientation of the playground was discussed, as well as asbestos abatement and new flooring. Dr. Collins explained that he and Mr. Barney considered the same flooring system utilized by Edwards-Knox Central School, but following their visit to the district and seeing the flooring in place, they felt it would not work well for Parishville-Hopkinton Central School District. Dr. Collins noted future meetings were scheduled in which stakeholders would be included.

 

 

No. 2018-086

ANNUAL FIRE INSPECTION/ J. WARNECK

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by J. McGill to approve John Warneck as Fire Inspector to complete the annual fire inspection and corresponding reports for the main building and bus garage for the District in the 2017-2018 school year for a fee of $550.00. 7 in favor, 0 opposed, Carried.

 

 

No. 2018-087

REQUESTS FOR SICK BANKS/K. FRENCH/
J. KOSCIOLEK

Based on the recommendation of the Superintendent, Motion made by J. McGill and seconded by J. Yette to approve two first-year teachers’ requests via the Teachers’ Association for donated sick banks to be applied during their respective maternity leaves. Dr. Collins noted that once the two teachers exhaust their own accrued sick time, they would otherwise lose their Health Insurance with the District. He said donated sick days would allow K. French and J. Kosciolek to take the maternity leave insured. 7 in favor, 0 opposed, Carried.

 

 

No. 2018-088

REQUEST FOR MATERNITY LEAVE/

K. FRENCH

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by A. Guiney to approve Kayla French’s maternity leave tentatively scheduled to begin in mid-April 2018 through the remainder of the 2017-2018 school year. 7 in favor, 0 opposed, Carried.

 

 

No. 2018-089

REQUEST FOR MATERNITY LEAVE/

J. KOSCIOLEK

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to approve Johanna Kosciolek’s maternity leave tentatively scheduled to begin in mid-May 2018 through the remainder of the 2017-2018 school year. 7 in favor, 0 opposed, Carried.

 

 

No. 2018-090

KEYBOARD SPECIALIST (HIGH SCHOOL SECRETARY)/
D. GOLLINGER

Based on the recommendation of the Superintendent, Motion made by W. Witherell and seconded by J. Young to appoint Danielle Gollinger as 12-Month High School Secretary [Civil Service Position: Keyboard Specialist], retroactive to January 8, 2018. 7 in favor, 0 opposed, Carried. (D. Gollinger will be paid according to the starting salary as outlined in the current PHCS Non-Teaching Employee’s contract.)

 

 

No. 2018-091

LETTER OF RESIGNATION/K. LOVETT

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to accept Krysti Lovett’s letter of resignation effective January 19, 2018. 7 in favor, 0 opposed, Carried.

 

 

No. 2018-092

LETTER OF RESIGNATION/J. JAMES

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by J. Yette to accept Jody James’ letter of resignation effective January 2, 2018. 7 in favor, 0 opposed, Carried.

 

 

No. 2018-093

PART-TIME CAFETERIA/ RECESS MONITOR/
J. TAYLOR

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to appoint Jennifer Taylor as part-time Cafeteria/Recess Monitor effective January 17, 2018 at the rate of $10.40 per hour. 7 in favor, 0 opposed, Carried.

 

 

No. 2018-094

ADDITIONAL 2017-2018 SUBSTITUTES LIST

Based on the recommendation of the Superintendent, Motion made by W. Witherell and seconded by J. Young to approve the 2017-2018 master substitute list en masse. Dr. Collins said two new candidates expressed interest in substitute teaching in the District since the previous Board meeting. 7 in favor, 0 opposed, Carried.

 

 

No. 2018-095

CONSULTANT AGREEMENT: PHCS AND GEORGE E. SANSOUCY, P.E., LCC

Motion made by J. Young and seconded by J. McGill to approve the Consultant Agreement between the Parishville-Hopkinton Central School District and George E. Sansoucy, P.E., LCC. Dr. Collins reminded the Board that at the previous meeting, the four taxing jurisdictions were looking to contract an independent evaluation of the North Ridge Wind Farm turbines’ worth. He stated the taxing jurisdictions insist that Avangrid pay for the appraisal. Dr. Collins said one firm based in New Hampshire responded to the Request for Proposal, and that each of the five jurisdictions is on board with utilizing George Sansoucy’s services. Dr. Collins said once all five signatures are collected on the contract, Attorney Roger Linden will approach Avangrid to determine if the company will put funds into an Escrow account to pay for the evaluation. T. Zellweger asked what the next step would be if Avangrid refused to pay for the service. Dr. Collins responded that a negative counter would likely end the process. He stated there would be no financial outlay for the District or the other three entities involved if Avangrid does not wish to subsidize the appraisal. Dr. Collins noted should Avangrid follow through with the evaluation, the information gleaned can assist in making an informed decision on how to best move forward with the wind farm. He said right now all the taxing jurisdictions have to base their decisions on is what Avangrid is claiming the wind farm is worth. 7 in favor, 0 opposed, Carried.

No. 2018-096

CONTRACT FOR LONG-RANGE FINANCIAL ANALYSIS; SERVICE AREA-1: PHCS AND R.G. TIMBS, INC.

Motion made by J. Young and seconded by W. Witherell to approve the Contract for Long-Range Financial Analysis; Service Area-1 between the Parishville-Hopkinton Central School District and R. G. Timbs, Inc. Dr. Collins said he initiated the contract as he was looking to come up with a long-range financial plan, particularly when the District is using its reserves in a spending trajectory that is unsustainable. Dr. Collins noted he has seen Mr. Richard Timbs speak at BOCES presentations and to the Council of Superintendents. He said R. G. Timbs also presented at the Leadership Conference in Lake Placid. Dr. Collins stated he is hopeful he and Mr. Timbs will be able to tap into other funding sources, increase revenues, and preserve what the District has financially. He noted Mr. Timbs is an expert in these areas, and comes recommended by Mr. Burns. Dr. Collins explained that the plan Mr. Timbs and he compose following fifteen hours of consultation will create a proactive budget.

 

Dr. Collins said he would also like M. Robinson to collaborate with Mr. Timbs and him to draft aidable capital outlay projects. He said the District would benefit from replacing rusted exterior door frames. New York State allows projects up to $100,000 per school year for improvements that do not necessarily require a capital project. Dr. Collins said the State Education Department reviews the project and has a formula to determine the percentage aided back to the District, which the school would receive the following year. Dr. Collins said Parishville-Hopkinton certainly has need for such projects, and that capital outlay projects can also be used for emergencies. 7 in favor, 0 opposed, Carried.

 

 

No. 2018-097

RESOLUTION OPTING OUT OF THE TAX EXEMPTION UNDER THE AMENDED REAL PROPERTY TAX LAW §487

Based on the Recommendation of the Superintendent, Motion made by W. Witherell and seconded by J. Young to opt out of New York State Real Property Tax Law §487, as amended by Governor Cuomo to include other renewable energy entities. Dr. Collins reminded the Board that it was their will in October of 2017 to opt out of the Tax Law permitting wind energy projects to operate tax-free in any area. 7 in favor, 0 opposed, Carried.

 

 

No. 2018-098

CPSE/CSE RECOMMENDATIONS

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to approve the recommendations of the CPSE for one student and the recommendations of the CSE for one student, as attached. 7 in favor, 0 opposed, Carried.

 

 

PRINCIPALS’ UPDATES

 

 

 

 

B. Reid introduced Amy Goldberg of SUNY Potsdam as one of the District’s Reading Interns with Miss Casey. Ms. Reid noted A. Goldberg uploads high quality videos of happenings at PHCS to the District’s Facebook page. She also introduced Kayla French as the new English Language Arts teacher who was appointed when Kimberly Scott became the Library Media Specialist. B. Reid announced Johanna Kosciolek as the Chemistry teacher. T. Zellweger welcomed the new faculty members to the District.

 

Ms. Reid said the Reindeer Games that took place the week prior were cold, but enjoyable by students and faculty. She said the students went home very tired, and that she hopes the activities become an annual event.

 

B. Reid continued that she worked with a consultant from Heinneman in furthering progress in the Primary Literacy Board Goal. She said the Elementary will need to purchase some new program materials to coincide with more current literacy practices.

 

Ms. Reid lamented that the Ski Club had not successfully made it to Titus Mountain yet, but the weather looks cooperative for this coming Friday and Saturday.

 

B. Reid said the District is scheduled for computer-based New York State testing in Grades 3-8. She explained that though she expects a slight dip in scores, the Elementary team will be practicing and training a great deal with the process between now and April. Ms. Reid said the new testing format will become more familiar to students prior to the exams once the Chromebooks are available for student use.

 

Ms. Reid provided V. Doll’s Update. She said the Junior-Senior Winter Concert was a very nice performance. She noted there was a Wilderness Studies field trip last week to Titus Mountain, which was not part of the Ski Club’s outings. B. Reid said a great time was had by all, and she hopes that some interest for Ski Club participants was garnered.

 

B. Reid added the third Blitz Day for the ICU program was planned for this Friday during 8th and 9th periods. She said it has been a motivator for students to get in completed assignments. Ms. Reid noted Regents week was planned with tests on the first four days of the week with common planning time for Junior and Senior High School teachers on Friday the 26th. B. Reid said students were headed to the All-County Festival this Friday and Saturday.

 

T. Zellweger thanked Ms. Reid for the updates.

 

 

INFORMATION

The Board received a list of upcoming events of interest.

 

 

No. 2018-099

EXECUTIVE SESSION

Motion made by J. Young and seconded by W. Witherell to go into Executive Session at 7:35 P.M. to discuss Teachers’ Association contract negotiations. 7 in favor, 0 opposed, Carried.

 

 

 

N. Clark-Vallance, K. French, A. Goldberg, J. Kosciolek, B. Reid, and M. Robinson left the meeting at 7:35 P.M.

 

 

 

The Board President announced at 8:05 P.M. that the meeting would reconvene.

 

 

No. 2018-100

ADJOURNMENT

Motion made by J. Young and seconded by W. Witherell to adjourn at 8:12 P.M. 7 in favor, 0 opposed, Carried.

 

 

 

 

 

 

___________________________

School District Clerk

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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