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January 20, 2015 Board of Education Meeting Minutes



January 20, 2015




The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:30 P.M. by Vice-President T. Zellweger in the conference room on the above date.





Present: J. McGill, W. Remington – 7:49 P.M., D. Taylor, R. White, J. Young,
T. Zellweger, and Mr. Saiff.


Absent: B. Remington, H. Simmons, W. Witherell


Others: V. Barbosa, S. Hartson, B. Reid, R. Rivezzi, M. Robinson, and R. Stewart.




Quorum of five established.










B. Reid announced that Kaylup LaPage was the Paw Ticket winner at the December Pride Day Assembly. Kaylup won a shirt donated by the PTSA and a pizza from Kunoco.


Ms. Reid acknowledged the Very Important Panthers for December: Sean Shannon Mr. VanLeuven’s Grade 6 Classroom; Cassidy Phippen from Ms. Pcolar’s Grade 5 Classroom; Rylee Wells from Ms. Pcolar’s Grade 5 Classroom; Susan Baldwin from Ms. Pcolar’s Grade 5 Classroom; Conner Hendershot from Ms. Pcolar’s Grade 5 Classroom; Kailey Crump from Ms. Clark-Vallance’s Grade 4 Classroom; Ashley Vangellow from Ms. Clark-Vallance’s Grade 4 Classroom; Jack Snell from Mr. Brand’s Grade 3 Classroom; Eliza Colbert from Mrs. Belt’s Grade 1 Classroom; Kylie Tyo from Mrs. Knowles’s Kindergarten Classroom; and Joseph Guiney from Mrs. Knowles’s Kindergarten Classroom.


B. Reid noted that there were 49 Paw Tickets given to students during the December Caring Contest.



No. 2015-120



Motion made by J. Young and seconded by R. White to approve the Minutes of the December 15, 2014, regular meeting as typed and delivered to Board Members. 5 in favor, 0 opposed, Carried.



No. 2015-121




Motion made by J. Young and seconded by R. White to approve the Treasurer’s Reports showing an available balance on hand as of December 31, 2014, as follows:

General Fund $24,081.38

School Lunch Fund $15,147.04

School Lunch Savings $64,611.23

Federal Fund $-0-

Trust & Agency Fund $14,976.20

Payroll Fund $-0-

Risk Retention (Property Loss Reserve – CLASS) $45,005.30

Extra-Class Activities Fund $72,780.09

5 in favor, 0 opposed, Carried.




Mr. Saiff stated that there was little to report on the project at this time. He noted that Cummins will return in the near future to install additional parts to complete the installation of the fuel pumps and test the generator.




The Board reviewed an informational sheet regarding the current substitute teacher rates and their cost to the District in the 2013-2014 school year. Mr. Saiff reminded the Board this information was in response to the request from R. White at the December meeting. The sheet also noted the costs for the same number of days subbed if the substitute teacher rates were $95.00 per day and $85.00 per day for certified and non-certified teachers, respectively. R. White suggested the possibility of increasing the District’s substitute teacher rates by five dollars instead of ten. Mr. Saiff also discussed the average pay rates across the county for certified and uncertified substitutes.



No. 2015-122




Motion made by J. Young and seconded by R. White to approve the following schedules for audit and payment:

Capital Fund…………………………..………………………………..…....$21,221.14

General Fund $433,001.35

Federal Fund $1,815.00

School Lunch Fund $3,738.07

Trust & Agency $125,751.25

5 in favor, 0 opposed, Carried.



No. 2015-123


Motion made by J. Young and seconded by R. White to authorize the Business Manager to make the necessary budgetary transfers as attached for the Month of December, 2014. 5 in favor, 0 opposed, Carried.



No. 2015-124


Motion made by J. Young and seconded by R. White to accept the Budget Reports for the Month of December, 2014, covering the period from July 1 through December 31, 2014. 5 in favor, 0 opposed, Carried.



No. 2015-125



Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by R. White to approve the $500.00 rollover option for FLEX funds, and execute a written response to Ms. Carbone to this effect. The Board reviewed a memorandum from Ms. Jayne Carbone, Administrator of the St. Lawrence-Lewis Counties School District Employees Medical Plan regarding the offering of a $500.00 rollover of FLEX funds beginning in the 2015-2016 school year for Districts whose Employees choose to participate in that program. Mr. Saiff stated the second option available was a two and a half month grace period to expend existing funds. He noted that after looking at historical data of those employees that use the Flex plan, he would recommend the former option, as in the past employees have “lost” their unused FLEX funds. 5 in favor, 0 opposed, Carried.




Mr. Saiff noted Mr. Stewart would provide the Board with a synopsis of the District’s graduation rate data as well as APM data, which is a measure of readiness for college and career. The APM is based on the performance of our students on two Regents’ Exams.


R. Stewart spoke to the Board of Aspirational Performance Measure, or APM. He stated the school is held accountable in several areas; test scores, college and career readiness, and graduation rate. Mr. Stewart explained that Graduation Rate is the percentage of students that graduate in four years after entering 9th grade with either a Regents diploma, or a local diploma if the student has a disability. Students that complete their schooling with a CDOS credential or GED do not toward our four-year graduation rate.


Mr. Stewart discussed two areas of APM: college and career readiness and Advanced Regents Designation. A score of 75 or higher on the ELA Regents’ Exam and a score of 80 or higher on one of the Math Regents’ Exams indicates college and career ready credential. For Advanced Regents Designation, a student would need to pass eight Regents’ Exams instead of the usual five exams, with two more Regents’ Exams in Math and one more in Science.


R. Stewart illustrated a comparison of graduation rates at the Parishville-Hopkinton Central School District and State Wide. He showed that the District’s Graduation rate was 90%, as it has been in past years. Mr. Stewart noted the New York State average graduation rate was 74.9%. R. Stewart also showed comparisons of APM in the District and of schools in the St. Lawrence-Lewis BOCES districts. He noted the graduation rate was 90%, and the regional average was 81%. The Advanced Regents Designation statistics for the District were 43% and 29% for the region. Mr. Stewart proclaimed the District ranked third in Graduation Rate, third for Advanced Regents Designation, and second for College and Career Ready out of the 18 school districts in the region.




Mr. Saiff stated that he was expecting a 25% reduction in Pre-K funding based on reduced enrollment in that program. He said that he anticipates that it will mean the loss of $20,000 plus for that program. Further, he added, this would mean that the program would likely run a deficit this year, as funding is based on full enrollment of 20 students. Mr. Saiff stated the program started the school year with a count of 18 students, and on the count date, for aid purposes, only 15 students were enrolled.




Mr. Saiff also noted the Consumer Price Index (CPI) is at 1.62%, which is a key factor in calculating the tax levy limit. This will be the second consecutive year starting the tax levy limit calculation below 2%.




W. Remington arrived at the meeting at 7:49 P.M.





No. 2015-126



R. Rivezzi announced her retirement at the end of the school year and thanked the Board of Education and Administration for helping her always feel supported and respected. Ms. Rivezzi thanked the Board for her time at the District. Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by R. White to accept Rose Rivezzi’s letter of Retirement, with regret, from her position as Elementary Reading Teacher effective the end of the business day on June 26, 2015. 6 in favor, 0 opposed, Carried. D. Saiff thanked Ms. Rivezzi and wished her the best.



No. 2015-127


Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve a request for Medical Leave for Michael Murphy. Mr. Saiff noted Mr. Murphy met the hours required to qualify for FMLA considering hours worked for the previous year in Michael’s full-time position. 6 in favor, 0 opposed, Carried.



No. 2015-128




Mr. Saiff reviewed a request from Gwen Richards, the Non-Instructional Unit President, for the formation of a sick bank on behalf of a cleaner, Michael Murphy. Once Michael’s available sick and personal days are used, the sick bank would begin covering his absences. Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to approve the formation of a sick bank for Michael Murphy. 6 in favor, 0 opposed, Carried.



No. 2015-129



Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to appoint Christopher Brand as the Girls’ Modified Softball Coach for the 2015 season. Mr. Saiff stated C. Brand was enthusiastic to participate in coaching. 6 in favor, 0 opposed, Carried.



No. 2015-130


The additional proposed substitute list for music and classroom teachers, a cleaner/bus driver, and monitors and cafeteria workers was reviewed by the Board. Motion made by J. Young and seconded by T. Zellweger to approve the additional 2014-2015 substitute list as attached, and begin bus driver training for Stephen Bush. 6 in favor, 0 opposed, Carried.




The Board reviewed the Summary Report from the State of New York Department of Health per the inspection of the District’s school Cafeteria on December 18, 2014. The summary noted three separate violations, all of which have been or will be addressed by David Gravlin, the Cafeteria Manager. The first was dust on a vent that was cleaned that day. The second violation dealt with the condition of some cutting boards, which have been replaced. The final violation dealt with broken covers on bins. That bin and its cover are no longer being used. The Board also reviewed Mr. Gravlin’s response to Ms. Genevieve McLaughlin at the Health Department.




The Board reviewed information sent to the District by the County Property Tax Service. The Board took no action, thereby indicating their preference to keep the senior citizen income ceiling exemption at the current rate of $10,500.



No. 2015-131


Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve the recommendation of the CPSE for three pre-school children and the recommendations of the CSE for four students as attached. 6 in favor, 0 opposed, Carried.






B. Reid said that since the last meeting there have been two concerts featuring the elementary students: The Winter Concert and the Kindergarten Concert. Ms. Reid thanked A. Ellison, D. Cannamela, and the Kindergargen teachers. She stated that she has teacher observations for the year about half-way completed.


The CSE, she added, is gearing up for annual reviews. Ms. Reid noted that she and Mr. Stewart spend a great deal of time away from the office creating IEPs for the students during these meetings. B. Reid also said New York Stated Education Department Special Education Regional Representative Michelle Snell will visit the District on Friday to follow up with the compliance plan initiated last spring. M. Snell will meet with the Special Education Team to review the findings.


Ms. Reid also declared that the 611 and 619 Federal IDEA Grants have been awarded. This year the 611 Grant totaled $106,806.00 and the 619 Grant totaled $535.00. The 619 grant, B. Reid said, is an allocation for students aged 3-5, and not as many students are identified as requiring special education at that age.


B. Reid reminded Board members that Grandparents’ Day would be held Saturday, January 31st. She stated there will be a photo booth, crafts, displays, and other interactive events, and that she hopes the community attends.


R. Stewart noted the High School is gearing up for test week. Regents’ Examinations will be administered January 26-29. Mr. Stewart also reminded the Board that many classes at the District are semestered. At the end of January, many students move on to different classes.


Mr. Stewart provided an update on the school goals. He stated High School faculty members are continuing to map the curriculum in ELA and Math. Teachers are coordinating so that even though students may be taught content by different teachers, they will complete the class with the same skills.


The vocabulary initiative, R. Stewart stated, is very important to the District. Mr. Stewart noted Tier 2 words in the Common Core have been implemented. He said that while the plan was to introduce five words every five weeks, he and teachers determined students were not able to handle that. Therefore, he said, ten words have been instilled in the past 20 weeks. Teachers have utilized a graphic organizer, the Frayer Model, which assists in determining if students know and understand the vocabulary words. Mr. Stewart said all classes completed the organizers which were then hung up at a faculty meeting. He said teachers analyzed them, and the organizers served as a non-scientific, formative evaluation. R. Stewart noted that he felt most of our students are on track in being able to use and apply the particular words. He added that he felt good about embedding new words into teaching beginning with the new semester


W. Remington thanked both principals for their information.




The Board received the January issue of Panther Press and a list of upcoming events of interest.



No. 2015-133


Motion made by J. Young and seconded by T. Zellweger to go into Executive Session at 8:04 P.M. to discuss personnel matters. 6 in favor, 0 opposed, Carried.




V. Barbosa, R. Rivezzi, and M. Robinson left the meeting at 8:05 P.M.




At 8:20 P.M. the Board President announced that the meeting would reconvene.



No. 2015-134


Motion made by J. Young and seconded by T. Zellweger to adjourn at 8:20 P.M. 6 in favor, 0 opposed, Carried.








School District Clerk



12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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