All after school activities will be canceled this afternoon at PHCS. Students will be dismissed at 2:27 p.m.; a 3:10 p.m. bus will run for students talking afternoon Regents exams.
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July 10, 2017 Board of Education Organizational Meeting Agenda

PARISHVILLE-HOPKINTON CENTRAL SCHOOL DISTRICT

PARISHVILLE, NEW YORK 13672

ORGANIZATIONAL MEETING AGENDA

JULY 10, 2017

6:30 P.M.

 

 

I. Superintendent takes annual Oath of Office

 

II. Newly Elected Members take Oath of Office

 

III. Election of Board Officers

a. Nominate President

b. Nominate Vice President

 

IV. Appointment of District Clerk

 

V. Appointment of District Officers

a. Appoint Treasurer – Stefanie Latimer

b. Appoint Tax Collector – Judy Witherell

c. Appoint Superintendent of Schools as Deputy Treasurer in order to authorize checks in absence of Treasurer

d. Appoint Claims Auditor – BOCES Cooperative Business Office

e. Administer Oaths of Faithful Performance in Offices (District Clerk, Treasurer, and
Tax Collector)

 

VI. Appointment of Other Positions

a. Appoint New York State School Boards Association Legislative Liaison/Representative to serve on the St. Lawrence-Lewis Counties School Board Committee of Education Legislation

b. Appoint School Physician – Canton-Potsdam Hospital (Noreen von Borstel – Family Nurse Practitioner; Dr. Gary Berk – Supervising Physician) or Alicia Flint – Physician’s Assistant

c. Appoint School Attorney – Cappello & Linden (R. Linden)

d. Appoint Census Taker – Christina Caringi

e. Appoint Insurance Advisor – Tompkins Insurance Group (Broker Scott Manley)

f. Appoint External Auditor – Sherry Furgison

g. Appoint Records Access Officer – Stefanie Latimer

h. Appoint Records Management Officer – Judy Witherell

i. Appoint Surrogate Parents of CSE/CPSE – included in packet

j. Appoint Director of Maintenance, Operations, and Transportation as LEA Asbestos Designee

k. Appoint person in charge of transportation – Director of Maintenance, Operations, and Transportation, or the Superintendent in his absence

l. Appoint DASA Compliance Officer – Elementary Principal (Pre-Kindergarten – Grade 6) and Jr.-Sr. High School Principal (Grades 7 – 12)

m. Appoint Civil Rights Compliance Officer – Jr.-Sr. High School Principal

n. Appoint Program Coordinator and Jr.-Sr. High School Principal as Co-Chairpersons of the Committee on Special Education and the Committee on Pre-School Special Education

o. Appoint members of the Committee on Pre-School Special Education - included in packet

p. Appoint members of the Committee and Subcommittee on Special Education - included in packet

q. Appoint Guidance Counselor as School District Liaison for Homeless Children and Youth

r. Appoint School Nurse as Attendance Officer

s. Appoint Extra-classroom Activity Fund Officers:

Treasurer – High School Secretary

Auditor – Business Manager

Controller – Superintendent of Schools or his designee

t. Appoint Official School Newspaper – Courier-Observer

 

VII. Designations/Approvals

a. Approve District Organizational Chart – included in packet

b. Appoint Superintendent as District Representative on St. Lawrence-Lewis Counties School District Employees Medical Plan Board of Directors and appoint Business Manager as Alternate – included in packet

c. Appoint Superintendent as District Representative on St. Lawrence-Lewis Counties School District Employees Workers’ Compensation Plan Board of Directors and appoint Business Manager as Alternate – included in packet

d. Approve List of State Education Department and St. Lawrence County Approved Evaluation/Provider Sites for Preschool Children with Disabilities (CPSE) – included in packet

e. Approve List of State Education Department Approved Evaluation Sites for School-Aged Children with Disabilities (CSE) – included in packet

f. Designate Official Depository – Community Bank

g. Designate persons authorized to invest and borrow moneys – Superintendent, Business Manager, and Board President

h. Designate Purchasing Agent – Superintendent of Schools or his designee, in absence of Superintendent

i. Approve payroll dates – The 15th and the last day of the month as per contract - included in packet

j. Approve Regular Board Meeting Night – Third Monday of each month, and Approve the Organizational Meeting to be held within the first 15 days of July – included in packet

k. Approve Consent Agenda format in Board Meeting Agendas when possible

l. Approve mileage rate for private cars – 50¢ per mile (Federal reimbursement rate for mileage is at 53.5¢ per mile through 12/31/17) – included in packet

 

 

 

VIII. Authorizations

a. Authorize Superintendent to approve payrolls

b. Authorize students to compete under the selection/classification program in all sports according to the standards set forth by the New York State Education Department and in conjunction with Board of Education Policy

c. Authorize amended Special Education Programs to begin effective immediately with the approval of the Superintendent

d. Authorize Conferences and Educational Trips by Superintendent of Schools or his designee, in absence of Superintendent

e. Authorize Participation in State and Federal School Lunch Programs

f. Authorize Cafeteria Prices – PreK-Grade 12 Breakfast – $1.35; PreK-Grade 8 Lunch – $2.25; Grades 9-12 Lunch – $2.35; Milk - 50¢; Adult Lunch – $4.00, including tax

g. Authorize Petty Cash Funds – $100.00 for Main Office and $50.00 for Cafeteria

h. Authorize Treasurer to sign checks with approval of Superintendent of Schools and to make payments to take advantage of discounts and avoid surcharges whenever possible

i. Authorize Impartial Hearing Officer Resolution – included in packet

j. Authorize Vice President to Appoint Impartial Hearing Officer

k. Authorize budget transfers by Superintendent of Schools or Business Manager, in absence of Superintendent

l. Authorize the investment of district funds with Community Bank and NYCLASS for
the fiscal year 2017-2018

m. Board of Education authorization required to establish any new Extra-classroom Activity Club

n. Authorize Treasurer to pay postage for mailings, parcel post returns, UPS/FedEx charges, and health insurance as necessary

o. Authorize Treasurer to make Federal and School Lunch transfers as necessary

p. Authorize Co-op BOCES bid whenever desirable – Resolution included in packet

 

IX. Adoptions

a. Adopt usual system of Treasurer's receipts and audit

b. Adopt all present Board Policies & Code of Ethics

 

X. Regular Meeting

 

 

 

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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