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July 2, 2012 Board of Education Meeting Minutes

 

July 2, 2012

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 8:02 P.M. by President W. Remington in the conference room on the above date.

 

ROLL CALL

 

Present: B. Remington, W. Remington, H. Simmons, R. White, F. Wilhelm, W. Witherell, J. Young, T. Zellweger, and Mr. Saiff.

Absent: None.

 

Others: M. Fellion, B. Reid, L. Witherell.

 

No. 2013-010

QUORUM & MINUTES

Quorum of five established. Motion made by F. Wilhelm and seconded by T. Zellweger to approve the Minutes of the June 18, 2012, regular meeting as typed and mailed to Board Members with minor corrections as noted. 8 in favor, 0 opposed, Carried.

 

TREAS. REPORTS

Mr. Saiff informed the Board that due to the early date of the Reorganizational and Regular July meetings, we were not able to receive information needed from our banking institution in order to prepare Treasurer’s Reports for the end of June. These reports will be available for review at the August meeting.

 

CAPITAL/EXCEL PROJ.

UPDATE

Mr. Saiff noted that Tim McSweeney and Bo Monday from Argus Engineering were on site on Wednesday, June 27th, to complete field work for the second portion of the EXCEL Phase II project that we are currently undertaking. Mr. Saiff also announced that the Bus Garage roof replacement portion of the project has received approval from the State Education Department’s Office of Facilities Planning and the newspaper advertisement for bids has been sent out. A pre-bid meeting will be held on July 17, 2012, in the cafeteria and Phil Squadrito from King & King will review the legal requirements, the plans for the garage roof, and answer any questions that contractors may have. The bidding period will close on July 26th at 11:00 A.M. and bids will be opened immediately following the deadline at 11:05 A.M. in the cafeteria. Once the Board has an opportunity to review the bids and award the contract, the construction phase can be planned and implemented with the goal of completing the roof replacement prior to snowfall.

 

No. 2013-011

RTI/AIS POLICY

 

The Board reviewed a proposed RTI policy that was revised to reflect changes to the RTI/AIS Plan for 2012-2013. Motion made by J. Young and seconded by W. Witherell to approve the RTI/AIS Policy as presented and attached. This is the second and final reading required to become part of the Board Policy Book. 8 in favor, 0 opposed, Carried.

 

OPEN BOARD SEAT

 

Mr. Saiff informed the Board that he had learned some additional information with regard to the open Board of Education seat. As he mentioned last month, the seat should be filled within 90 days; however, there are actually three ways in which that can be accomplished. The first would be to fill the seat by special election which requires all of the parameters of a regular Board of Education election including required published notices and tellers. This option is the most expensive due to the legal requirements; however, the seat would be duly filled for the remainder of the term which would be approximately four years.

 

The second option would be for the Board to appoint a new member for the remainder of the 2012-2013 school year, at which time the seat would be open for election for the remainder of the term, which would then be three years.

 

The final option would be that our District Superintendent, Mr. Burns, would appoint someone to fill the seat until the next election in the event that the Board did not fill the vacancy in a reasonable amount of time.

 

The Board reviewed the choices and felt that the best option would be to appoint someone to serve until the next regular election. Some possible candidates were

 

 

briefly discussed and Mr. Saiff asked Board Members to make sure the individual(s) being suggested would be willing to serve in this capacity with the hope that the Board will be able to review and select a candidate for appointment at the next meeting.

 

No. 2013-012

SCHEDULE APPROVAL

Motion made by J. Young and seconded by H. Simmons to approve the following schedules for audit and payment:

General Fund $452,077.93

School Lunch Fund 12,182.13

Federal Fund 22,688.38

Trust & Agency 259,128.01

Scholarship Fund $4,715.00

8 in favor, 0 opposed, Carried.

 

FINAL EXAM UPDATE

M. Fellion reviewed the June Regents exam results with the Board including a breakdown of the number of students who received 65 or above (Proficiency), 85 or above (Mastery), and failures for each Regents. Overall, it was noted that the students did very well again this year.

 

In Geometry, 16 students took the exam, 100% passed with a 65 or above, and 11 students achieved Mastery level (68%). Ten students took the Algebra II/Trigonometry exam, 100% passed and 3 were at Mastery level. In Physics, 6 students took the exam, 100% passed with 2 at Mastery level. Twenty-eight students took the Integrated Algebra exam with 100% passing rate and 20 scoring above Mastery (71%). Twenty-three students took the English Regents with 21 or 91% passing with a 65 or above, 7 at Mastery. M. Fellion noted that two students with special needs took the English Regents and scored within the safety net range. In Chemistry, 11 students took the exam, 9 passed with a score of 65 and above, or 81% passing rate, with one student scoring at Mastery. Of the 33 students who took the Earth Science exam, 30 passed (90%) with 11 scoring above Mastery (33%). Twenty-two students took the Living Environment exam with a 100% passing rate and 15 students (68%) scored at the Mastery level. In US History and Government, 26 students took the exam, 24 scored at 65 or above, with 8 students at Mastery. Of the two students who did not receive a passing grade, one received RCT credit and the other did not. Fifty-five students took the Global History exam, 45 students passed (81%), with 18 at Mastery level. One student took the RCT in Global History but did not receive RCT credit.

 

No. 2013-013

BOCES BOARD CANDIDATE

Motion made by R. White and seconded by H. Simmons to cast one vote for James Young in the special election of member to the St. Lawrence-Lewis Counties Board of Cooperative Educational Services. 8 in favor, 0 opposed, Carried.

 

No. 2013-014

JR.-SR. HIGH SCHOOL PRINCIPAL/A.D./R. STEWART

Based upon the recommendation of the Superintendent, Motion made by R. White and seconded by B. Remington to appoint Robert Stewart to the position of Jr.-Sr. High School Principal/Athletic Director effective August 1, 2012, at a starting salary of $88,500 to be pro-rated from August 1, 2012, through June 30, 2013. Certification: Permanent Certification in the area of School Administrator/Supervisor. 8 in favor, 0 opposed, Carried.

 

No. 2013-015

SECRETARY I/

G. WILSON

Motion made by T. Zellweger and seconded by H. Simmons to appoint Geri Lynn Wilson as the Guidance Office/CSE Secretary, said appointment date tentatively set for August 24, 2012, depending upon when a new keyboard specialist can be appointed to fill the Elementary Office position. 8 in favor, 0 opposed, Carried.

 

The standard work year for this position is 10 months plus two weeks, one week prior to the beginning of each school year and one week after the conclusion of each school year, with hours from 8:30 A.M. until 4:00 P.M. daily. Due to the confidential aspect of the CSE portion of this position, G. Wilson will retain her civil service classification of Secretary I and her salary will be pro-rated to reflect the change in standard work year.

 

NON-UNIT SALARY SHEET

Motion made by R. White and seconded by T. Zellweger to Table this item for discussion in Executive Session. 8 in favor, 0 opposed, Carried.

 

No. 2013-016

HONOR SOCIETY ADVISOR/J. LEARNED

Based upon the recommendation of the Superintendent, Motion made by W. Witherell and seconded by B. Remington to appoint Janet Learned as Advisor of the David Parish Chapter of the National Honor Society and the Roswell Hopkins Chapter of the Junior National Honor Society for the 2012-2013 school year. 8 in favor, 0 opposed, Carried.

 

No. 2013-017

EARLY RELEASE RQST.

Motion made by J. Young and seconded by T. Zellweger to approve a request from B. Reid for an early release (11:30 A.M.) for students in grades K-6 on November 19 and 20, 2012, for the purpose of conducting parent-teacher conferences. 8 in favor, 0 opposed, Carried. (It was noted that a request will be submitted for one additional early release date in the spring once we have received the final New York State Testing Schedule for 2013.)

 

BD. GOALS COMMITTEE

The Board Goals Committee for the 2012-2013 school year was established. The Committee will consist of: H. Simmons, F. Wilhelm, J. Young, W. Witherell, W. Remington, B. Stewart, B. Reid, and Mr. Saiff. A meeting was tentatively scheduled for Monday, September 10th, at 7:00 P.M. in the Elementary Library to draft Board goals for review by the full Board at their September meeting.

 

No. 2013-018

CSE RECOMMEND.

 

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to approve the recommendations of the CSE for the attached list of two students. 8 in favor, 0 opposed, Carried.

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No. 2013-019

CSE/CPSE ANNUAL RPT.

D. Saiff thanked Brooke Reid, Geri Lynn Wilson, Barb Remington, and Mary Kay Hafer for their efforts on behalf of the CSE/CPSE. The Board reviewed the Annual Report of CSE/CPSE and Section 504 Services and projections for the 2012-2013 school year. Motion made by J. Young and seconded by H. Simmons to approve the 2011-2012 Annual Report of CSE/CPSE Activities as presented. 8 in favor, 0 opposed, Carried.

 

PRINCIPALS’ UPDATES

M. Fellion announced that Regents were administered from June 13th through the 22nd and noted that next year the examination period will be even longer. Graduation was held on June 23rd at 11:30 A.M. The ceremony was very nice and 43 students participated. Two additional students are expected to receive their diploma after attending the summer school program. Thirteen students have registered to attend summer school in Massena and an additional six students may enroll as well. (Canton is not offering summer school this year due to construction.) Eighteen students have signed up for Drivers’ Education. Classes will run from July 5th through August 17th.

 

M. Fellion announced that Vicki Thornhill’s last day is scheduled for July 6th. M. Fellion acknowledged Vicki’s efforts on behalf of the students of the District and wished her the best of luck in the future.

 

B. Reid announced that Kindergarten graduation marked the last major event in the elementary this year. An elementary staff meeting was held to inform them of upcoming issues and new procedures as well as to discuss/vote on the implementation of My Math, a new math program developed by McGraw Hill based on the new Common Core curriculum with emphasis on vocabulary and problem-solving. The teachers voted to use the My Math program for a trial period of one year.

 

Several grants have been submitted including the 611 grant in the amount of $102,884 and the 619 grant in the amount of $545. In addition to grant work and the Annual CSE/CPSE Report, B. Reid noted that they have already begun work on next year’s Master Calendar at the elementary.

 

B. Reid noted that she attended an iObservation training session with M. Fellion and D. Saiff on June 26th which afforded them the opportunity to receive some hands-on experience with this new assessment tool.

 

Other major areas of focus this summer will include the search for a keyboard specialist for the elementary office, an update to the Code of Conduct to reflect the new DASA regulations, revisions to the student and faculty handbooks, and work on scheduling to reflect the double dismissal.

INFORMATION

The Board received BOCES Minutes from their Meeting of May 10, 2012, a copy of twenty guidelines for Board Members, and a list of upcoming events of interest.

 

No. 2013-020

EXECUTIVE SESSION

Motion made by J. Young and seconded by T. Zellweger to go into Executive Session at 8:46 P.M. to discuss staffing, non-teaching negotiations, and other personnel matters. 8 in favor, 0 opposed, Carried.

 

No. 2013-021

EXECUTIVE SESSION

Motion made by J. Young and seconded by T. Zellweger to come out of Executive Session at 9:15 P.M. 8 in favor, 0 opposed, Carried.

 

No. 2013-022

NON-UNIT SALARY SHEET

 

Motion made by J. Young and seconded by T. Zellweger to approve the Non-Unit Salary Sheet as presented, with changes to the hourly wages for summer and substitute cleaners, summer painter, substitute secretaries, and substitute bus monitors. Also approved were adjustments to the yearly stipend for census taker and tax collector and an increase in the annual salaries for the administration. 8 in favor, 0 opposed, Carried.

 

No. 2013-024

ADJOURNMENT

 

Motion made by J. Young and seconded by W. Witherell to adjourn at 9:22 P.M. 8 in favor, 0 oppose, Carried.

 

 

 

 

___________________________

School District Clerk

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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