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June 15, 2015 Board of Education Meeting Minutes

 

 

June 15, 2015

 

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:31 P.M. by President W. Remington in the conference room on the above date.

 

 

ROLL CALL

 

Present: J. McGill, B. Remington, W. Remington, H. Simmons, D. Taylor, R. White, W. Witherell, J. Young, T. Zellweger, and Mr. Saiff.

 

Absent: None.

 

Others: M. Hann, S. Hartson, J. Learned, B. Reid, A. Rider-Mitchell, M. Robinson, R. Stewart, M. Taylor.

 

 

QUORUM

Quorum of five established.

 

 

QUESTIONS FROM PUBLIC & PRESS

None.

 

 

STUDENT/TEACHER RECOGNITION

B. Reid congratulated the newly elected Class of 2021 Class Officers Caleb Knowles (President), Neil Brown (Vice-President), Harley Ellis (Secretary), and Quintin Cox (Treasurer). Ms. Reid stated that the election of Class Officers is a significant event in the elementary, and that student candidates make a speech to their peers and teachers.

 

B. Reid recognized Very Important Panthers for the month of May for exhibiting the Character Trait Fairness: Mikhayla Jordan, Sowingwa Sequin, Bennette Estes, and Jonas Hazen; Connor Votra, Jaymi Spence, Phoebe Darrah, William Rafter, Jake Lamphere, and Gavin Hendershot - Mrs. Knowles’ Kindergarten; Jordon Perry and Morgan Revord - Mrs. Belt’s First Grade; Lucas Peterson, Raeanne Durham, Luxi Liston, Kaylup LaPage, and Alanna Monroe - Mrs. Mitchell’s First Grade; Peyton Orologio, Amy Kearney, and Alivia Sochia - Mrs. Shannon’s Second Grade; Autumn Brunet, Auryn Vangellow, and Brianna James - Mrs. Mason’s Second Grade; Gavin Mere, Alexys Bond, Charlie Vitale, and Jordon Snell - Mr. Brand’s Third Grade; Camden Hazen, Rey Voisine, Avery Zenger, Madelynn Barr, Faith Eastman, Nathan White, and Kiersten Gardner - Mrs. White’s Third Grade; Sharon Colbert - Mrs. Clark-Valance’s Fourth Grade; Gabby Parker, Hunter LaPage, Trentin Eakins, Marygrace Guiney, Emma Young, Kayleigh Sheldon, and Nicholas Newton - Miss Pahler’s Fourth Grade; Christian Willard, Cody Yette, and Earl Kearney - Ms. Rose’s Fifth Grade;

Brynne Reid, Sophie Clothier, Tyler Compo, Peyton Snell, Robert Clark, and William Parker - Mr. VanLeuven’s Sixth Grade.

 

R. Stewart recognized that the District’s students take what they do very seriously. Mr. Stewart acknowledged that all six 2014-2015 Varsity Athletic Teams received the New York State Public High Schools Scholar Athlete Team Awards by a selected number of athletes maintaining a 90% or higher average academically while the sport is in session.

 

W. Remington thanked the principals and congratulated the students.

 

 

No. 2015-216

MINUTES

 

Motion made by J. Young and seconded by T. Zellweger to approve the Minutes of the May 18, 2015, regular meeting, May 19, 2015, Budget/Board Candidate Vote, May 28, 2015, special budget meeting, and June 8, 2015, second annual budget presentation, as typed and delivered to Board Members. 9 in favor, 0 opposed, Carried.

 

 

No. 2015-217

TREAS. REPORTS

Motion made by J. Young and seconded by W. Witherell to approve the Treasurer’s Reports showing an available balance on hand as of May 31, 2015, as follows:

General Fund $65,851.20

School Lunch Fund 20,686.95

School Lunch Savings 82,893.53

Federal Fund 0.02

Trust & Agency Fund -0-

Payroll Fund 86.26

Risk Retention (Property Loss Reserve – CLASS) 45,007.14

Extra-Class Activities Fund 75,918.83

9 in favor, 0 opposed, Carried.

 

 

No. 2015-218

BOARD POLICIES AND REGULATION/

PROHIBITION OF WEAPONS ON SCHOOL GROUNDS/WEAPONS IN THE SCHOOL AND THE gUN-fREE SCHOOLS ACT

Based upon the recommendation of the Superintendent, Motion made by W. Witherell and seconded by T. Zellweger to adopt the revised policies on Prohibition of Weapons on School Grounds (#3411) and Weapons in the School and the Gun-Free Schools Act (#7360) and its accompanying regulation (#7360R), as presented. Mr. Saiff explained the amendments included approval by the administration of individuals to possess firearms and ammunition for instructional purposes, particularly to cover the District’s Wilderness Studies and Hunter Safety courses. These are the third readings of these policies, and therefore they are adopted. 9 in favor, 0 opposed, Carried.

 

 

NO. 2015-219

SCHEDULE APPROVAL

Motion made by J. Young and seconded by T. Zellweger to approve the following schedules for audit and payment:

General Fund $417,025.40

School Lunch Fund 5,511.82

Federal Fund -0-

Trust & Agency 175,014.39

Capital Fund 15,930.90

9 in favor, 0 opposed, Carried.

 

 

No. 2015-220

BUDGET TRANSFERS

Motion made by T. Zellweger and seconded by J. Young to authorize the Business Manager to make the necessary budgetary transfers as attached for the Month of May, 2015. 9 in favor, 0 opposed, Carried.

 

 

No. 2015-221

BUDGET REPORTS

Motion made by W. Witherell and seconded by J. Young to accept the Budget Reports for the Month of May, 2015, covering the period from July 1, 2014, through May, 2015, as presented. 9 in favor, 0 opposed, Carried.

 

 

No. 2015-222

BOARD RESOLUTION/ ADJUSTMENT OF RESERVE FUNDS

Motion made by J. Young and seconded by W. Witherell to permit the Business Manager to make the necessary adjustments to funds in various reserves as outlined in the attached correspondence from the Business Manager. Mr. Saiff stated that in 2012, the District dealt with challenges from Erie Boulevard Power Authority. He stated that those challenges were settled a year ago, and that it would be prudent to adjust and reduce the amount in that particular reserve. M. Robinson suggested in his letter that the $850,000 reserve be split into three areas; Tax certiorari, Capital reserve, and to bolster the unassigned fund balance to an amount between two and three percent. J. Young asked if $250,000 was enough for the Tax Certiorari fund. Mr. Saiff responded that the settlement is effective until 2018. Mr. Saiff stated that if beyond that there are challenges, the $250,000 would be used toward them. R. White asked if the unassigned fund balance was receiving interest. M. Robinson replied that all funds are in interest bearing accounts, however, low rates do not bear significant interest at this time. 9 in favor, 0 opposed, Carried.

 

 

No. 2015-223

LETTER OF

RESIGNATION/

S. SHANNON

 

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to accept Shannon Shannon’s letter of resignation from her position as a Grade 2 Teacher effective June 30, 2015, with regret. Mr. Saiff and the Board thanked Mrs. Shannon for her service to the District and wished her well in her future endeavors. 9 in favor, 0 opposed, Carried.

 

 

No. 2015-224

LETTER OF

RESIGNATION/

R. STEWART

 

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to accept Robert Stewart’s letter of resignation from his position as Junior-Senior High School Principal and Athletic Director effective July 7, 2015, with regret. Mr. Saiff thanked R. Stewart for the last three years of service to the District, and noted Mr. Stewart displayed exemplary professionalism, dedication to the school, skills, and leadership. The Board wished R. Stewart well in his new position. 9 in favor, 0 opposed, Carried.

 

 

No. 2015-225

ELEMENTARY TEACHER/

C. COTEY

Motion made by T. Zellweger and seconded by W. Witherell to appoint Miss Colleen Cotey as Elementary Teacher. Mr. Saiff explained that Colleen would prefer to teach in an elementary classroom, and that an opportunity to do so within the District had arisen. Mr. Saiff reminded the Board that C. Cotey was currently appointed as the Elementary Reading Teacher. 9 in favor, 0 opposed, Carried.

 

 

No. 2015-226

BOOKS… THEN THE BEACH/C. BRAND/

R. ROSE/STUDENT AIDE: O. DICKINSON

The Board reviewed a memo from Brooke Reid which outlined the 2015 Books… Then the Beach Program scheduled for July 6 through July 31, 2015, for a total of 19 days. Ms. Reid noted that a larger group of students had been invited to attend the program this summer. Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by W. Witherell to appoint Mr. Chris Brand as Lead Teacher for the 1st/2nd/3rd Grade Group; Ms. Rebecca Rose as Lead Teacher for the 4th/5th/6th Grade Group, Monday – Friday, 8:45-11:30 A.M. daily at $25 per hour; and to appoint Miss Olivia Dickinson as the Books… Then the Beach Student Aide at the current minimum wage rate of $8.75 per hour. 9 in favor, 0 opposed, Carried.

 

(Three additional days have been added to the program schedule as follows: two days prior to July 6 to provide teachers with time to prepare for their students’ arrival and one day at the conclusion of the program in order to analyze student data and prepare a report to assess the effectiveness of the intervention services. All student exit information will be shared with B. Reid and next year’s classroom teachers. These three days will be paid at a stipend of $100 per day.)

 

 

TENURE RECOMMEND./

J. PAHLER/R. STEWART

Motion made by H. Simmons to table this item to Executive Session.

 

 

 

No. 2015-227

NON-UNIT SALARY SHEET

Motion made by T. Zellweger and seconded by D. Taylor to approve the Non-Unit Salary Sheet as presented, with changes to the hourly wages for Kitchen Aide, Dishwasher, and Monitors. Also approved were increases in the annual salaries for Motor Equipment Mechanic, Director of Maintenance, Operations, and Transportation, and Confidential Secretary. Mr. Saiff indicated that each year at this time he and the Business Manager look at wages that need to be updated. Mr. Saiff reminded the Board that Administrators, though they have individual contracts, have generally followed salary increases according to the Teaching Unit contract. Mr. Saiff noted that particular contract is in negotiations. B. Remington in favor, H. Simmons in favor, D. Taylor in favor, R. White in favor, F. Wilhelm in favor, J. Young in favor, W. Remington abstained, W. Witherell abstained, Carried.

 

 

No. 2015-228

HEALTH INS. BUYOUTS

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by D. Taylor to approve Addendums of Agreement for Health Insurance Coverage to allow members of the Teachers’ Association and Non-Teaching Association to opt for an external health insurance buyout during the 2015-2016 school year. Mr. Saiff explained that the buyout amounts traditionally increase at the rate at which the insurance increases. Mr. Saiff noted that he would inform Board members of how the District’s buyout amounts compare to other districts’. 9 in favor, 0 opposed, Carried.

 

 

No. 2015-229

Summer Transportation Contract

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to approve a summer transportation contract with the parent of a student attending a residential program in Western New York, covering the period from July 1, 2015, through August 31, 2015, at the rate of 57.5¢ per mile. Mr. Saiff informed the Board that again a separate summer transportation contract was required for a student’s special education program located Buffalo. This student’s placement is residential due to the distance involved; mileage reimbursement would be based on the number of miles that the student is actually riding in the vehicle from the facility to the student’s home. The student’s parent has again agreed to provide private transportation for the child at a mileage rate of 57.5¢ per mile, and that the child’s parent is amenable to this arrangement. 9 in favor, 0 opposed, Carried.

 

 

No. 2015-230

CPSE/CSE RECOMMENDATIONS

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve the recommendations of the CPSE for two pre-school students and the recommendations of the CSE for thirty-six students as attached. 9 in favor, 0 opposed, Carried.

 

 

PRINCIPALS’ UPDATES

 

R. Stewart shared information regarding the District’s Accelerated Mathematics process. Mr. Stewart said that with the implementation of Common Core State Standards and modules, many math skills have been pushed farther down the academic line. He noted that skills used to spiral back through, and that now they do not. Students that are accelerated in math by progressing directly from completion of Grade 7 Math to Algebra would miss out on three whole modules in Geometry that are taught in Grade 8.

 

R. Stewart added that in the 2015 school year, High School Math Teacher Mrs. Learned can go back and teach skills that were missed by students that accelerate directly to Geometry, but that this is not a long-term solution. Mr. Stewart noted that many schools are trying to find ways to offer Accelerated Mathematics. R. Stewart stated that some districts have considered a compacted pathway, in which three years of material if taught in two years. Mr. Stewart said students in our District are already struggling to handle one year of content in one year. R. Stewart stated that he and the Math Department discussed the problem, and thought another option would be to wait to accelerate students at a time when they were older, more mature, and have better developed their skills. Mr. Stewart also noted the District’s academic schedules set up nicely for later acceleration of students because Parishville-Hopkinton semesters. Students would not take two Math classes at the same time, but could foreseeably take one class in the first half of the year and another course in the second semester.

 

J. Learned explained that where the overlap occurs in the Common Core is not at the 8th and 9th grade levels. She noted that the new Algebra 2 course is basically a pre-Calculus/pre-Statistics class. Mr. Stewart also stated that if you accelerate a student in 8th grade and they are not successful, the student really has nowhere to be placed, and the student would actually end up a year behind. R. Stewart said that he feels it is better to accelerate students later in their school careers. He noted that in 2015-2016, the District will not accelerate any students from Grade 7 Math to Algebra. Students will progress from Grade 7 Math, to Grade 8 Math, and then to Algebra – a more natural progression. Mr. Stewart also said that the Commissioner of Education’s regulations on acceleration states that districts are supposed to accelerate students if faculty and administrators feel they are ready to be accelerated. R. Stewart said that if students are not going to learn three modules of Geometry by acceleration over Grade 8 Math, then students could not be academically prepared and would likely be unsuccessful in later math courses that would require knowledge of the geometry modules.

 

B. Reid informed the Board that all New York State testing has been completed. Regarding the Grade 4 Science tests, Ms. Reid noted that all students participated except for one. This, she said, was a big improvement over the Mathematics and English Language Arts NYS tests. B. Reid also said that CSE meetings were winding down. She added that the grant writing process has started for Universal Pre-Kindergarten and Special Education Allocations (Grants 611 and 619).

 

Ms. Reid shared that on Thursday, students will participate in the Second Annual Elementary Field Day. B. Reid invited Board members to attend. She said that students have a very good time with the day’s events.

 

B. Reid added that on June 18th, arrangements have been made for RSE TASC trainers to work with the District’s Special Education Teachers on June 18th. Ms. Reid noted that she and faculty are moving forward with IEPS. B. Reid also said that she and the teachers are preparing for the elementary graduation ceremonies. Ms. Reid asked if W. Remington would be able to assist with handing out Grade 6 diplomas.

 

B, Reid also spoke of the progress of the Instructional Rounds process. She mentioned that Nicole Warr was completing an administrative internship with Ms. Reid, and that N. Warr is coordinating the 2015 Books… Then the Beach program. B. Reid noted that teachers were not as selective in their invitations for students to join the program, which opened it up to a much larger number of children. Ms. Reid added that the literacy-based program would look at a math instruction component as well.

 

B. Reid noted teachers and students would be planting a “Rose Garden” in honor of retiring Elementary Reading Teacher, Rose Rivezzi. Ms. Reid stated students and teachers would be cleaning up the side ground-level entrance, and will have a ceremony at 9:00 A.M. on Wednesday. Board members were invited to attend.

 

W. Remington thanked R. Stewart and B. Reid.

 

High School Graduation will be held on Saturday, June 28th, at 11:30 A.M. W. Remington and H. Simmons will assist with the presentation of diplomas, and Melissa VanLeuven will be the Graduation Speaker.

 

 

INFORMATION

The Board received an informational item regarding an open meetings law case, the June issue of Panther Press, and a list of upcoming events of interest.

 

 

No. 2015-231

EXECUTIVE SESSION

Motion made by T. Zellweger and seconded by J. Young to go into Executive Session at 8:09 P.M. to discuss personnel. 9 in favor, 0 opposed, Carried.

 

 

 

M. Robinson left the meeting at 8:10 P.M.

 

 

NO. 2015-232

TENURE RECOMMEND./

J. PAHLER/R. STEWART

 

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to grant tenure to Julia Pahler, who is initially certified in Childhood Education (Grades 1-6), in the area of Elementary Teacher effective September 1, 2015 and to Robert Stewart in the certification area of Junior/Senior High School Principal effective August 1, 2015 as specified under Part 30 of Education Law, § 20. 9 in favor, 0 opposed, Carried.

 

 

 

At 8:25 P.M. the Board President announced that the meeting would reconvene.

 

 

No. 2015-233

ADJOURNMENT

Motion made by J. Young and seconded by W. Witherell to adjourn at 8:25 P.M. 9 in favor, 0 opposed, Carried.

 

 

 

 

 

___________________________

School District Clerk

 

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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