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June 16, 2014 Board of Education Meeting Minutes

June 16, 2014
 
 
CALL TO ORDER
The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:30 P.M. by President W.  Remington in the conference room on the above date.
 
 
ROLL CALL
 
Present: B. Remington, W. Remington, H. Simmons, D. Taylor, R. White, F. Wilhelm, W. Witherell P.M., J. Young, and Mr. Saiff.
 
Absent: T. Zellweger.
 
Others: C. Anderson, F. Barney, E. Cox, B. Fairchild, S. Furgison, L. Gray, S. Hartson, J. McGill, B. Reid, R. Remington, M. Robinson, D. Rondeau, T. Russell, K. Shannon, R. Stewart, C. Sullivan, M. Tremper, P. VanLeuven, and N. White.
 
 
QUORUM
Quorum of five established.
 
 
QUESTIONS FROM PUBLIC & PRESS
W. Remington addressed the public and press in attendance and asked if they had items for discussion.  Parishville-Hopkinton student of the Class of 2015 Nicole White read aloud to the Board a candid letter from her and her classmates concerning permission for an overnight senior class trip.  W. Remington asked if other members of the class had additional questions or comments about the proposed senior trip.  Mr. Remington thanked N. White and stated the Board would consider the class’s request.  
 
Lisa Gray was in attendance to show her support for a sports merger with the St. Lawrence Central Girls’ Ice Hockey team.  L. Gray stated the relationship between Parishville-Hopkinton and St. Lawrence Central has come under recent scrutiny.  L. Gray noted her unhappiness with the District’s intent to merge with Potsdam Central for Girls’ Ice Hockey.  L. Gray stated if the District chose not to continue the sports merger with St. Lawrence Central this year, our student athletes may have no team on which to play Ice Hockey should the Canton and Potsdam Central Districts merge.  She felt a more informed decision could be made for the 2015-2016 school year.  L. Gray shared with the Board collected signatures of the parents of five of Parishville-Hopkinton’s girl hockey players indicating their desire to merge with St. Lawrence Central.  The Board thanked L. Gray.  
 
M. Tremper followed up that he felt the District should merge with St. Lawrence Central for one more year until a decision is reached on the Canton-Potsdam District merger.  Mr. Tremper stated his full support of the District regardless of the decision.  
 
Daniel Rondeau, Girls’ Ice Hockey coach at St. Lawrence Central, noted that Parishville-Hopkinton has merged with SLC for more than twenty years.  He stated discussions of eliminating the St. Lawrence Central Girls’ team was never sent to their Board of Education.  D. Rondeau stated St. Lawrence Central school’s Athletic Director Timothy Wagner emailed other Athletic Directors regarding the possibility of shared bussing responsibilities, which D. Rondeau stated was nothing more than an inquiry to see if other Districts would be willing.   D. Rondeau noted the Girls’ Varsity schedule is made with the assumption that there are nineteen student athletes on the roster; without Parishville-Hopkinton Central’s six players there are now only thirteen on that roster.  He noted this lower number presents a safety issue, as girls that are playing will have an intense amount of ice time within three or four days depending on the game schedule.   D. Rondeau stated the student athletes at St. Lawrence are mainly freshmen and sophomores; adding in Grade 8 players from Parishville-Hopkinton Central would form a group that grows together.  He felt merging with St. Lawrence Central is more beneficial to parents as far as their children’s’ playing time.  He indicated the future of St. Lawrence Central’s Girls’ Ice Hockey program for the next five to six years lies in the hands of Parishville-Hopkinton’s players.  The Board thanked D. Rondeau for his time.  
 
Mr. Saiff introduced Francis Barney to the Board as our new Buildings and Grounds Director.  Mr. Saiff noted F. Barney has done an excellent job thus far.  The Board thanked him for attending.
 
Mr. Saiff indicated the regular portion of the Board meeting would commence.
 
 
 
C. Anderson, L. Gray, T. Russell, M. Tremper, R. Remington, D. Rondeau, K. Shannon, and C. Sullivan left the meeting at 7:37 P.M. 
 
 
STUDENT/TEACHER RECOGNITION
B. Reid recognized Students of the Month of May for exhibiting the Character Trait Collaboration:  Jude TenEyck - Mrs. Knowles’ Kindergarten; Donnielle Sochia - Mrs. Wilkes’ Kindergarten; Morgan Farnsworth - Mrs. Mitchell’s First Grade; Auryn Vangellow - Mrs. White’s First Grade; Jordon Snell - Mrs.  Mason’s Second Grade; Anthony Brundage - Mrs.  Shannon’s Second Grade; Brianna Parker - Mr. Brand’s Third Grade; Hailey Monroe - Mrs. Clark-Vallance’s Third Grade; Cassidy Phippen - Ms. Pahler’s Fourth Grade; Audrey McGill  - Ms. Pcolar’s Fourth Grade; Cooper Rabideau - Ms. Rose’s Fifth Grade; Wyatt Sullivan - Mrs. Todd’s Fifth Grade; Harrison Snell - Miss Corcoran’s Sixth Grade; and Sydnie Phippen - Mr. VanLeuven’s Sixth Grade.
  
B. Reid announced that Kindergarten student Donielle Sochia was the Elementary Paw Ticket Winner for May.  As the Paw Ticket winner, Donielle received Panther gear sweatshirt and a pizza donated by Kunoco.
 
Ms. Reid also congratulated Jonathan Snell and Harley Ellis for taking 1st place at State Level in the Amvets Americanism Contest.  Runners up were Eliza Colbert, Taya Whitehill, Luke Phippen, and Cassidy Phippen.
 
R. Stewart recognized Shawntel Courtney as the Pharmacy Tech student recipient of the Rotary Scholarship of $500.00.  The Board congratulated Miss Courtney.  
 
 
EXTERNAL AUDITOR
Sherry Furgison was in attendance to review required pre-audit communications with the Board including her firm’s responsibilities in performing the annual audit.
 
S. Furgison reviewed the annual Board questionnaire and asked Board members to complete the form so that she could collect as many of the questionnaires as possible that evening.    If the forms were not completed, Board members were asked to return the questionnaires to Mr. Saiff or M. Robinson for mailing to Mrs. Furgison’s office.  She noted this communication must be documented annually.  S. Furgison stated that the Board meeting was a preliminary session and that the Board and Management could inform her through the questionnaire if there were areas of concern.  S. Furgison’s firm will also compile a Risk Assessment for the District based on their review of the practices and procedures in place.
 
It was noted that copies of the Board questionnaire would be given to the administration when S. Furgison returns in July to perform the audit, and that Mrs. Furgison would need a copy of all of the Board Minutes since last July.  S. Furgison stated the audit typically requires one and a half weeks.  S. Furgison said she usually meets with Mr. Saiff during the audit if any issues arise.  She noted that in past years issues have not occurred.  
 
The Board thanked S. Furgison for her continued assistance with the District’s auditing needs.
 
 
 
S. Furgison left the meeting at 7:50 P.M.
 
 
No. 2014-216
MINUTES
 
Motion made by J. Young and seconded by F. Wilhelm to approve the Minutes of the May 19, 2014, regular meeting, and May 20, 2014, Budget/Board Candidate Vote, as typed and delivered to Board Members.  8 in favor, 0 opposed, Carried.
 
 
No. 2014-217
TREAS. REPORTS
Motion made by J. Young and seconded by W. Witherell to approve the Treasurer’s Reports showing an available balance on hand as of May 31, 2014, as follows:
General Fund $19,507.07
School Lunch Fund 8,376.14
School Lunch Savings 80,575.78
Federal Fund 1,786.18
Trust & Agency Fund -0-
Payroll Fund -0-
Risk Retention (Property Loss Reserve – CLASS) 44,998.54
Extra-Class Activities Fund 58,476.24
8 in favor, 0 opposed, Carried.
 
 
UPDATE ON EXCEL PHASE II PROJECT
 
Mr. Saiff stated Phase II of the Excel Capital Project is moving along very well.  By his observations, Mr. Saiff feels Watson Electric has provided quality service, having completed a significant portion of the work in the building with minimal distractions.  Mr. Saiff noted we have received the Wireless Access Points (WAPs), and currently BOCES is working with the District to have the WAPs installed.  The District is currently awaiting quotes for the new security cameras.  When school is out for the summer, workers will run a ditch from the new generator, and pave that area.  
 
 
UPDATE ON EMERGENCY PROJECT/ BUS GARAGE RECONSTRUCTION 
Mr. Saiff stated the Bus Garage Reconstruction Project is now complete.  He noted he has been in communication with the insurance company, and feels the engineering and architecture fees would have been incurred for the entire portion of the project, regardless if reconstruction was for one beam, or the six that were repaired.
 
 
NO. 2014-218
SCHEDULE APPROVAL
Motion made by J. Young and seconded by W. Witherell to approve the following schedules for audit and payment:
General Fund $407,637.01
School Lunch Fund 11,089.45
Federal Fund 16,955.17
Trust & Agency 168,701.28
Capital Fund 68,446.55
8 in favor, 0 opposed, Carried.
 
 
No. 2014-219
BUDGET TRANSFERS
Motion made by J. Young and seconded by D. Taylor to authorize the Business Manager to make the necessary budgetary transfers as attached for the Month of May, 2014.  8 in favor, 0 opposed, Carried.
 
 
No. 2014-220
BUDGET REPORTS
Motion made by J. Young and seconded by H. Simmons to accept the Budget Reports for the Month of May, 2014, covering the period from July 1, 2013, through May, 2014, as presented.  8 in favor, 0 opposed, Carried.
 
 
No. 2014-221
SCHOOL BUS BOND RESOLUTION
Motion made by J. Young and seconded by D. Taylor to adopt the attached Board Resolution as prepared by Timothy McGill authorizing the issuance of a Statutory Installment Bond for the purpose of financing the purchase of two (2) school buses at a total cost not to exceed the sum of $240,000.00 as approved by the voters of the District on May 20, 2014.  8 in favor, 0 opposed, Carried.
 
 
No. 2014-222
BOARD POLICIES AND REGULATIONS:
Due Process Complaints; Selection and Board Appointment of Impartial Hearing
Officers/
Testing Misconduct and Mandatory Reporting Requirements
The Board reviewed revisions to the District’s policy regarding Due Process Complaints; Selection and Board Appointment of Impartial Hearing Officers (#7670) to reflect a more brief discussion of due process complaints and the resolution process, and the required language regarding the selection and appointment of impartial hearing officers. The Policy now focuses on the obligations of only the school district.  The Board also reviewed the Regulation, timeline, and form that accompany said Policy.  
 
In addition, the Board reviewed a new policy, Testing Misconduct and Mandatory Reporting Requirements (#6111), to assist in complying with the Commissioner's regulations regarding educator misconduct on state assessments, as well as the Regulation which provides guidance to the implementation of this policy.  
 
Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to approve the revised policies and regulations on Due Process Complaints; Selection and Board Appointment of Impartial Hearing Officers and Testing Misconduct and Mandatory Reporting Requirements as presented.  These are the first readings required for policy adoption.  8 in favor, 0 opposed, Carried.
 
 
No. 2014-223
ADDITONAL SUMMER NON-TEACHING STAFF/
J. BURNS 
Mr. Saiff informed the Board that John Burns again indicated interest in summer employment with the District.  Though John has been out of work due to a medical issue, he anticipates a significant recovery by July 1st.  
 
Based upon the recommendation of the Superintendent, Motion made by D. Taylor and seconded by J. Young to hire John Burns as a cleaner at $8.84 per hour as specified in the non-unit salary schedule.  8 in favor, 0 opposed, Carried.  
 
 
No. 2014-224
BOOKS… THEN THE BEACH/C. BRAND/
R. ROSE/STUDENT AIDE:  S. COURTNEY
The Board reviewed a memo from Brooke Reid which outlined the 2014 Books… Then the Beach Program scheduled for July 7 through August 1, 2014, for a total of 19 days.  Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to appoint Mr. Chris Brand as Lead Teacher for the 1st/2nd/3rd Grade Group and Ms. Rebecca Rose as Lead Teacher for the 4th/5th Grade Group, Monday – Friday, 8:45-11:30 A.M. daily at $25 per hour; and to appoint Miss Shawntel Courtney as the Books… Then the Beach Student Aide from Monday through Friday, 8:45-11:30 A.M. daily from July 7 through August 1, 2014, at the current minimum wage rate of $8.00 per hour.  8 in favor, 0 opposed, Carried.
 
(Three additional days have been added to the program schedule as follows:  two days prior to July 7 to provide teachers with time to prepare for their students’ arrival and one day at the conclusion of the program in order to analyze student data and prepare a report to assess the effectiveness of the intervention services.  All student exit information will be shared with B. Reid and next year’s classroom teachers.  These three days will be paid at a stipend of $100 per day.)
 
 
No. 2014-225
READING INTERNS/
E. HUDSON/C. TRIPP
Mr. Saiff indicated that at the current time, the District anticipates two Reading Interns for the 2014-2015 school year.  He stated Rose Rivezzi had met with the Interns, and is certain they will do an excellent job.  Mr. Saiff noted he and Mrs. Rivezzi are hoping to have more Interns as more Literacy students indicate their interest to SUNY Potsdam.  Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to approve two Reading Intern appointments at the elementary school for the 2014-2015 school year commencing September 2, 2014, and continuing through the end of the Spring Semester at SUNY Potsdam as follows:  Elizabeth Hudson as a half-time Reading Intern, working 11:30 A.M.-3:10 P.M, at an annual stipend of $5,000; and Courtney Tripp as a half-time Reading Intern, working 7:50-11:30 A.M., at an annual stipend of $5,000.  8 in favor, 0 opposed, Carried.
 
 
No. 2014-226
TENURE RECOMMEND./
R. RIVEZZI/
D. MCCORMICK/
K. HURLEY/
 
Based upon the recommendation of the Superintendent, Motion made by D. Taylor and seconded by R. White to grant tenure to Rose Rivezzi in the certification area of AIS Reading, Danny McCormick in the certification area of Literacy 5-12, and Krista Hurley in the certification area of Social Studies 7-12 and as specified under Part 30 of Education Law, § 207 effective September 1, 2014.  8 in favor, 0 opposed, Carried.
 
 
No. 2014-227
LETTER OF
RESIGNATION/
B. STEINBERG
 
Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to accept Barry Steinberg’s letter of resignation from his position as a bus driver effective June 1, 2014, with regret.  The Board thanked B. Steinberg for his service to the District and wished him well in his future endeavors.  8 in favor, 0 opposed, Carried.
 
 
No. 2014-228
LETTER OF
RESIGNATION/
P. TODD
 
Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by F. Wilhelm to accept P. Todd’s letter of resignation from her position as a Grade 5 Teacher effective June 27, 2014, with regret.  Mr. Saiff and the Board thanked P. Todd for her service to the District and wished her well in her future endeavors.  8 in favor, 0 opposed, Carried.
 
 
No. 2014-229
CAFETERIA/ PLAYGROUND MONITOR/S. FIACCO
Based upon the recommendation of the Superintendent, Motion made by W. Witherell and seconded by J. Young to approve the appointment of Samantha Fiacco as a part-time cafeteria/playground monitor effective September 2, 2014.  8 in favor, 0 opposed, Carried.  
 
(This appointment will be paid at the rate of $8.00 per hour and will be probationary for a period of one year, commencing September 2, 2014, and ending September 2, 2015.)
 
 
No. 2014-230
BUS DRIVER/ E. VIAU
Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to appoint Elric Viau to a full-time bus driver position to fill the vacancy created by B. Steinberg’s resignation. 8 in favor, 0 opposed, Carried.   
 
(Salary will be paid according to the current Non-Teachers’ Association contract.  This appointment will be probationary for the period of one year beginning September 2, 2014, and continuing through September 2, 2015.)
 
 
No. 2014-231
NON-UNIT SALARY SHEET
Motion made by J. Young and seconded by F. Wilhelm to approve the Non-Unit Salary Sheet as presented, with changes to the hourly wages for summer and substitute cleaners, substitute secretaries, and substitute bus monitors.  Also approved were adjustments to the yearly stipend for census taker and tax collector and an increase in the annual salaries for the administration.  B. Remington in favor, H. Simmons in favor, D. Taylor in favor, R. White in favor, F. Wilhelm in favor, Y. Young in favor, W. Remington abstained, W. Witherell abstained, Carried.
 
 
No. 2014-232
EARLY GRADUATION REQUEST/J. JAMES
The Board reviewed a request for early graduation from Jessica James.  Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by D. Taylor to allow Jessica James to graduate at the conclusion of the 2014-2015 school year, provided that all school and state requirements have been satisfied.  8 in favor, 0 opposed, Carried.  
 
 
No. 2014-233
Summer Transportation Contract
Mr. Saiff informed the Board that again a separate summer transportation contract was required for a student’s special education program located Buffalo, New York.  This student’s placement is residential due to the distance involved; mileage reimbursement would be based on the number of miles that the student is actually riding in the vehicle from the facility to the student’s home.  The student’s parent has again agreed to provide private transportation for the child at a mileage rate of 56¢ per mile, and that the child’s parent is amenable to this arrangement.  Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to approve a summer transportation contract with said parent covering the period from July 1, 2014, through August 31, 2014, at the rate of 56¢ per mile.  8 in favor, 0 opposed, Carried.  
 
Mr. Saiff noted that a separate transportation contract would be required for the 2014-15 school year.
 
 
No. 2014-234
SPORTS MERGER REQUEST 
Based on the recommendation of the Superintendent, Motion made by D. Taylor and seconded by R. White to request a sports merger in Girls’ Ice Hockey with Potsdam Central School.  After discussion among Board members, D. Taylor withdrew his motion.  Motion made by D. Taylor seconded by R. White to Table this item until the July 7, 2014 regular Board of Education meeting, at which point more information should be available.  8 in favor, 0 opposed, Carried. 
 
 
No. 2014-235
W. LYMAN ENDOWMENT
Mr. Saiff noted he had received information several months ago that a resident would like to make a donation to the District.  Waldo Lyman spoke with Jay Green in regard to making a monetary contribution.  Mr. Green, Mr. Lyman, Mr. Saiff, and Mr. Linden met to develop some language to allow the interest from the endowment to be granted to students in financial need. Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to accept the generous endowment of $50,000 from Waldo Lyman.  8 in favor, 0 opposed, Carried with the Board’s sincere thanks.
 
 
No. 2014-236
SURPLUS BOOKS AND SUPPLIES
JY, HS.  Mr. Saiff stated Judy Witherell spearheads the organization of the District’s Records Retention room.  He noted Mrs. Witherell has gathered curriculum textbooks and other teaching resources that are occupying valuable space.  Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to declare the books and supplies surplus and allow Judy Witherell to coordinate the donation of said materials to local independent schools or Home School families.  B. Remington in favor, R. Remington in favor, H. Simmons in favor, D. Taylor in favor, R. White in favor, F. Wilhelm in favor, J. Young in favor, W. Witherell abstained, Carried. 
 
 
No. 2014-237
SURPLUS EQUIPMENT
Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by R. Remington to declare (2) two Phillips HeartStart FR2+AEDs (Automated external defibrillators), (3) three spare Adult Pads, (2) two spare Child Pads, (2) two spare batteries, and (1) one training battery with charger and training pads as surplus equipment and for Jennifer Pierce to offer Camp Mandaville the equipment  for use in their summer youth program.  8 in favor, 0 opposed, Carried.
 
 
No. 2014-238
CPSE/CSE RECOMMENDATIONS
Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by R. White to approve the recommendations of the CPSE for two pre-school students and the recommendations of the CSE for twenty-seven students as attached.  8 in favor, 0 opposed, Carried. 
 
 
PRINCIPALS’ UPDATES
 
R. Stewart stated as he and faculty are wrapping up this year, they are also preparing for the next school year.  He noted that although now is a critical and hectic time, he and staff are doing their very best to maintain the integrity of instructional time in June even with numerous teacher workshops, educational trips, and awards ceremonies.  
Mr. Stewart stated the high school had made it to the end of regular classes, and that testing begins Tuesday.  He mentioned new proctoring and scoring rules set forth by the State Education Department, and noted our District’s faculty would be scoring with members of the Colton-Pierrepont faculty.  R. Stewart said faculty have been very busy every day either covering for one another’s classes, scoring, or proctoring.  He noted this was an exciting time as well, and invited Board members to High School Commencement on June 28th at 11:30 A.M.  
B. Reid announced she and the faculty in the Elementary have been busy as well.  Many classes are taking Field Trips to the Parishville Beach.  She also noted a great Elementary concert was held June 4th, and thanked the music department for their work with students.  Ms. Reid stated a fun-filled Field Day was being organized for this Thursday; an idea brought to B. Reid by a parent.   She noted it would emphasize collaborative stations for the younger groups and more competitive events for the upper-Elementary students.  Ms. Reid stated Dave Gravlin and the cafeteria staff are providing lunch and refreshments for the picnic.    
 
Ms. Reid stated that recently Regional Special Education Associate Michelle Snell of the State Education Department contacted the District, and that the school is under a Special Education programs and services focused review.  The purpose of this review is to simply provide management oversight of small school districts such as Parishville-Hopkinton.  B. Reid noted she welcomes the opportunity for M. Snell to come in.  The Special Education Focus Review involves a file review of 20 randomly selected CSE students, parent and staff surveys, and classroom observations of special education programs and services, as well as a review of Board Policies.  B. Reid remarked that the parental responses on the surveys were very positive.  She also noted that while the CSE is functioning well, there is room for improvement, as will be found in every district.  Ms. Reid stated M. Snell will sit down with administration and then the entire Special Education department for a formal review meeting on June 26th.  
 
B. Reid reminded the Board of the Grade 6 Graduation Ceremony to be held on June 25th at 9:00 A.M., and welcomed members to attend.  She also noted that she had invited Mary Kay Hafer to present the M.K. Hafer Dignity Award to a sixth grader who demonstrates dignity, respect, and leadership within the school community.  The $25 scholarship award will be presented at the graduation ceremony on Wednesday.  Ms. Reid also noted Kindergarten graduation will be held June 24th at 9:00 A.M. and invited Board members to attend.    
 
High School Graduation will be held on Saturday, June 28th, at 11:30 A.M.  Ward Remington will help with the presentation of diplomas, and Shawn Spriggs will be the Graduation Speaker.
 
 
INFORMATION
The Board received the June issue of the Elementary News and Notes, correspondence for the Annual Fire Inspection, a donation acknowledgement to Kathy and Peter Wyckoff, a letter of condolence to Canton Central School, and a list of upcoming events of interest.
 
 
No. 2014-239
EXECUTIVE SESSION
Motion made by J. Young and seconded by F. Wilhelm to go into Executive Session at 8:42 P.M. to discuss negotiations.  8 in favor, 0 opposed, Carried.
 
 
 
E. Cox, F. Barney, B. Fairchild, J. McGill, M. Robinson, and N. White left the meeting at 8:43 P.M.
 
 
 
At 9:01 P.M. the Board President announced that the meeting would reconvene.
 
 
No. 2014-240
ADJOURNMENT
Motion made by J. Young and seconded by W. Witherell to adjourn at 9:02 P.M.  8 in favor, 0 opposed, Carried.
 
 
 
 
 
___________________________
School District Clerk

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Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

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