You are here

June 17, 2013 Board of Education Meeting Minutes

 

June 17, 2013

 

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:30 P.M. by President W. Remington in the conference room on the above date.

 

 

ROLL CALL

 

Present: B. Remington, W. Remington, D. Taylor, R. White, F. Wilhelm, W. Witherell-7:36 P.M., J. Young, and Mr. Saiff.

 

Absent: H. Simmons and T. Zellweger.

 

Others: B. Fairchild, S. Hartson, B. Reid, M. Robinson, R. Stewart, P. VanLeuven, and L. Witherell.

 

 

QUORUM

 

Quorum of five established.

 

 

STUDENT TEACHER RECOGNITION

Mr. Saiff announced that he had just received comparative data concerning State Graduation Rates, and our District had the highest graduate rate in the North Country at 95.5% for the 2008 cohort with a graduation date of June, 2012. Mr. Saiff added that we were the only school above the 90% demarcation.

 

R. Stewart announced that several students have received special recognition at awards assemblies over the last two weeks, including this year’s recipients of the 8th Grade MacMullen Young Citizenship Award, Reed Meashaw and Taylor Scovil.

 

B. Reid announced that 5th Grade student Cole Eakins was the Elementary Paw Ticket Winner for May. As the Paw Ticket winner, Cole received panther gear and a poster donated by the PTSA and a pizza donated by Kunoco.

 

B. Reid recognized Students of the Month of May for exhibiting the Character Trait Cooperation: Jacob Phippen - Miss Hicken’s Universal Pre-K; Emma Phippen - Mrs. Knowles’ Kindergarten; Amy Kearney - Mrs. Wilkes’ Kindergarten; Kelsey Farnsworth - Mrs. Mitchell’s First Grade; Charlie Vitale - Mrs. White’s Multi-Age 1/2; Marygrace Guiney - Mrs. Mason’s Second Grade; Brianna Parker - Mrs. Shannon’s Multi-Age 1/2; Conner Hendershot - Mrs. Clark-Vallance’s Third Grade; Megan MacWilliams - Ms. Steenberge’s Third Grade; Jeffrey Crump - Ms. Pcolar’s Fourth Grade; John Guiney - Ms. Pahler’s Fourth Grade; Harrison Snell - Miss Corcoran’s Fifth Grade; Daniel Severtson - Ms. Rose’s Fifth Grade; Alec Hayes - Mrs. Todd’s Sixth Grade; and Rebecca Colby - Mr. VanLeuven’s Sixth Grade.

 

 

No. 2013-234

MINUTES

 

Motion made by J. Young and seconded by F. Wilhelm to approve the Minutes of the May 20, 2013, regular meeting, and May 21, 2013, Budget/Board Candidate Vote, as typed and mailed to Board Members. 6 in favor, 0 opposed, Carried.

 

 

No. 2013-235

TREAS. REPORTS

Motion made by J. Young and seconded by R. White to approve a revised Extra-Class Activities Fund for April in the amount of $44,490.02, and the Treasurer’s Reports showing an available balance on hand as of May 31, 2013, as follows:

General Fund 22,888.40

School Lunch Fund 9,108.21

School Lunch Savings 26.58

Federal Fund -0-

Trust & Agency Fund 151.66

Payroll Fund -0-

Risk Retention (Property Loss Reserve – CLASS) 44,978.66

Extra-Class Activities Fund 58,029.82

6 in favor, 0 opposed, Carried.

 

 

UPDATE ON EXCEL PHASE II PROJECT

 

Mr. Saiff announced that our project was currently under review by the Office of Facilities Planning and that he anticipated that we would receive notification from them in the very near future. Mr. Saiff added that he and Andy Taylor had spoken with Phil Squadrito of King and King Architects and Joe DelBiondo of Argus Engineering earlier in the day to discuss the timeline for putting the project out to bid once final project approval is received, as well as the deadline for bids, and a tentative project startup date. Argus Engineering is in the process of reviewing comments from the State Education Department and responding to them. As soon as we receive final approval, we will advertise for bids this summer. Depending on how bids come in, we may or may not be able to undertake alternate work designated as A6 and A7. Hopefully work would begin in September. Since the project will be predominately electrical work, Phil Squadrito and Joe DelBiondo asked if the Board would consider allowing contractors to work during the day while school was in session. Mr. Saiff noted that we could request that work be undertaken after the regular school day or work could be postponed until next spring/summer; however, he believed either of these options would significantly add to the cost.

 

W. Witherell arrived at 7:36 P.M.

 

The Board indicated that they would be in favor of having the project start as soon as possible. B. Remington expressed concern regarding the fire alarm system possibly being disabled; however, Mr. Saiff assured the Board that the system would not be disabled while students were in the building.

 

Mr. Saiff also informed the Board that he was looking at the possibility of purchasing some of the hardware required for the project through state contract to save additional money and then pay the contractors for installation only. Mr. Saiff and M. Robinson will review this possibility in more detail to determine whether or not it is a viable option for the District.

 

 

 

D. Saiff introduced S. Hartson to the Board as the newly appointed Executive Confidential Secretary/District Treasurer, and the Board welcomed her to the District.

 

 

NO. 2013-236

SCHEDULE APPROVAL

Motion made by J. Young and seconded by F. Wilhelm to approve the following schedules for audit and payment:

General Fund $330,828.60

School Lunch Fund 5,907.31

Federal Fund 5,853.37

Trust & Agency 156,522.23

Capital Fund 1,050.00

7 in favor, 0 opposed, Carried.

 

 

No. 2013-237

BUDGET TRANSFERS

Motion made by J. Young and seconded by W. Witherell to authorize the Business Manager to make the necessary budgetary transfers as attached for the Month of May, 2013. 7 in favor, 0 opposed, Carried.

 

 

No. 2013-238

BUDGET REPORTS

Motion made by J. Young and seconded by W. Witherell to accept the Budget Reports for the Month of May, 2013, covering the period from July 1, 2012, through May, 2013, as presented. 7 in favor, 0 opposed, Carried.

 

 

No. 2013-239

SUMMER NON-TEACHING STAFF/J. BURNS/N.

REMINGTON

 

Mr. Saiff informed the Board that one of the individuals who was appointed for summer work at the May meeting was now only going to be available on a limited basis due to extenuating circumstances; therefore, he was recommending a change in appointment for one individual and one new appointment to finalize summer staffing needs.

 

Based upon the recommendation of the Superintendent, Motion made by W. Witherell and seconded by R. White to hire John Burns as a 40-hour painter at the rate of $10.40 per hour and Natalie Remington as a 40-hour cleaner at $8.50 per hour as specified in the non-unit salary schedule. B. Remington abstained, W. Remington abstained, D. Taylor in favor, R. White in favor, F. Wilhelm in favor, W. Witherell in favor, J. Young in favor, Carried.

 

 

No. 2013-240

BOOKS….THEN THE BEACH/J. MASON/R. ROSE

The Board reviewed a memo from Brooke Reid which outlined the 2013 Books….Then the Beach Program scheduled for July 8 through August 1, 2013. Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by D. Taylor to appoint Jennifer Mason as Lead Teacher for the 1st/2nd Grade Group and Rebecca Rose as Lead Teacher for the 3rd/4th Grade Group, Monday – Friday, 8:45 -11:30 A.M. daily at $25 per hour. 7 in favor, 0 opposed, Carried.

 

(Three additional days have been added to the program schedule as follows: two days prior to July 8 to provide teachers with time to prepare for their students’ arrival and one day at the conclusion of the program in order to analyze student data and prepare a report to assess the effectiveness of the intervention services. All student exit information will be shared with B. Reid and next year’s classroom teachers. These three days will be paid at a stipend of $100 per day.)

 

 

No. 2013-241

BOOKS…THEN THE BEACH STUDENT AIDE/

N. ELLIS

 

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by F. Wilhelm to appoint Nicole Ellis as the Books….Then the Beach Student Aide from Monday through Friday, 8:45-11:30 A.M. daily from July 8 through August 1, 2013, at the current minimum wage rate of $7.25 per hour. 7 in favor, 0 opposed, Carried.

 

 

No. 2013-242

READING INTERNS/T. DIANA/L. HENSON/S. LARSON

 

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by R. White to approve three Reading Intern appointments at the elementary school for the 2013-2014 school year commencing September 3, 2013, and continuing through the end of the Spring Semester at SUNY Potsdam as follows: Travis Diana as a full-time Reading Intern at an annual stipend of $10,000; Lauren Henson as a half-time Reading Intern, working 7:50-11:30 A.M., at an annual stipend of $5,000; and Samantha Larson as a half-time Reading Intern, working 11:30 A.M.-3:10 P.M., at an annual stipend of $5,000. 7 in favor, 0 opposed, Carried.

 

(Funding for these positions has been made possible by grants received from Title IIA funds and Special Education Grant funds.)

 

 

No. 2013-243

TENURE RECOMMEND./

A. RIDER-MITCHELL/

P. STEENBERGE/

M. VANLEUVEN/

L. ZELLWEGER

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by R. White to grant tenure to Amy Rider-Mitchell and Patricia Steenberge in the certification area of Childhood Education, Grades 1-6, Melissa VanLeuven in the certification area of English Language Arts 7-12, and Laura Zellweger in the certification area of Teacher Assistant as specified under Part 30 of Education Law, § 207 effective September 1, 2013. 7 in favor, 0 opposed, Carried.

 

 

No. 2013-244

LETTER OF

RESIGNATION/P.

STEENBERGE

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by F. Wilhelm to accept Patricia Steenberge’s letter of resignation from her position as a third grade teacher effective June 30, 2013, with regret. The Board thanked P. Steenberge for her service to the District and wished her well in her future endeavors. 7 in favor, 0 opposed, Carried.

 

 

No. 2013-245

ELEMENTARY/

C. BRAND

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to appoint Christopher Brand as an Elementary Teacher assigned to grade 3 effective September 3, 2013. 7 in favor, 0 opposed, Carried.

 

(C. Brand will be paid at Step 1 of the current teachers’ contract. This appointment will be probationary for a period of three years commencing September 3, 2013, and continuing through September 1, 2016. Certification: Initial Certificate in Childhood Education, Grades 1-6 and Early Childhood Education, Birth-Grade 2.)

 

 

No. 2013-246

LTR. OF RETIREMENT/

A. TAYLOR

 

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by R. White to approve Andy Taylor’s letter of retirement from his position as Director of Maintenance, Operations, and Transportation effective May 1, 2014, with regret. 7 in favor, 0 opposed, Carried.

 

 

No. 2013-247

MUSICAL DIRECTOR/

DIRECTOR OF MUSIC/ CHOREOGRAPHY/A. ELLISON/D. CANNAMELA

Motion made by D. Taylor and seconded by R. White to appoint Andrea Ellison as School Musical Director and Don Cannamela as Director of Music/Choreography for the 2013-14 school year. 7 in favor, 0 opposed, Carried.

No. 2013-248

REVISED FAMILY AND MEDICAL LEAVE ACT BOARD POLICY

The Board reviewed revisions to the Family and Medical Leave Act as recommended by the Erie I BOCES Policy Service due to the recent U.S. Department of Labor Administrator’s Interpretation which clarifies the requirements for an employee to take FMLA leave to care for his or her adult child and a DOL Federal Regulation expanding both military caregiver leave and qualifying exigency leave. Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by F. Wilhelm to approve the revised Family and Medical Leave Act policy as presented. This is the first of two readings required for policy adoption. 7 in favor, 0 opposed, Carried.

 

 

No. 2013-249

SUMMER TRANSPORTATION CONTRACT

Mr. Saiff informed the Board that a separate summer transportation contract was required for a student’s special education program located in Randolph, New York. This student’s placement is residential due to the distance involved; therefore, mileage reimbursement would be based on the number of miles that the student is actually riding in the vehicle. Mr. Saiff added that he had discussed the possibility of contracting with the parent to provide private transportation for the child at a mileage rate of 56.5¢ per mile and that the child’s parent is amenable to this arrangement. Based upon the recommendation of the Superintendent, Motion made by W. Witherell and seconded by J. Young to approve a summer transportation contract with said parent covering the period from June 23, 2013, through September 2, 2013, at the rate of 56.5¢ per mile. 7 in favor, 0 opposed, Carried.

 

Mr. Saiff noted that a separate transportation contract would be required for the 2013-14 school year.

 

 

No. 2013-250

ANNUAL FIRE INSPEC.

Mr. Saiff reviewed the annual Fire Inspection Reports as prepared by John Warneck and noted that only one minor nonconformance item was identified in the Main Building which involved a faulty electrical cord on a classroom computer cart. The cord was repaired by replacing the electrical plug. Motion made by W. Witherell and seconded by J. Young to accept the Annual Fire Inspection Reports for the Main Building and Bus Garage as prepared by John Warneck and submit said reports to the State Education Department for their review and approval. 7 in favor, 0 opposed, Carried.

 

 

No. 2013-251

TRANS REQUEST/CAMP MANDAVILLE

 

Based upon the recommendation of the Superintendent, Motion made by D. Taylor and seconded by J. Young to approve a transportation request from Camp Mandaville contingent upon receipt of a certificate of liability insurance. 7 in favor, 0 opposed, Carried.

 

 

No. 2013-252

SURPLUS EQUIP.

 

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by D. Taylor to declare a 1984 typewriter originally purchased for the Business Classroom as surplus equipment and allow L. Witherell to purchase it for a nominal fee. B. Remington in favor, W. Remington in favor, D. Taylor in favor, R. White in favor, F. Wilhelm in favor, W. Witherell abstained, J. Young in favor, Carried.

 

 

No. 2013-253

DONATED EQUIP.

 

Based upon the recommendation of the Superintendent, Motion made by W. Witherell and seconded by D. Taylor to accept the donation of 6 flat screen monitors from the State Education Department as presented. 7 in favor, 0 opposed, Carried.

 

 

No. 2013-254

CPSE/CSE RECOMMENDATIONS

Based upon the recommendation of the Superintendent, Motion made by W. Witherell and seconded by J. Young to approve the recommendation of the CPSE for one pre-school student and the recommendations of the CSE for fifteen students as attached. 7 in favor, 0 opposed, Carried.

 

 

PRINCIPALS’ UPDATES

 

B. Reid announced that 4th grade students successfully completed the State Science exam. Students have also completed STAR testing (computer-based testing) and one-on-one reading testing (Fountas & Pinnell). A special flag day assembly was also held for elementary students and Milt and Jackie DeGraw from the Amvets graciously offered to help with the ceremony.

 

A 4th quarter staff meeting was held last Friday to update teachers on the wrap-up process for the APPR and notify them of professional development opportunities over the summer. Next year’s schedules have been distributed and class list meetings were held. Teachers have worked diligently to create heterogeneous class lists that are balanced regarding gender, abilities, needs, and schedules which best support student learning.

 

B. Reid informed the Board that Kindergarten graduation would be held tomorrow and 6th grade graduation was scheduled for Wednesday. Both ceremonies will begin at 9:00 A.M.

 

B. Reid also stated that Mary Kay Hafer would be retiring as our School Psychologist after serving the Parishville-Hopkinton Central School District since 1988. In recognition of her service to the students of PHCS, an annual award has been created in her honor. With the recent ratification of legislation focusing on anti-bullying and discrimination, known as the Dignity for All Students Act, an increased focus on character education has evolved. This year the M.K. Hafer Dignity Award will be granted to a sixth grader who demonstrates dignity, respect, and leadership within our school community. The $25 scholarship award will be presented at the 6th grade graduation ceremony on Wednesday. Mary Kay funded the award for the first three years.

 

The retirement party was well attended and everyone seemed to enjoy the event. B. Reid thanked the Board Members who were able to attend.

 

On a final note, B. Reid stated that she was looking forward to the new Books….Then the Beach Program and is anxious to review the assessment data that will be compiled at the end of the program.

 

Mr. Saiff thanked B. Reid for all of her work in planning the retirement party. The meal was excellent and it was a very nice event.

 

R. Stewart announced that classes have ended and students are in their second week of testing. Teachers are completing SLO (Student Learning Objectives) reports, proctoring exams, serving hall duty, and participating in regional scoring in Canton.

Preparations for next year are already underway and new class schedules have been developed for the fall semester.

 

High School Graduation will be held on Saturday, June 22nd, at 11:30 A.M. Ward Remington will help with the presentation of diplomas, and the Graduation Speaker will be Liz White.

 

 

INFORMATION

The Board received a thank you note from Ramona Binan, the June issue of the Elementary News and Notes, a copy of the Minutes for the BOCES Board of Education Meeting held on May 9, 2013, and a list of upcoming events of interest.

 

 

No. 2013-255

EXECUTIVE SESSION

Motion made by J. Young and seconded by D. Taylor to go into Executive Session at 8:25 P.M. to discuss negotiations. 7 in favor, 0 opposed, Carried.

 

 

 

B. Fairchild, M. Robinson, and P. VanLeuven left meeting at 8:25 P.M.

 

 

 

At 9:03 P.M. the Board President announced that the regular public meeting would reconvene.

 

 

No. 2013-256

ADJOURNMENT

Motion made by J. Young and seconded by W. Witherell to adjourn at 9:03 P.M. 7 in favor, 0 opposed, Carried.

 

 

 

 

 

___________________________

School District Clerk

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

Theme by Danetsoft and Danang Probo Sayekti inspired by Maksimer