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June 18, 2012 Board of Education Meeting Minutes

June 18, 2012

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:35 P.M. by President W. Remington in the conference room on the above date.

ROLL CALL

Present: B. Remington, W. Remington, H. Simmons, R. White, F. Wilhelm, W. Witherell, J. Young, T. Zellweger, and Mr. Saiff.

Absent: None.

Others: A. Frego, L. Perry, B. Reid, M. Robinson, M. Taylor, and L. Witherell.

QUORUM

Quorum of five established.

QUESTIONS FROM PUBLIC AND PRESS

L. Perry asked if a decision had been reached as to the end of the official school day for the 2012-2013 school year. Mr. Saiff responded that we would be bringing back the double dismissal (2:30 P.M. and 3:10 P.M.); therefore, the regular dismissal time will be 2:30 P.M. Students who require additional help may stay and work with their teachers and take the 3:10 P.M. bus. L. Perry also asked when parents would be notified of this change in the schedule as it would be helpful in arranging day care, and planning appointments, et cetera. Mr. Saiff indicated to L. Perry that parents would be notified and thanked her for her concern.

STUDENT/TEACHER

RECOGNITION

On behalf of M. Fellion, B. Reid announced that Jason Felix had once again attained a 100% passing rate on the Algebra Regents, with 89% at the Mastery level. Congratulations were extended to Tony Engstrom and the Boys’ Varsity Baseball Team for earning the Section X championship title and making it to the regional finals in Amsterdam, New York.

B. Reid announced Nick Chase, a 3rd grade student in Ms. Rivezzi’s class, as the Elementary Paw Ticket Winner for June. Nick received Panther gear donated by the PTSA and a pizza donated by Kunoco. B. Reid added that several additional Paw tickets were drawn to give away remaining prizes at the end of the year.

Sixth Grade Graduation was held earlier today. B. Reid informed the Board that Farrin Khan and Keely Smith received special recognition by New York State Attorney General, Eric T. Schneiderman, for their outstanding character, determination, hard work, and spirit. In addition, Jayda Sullivan received special recognition from Thomas DiNapoli, the New York State Comptroller, for her hard work, dedication, academic success, and civic commitment to public service.

B. Reid recognized Students of the Month of May for exhibiting the Character Trait Cooperation: Kamryn Palmer – Miss Hicken’s Universal Pre-K; Kaley Montroy – Mrs. Knowles’ Kindergarten; Charlie Vitale – Mrs. Wilkes’ Kindergarten; Destiny LaShomb – Mrs. Mitchell’s First Grade; Sharon Colbert – Mrs. White’s Multi-Age 1/2; Earl Kearney – Mrs. Mason’s Second Grade; Conor Taillon – Mrs. Shannon’s Multi-Age 1/2; Brandon Wilkes – Mrs. Clark-Vallance’s Third Grade; Kassidy Sullivan – Ms. Rivezzi’s Multi-Age 3/4; Tanner Rosenbarker – Ms. Pcolar’s Fourth Grade; Autumn MacWilliams – Ms. Steenberge’s Multi-Age 3/4; Garrett McGill – Ms. Rose’s Fifth Grade; Lakota Rosenbarker – Miss Corcoran’s Fifth Grade; Cameron Reif – Mrs. Todd’s Sixth Grade; and Kyle Woods – Mr. VanLeuven’s Sixth Grade.

No. 2012-241

MINUTES

Motion made by J. Young and seconded by F. Wilhelm to approve the Minutes of the May 21, 2012, regular meeting as typed and mailed to Board Members. 8 in favor, 0 opposed, Carried.

No. 2012-242

TREAS. REPORTS

Motion made by T. Zellweger and seconded by J. Young to approve the Treasurer’s Reports showing an available balance on hand as of May 31, 2012,

as follows:

General Fund $17,396.17

School Lunch Fund 7,627.21

School Lunch Savings 26.58

Federal Fund -0-

Trust & Agency Fund 6,082.90

Payroll Fund -0-

Risk Retention (Property Loss Reserve – CLASS) 44,964.15

Extra-Class Activities Fund 52,157.31

8 in favor, 0 opposed, Carried.

CAPITAL/EXCEL PROJ.

UPDATE

Mr. Saiff informed the Board that since our last Board Meeting he had spoken with Phil Squadrito from King & King regarding expedition of submission of plans for the Bus Garage roof replacement portion of the project to the State Education Department at an additional cost of $2,500. The purpose of expediting this portion of the project is to hopefully have this work completed before having to contend with colder temperatures and possible snowfall.

Mr. Saiff stated that Phil Squadrito had spoken with Debbie Johnson, our Project Manager at SED, and she felt that it would be possible to receive approval on this portion of the project to enable us to complete work before winter.

NO. 2012-243

INC. LUNCH PRICES FOR

2012-2013

Artie Frego, our new shared Cafeteria Manager, was in attendance at the Board Meeting to discuss several Federal and State regulations that will have a direct impact on the breakfast and lunch offerings in 2012-2013 including portion sizes, restrictions on number of grains per week, increased fresh fruit and vegetable offerings, and the use of 100% whole wheat products including all pasta. It is estimated that it will cost the district an additional $4,000-$5,000 dollars just to meet the increased requirements as fresh produce and 100% whole wheat products cost more to purchase.

The Board expressed concerns regarding the quality of the meals, lack of menu diversity, staffing supervision concerns, and the need to increase lunch prices. A. Frego informed the Board that he and other Cafeteria Managers throughout the country are all faced with the huge undertaking of creating new menus that will meet all of the new guidelines as authorized by the USDA while creating the types of meals that students and adults will enjoy. He added that the State Education Department had just released a menu template today and that he would be attending a conference on meal patterns this summer. A. Frego also explained that the Federal Government is requiring all schools who currently charge less than the Federal Reimbursement Rate of $2.79 per student meal to increase their lunch prices by a minimum of a nickel this year, with the end result eventually being that schools will charge the same amount for student lunches as the Federal Reimbursement Rate. Obviously this cannot be accomplished in one year, thus the requirement of raising prices by at least a nickel at this time.

A. Frego also stated that Cafeteria Managers had asked the state and federal government to conduct a pilot program before making the new requirements mandatory. They also asked to do plate waste study to determine how much of the food students are required to take will simply be thrown away because they do not want it. Unfortunately, none of these requests were considered.

The Board also discussed staffing and equipment needs, additional training, what types of government commodities are available, the number of students receiving free or reduced lunch as well as the number of students who pay full price, production records, the average number of students served each day, and the time it takes students to be served.

A. Frego responded by stating that we serve approximately 270-280 lunches per day, and of that amount, approximately 100 are students who are paying full price for their meals.

A. Frego left the meeting at 8:28 P.M.

Motion made by W. Witherell and seconded by H. Simmons to raise prices by a nickel - elementary lunches will be at $1.75 and junior-senior high school lunches will be at $1.85. B. Remington in favor, W. Remington in favor, H. Simmons in favor, R. White opposed, F. Wilhelm in favor, W. Witherell in favor, J. Young opposed, T. Zellweger in favor, Carried.

No. 2012-244

SCHEDULE APPROVAL

Motion made by J. Young and seconded by H. Simmons to approve the following schedules for audit and payment:

General Fund $347,630.00

School Lunch Fund 3,929.73

Federal Fund 1,359.74

Trust & Agency 102,646.60

8 in favor, 0 opposed, Carried.

No. 2012-243

BUDGET TRANSFERS

Motion made by F. Wilhelm and seconded by J. Young to authorize the Business Manager to make the necessary budgetary transfers as attached for the Month of May, 2012. 8 in favor, 0 opposed, Carried.

No. 2012-244

BUDGET REPORTS

Motion made by T. Zellweger and seconded by H. Simmons to accept the Budget Reports for the Month of May, 2012, covering the period from July 1, 2011, through May 31, 2012. 8 in favor, 0 opposed, Carried.

No. 2012-245

BOARD RESOLUTION/

CLOSE TAX CERTIORARI RESERVE

Motion made by J. Young and seconded by R. White to approve the following Resolution to close the Tax Certiorari Reserve:

BE IT RESOLVED that the Board of Education of the Parishville-Hopkinton Central School District does hereby close the District’s Tax Certiorari Reserve and return said monies to the Unappropriated Fund Balance of the Parishville-Hopkinton Central School District, this 18th day of June, 2012. 8 in favor, 0 opposed, Carried.

No. 2012-246

BOARD RESOLUTION/

OPEN TAX CERTIORARI RESERVE

Motion made by J. Young and seconded by F. Wilhelm to approve the following Resolution to establish the Tax Certiorari Reserve:

BE IT RESOLVED that the Parishville-Hopkinton Central School District does hereby establish a Tax Certiorari Reserve to be funded at a maximum level of $1,000,000, funding of which is to occur over the life of the reserve, this 18th day of June, 2012. 8 in favor, 0 opposed, Carried.

No. 2012-247

LTR. OF RESIGNATION/

B. HARMER

The Board read a letter from Bryan Harmer tendering his resignation as Secondary Social Studies Teacher at the conclusion of the current school year. Motion made by T. Zellweger and seconded by H. Simmons to approve B. Harmer’s resignation effective July 1, 2012, with regret, and wished him well in his future endeavors. 8 in favor, 0 opposed, Carried.

No. 2012-248

SUBSTITUTE BUS DRIVER/C. SULLIVAN

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve Cristal Sullivan for training as a substitute bus driver. 8 in favor, 0 opposed, Carried.

No. 2012-249

BOOKS AT THE BEACH/

J. MASON/R. ROSE/J. CORCORAN/I. SINCLAIR

The Board reviewed a memo from Brooke Reid which outlined the 2012 Books at the Beach Program from July 9 through August 16, 2012. Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by W. Witherell to appoint Jennifer Mason and Rebecca Rose as Coordinators of the Books at the Beach Program (J. Mason for 29 days and R. Rose for 10 days, Monday – Friday, 9:00 A.M. until 1:00 P.M. daily) at $25.00 per hour; and Jeanne Corcoran and Irene Sinclair as teachers (J. Corcoran for a period of 15 days and I. Sinclair for a period of 14 days) at $20.00 per hour, for 2 hours per day. 8 in favor, 0 opposed, Carried.

No. 2012-250

BOOKS AT THE BEACH STUDENT AIDE/

A. TAILLON

Based upon the recommendation of the Superintendent, Motion made by W. Witherell and seconded by F. Wilhelm to appoint Ashley Taillon as the Books of the Beach Student Aide from Monday through Friday, 9:00 A.M. until 1:00 P.M. daily from July 9 through August 16, 2012, at the current minimum wage rate of $7.25 per hour. 8 in favor, 0 opposed, Carried.

No. 2012-251

READING INTERNS/A. COURTNEY/A. GREER

Based upon the recommendation of the Superintendent, Motion made by W. Witherell and seconded by J. Young to approve the appointments of Alisha Courtney and Anna Greer as half-time Reading Interns at the elementary school for the 2012-2013 school year commencing September 4, 2012, and continuing through the end of the Spring Semester at SUNY Potsdam. 8 in favor, 0 opposed, Carried.

(The annual salary for these half-time positions will be $5,000. Funding for these positions has been made possible by grants received from Title IIA funds and Special Education Grant funds.)

No. 2012-252

TENURE RECOMMEND./

A. ELLISON/P. VANLEUVEN

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by B. Remington to grant tenure to Andrea Ellison in the certification area of Music and Paul VanLeuven in the certification area of Elementary as specified under Part 30 of Education Law, § 207 effective September 1, 2012. 8 in favor, 0 opposed, Carried.

REVIEW OF SUMMER NON-UNIT HOURLY WAGES

The Board reviewed the current rates for summer hourly workers which have not been increased since 2010-2011. Motion made by F. Wilhelm and seconded by R. White to increase the non-unit summer positions by 4%. 8 in favor, 0 opposed, Carried. Mr. Saiff noted that he would calculate those increases and would include an updated copy of the Non-Unit Salary Sheet in the July Board packet.

No. 2012-253

READING TEACHER/R. RIVEZZI

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to approve Rose Rivezzi for probationary appointment as a Reading Teacher assigned to work in the Elementary effective September 4, 2012. 8 in favor, 0 opposed, Carried. (This appointment will be probationary for a period of two years commencing September 4, 2012, and continuing through September 1, 2014. Certification: Permanent Certification in Reading.)

No. 2012-254

HEALTH INS. BUYOUTS

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by B. Remington to approve Addendums of Agreement for Health Insurance Coverage to allow members of the Teachers’ Association and Non-Teaching Association to opt for an external health insurance buyout during the 2012-2013 school year with the addition of language allowing an employee to opt back in should their spouse lose his or her health insurance coverage at some point over the course of the year. 8 in favor, 0 opposed, Carried.

No. 2012-255

TRANSPORTATION CONTRACT

Mr. Saiff informed the Board that the CSE recommended that one of our elementary students attend the Ogdensburg summer program. During the last two months of school, we contracted with the parent to provide transportation to and from Ogdensburg at a mileage rate of 55.5¢ per mile. This arrangement worked out very well; therefore, Mr. Saiff recommended that the Board approve a transportation contract with Kari Chase for the summer program which runs from July 9-August 17, 2012, at the same mileage rate. Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to approve the transportation contract with Kari Chase for the 2012 summer program from July 9 through August 17, 2012, at the rate of 55.5¢ per mile. 8 in favor, 0 opposed, Carried.

No. 2012-256

ANNUAL FIRE INSPEC./

J. WARNECK

Based upon the recommendation of the Superintendent, Motion made by W. Witherell and seconded by R. White to approve John Warneck to complete the annual fire inspection and corresponding reports for the main building and bus garage for a fee of $550. 8 in favor, 0 opposed, Carried.

No. 2012-257

RTI/AIS PLAN

Roberta Stillin-Dowman worked with B. Reid, and several teachers to revise the RTI/AIS Plan for the 2012-2013 school year with the Board. Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to approve the RTI/AIS Plan for the 2012-2013 school year as presented. 8 in favor, 0 opposed, Carried.

No. 2012-258

RTI/AIS POLICY

The Board reviewed a proposed RTI policy that was reviewed to reflect changes to the RTI/AIS Plan for 2012-2013. Motion made by J. Young and seconded by F. Wilhelm to approve the RTI/AIS Policy as presented and attached. This is the first of two readings required to become part of the Board Policy Book. 8 in favor, 0 opposed, Carried.

No. 2012-259

SURPLUS CHALKBOARDS

Mr. Saiff informed the Board that the District was currently storing approximately twelve large classroom chalkboards that had been replaced by SmartBoards. Due to the fact that we do not foresee a future need for these chalkboards and they take up a large amount of space, Mr. Saiff suggested the Board may wish to declare the chalkboards as surplus supplies and place an ad for sealed bids in order to increase storage space and generate some revenue from their sale. Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by H. Simmons to declare the chalkboards currently in storage as surplus supplies and directed the Superintendent to donate one to the Potsdam Food Co-op and to ask the Town of Parishville and the Town of Hopkinton as well as the local Volunteer Fire Departments if they might have a need for a chalkboard as well. 8 in favor, 0 opposed, Carried.

JOINT MEETING WITH COLTON-PIERREPONT CENTRAL SCHOOL BOARD OF EDUCATION

Mr. Saiff informed the Board that he had recently discussed possible dates for a joint meeting with Joseph Kardash, Superintendent of Schools at Colton-Pierrepont Central School. The Board reviewed the possible dates presented and decided upon August 6, 2012. Mr. Saiff will contact Mr. Kardash to confirm the meeting date, time, and location.

No. 2012-260

TRANSPORTATION REQUEST/CAMP MANDAVILLE

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to approve a request from Robert Emmett, Director of Camp Mandaville, to transport summer campers and staff to and from the Parishville Beach on July 11, 18, 25, and August 1 and 8 contingent upon submission of proof of liability insurance. It was noted that Camp Mandaville will be reimburse the district for all costs associated with hiring one of our regular school bus drivers as well as mileage expenses. B. Remington in favor, W. Remington abstained, H. Simmons in favor, R. White in favor, F. Wilhelm in favor, W. Witherell in favor, J. Young in favor, T. Zellweger in favor, Carried.

No. 2012-261

CPSE/CSE RECOMMEND.

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to approve the recommendation of the CPSE for one pre-school child and the recommendations of the CSE for the attached list of twenty-nine students. 8 in favor, 0 opposed, Carried.

.

BD. NEGOTIATIONS

TEAM FOR NON-TEACHING EMPLOYEES’ CONTRACT

Mr. Saiff asked the Board for volunteers to serve on the Board Negotiations Committee for the Non-Teaching Employees’ Contract. R. White, J. Young, and T. Zellweger indicated their willingness to serve on the Board Negotiations Committee and an initial meeting was scheduled for Tuesday, July 3rd, at 3:30 P.M. Mr. Saiff will provide copies of the current contract prior to the meeting on July 3rd.

BOARD SEAT

Mr. Saiff reviewed the two options available for filling the seat formerly held by Steven Wilson. The Board may choose to appoint someone to the Board seat until the next scheduled election which will be in May of 2013, or they can fill the seat through the remainder of Steve’s term by holding a special election. If the Board decides to fill the seat by special election, Mr. Saiff noted that the District would incur the expenses of the legal advertisement which must be published four times, as well as the cost of tellers. Mr. Saiff added that the customary time period allowed for filling a vacant Board seat is ninety days.

PRINCIPALS’ UPDATES

B. Reid noted that several special events have taken place since the last Board Meeting including many awards ceremonies, a 6th grade musical, several concerts, and many class trips to the Parishville Beach.

The New York State 4th Grade Science Test was administered and we are anticipating excellent scores. In addition, B. Reid stated that extensive work has been completed during the past month on the School-Wide Title Plan, our Professional Development Plan, scheduling and creating heterogeneous class lists for the upcoming year.

Last Thursday a brief Flag Day ceremony was held thanks to the efforts of Milt and Jackie DeGraw, Commander Ron Ferguson, and Auxiliary President Diane Hayes of the Parishville Amvets who helped us with the ceremony. It was a very nice event and we hope to work with the Amvets in the future to make this an annual tradition at the elementary.

B. Reid thanked Tim Zellweger for assisting her with 6th Grade Graduation by presenting diplomas and announced that the Kindergarten Graduation Ceremony will be tomorrow morning in the auditorium.

Later this week a My Math presentation has been scheduled for the Elementary faculty as well as an elementary staff meeting. Work is being completed on special education grants for next year as well as our annual Special Education report for presentation to the Board in July.

B. Reid also shared updates from the junior-senior high school on behalf of M. Fellion. The summer soccer season for the U12-14 and 17 and under students began on May 28th.

Many events, including the canoe trip, the Jr.-Sr. High School Concert, and the Spring Sports Banquet had to be rescheduled to accommodate changes in the regular baseball/softball season as well as the playoff schedule.

The Grade 8 science exam has been completed. The gymnastics show was extremely well attended on June 1st and 2nd, as was the Junior-Senior High School Concert which was held on June 7th. The Val-Sal dinner was held at Cheel on Sunday with Monique Jenkinson, Michaela Coventry, and their parents in attendance. Mrs. VanLeuven and Ms. Learned were also asked to share in this very special event.

A final dance of the year was held on June 8th, sponsored by the After Prom Party Committee. The Spring Sports Banquet was held on June 11th, with nearly 200 people in attendance. June 12th was the last day of regular classes at the Junior-Senior High School and Regents and Final Exams began on the 13th. Graduation rehearsal is scheduled for Friday, June 22nd, with graduation on Saturday, June 23rd, at 11:00 A.M.

INFORMATION

The Board received copies of Minutes of the quarterly meeting of the Workers’ Compensation Consortium as well as the quarterly meeting of the Health Insurance Consortium, both held on May 16, 2012, and a list of upcoming events of interest.

No. 2012-262

EXECUTIVE SESSION

Motion made by J. Young and seconded by T. Zellweger to go into Executive Session at 9:34 P.M. to discuss personnel specific to anticipated openings at the Elementary as well as the Social Studies/English position, the Junior-Senior High School Principal/A.D. position, and secretarial staffing for the 2012-2013 year. 8 in favor, 0 opposed, Carried.

L. Perry, M. Taylor, and M. Robinson left the meeting at 9:35 P.M.

No. 2012-263

EXECUTIVE SESSION/ ADJOURNMENT

Motion made by J. Young and seconded by T. Zellweger to come out of Executive Session at 10:07 P.M. and adjourn. 8 in favor, 0 opposed, Carried.

___________________________

School District Clerk

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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