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June 20, 2011 Board of Education Meeting Minutes

June 20, 2011

Call To Order

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:33 P.M. by President W. Remington in the vocal music room on the above date.

Roll Call

Present: C. Jacot, W. Remington, H. Simmons, F. Wilhelm, S. Wilson, W. Witherell-7:36 P.M., J. Young, T. Zellweger, and Mr. Saiff.

Absent: None.

Others: C. LaSala, B. Reid, M. Taylor, and L. Witherell.

Quorum

Quorum of five established.

Student/Tchr Recog.

B. Reid announced that our final Panther Pride Day was held on June 17th and our paw ticket winner was 1st grader Earl Kearney who won a sprinkler toy. Three additional end-of-year drawings were made and 5th grader Hannah Zenger won an I-tunes card, 2nd grader Emma Bloom won a slip and slide extreme, and 4th grader Sydnee Wray also won a slip and slide extreme. All prizes were donated by the PTSA.

Sixth grade graduation was earlier in the day. Lucas Snell and Macalah Pcolar each received the Triple C award for Character, Courage, and Commitment, and Garrett Hayes received the Comptroller’s Achievement Award. B. Reid thanked Heidi Simmons for assisting with the presentation of diplomas and Don Cannamela for serving as the guest speaker.

No. 2011-212

Minutes

Motion made by J. Young and seconded by S. Wilson to approve the Minutes of the May 16, 2011, and May 17, 2011, Budget/Board Candidate Vote as typed and mailed to Board Members. 8 in favor, 0 opposed, Carried.

No. 2011-213

Treas. Reports

Motion made by T. Zellweger and seconded by J. Young to approve the Treasurer’s Reports showing an available balance on hand as of May 31, 2011, as follows:

General Fund $25,906.41

School Lunch Fund 8,126.46

School Lunch Savings 8.76

Federal Fund .73

Trust & Agency Fund 3,036.60

Payroll Fund -0-

Risk Retention (Property Loss Reserve - CLASS) 44,959.56

Extra-Class Activities Fund 54,289.89

8 in favor, 0 opposed, Carried.

W. Witherell arrived at 7:36 P.M.

No. 2011-214

Schedule Approval

Motion made by J. Young and seconded by S. Wilson to approve the following schedules for audit and payment:

General Fund $297,422.61

School Lunch Fund 8,553.65

Federal Fund 7,044.16

Trust & Agency 105,095.49

9 in favor, 0 opposed, Carried.

No. 2011-215

Budget Transfers

Motion made by T. Zellweger and seconded by F. Wilhelm to authorize the Business Manager to make the necessary budgetary transfers as attached for the Month of May, 2011. 9 in favor, 0 opposed, Carried.

No. 2011-216

Budget Reports

Motion made by J. Young and seconded by T. Zellweger to accept the Budget Reports for the Month of May, 2011, covering the period from July 1, 2010, through May 31, 2011. 9 in favor, 0 opposed, Carried.

No. 2011-217

Increase To Unemployment Ins. And Future Ret. Contribution Reserve Funds

Based upon the recommendation of the Superintendent and Business Manager, Motion made by T. Zellweger and seconded by C. Jacot to increase the District’s Unemployment Insurance Reserve by an amount not to exceed $170,000 and to increase the Future Retirement Contribution Reserve account by an amount not to exceed $90,000 prior to June 30, 2011. Both contributions to be made from the General Fund Unreserved Funds. 9 in favor, 0 opposed, Carried.

No. 2011-218

Assignment Of Fund Balance

Mr. Saiff and C. LaSala discussed a new accounting standard (GASB 54) which requires the Board to approve language for inclusion in our annual external audit report in the note disclosure section. Mr. Saiff added that these procedures are already being followed; however, the new GASB 54 requires that the Board formally approve these auditing standards. Based upon the recommendation of Mr. Saiff and C. LaSala, Motion made by T. Zellweger and seconded by H. Simmons to approve the following Resolutions regarding assignment of fund balance:

The Purchasing Agent will be responsible for the assignment of fund balance as it relates to encumbrances at June 30th.

The Board of Education will be responsible for the assignment of fund balance as it relates to appropriated fund balance at June 30th.

9 in favor, 0 opposed, Carried.

No. 2011-219

Cafeteria Price

Increases

Mr. Saiff discussed the need to increase some of our cafeteria prices due to the increased costs associated with mandates for more fresh fruits and vegetables. Based on his meeting with Fran Hazelton and Carol LaSala at which time they reviewed projected expenses and revenues as well as elementary and junior-senior lunch and milk prices at neighboring schools. At that time they calculated that the current average prices are $1.68 for elementary lunch, $1.85 for high school lunch, and 45¢ for milk. In an effort to keep the school lunch program self-sustaining with the exception of employee benefits, Mr. Saiff recommended the Board approve an increase in the elementary lunch price from $1.60 to $1.70, the high school lunch price from $1.75 to $1.80, and the milk price from 35¢ to 50¢. It was also noted that breakfast and lunch prices have not been adjusted since the 2008-2009 school year. Mr. Saiff also mentioned that the adult lunch price of $3.00 may also be adjusted based on the price set by the state. This information should be available in August. Motion made by J. Young and seconded by W. Witherell to set the elementary lunch price at $1.70, the junior-senior high school lunch price at $1.80, and the milk price at 50¢ for the 2011-12 school year as recommended. 9 in favor, 0 opposed, Carried.

No. 2011-220

Fmla Leave Rqst./

S. Richardson

Based upon the recommendation of the Superintendent, Motion made by F. Wilhelm and seconded by S. Wilson to approve Stacie Richardson’s request for family sick leave under the Family/Medical Leave Act retroactive to May 17th, and continuing through the end of June, as needed. 9 in favor, 0 opposed, Carried.

No. 2011-221

Summer Cleaner/

B. Genaway

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by S. Wilson to approve Beverly Genaway as a full-time Summer Cleaner at the hourly rate of $8.17 effective June 22, 2011. 9 in favor, 0 opposed, Carried.

No. 2011-222

2011-2012 Advisor Recommendations/ K. Reilly/D. Mccormick

Based upon the recommendation of the Superintendent, Motion made by W. Witherell and seconded by H. Simmons to approve Kimberly Reilly and Dan McCormick as unpaid volunteer Co-Advisors of the Forensics Team for the 2011-2012 school year. 9 in favor, 0 opposed, Carried.

No. 2011-223

Tenure Recommend./

E. Hicken/A. Wilkes

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by S. Wilson to grant tenure to Elizabeth Hicken and Amy Wilkes in the certification area of Elementary as specified under part 30 of Education Law, § 207 effective September 1, 2011. 9 in favor, 0 opposed, Carried.

Scheduling Update

Mr. Saiff updated the Board on many changes that have been taking place in shaping the schedule for next year due to the loss of some teaching positions, the January Regents testing period, and elimination of the double bus run in the afternoon. Unfortunately, the elimination of the January testing period has basically meant the demise of the semestering program that we have followed so successfully over the past several years.

Mr. Saiff noted that he arranged for Elliot Merenbloom, a scheduling expert, to spend a day in the District working with the administration and the guidance counselor to review our scheduling needs, including the need to share some staff between the high school and the elementary. Later, a scheduling steering committee was formed consisting of Melissa Scudder, Mike Fellion, Brooke Reid, Don Cannamela, and Mr. Saiff to discuss goals and teacher requests. As the process developed, an additional nine teachers (Michelle Murray, Dyan Pcolar, Jeanne Corcoran, Janet Learned, Marijke Lee, Rose Rivezzi, Kim Reed, Shawn Spriggs, and Glenn Clark) were invited to participate in three half-day scheduling meetings to help formulate a new master schedule, representing their teaching counterparts.

Mr. Saiff noted that while it is sometimes difficult to reach consensus with so many members, in the face of major changes, he wanted everyone to have an opportunity to give their input in the process. Some of the key elements that were discussed included: 1) providing a 90-minute reading block at the elementary, 2) extending detention to 5:00 P.M., 3) giving students the option of spending some of their lunch period in open gym or a computer lab or study hall, 4) departmentalizing grades 5 and 6 to allow for an easier transition into the junior high and help facilitate acceleration in Math or English, and 5) a request from the teachers for Board approval to have one early release day per month for staff meetings and curriculum planning since these activities were normally performed between 2:30-3:10 P.M. under the former schedule.

The proposed new schedule would consist of ten (10) 42-minute periods. At the secondary level, two periods would be combined into one class period in the content areas, with math and science receiving an additional half class period for instruction. At the elementary, the teachers also requested a common planning time, i.e. (the same prep time for teachers in first and second grades, a common prep time for teachers in third and fourth grades, and another common prep time for teachers in fifth and sixth grades) to allow for more collaboration.

Mr. Saiff acknowledged the efforts of the teachers who worked on the scheduling committee, but added that there have been last minute concerns regarding contractual language which he recommended be tabled for discussion in Executive Session.

Motion made by T. Zellweger and seconded by S. Wilson to table this item for further discussion in Executive Session. 9 in favor, 0 opposed, Carried.

No. 2011-224

Health Ins. Buyouts

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by S. Wilson to approve Addendums of Agreement for Health Insurance Coverage to allow members of the Teachers’ Association and Non-Teaching Association to opt for an external health insurance buyout during the 2011-2012 school year with the addition of language allowing an employee to opt back in should their spouse lose his or her health insurance coverage at some point over the course of the year. 9 in favor, 0 opposed, Carried.

No. 2011-225

Annual Fire Inspec./

J. Mittelstaedt

Based upon the recommendation of the Superintendent, Motion made by C. Jacot and seconded by F. Wilhelm to approve John Mittelstaedt to complete the annual fire inspection and corresponding reports for the main building and bus garage for a fee of $250. 9 in favor, 0 opposed, Carried.

No. 2011-226

Ptsa Donation To Art Department

Motion made by J. Young and seconded by H. Simmons to accept a donation from the PTSA in the amount of $332.05 to be used by the Art Department to provide end-of-year awards and project materials and supplies during the 2011-2012 school year. 9 in favor, 0 opposed, Carried.

No. 2011-227

Early Graduation

Rqst./K. Kearney The Board Reviewed A Letter From Mr. And Mrs. Jeff Kearney On Behalf Of Their

The Board reviewed a letter from Mr. and Mrs. Jeff Kearney on behalf of their daughter, Kimberly, requesting Board approval for her to graduate early. Motion made by S. Wilson and seconded by C. Jacot to grant K. Kearney’s request to graduate at the end of the 2011-2012 school year, one year earlier than her original graduation date, provided that she will have met all high school graduation requirements at that time. 9 in favor, 0 opposed, Carried.

No. 2011-228

Transportation Request/Camp Mandaville

Based upon the recommendation of the Superintendent, Motion made by S. Wilson and seconded by J. Young to approve a request from Robert Emmett, Director of Camp Mandaville, to transport summer campers and staff to Stillwater Reservoir on Monday, August 15th, and pick them up on Friday, August 19th at noon. In addition, Mr. Emmett has again requested that we transport his campers to and from the Parishville Beach on July 20th, July 27th, August 3rd, and August 10th. Mr. Emmett also requested transportation for a new adventure-based trip on July 14th to the Black River Canyon, just outside of Watertown. Campers would be picked up at 8:00 A.M. and would depart Black River Canyon for their return trip at 5:00 P.M. It was noted that Mr. Emmett has already submitted proof of liability insurance and that he will be responsible for the costs associated with paying for one of our drivers as well as mileage expenses. 9 in favor, 0 opposed, Carried.

No. 2011-229

Code Of Conduct

The Board reviewed revisions to the District’s Code of Conduct due to recent changes in Board policies concerning electronic devices, et cetera. All of the changes were as recommended by Erie I BOCES. Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to approve the revised Code of Conduct as presented. 9 in favor, 0 opposed, Carried. Copies of the revised Code of Conduct will be included in the student handbooks for the 2011-12 school year.

No. 2011-230

Educational Trip Request

The Board reviewed a request to approve a tentative itinerary for an educational trip to Washington, D.C. from April 27-29, 2012. Bryan Harmer held an informational meeting to determine the amount of student and parent interest and disseminate information including the cost of the trip which was quoted to be $750 per person plus meals. Only next year’s seniors and their parents would be eligible to participate in the trip. Mr. Saiff noted that Shawn Spriggs and Bryan Harmer would serve as teacher chaperones for the trip and added that the tour group that would be coordinating the trip also provides additional staffing to help with evening chaperone duties. B. Harmer has checked with other schools that have used this tour group in the past and they had very good things to report including the fact that the tour group has excellent safety and security procedures in place. Based on the interest meeting, eighteen people have put down a deposit, with an additional twelve people who have expressed interest but have not committed to go. A minimum of twenty is necessary in order to receive the rate of $750 per person. Mr. Saiff noted that, should the Board approve the trip, Mr. Harmer has also suggested that perhaps students would be able to earn a quarter credit following the trip by submitting a written paper based on criteria that he and Mr. Spriggs would develop. Members of the Board expressed concern that some students may not be able to take advantage of this opportunity due to the costs involved and stressed the importance of providing fund-raising opportunities for any student who could not otherwise afford to take this educational trip. Motion made by F. Wilhelm and seconded by R. Remington to approve this trip as presented. 9 in favor, 0 opposed, Carried.

No. 2011-231

Cpse/Cse Recommend.

Motion made by J. Young and seconded by W. Witherell to approve the recommendations of the CPSE for two pre-school children and the recommendations of the CSE for the attached list of forty-four students with two corrections as noted. 9 in favor, 0 opposed, Carried.

Updates From Bldg.

Principals

B. Reid announced that a lot has happened at the Elementary since the last Board of Education Meeting. The 4th grade New York State Science tests were completed and scored by Dyan Pcolar and Rose Rivezzi. Preliminary results indicate that the students did very well again this year.

Several groups have been out of the building for a variety of field trips over the past few weeks. Classes have ventured to Mt. Arab, the Adirondack Park Visitors’ Interpretive Center, the Museum of Civilization, Parishville Beach, Upper Canada Village, a local dairy farm, Parc Safari, Boldt Castle, the local fire station, and the bowling alley. B. Reid thanked the Board for their support of field trips and noted that these life experiences help build vocabulary and experiential knowledge which research has proven to benefit students in their ability to more fully comprehend classroom instruction.

B. Reid announced that she and Roberta Stillin-Dowman, our Title Administrator through BOCES, attended a PTSA meeting on June 7th to present the District’s Parent Involvement Plan. The PTSA reviewed and approved the plan as submitted. B. Reid also thanked the PTSA for their support of the Elementary Pride Program which was initiated this year and asked for their continued support for the character trait program again next year.

Several big events have taken place over the last few weeks including our annual Gymnastics Show which was held on June 3rd and 4th. B. Reid added that she received many positive remarks from people in attendance. The Elementary Spring Concert was held on June 8th and the students’ performances were excellent. B. Reid applauded the efforts of Don Cannamela and Andrea Ellison for the excellent job they did to prepare our youngest performers.

B. Reid announced that things are wrapping up this week, with 6th grade graduation earlier today and Kindergarten graduation tomorrow and she acknowledged the efforts of Pam Blevins, Jennifer Blevins, Paul VanLeuven, Lori Knowles, and Amy Wilkes in preparing these very special ceremonies.

B. Reid noted that Literacy Coach Trina Griswald will be coming in on the 22nd to work with five of our teachers. The final staff meeting of the year will be held on June 24th. B. Reid also stated that she has already begun the process of securing Reading Interns to recommend to the Board of Education for the next school year.

B. Reid recognized the following Students of the Month for June for exhibiting the Character Trait Ambition: Luke Phippen - Miss Hicken’s Universal Pre-K; Gavin Wagstaff - Mrs. Knowles’ Kindergarten; Teagan McAloon - Mrs. Wilkes’ Kindergarten; Rylee Wells - Miss Corcoran’s First Grade; Avery Collins - Mrs. White’s Multi-Age 1/2; Brandon Wilkes - Mrs. Mason’s Second Grade; Caleb Knowles - Ms. Shannon’s Multi-Age 1/2; Indiana Snell - Mrs. Clark-Vallance’s Third Grade; Autumn MacWilliam - Ms. Rivezzi’s Multi-Age 3/4; Alex Anderson - Mrs. Pcolar’s Fourth Grade; Hayley Gray - Miss Steenberge’s Multi-Age 3/4; Megan Converse - Ms. Rose’s Fifth Grade; Brooke LaBar - Mrs. Mitchell’s Multi-Age 5/6; Michael Charleson - Mr. VanLeuven’s Sixth Grade; and Shayla Regan - Miss Blevins’ Multi-Age 5/6.

B. Reid announced that Mr. Fellion was chaperoning the senior class trip today, so she would be announcing the Junior-Senior High School updates as well.

On May 25th, our Envirothon Team competed in Geneva, New York, where they shared first place with Potsdam as overall champions of St. Lawrence County and the Northern Adirondack Region. This is the 5th year in a row that our students have secured a first place win.

The 8th grade science performance assessment was administered on May 31st,

and the Junior-Senior High School Concert was held on June 1st. Students gave an excellent performance for family, friends, and the community.

The annual bike trip that was originally scheduled for June 2nd had to be cancelled due to the fact that Mr. Clark and the Envirothon Team went on to compete at the state level.

An awards assembly for students in grades 9-12 was held in the Auditorium on June 3rd. The annual five-day Wilderness Studies canoe trip was scheduled for June 6-10, and Glenn Clark, Liz White, and Carter Eldridge were acknowledged for chaperoning the trip.

Mr. Walter’s geology class went on a dig in Pierrepont on June 6th, and students entering either 7th or 9th grade in the fall were invited to an orientation with their parents later that evening. June 6th was also the last day for BOCES students and on June 7th BOCES held their graduation at Hosmer Hall at Potsdam State. The event was well attended and many of our students graduated from a variety of excellent programs offered through BOCES.

Our Annual Spring Sports Banquet was also held on June 7th with 170 people in attendance. An awards assembly for students in grades 6, 7, and 8 was held on June 8th and June 14th marked the end of 40 weeks of school for students in grades 7-12. The annual 8th grade picnic was held at the beach on June 14th and Regents began on June 15th. Thus far we have had excellent results on the exams that have been taken and graded.

Information

The Board received the monthly Wincap User Security Profile Change Report from Carol LaSala, a letter from Mr. Saiff in response to the preliminary draft findings of the State Efficiency Audit’s Report of Examination regarding the Colton-Pierrepont School District and Parishville-Hopkinton School District Shared Transportation Facility, a letter from Mr. Saiff opposing the proposed closure of the Parishville Post Office, a summary of information concerning the BOCES consolidation study, information regarding a proposal for a Biomass Heating Prefeasibility Study prepared by BERC (Biomass Energy Resource Center), the Rural Schools Newsletter, Minutes from the May 12, 2011, BOCES Board Meeting, and a list of upcoming events of interest.

No. 2011-232

Executive Session

Motion made by J. Young and seconded by S. Wilson to go into Executive Session at 9:03 P.M. to discuss contractual concerns over proposed changes in the Master Schedule and personnel matters. 9 in favor, 0 opposed, Carried.

M. Taylor left the meeting at 9:03 P.M.

No. 2011-233

Adjournment

Motion made by J. Young and seconded by W. Witherell to come out of Executive Session and adjourn at 10:06 P.M. 9 in favor, 0 opposed, Carried.

___________________________

School District Clerk

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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