You are here

June 20, 2016 Board of Education Meeting Minutes

 

 

June 20, 2016

 

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:30 P.M. by President W. Remington in the conference room on the above date.

 

 

ROLL CALL

 

Present: J. McGill, B. Remington, W. Remington, H. Simmons, R. White, J. Young, T. Zellweger, and Mr. Saiff.

 

Absent: D. Taylor and W. Witherell.

 

Others: V. Doll, S. Hartson, B. Reid, M. Robinson, and M. Taylor – 7:35 P.M.

 

 

QUORUM

Quorum of five established.

 

 

QUESTIONS FROM PUBLIC & PRESS

None.

 

 

STUDENT/TEACHER RECOGNITION

B. Reid shared that Grade 4 student Kaitlyn Brundage was the Paw Ticket winner for the Month of May. Ms. Reid added that Lori White’s Grade 3 student Bailey Warren received the Casella Waste Award for her illustration of Glenn Clark’s food recycling program. The illustration is featured in Casella’s calendar. B. Reid noted the award was presented to Bailey at the May Pride Day Assembly. Ms. Reid said she would have the winners of the AmVets contest at the July Board of Education meeting.

 

W. Remington thanked the B. Reid and congratulated the students.

 

 

No. 2016-202

MINUTES

 

Motion made by J. Young and seconded by T. Zellweger to approve the Minutes of the May 16, 2016, regular meeting and May 17, 2016, Budget/Board Candidate Vote as typed and delivered to Board Members. 7 in favor, 0 opposed, Carried.

 

 

No. 2016-203

TREAS. REPORTS

Motion made by T. Zellweger and seconded by J. Young to approve the Treasurer’s Reports showing an available balance on hand as of May 31, 2016, as follows:

General Fund $19,621.18

School Lunch Fund 23,306.14

School Lunch Savings 72,832.92

Federal Fund -0-

Trust & Agency Fund 16,338.64

Payroll Fund -0-

Extra-Class Activities Fund 90,511.54

7 in favor, 0 opposed, Carried.

 

 

TRI-COUNTY ENERGY CONSORTIUM

Mr. Saiff explained that he and M. Robinson attended a meeting at the Tri-County Energy Consortium. He said that Solar City was in attendance and explained that there are divisions of money associated with joining the Consortium. Mr. Saiff stated that the original projected cost was in the 7.5 cent range per kilowatt, with nine cents being the highest cost. Ten cents or more would not yield much cost savings to participants. The Consortium agreed that if the cost per kilowatt was not nine cents or lower, Districts could withdraw their involvement. Mr. Saiff added that a subcommittee had been formed to establish penalties if a District wished to revoke its membership. Once the penalties are approved, Districts would have 30 days to provide written notice to withdraw connection without penalty. Mr. Saiff said he is cautious about maintaining the District’s association with it, but that it is still early in the process.

 

 

 

W. Remington shared a Thank You card to the Board of Education from the Prom Committee.

 

 

No. 2016-204

SCHEDULE APPROVAL

Motion made by J. Young and seconded by T. Zellweger to approve the following schedules for audit and payment:

General Fund $509,629.04

School Lunch Fund 9,024.69

Federal Fund -0-

Trust & Agency 127,508.31

Capital Fund -0-

7 in favor, 0 opposed, Carried.

 

 

No. 2016-205

BUDGET TRANSFERS

Motion made by T. Zellweger and seconded by J. Young to authorize the Business Manager to make the necessary budgetary transfers as attached for the Month of May, 2016. 7 in favor, 0 opposed, Carried.

 

 

 

No. 2016-206

BUDGET REPORTS

Motion made by J. Young and seconded by T. Zellweger to accept the Budget Reports for the Month of May, 2016, covering the period from July 1, 2015, through May, 2016, as presented. 7 in favor, 0 opposed, Carried.

 

 

No. 2016-207

BOARD RESOLUTION/ STATE ENVIRON. QUALITY REVIEW TYPE II ACTION FOR WASHROOM EMERGENCY PROJECT

Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to approve the SEQR Resolution as attached. Mr. Saiff stated that the District is required to pass a SEQR Resolution, a Type II Action, which discusses the possible environmental impact of the Washroom Leak Emergency Project. Mr. Saiff noted that King & King have drafted the resolution which states that there will be no substantial changes to the building and that the project will have a minimal environmental impact. He stated that the SEQR Resolution and Letter of Intent are sent to the New York State Education Department who then assign a number to the project. 7 in favor, 0 opposed, Carried.

 

 

No. 2016-208

RESOLUTION TO DECLARE WASHROOM LEAK AN EMERGENCY

Motion made by J. Young and seconded by T. Zellweger to declare the washroom leak an emergency. Mr. Saiff noted this was the second step in the process of having the project approved by the New York State Education Department. He stated that the damage would not be declared an official emergency with the State Education Department until they declare it to be one as well. If the State Education Department does find the damage to be in need of emergency repair, the District will receive the aid back in 2017-2018. Mr. Saiff stated that is what he is hoping for and that Debbie Johnson at Facilities Planning feels that may be the case. 7 in favor, 0 opposed, Carried.

 

 

No. 2016-209

BOARD POLICIES AND REGULATIONS/
CARBON MONOXIDE SAFETY GUIDANCE/
RIGHTS OF NON-CUSTODIAL PARENTS/STUDENT DISMISSAL PRECAUTIONS

Motion made by T. Zellweger and seconded by J. Young to approve the first reads of the two attached policies. Mr. Saiff stated there was nothing striking about these policies. He noted that the provisions for carbon monoxide detection are already in place at the District. Mr. Saiff said the second policy and its regulation note updates to student dismissal considerations and precautions to avoid having non-custodial parents picking their children up. Mr. Saiff added that the District currently follows the procedures in the regulation. 7 in favor, 0 opposed, Carried.

 

 

No. 2016-210

LIVING ENVIRONMENT TEACHER/

M. WHITE

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to appoint Michael White as Living Environment Teacher effective September 1, 2016. Mr. Saiff said M .White will join the District having taught for twelve years a program very similar to Glenn Clark’s. 7 in favor, 0 opposed, Carried.

 

[M. White will be paid at Step 10 of the current Teachers’ contract. This appointment will be probationary for a period of three years commencing September 1, 2016, and continuing through September 2, 2019. Certification: Professional Certificate in Biology (Grades 7-12)].

 

 

No. 2016-211

SUMMER NON-TEACHING

STAFF/T. EAKINS/A. JEROME/E. JUDWARE/
D. LARUE/C. MCINTOSH/
J. MILLER/M. PHILLIPS/
G. RICHARDS/ C. THOMAS/ E. VIAU/C. SCOVIL

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to hire: Gwen Richards as Bus Driver of the Summer School run to Massena; David LaRue as Bus Driver for the Summer Special Education run to Potsdam; Ann Jerome as Bus Monitor for the Summer Special Education run to Potsdam; Calvan Thomas as Bus Driver; James Miller as full-time Painter and back-up Bus Driver; Tony Eakins, Eugene Judware, Claudia McIntosh, and Michael Phillips as full-time Cleaners; Elric Viau as a Summer Bus Cleaner and back-up Bus Driver; and Cory Scovil as a substitute cleaner. 7 in favor, 0 opposed, Carried.

 

 

No. 2016-212

SUMMER RECORDS RETENTION CLERK/
J. WITHERELL

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to appoint Judy Witherell to work in records retention for a portion of the summer. Mr. Saiff said each summer J. Witherell assists in records retention according to the ED-1 schedule. He stated that J. Witherell does an excellent job in keeping the Records Retention room intact and up to date. 7 in favor, 0 opposed, Carried.

 

 

No. 2016-213

BOOKS… THEN THE BEACH POSITIONS/
C. BRAND/R. ROSE/

STUDENT AIDE: K. PHIPPEN

The Board reviewed a memo from Brooke Reid which outlined the 2016 Books… Then the Beach Program scheduled for July 5 through July 29, 2016, for a total of 19 days. Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to appoint Mr. Christopher Brand as Lead Teacher for the 1st/2nd/3rd Grade Group; Ms. Rebecca Rose as Lead Teacher for the 4th/5th/6th Grade Group, Monday – Friday, 8:45-11:30 A.M. daily at $25 per hour; and to appoint Miss Kaitlyn Phippen as the Books… Then the Beach Student Aide at the current minimum wage rate of $9.00 per hour. 7 in favor, 0 opposed, Carried.

 

(Three additional days have been added to the program schedule as follows: two days prior to July 6 to provide teachers with time to prepare for their students’ arrival and one day at the conclusion of the program in order to analyze student data and prepare a report to assess the effectiveness of the intervention services. All student exit information will be shared with B. Reid and next year’s classroom teachers. These three days will be paid at a stipend of $100 per day.)

 

 

No. 2016-214

TENURE RECOMMEND./

C. BRAND

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to grant tenure to Christopher Brand, who is initially certified in Childhood Education (Grades 1-6), in in the area of Elementary Teacher effective September 1, 2016 as specified under Part 30 of Education Law, § 20. 7 in favor, 0 opposed, Carried.

 

 

No. 2016-215

ABOLITION AND REDUCTION OF POSITIONS FOR 2016-2017/C. COTEY/
L. ZELLWEGER

Motion made by J. Young and seconded by B. Remington to that, upon the abolition of the one teaching position in the Elementary Teacher tenure area effective June 30, 2016, Colleen Cotey is identified as the teacher having the least seniority in that tenure area, that C. Cotey's services therefore shall be terminated effective June 30, 2016, and that, effective June 30, 2016, C. Cotey's' name shall be placed on the preferred eligibility list of candidates for appointment to a vacancy that may occur thereafter in a position similar to the one which he previously occupied; and that the position of Teaching Assistant in the Elementary Library, currently held by Laura Zellweger, be reduced from full- to half-time effective September 1, 2016. J. McGill in favor, H. Simmons in favor, B. Remington in favor, W. Remington in favor, R. White in favor, J. Young in favor, T. Zellweger abstained, Carried.

 

 

No. 2016-216

COACHING/ADVISOR APPOINTMENTS FOR 2016-2017

Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by B. Remington to approve the list of coaches and advisors for the 2016-2017 school year. Mr. Saiff said a form is put out to staff in the Spring asking if they have in interest in coaching the following year. He added that advertisements will be placed for those positions that are not currently filled. 7 in favor, 0 opposed, Carried.

 

 

No. 2016-217

CONTRACT EMPLOYEE SALARY ADJUSTMENTS

Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to approve salary adjustments for three employees that have separate contracts – Head Motor Equipment Mechanic; Director of Maintenance, Operations, and Transportation; and Confidential Secretary for the 2016-2017 school year. Mr. Saiff said he recommended updating the salaries with a 3.5% increase, as that rate is tied to the Non-Teaching Employees Association Contract. Darin said he recommended updating salaries at that level and continuing the process for 16-17. Mr. Saiff reminded the Board that Administrators, though they have individual contracts, have generally followed salary increases according to the Teaching Unit contract. Mr. Saiff added that particular contract is still in negotiations. 7 in favor, 0 opposed, Carried.

 

 

No. 2016-218

NON-UNIT SALARY SHEET

Motion made by J. Young and seconded by T. Zellweger to approve the Non-Unit Salary Sheet as presented. Mr. Saiff indicated that each year at this time he and the Business Manager look at wages that need to be updated. Mr. Saiff stated the employee wages are adjusted if needed as the minimum wage rate increases. 7 in favor, 0 opposed, Carried.

 

 

No. 2016-219

ADD’L SUBSTITUTES FOR 2015-2016/E. JUDWARE/
D. SNYDER

The additional proposed list for a substitute cleaner/bus driver and substitute elementary teacher was reviewed by the Board. Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to approve the additional 2015-2016 substitute list as attached. 7 in favor, 0 opposed, Carried.

 

 

No. 2016-220

HEALTH INS. BUYOUTS

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by H. Simmons to approve Addendums of Agreement for Health Insurance Coverage to allow members of the Teachers’ Association and Non-Teaching Association to opt for an external health insurance buyout during the 2016-2017 school year. Mr. Saiff explained that the buyout amounts traditionally increase at the rate at which the insurance increases. Mr. Saiff said the District’s buyout amount was becoming excessive, and in completing a query of other Districts’ buyouts, he and M. Robinson scaled the buyouts down so that they were more aligned to those of other districts. 7 in favor, 0 opposed, Carried.

 

 

No. 2016-221

SUMMER TRANSPORTATION CONTRACT

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve a summer transportation contract with the parent of a student attending a residential program in Western New York, covering the period from July 1, 2016, through August 31, 2016, at the rate of 54¢ per mile. Mr. Saiff informed the Board that again a separate summer transportation contract was required for a student’s special education program located Buffalo. This student’s placement is residential due to the distance involved; mileage reimbursement would be based on the number of miles that the student is actually riding in the vehicle from the facility to the student’s home. The student’s parent has again agreed to provide private transportation for the child. 7 in favor, 0 opposed, Carried.

 

 

No. 2016-222

REQUEST TO FUNDRAISE FOR JUNIOR VARSITY ATHLETICS FOR 2016-2017

Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by H. Simmons to approve the request to fundraise for Junior Varsity Athletics for the 2016-2017 school year. Mr. Saiff noted that Kari Tremper is handling the financial aspect of seeking the community’s assistance in compiling funds for the JV Athletics program. Once the donations have been collected, M. Robinson accounts for them, the Board of Education accepts the amount, and the program is financed through its own budget code. 7 in favor, 0 opposed, Carried.

 

 

No. 2016-223

NYSSBA AREA 6 DIRECTOR NOMINATION/

W. ROGERS

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to nominate Wayne Rogers for New York State School Boards Area 6 Director. Mr. Saiff said that Mr. Rogers is a Board of Education member at the Malone Central School District, and that he feels W. Rogers has represented Area 6 quite well. 7 in favor, 0 opposed, Carried.

 

 

NYSSBA ANNUAL AREA 6 DINNER MEETING

Mr. Saiff noted the NYSSBA Annual Area 6 Dinner Meeting will be held Wednesday, July 27th at the Malone Golf Club at 6:00 P.M., with the Social Gathering beginning at 5:00 P.M. Mr. Saiff reminded the Board that they typically meet at the District and carpool to the Golf Course. Reservations will be made for Mr. Saiff and tentatively H. Simmons, W. Remington, and T. Zellweger.

 

 

No. 2016-224

CPSE/CSE RECOMMENDATIONS

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve the recommendations of the CPSE for five pre-school students and the recommendations of the CSE for ten students as attached. 7 in favor, 0 opposed, Carried.

 

 

PRINCIPALS’ UPDATES

 

V. Doll said the month of June was a time for ceremonies, end-of-the-year field trips, the Spring concert, and Regents Exams. Miss Doll listed percentage scores for the U.S. History, Global Studies, Algebra, Living Environment, and English Language Arts Regents.

 

Miss Doll added in 2016-2017, the District will be able to offer nine additional college-level credits, for a total of eighteen college credits, to High School students. V. Doll said if a student takes all of those courses, and all credits transfer as they should, the student would be considered a second-semester Freshman when he or she begins college. Miss Doll said currently, most of the college-level credits are in Social Studies, but that she is looking to add six college-level credits to M. VanLeuven’s English Language Arts curriculum.

 

B. Reid shared that a number of events had occurred at the Elementary level, as well. She stated a sizeable academic accomplishment was the administering and scoring of the New York State Science exams. Ms. Reid added that Grade 5 students field tested the computer-based New York State English Language Arts exam and explained that the process was successful. She said students were quite comfortable with computers and there was no paperwork. B. Reid said she felt the practice run was indicative of what the mandatory computer-based tests will be like. Ms. Reid noted students need improvement in keyboarding skills for lengthier response questions.

 

Ms. Reid added that the Elementary Spring concerts were well-received, the Flag Day assembly was remarkable, and students enjoyed an awesome Field Day and picnic. B. Reid noted the field trips this year included Grade 4 students experiencing the Almanzo Wilder Farm in Burke, NY, elementary students hiking with G. Clark’s high school students, and a number of trips to the Parishville Beach. Ms. Reid said there was a Grade 6 Egg-Drop challenge that students thoroughly relished. B. Reid stated that Promotion Day was held today, where students in each grade level spent time in the classrooms they would be joining in the Fall.

 

B. Reid said office personnel and teachers are getting ready for the 2016-2017 school year. She noted that Grade Level teams are working diligently to prepare balanced classrooms for next year. Ms. Reid shared that she and her staff are using Google applications to make things more efficient. She also said the Schoolwide Planning Team has been developing the plan to present to the Board of Education soon. B. Reid concluded that she, students, and staff are looking forward to getting through two more half-days.

 

Both principals remarked on the Senior Class Walk, video of which had been posted on the District’s Facebook page. B. Reid noted the video had nearly 5,000 views and has been shared numerous times. V. Doll said the elementary students reacted as though the seniors in their caps and gowns were football stars. Ms. Reid added that the experience related to elementary students for goal setting and future-oriented mindsets, saying to them “This could be you in a few years”.

 

W. Remington thanked V. Doll and B. Reid.

 

High School Graduation will be held on Saturday, June 25th, at 11:30 A.M. W. Remington will assist with the presentation of diplomas, and Mary Keenan will be the Graduation Speaker.

 

 

UPDATE FROM SUPERINTENDENT

Mr. Saiff distributed a handout with data compiled by Janet Learned and her Statistics class from the Budget Vote Exit Poll. He noted that voters had provided helpful comments pertaining to the budget vote process. Mr. Saiff was pleased that the experience was used as an educational learning tool and thanked J. Learned and her students for taking the time to administer the poll and to then report it.

 

Mr. Saiff also noted that a wind power meeting was held in Parishville. Mr. Saiff said that a local landowner called him to support the wind farm. Mr. Saiff explained that F. Barney is a member of the Hopkinton Planning Board and provided him with information following the meeting. The scope of the projects is expected to be forty wind turbines somewhere between Parishville and Hopkinton.

 

 

INFORMATION

The Board received a copy of a newspaper article regarding changes to the STAR program, thank you correspondence from Mr. Saiff to two anonymous donors, thank you correspondence from F. Barney to R. Eakins, the June issue of Panther Press, and a list of upcoming events of interest.

 

 

No. 2016-225

EXECUTIVE SESSION

Motion made by J. Young and seconded by T. Zellweger to go into Executive Session at 8:45 P.M. to discuss personnel items regarding a teacher candidate and a support staff member and one item regarding a student issue. 9 in favor, 0 opposed, Carried.

 

 

 

M. Robinson ad Mary Taylor left the meeting at 8:45 P.M.

 

 

 

At 9:03 P.M. the Board President announced that the meeting would reconvene.

 

 

No. 2016-226

ADJOURNMENT

Motion made by T. Zellweger and seconded by J. Young to adjourn at 9:03 P.M. 7 in favor, 0 opposed, Carried.

 

 

 

 

 

___________________________

School District Clerk

 

 

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

Theme by Danetsoft and Danang Probo Sayekti inspired by Maksimer