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March 11, 2013 Board of Education Meeting Minutes

 

March 11, 2013

 

CALL TO ORDER

A special budget meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:31 P.M. by President W. Remington in the conference room on the above date.

ROLL CALL

 

Present: B. Remington, W. Remington, H. Simmons, D. Taylor, R. White, F. Wilhelm, W. Witherell, J. Young, T. Zellweger, and Mr. Saiff.

 

Absent: None.

 

Others: M. Robinson.

 

QUORUM

 

Quorum of five established.

 

CO-OP FUEL BIDS

 

The Board received copies of the fuel bid results and bid award letters for ultra low sulfur diesel, fuel oil, unleaded gasoline, and LP gas for the 2013-2014 school year. Due to the response deadline of March 8, Mr. Saiff spoke with M. Robinson, our Business Manager, and contacted Board President W. Remington on March 7 to discuss bids. For the past several years, the Board has elected to go with fixed pricing wherever possible, and that appeared to be the best approach for the coming year as well. In addition, Mr. Saiff noted that the fixed bid prices per gallon for next year were down slightly from the current year. MX Petroleum Corporation was notified that the District accepted their bids to purchase fuel oil at the fixed price of $3.2940 per gallon or $3.6600 per gallon (blended), LP gas/Propane at the fixed price of $1.48 per gallon with an optional one-year renewal by mutual agreement, and unleaded gasoline on the fluctuating market. Adirondack Energy Products, Inc. was notified that the District accepted their bid for ultra-low sulfur diesel at the fixed price of $3.4712 per gallon or $3.4992 per gallon (AGG.) for the 2013-2014 school year, effective September 1, 2013, and continuing through June 30, 2014.

 

No. 2013-164

CONFIDENTIAL EXECUTIVE SECRETARY/C. DELISLE

 

Mr. Saiff reviewed application materials for C. Delisle and discussed starting salary and benefits with the Board of Education. Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by R. White to appoint Cynthia Delisle as Confidential Executive Secretary/Deputy Treasurer to the Superintendent commencing April 15, 2013, at $45,600, said salary to be pro-rated for the 2012-2013 school year. 9 in favor, 0 opposed, Carried. (C. Delisle’s contract will be prepared for review at the March 18, 2013, Board of Education Meeting.)

 

No. 2013-165

VARSITY SOFTBALL COACH/J. STORIE

 

Based upon the recommendations of the Athletic Director and the Superintendent, Motion made by H. Simmons and seconded by T. Zellweger to appoint Justin Storie as the Girls’ Varsity Softball Coach for the 2013 spring season. 9 in favor, 0 opposed, Carried.

 

No. 2013-166

MODIFIED SOFTBALL

COACH/N. CLARK-VALLANCE

Based upon the recommendations of the Athletic Director and the Superintendent, Motion made by R. White and seconded by F. Wilhelm to appoint Nicole Clark-Vallance as the Girls’ Modified Softball Coach for the 2013 spring season. 9 in favor, 0 opposed, Carried.

 

No. 2013-167

2013-2014 SCHOOL CALENDAR

 

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by W. Remington to approve the 2013-14 school calendar as attached. 9 in favor, 0 opposed, Carried.

 

2013-14 PRELIMINARY BUDGET WORK

 

The Board began their review of the 2013-2014 preliminary budget in relation to increased fixed costs and the Governor’s 2013-14 School Aid Proposal for our District and a comparison between our current budget and the anticipated proposed 2013-14 budget based on the Governor’s proposal, including dollar and percent changes within each aid category. The Board also received information regarding elements of the tax levy limit. Business Manager M. Robinson and Mr. Saiff also reviewed the 2013-2014 Budget breakdown by component as well as preliminary calculations of proposed increases/decreases to each line of the school budget.

No. 2013-168

BUS BOND RESOLUTION

Motion made by T. Zellweger and seconded by J. Young to adopt the attached Bus Bond Resolution authorizing the issuance of serial bonds and/or statutory installment bonds and bond anticipation notes and renewals thereof in anticipation thereof in an amount not to exceed the sum of $117,500.00 to finance the purchase of one (1) 60-passenger school bus for the District pending voter approval on May 21, 2013. 9 in favor, 0 opposed, Carried. (It was also noted that the purchase/financing of said bus for the 2013-2014 school year would appear as a separate proposition on the ballot.)

 

No. 2013-169

LEGAL NOTICE

Motion made by J. Young and seconded by W. Witherell to approve the attached Legal Notice of Annual Meeting and Election and to publish said Notice on April 2, April 16, April 30, and May 14, 2013, as required. 9 in favor, 0 opposed, Carried.

 

No. 2013-170

ADJOURNMENT

Motion made by J. Young and seconded by T. Zellweger to adjourn at 8:54 P.M. 9 in favor, 0 opposed, Carried.

 

 

 

 

 

___________________________

School District Clerk

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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