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March 14, 2016 Board of Education Meeting Minutes

 

 

March 14, 2016

 

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:33 P.M. by President W. Remington in the Conference Room on the above date.

 

 

ROLL CALL

Present: J. McGill, B. Remington, W. Remington, H. Simmons, R. White, W. Witherell – 7:40 P.M., J. Young, T. Zellweger, and Mr. Saiff.

 

Absent: D. Taylor.

 

Others: F. Barney, V. Doll, S. Hartson, S. Kingsley, B. Reid, M. Robinson, P. VanLeuven, J. Warneck, and J. Williams.

 

 

QUORUM

Quorum of five established.

 

 

QUESTIONS FROM PUBLIC & PRESS

S. Kingsley shared her concern with the Board involving a bussing situation with her child. S. Kingsley noted she loved the District, but was disappointed that she had spoken with someone at the school to give notification that her daughter was to be dropped off at her grandmother’s home. The message was not relayed and therefore the child was dropped off at her home with no adult present. S. Kingsley and J. Williams spoke of their frustration and additional concerns regarding the incident. W. Remington thanked S. Kingsley and J. Williams for attending.

 

 

 

S. Kingsley and J. Williams left the meeting at 7:39 P.M.

 

 

STUDENT/TEACHER RECOGNITION

B. Reid recognized Kindergarten student Sophia Sullivan as the Paw Ticket Winner for the Month of February.

 

V. Doll listed noted that student Nate Hanson wrote an article for the Watertown Daily Times highlighting the Metalworking program at Seaway Technical Center. She added that Brain Knowles had an article written about his artwork after being chosen to display a painting in the Regional High School Student Art Show at North Country Community College. B. Knowles cited enjoying art as a means of expressing himself.

 

 

 

W. Witherell arrived at the meeting at 7:40 P.M.

 

 

 

Ms. Doll stated Anise Sago achieved first place in the State Speech & Debate qualifier, and will possibly participate in the State Speech & Debate competition at Hofstra University in April. V. Doll continued that Kaitlyn Wells also secured a place at the State competition in April for her exceptional performance in the Original Oratory category in the Speech & Debate qualifier. V. Doll said that Tanner Wilson is the Valedictorian and Rebecca Mitchell is the Salutatorian. She exclaimed that both students were excited when the selections were shared with them, as both of them have worked very hard throughout their academic careers.

 

V. Doll also shared that Grade 8 student Kanan Charleson received a scholarship from the St. Lawrence County Trappers’ Association. With this scholarship, he will be attending the DEC Summer Camp program. She added that Greg Drentwett was named Student of the Month at Seaway Technical Center in the Alternative High School Program, as was Logan Binan for the program he is enrolled in there – Natural Resource Management. Ms. Doll concluded that this is the last week that Carter Eldridge’s student teacher in Technology, Matthew Merriman, will be at the District before he moves on to his next teaching placement.

 

 

No. 2016-144

MINUTES

 

Motion made by J. Young and seconded by T. Zellweger to approve the Minutes of the February 8, 2016, regular meeting, and the February 29, 2016, special budget meeting, as typed and delivered to Board Members. 8 in favor, 0 opposed, Carried.

 

 

No. 2016-145

TREAS. REPORTS

Motion made by J. Young and seconded by T. Zellweger to approve the Treasurer’s Reports showing an available balance on hand as of February 29, 2016, as follows:

General Fund $14,753.12

Capital Reserve 499,995.19

Risk Retention (Property Loss Reserve – CLASS) 45,014.24

School Lunch Fund 6,639.85

School Lunch Savings 62,168.26

Federal Fund 5,228.78

Capital Fund -0-

Trust & Agency Fund 8,092.28

Payroll Fund -0-

Extra-Class Activities Fund 89,704.57

8 in favor, 0 opposed, Carried.

 

 

No. 2016-146

BOARD POLICY/
PROBATION AND TENURE (#6215)

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve the policy and regulation concerning Probation and Tenure (#6125), as presented. Mr. Saiff reminded the Board this policy pertains to the timeline changes in tenure periods and appointments. This is the second reading required for policy adoption. 8 in favor, 0 opposed, Carried.

 

 

No.2016-147

OPENING OF BIDS FOR SURPLUS EQUIPMENT AND MATERIALS

Mr. Saiff opened the sealed bids for surplus equipment and materials before Board Members. Equipment and materials were awarded to the individuals with the highest bids for each specific item of excess. Motion made by T. Zellweger and seconded by J. Young to accept the sealed bids, as attached, with items being awarded to the highest bidder. 8 in favor, 0 opposed, Carried.

 

 

PRESENTATION FOR A SOLAR CONSORTIUM/
J. WARNECK

Mr. Saiff introduced John Warneck to Board Members. Mr. Warneck stated this was a great time to speak about solar power and the ways schools could take advantage of solar energies. J. Warneck stated there were forty-four members in the Solar Consortium. Mr. Warneck provided a handout to Board Members and stated the consortium was established as a special program through the Public Service Commission. He noted plans were moving ahead with putting the consortium together and developing solar arrays on land throughout the north country. Mr. Warneck explained that the arrays do not have to be on land in the District for the school to take part in the consortium. He added that there is no cost to belong to the solar consortium. In return for providing land for the solar arrays, participating districts would receive remote net metering credits, which could yield 40-50% savings on electric bills.

 

J. Warneck said a developer builds an array. The consortium buys the power from the array and sells the power to National Grid. Mr. Warneck said there are between 25 and 30 arrays throughout the north country, and that each array requires about ten acres of land. J. Warneck said that if schools and municipalities would like to belong, there is a 20-year commitment. If the District was interested, the first step would be to approve an inter-municipal agreement which would be provided to Mr. Saiff. Mr. Warneck added that the District would be able to withdraw up until the point of finalizing the electrical purchasing contract. J. Warneck said the deadline to put in inter-municipal agreement is May 1st. R. White asked what would happen if the District closes in 10 years. Mr. Warneck responded that there is a Non-Appropriation clause, which is in place in case members dissolve. He noted that consumption of electricity has not, and is probably not going to, decrease. W. Willard asked if the arrays connect to the national grid. J. Warneck replied that sometimes there are issues with the arrays, but it is in the developer’s best interest to keep them working optimally. W. Remington thanked J. Warneck for his presentation. Mr. Saiff discussed with Board Members the direction they would like to take. The consensus was to complete the inter-municipal agreement, and make a decision as to whether or not to commit to the next step at the April 18th, 2016 Board of Education meeting.

 

 

 

J. Warneck left the meeting at 8:05 P.M.

 

 

NO. 2016-148

SCHEDULE APPROVAL

Motion made by T. Zellweger and seconded by J. Young to approve the following schedules for audit and payment:

General Fund $401,634.31

School Lunch Fund 6,209.26

Federal Fund 275.00

Trust & Agency 122,982.52

Capital Fund -0-

8 in favor, 0 opposed, Carried.

 

 

No. 2016-149

BUDGET TRANSFERS

Motion made by T. Zellweger and seconded by H. Simmons to authorize the Business Manager to make the necessary budgetary transfers as attached for the Month of February, 2016. 8 in favor, 0 opposed, Carried.

 

 

No. 2016-150

BUDGET REPORTS

Motion made by H. Simmons and seconded by T. Zellweger to accept the Budget Reports for the Month of February, 2016, covering the period from July 1, 2015, through February, 2016, as presented. 8 in favor, 0 opposed, Carried.

 

 

No. 2016-151

2016-2017 CO-OP FUEL BIDS

 

 

 

 

 

 

 

 

 

 

 

The Board reviewed copies of the fuel bids for ultra-low sulfur diesel, fuel oil, and LP gas for the 2016-2017 school year. Mr. Saiff noted the District has locked in fixed prices for nearly the past fifteen years. Adirondack Energy Products, Inc. will be notified that the District accepted their bids to purchase: Fuel Oil at the fixed price of $1.6822 per gallon; Ultra-low Sulfur Diesel at the fixed price of $1.8102 per gallon or $1.8222 per gallon (AGG); and LP Gas/Propane at the fixed price of $1.175 per gallon for the School Boiler, Main Building, and School Kitchen. Unleaded Gasoline will be purchased from Kunoco on the fluctuating market for the 2016-2017 school year. Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by B. Remington to contract for the fixed rate for the 2016-2017 Co-op Fuel Bids and to let Mr. Saiff notify the appropriate suppliers. These prices will be effective July 1, 2016, continuing through June 30, 2017. 8 in favor, 0 opposed, Carried.

 

 

No. 2016-152

PROPOSED 2016-2017 SCHOOL CALENDAR

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve the proposed 2016-2017 School Calendar, as attached. Mr. Saiff noted Opening Day would be Tuesday, September 6th, 2016 and Graduation would be Saturday, June 24th, 2017. He also noted that six emergency days were considered for cancellations due to inclement weather or other reasons. Mr. Saiff thanked all of those involved in coordinating the calendar. 8 in favor, 0 opposed, Carried.

 

 

No. 2016-153

ADD’L SUBSTITUTES FOR 2015-2016/T. EAKINS/
K. PERKINS/J.MILLER/
D. STRONG

The additional proposed list for two substitute Bus Drivers/Cleaners and two substitute teachers was reviewed by the Board. Based on the recommendation of the superintendent, Motion made by J. Young and seconded by B. Remington to approve the additional 2015-2016 substitute list as attached, and for Francis Barney to begin Bus Driver training with Tony Eakins and James Miller, as required. 8 in favor, 0 opposed, Carried.

 

 

No. 2016-154

ANNUAL FIRE INSPECTOR, RESCINDED/F. HAUCK

Motion made by J. Young and seconded by T. Zellweger to rescind the appointment of Fred Hauck as Annual Fire Inspector for the 2015-2016 school year, as John Warneck will still be completing fire inspections school districts. 8 in favor, 0 opposed, Carried.

 

 

No. 2016-155

ANNUAL FIRE INSPECTOR/J. WARNECK

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve John Warneck as Fire Inspector for the District in the 2015-2016 school year for a fee of $550.00. 8 in favor, 0 opposed, Carried.

 

 

No. 2016-156

ANNUAL MEETING TELLERS/ALTERNATES/

BUDGET MEETING CHAIR

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to appoint Margaret Zahler, Elizabeth Beha, Josephine Eakins, and Etta Phelix as tellers for the Annual Budget/Board Candidate vote to be held on May 17, 2016, at a stipend of $75 each; Frances Hazelton and Shirley Clark as Alternate Tellers in the event that one or more of the tellers are unable to serve on the date of the vote; and Ward Remington as Chairperson of the Public Meeting to be held on Monday, May 9, 2016. 8 in favor, 0 opposed, Carried.

 

 

No. 2016-157

DONATION/ASSOCIATED SOLO ARTISTS

Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to accept the generous monetary donation of $10,651.01, with gratitude. Mr. Saiff noted this is the fourth year the District has been affiliated with the Bridge Arts Ensemble Performance Series through WSWHE BOCES. The benefactors have brought performing arts to school districts through their philanthropic work. Mr. Saiff reminded the Board that the program was paid for in full the first year by the donors. Participating school districts receive aid through a CoSer with BOCES, and the donor has covered the difference between what is aided through BOCES and what remains for the cost of the program. Therefore, there is no cost to the District for these incredible musical and dramatic experiences. Mr. Saiff noted that this year the performance was slated to take place in the District over a course of three days. Unfortunately, two of those days were snow days. 8 in favor, 0 opposed, Carried, with many thanks.

 

 

No. 2016-158

DONATION/KAREN P. MARTIN AWARD FOR MUSICALITY

Motion made by J. Young and seconded by T. Zellweger to accept on behalf of Amanda Mason and the Musicality program the Karen P. Martin Memorial Award for Excellence in the amount of $1,000.00. V. Doll said representatives from the St. Lawrence County Youth Bureau met with A. Mason and were very impressed with her and the work she has done to raise funds for the District’s Music program. 8 in favor, 0 opposed, Carried.

 

 

No. 2016-159

DONATION/
PHOTOGRAPHY EQUIPMENT

Mr. Saiff stated Board Member J. Young had donated to the District a variety of photography equipment. Mr. Saiff said Art teacher Ray Whalen was impressed with the type and quality of the equipment. Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by B. Remington to accept this donation. 8 in favor, 0 opposed, Carried, with many thanks.

 

 

No. 2016-160

EARLY GRADUATION REQUEST/H. LING

The Board reviewed a request for early graduation from Haiden Ling. Based on the recommendation of the Superintendent, High School Principal, and Guidance Counselor, Motion made by J. Young and seconded by T. Zellweger to approve H. Ling’s request to graduate at the conclusion of the 2016-2017 school year, a year early, provided that all school and state requirements have been satisfied. Mr. Saiff noted there is a process by which a student has to submit his or her intent to graduate early. This request first goes to the Guidance Counselor. If the Guidance Counselor agrees with this request, M. Scudder will make a suggestion to the High School Principal. If the Principal agrees, the request is then brought to the Superintendent and then the Board of Education. V. Doll stated she reviewed H. Ling’s standing, and felt it would be beneficial to him to graduate a year ahead of schedule. 8 in favor, 0 opposed, Carried.

 

 

NARCAN ADMINISTRATION DISCUSSION

Mr. Saiff stated this was an informational piece to investigate whether the Board is interested in moving forward with the administration of Narcan in the District. Mr. Saiff noted that heroin and opioids were slightly on the rise in the community, and that the local Rescue Squad has administered Narcan six or seven times. However, he said it was for a couple of individuals with repeat overdoses. With increasing concerns, a policy in place would allow for Narcan storage and administration in the school. Mr. Saiff said that School Nurse Jennifer Pierce could attend an upcoming training where if she attends, may leave with a Narcan kit. Mr. Saiff said he would invite J. Pierce to present to the Board what she learns should the Board wish to move forward with establishing a policy for administering Narcan in the District.

 

 

No. 2016-161

FORENSICS TEAM OVERNIGHT TRIP REQUEST

The Board reviewed a request from volunteer Forensics Coach Dan McCormick for two of the District’s students, Anise Sago and Kaitlyn Wells, to participate in State Competition at Hofstra University in Hempstead, NY from April 9-10, 2016. Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to approve the three-day, two-night trip request as presented. The students and coaches will return home Sunday. 8 in favor, 0 opposed, Carried.

 

 

FALL, WINTER, AND SPRING SPORTS MERGERS

Motion made by T. Zellweger and seconded by J. Young to Table this item until the next Board of Education meeting when the school budget is more finalized.

 

 

No. 2016-162

CPSE/CSE RECOMMENDATIONS

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve the recommendations of the CPSE for one student and the CSE for two students as attached. 8 in favor, 0 opposed, Carried.

 

 

PRINCIPALS’ UPDATES

B. Reid shared that the Elementary is gearing up for New York State testing requirements and scoring procedures.  Ms. Reid mentioned that Spring is a very busy time of year. She stated New York State English Language Arts exams would be administered April 5th, 6th, and 7th, and New York State Mach assessments would take place the following week on the 13th, 14th, and 15th, with teachers participating in test scoring throughout the end of the month.

 

Ms. Reid said that the Special Education Team has been busy testing and making plans for programming for students in the following school year, while also conducting Annual CSE Reviews. B. Reid stated that the school year’s last Story Time for Tots would be held tomorrow at 6:00 P.M. Ms. Reid thanked all staff members that participated, particularly Mary Taylor for organizing the monthly event.

 

B. Reid said that in anticipation of the New York State exams, a “Rock the Test” extravaganza would be held to promote a positive testing experience. “Rock the Test” will commence with the Panther Pride Day Assembly on April 1st, with Test Spirit Week to follow. Ms. Reid reminded Board Members that most recent and upcoming events could be referenced in the Panther Press. B. Reid invited Board Members to attend Kindergarten Graduation which will be held on Tuesday, June 21st at 9:00 A.M. in the Auditorium and Grade 6 Graduation to be held on Wednesday, June 22nd at 9:00 A.M., also in the Auditorium.

 

 

 

V. Doll said it has also been very busy at the High School level with New York State exam scheduling for students in Grades 7 and 8. Miss Doll stated that she and Mr. Saiff attended and Effective Teaching for Administrators workshop, and that she felt it was nice to see the content from a leadership perspective.

 

Miss Doll added that she had met with students in the Class of 2016 to discuss this year’s Senior Class Trip to Pine Grove Ranch. V. Doll said she will speak to the class again before they leave to reiterate her expectations of their behavior.

 

V. Doll said that the Sports Awards Banquet was held on March 2nd, and that Kyle Woods received a Sportsmanship Award. Miss Doll said 90% of students in Grades 10-12 that participated in Winter sports achieved an academic standard of an 88 or higher Grade Point Average. She added that Softball and Baseball season had begun, and that given the chilly weather and soft ground students were practicing indoors at this time. V. Doll said that the Parishville Firefighters worked with the District to host the athletes when needed. Miss Doll shared that Open House was held last Thursday, and that 61 parents attended. Miss Doll noted that 87 parents attended the Jr.-Sr. High School Open House last Fall.

 

Miss Doll concluded that the District had been chosen to field test New York State Regents exams in Common Core English Language Arts, Geometry, and the essay portion of Global Studies. These tests will be administered sometime in May.

 

 

SUPERINTENDENT’S ANNUAL EVALUATION

W. Remington asked the Board to complete the Superintendent’s annual evaluation and return them to him.

 

 

BOCES ANNUAL MEETING

The Board received information regarding the St. Lawrence-Lewis Counties BOCES Annual Meeting scheduled for April 7, 2016, at the St. Lawrence-Lewis BOCES Educational Services Center in Canton. Reservations will be made for D. Saiff, W. Remington, and T. Zellweger to attend. The BOCES Board Candidate and Budget Vote is on the 18h of April.

 

 

INFORMATION

The Board received District correspondence to Mr. Steven Farina, District correspondence to Superintendent Chambers regarding a sports merger in Girls’ Lacrosse, District correspondence to Legislators, correspondence from Assemblywoman Janet Duprey, the March issue of Panther Press, and a list of upcoming events of interest.

 

 

No. 2016-163

EXECUTIVE SESSION

Motion made by TZ and seconded by BR to go into Executive Session at 8:47P.M. to discuss personnel, teacher evaluations, and to review the Superintendent’s annual evaluation process. 8 in favor, 0 opposed, Carried.

 

 

 

F. Barney, M. Robinson, and P. VanLeuven left the meeting at 8:54 P.M.

 

 

 

At 9:26 P.M. the Board President announced that the meeting would reconvene.

 

 

No. 2016-164

ADJOURNMENT

Motion made by T. Zellweger and seconded by J. Young to adjourn at 9:27 P.M. 8 in favor, 0 opposed, Carried.

 

 

 

 

 

 

___________________________

School District Clerk

 

 

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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