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March 16, 2015 Board of Education Meeting Minutes

 

 

March 16, 2015

 

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:30 P.M. by Vice-President T. Zellweger in the Conference Room on the above date.

 

 

ROLL CALL

Present: J. McGill, B. Remington, W. Remington – 8:04 P.M., H. Simmons, D. Taylor, R. White, W. Witherell, J. Young, T. Zellweger, and Mr. Saiff.

 

Absent: B. Remington.

 

Others: B. Fairchild, S. Hartson, B. Reid, M. Robinson, R. Stewart, and M. Taylor.

 

 

QUORUM

Quorum of five established.

 

 

QUESTIONS FROM PUBLIC & PRESS

None.

 

 

STUDENT/TEACHER RECOGNITION

B. Reid recognized the Very Important Panthers for the month of February: Ahanu Sequin from Mrs. Belt’s Grade 1 Classroom; Amberley James and Bailey Warren from Mrs. Shannon’s Grade 2 Classroom; Taya Whitehill from Mrs. Mason’s Grade 2 Classroom; Dahlia Liebfred from Mr. Brand’s Grade 3 Classroom; Blake Caringi-DeShaw and Melody Hannon from Ms. Pcolar’s Grade 5 Classroom; Megan MacWilliams and Cohl Breiner from Ms. Rose’s Grade 5 Classroom; Zachary Robar and Harley Ellis from Ms. Corcoran’s Grade 6 Classroom; and Nola Patrick and Kaitlyn Kirk from Mr. VanLeuven’s Grade 6 Classroom.

 

R. Stewart announced the 2015 Valedictorian and Co-Salutatorians. He stated Nicole White led the class with a seven-semester average of 98.638. Mary Coventry, with an average of 97.125 and Kayla Myers, with an average 97.11 differed in averages by less than half of a percentage point. As a reminder, a criterion for the designation of co-salutatorians is for the students’ averages to have a difference of one-tenth of a percentage point or less. Mr. Stewart said that all three young ladies were fine students and great representatives of the school. R. Stewart added the students would be informed of their designations Tuesday morning.

 

 

No. 2015-152

MINUTES

 

Motion made by J. Young and seconded by H. Simmons to approve the Minutes of the February 9, 2015, regular meeting, and the March 2, 2015, special budget meeting, as typed and delivered to Board Members. 7 in favor, 0 opposed, Carried.

 

 

No. 2015-153

TREAS. REPORTS

Motion made by J. Young and seconded by W. Witherell to approve the Treasurer’s Reports showing an available balance on hand as of February 28, 2015, as follows:

General Fund $140,940.10

School Lunch Fund 7,084.14

School Lunch Savings 82,889.45

Federal Fund 1,419.11

Trust & Agency Fund -0-

Payroll Fund -0-

Risk Retention (Property Loss Reserve – CLASS) 45,006.02

Extra-Class Activities Fund 73,619.63

7 in favor, 0 opposed, Carried.

 

 

No. 2015-154

BOARD REGULATIONS AND POLICIES

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to approve the policy and regulation concerning Entitlement to Attend-Age and Residency (#7130) and Residency and Enrollment Guidelines (#7130R), respectively, as presented. Mr. Saiff reminded the Board this was an updated policy requiring the District to enroll students in school first, and provide a specified number of days for parents/guardians to provide documentation to prove age and residency of the student. This is the second reading required for policy adoption. 7 in favor, 0 opposed, Carried.

 

 

BUDGET UPDATE

 

Mr. Saiff informed the Board that recently the One House legislative budget numbers have begun to be publicized, and that a budget may be foreseeable for the April 1st deadline. Mr. Saiff noted the numbers far outreached the governor’s proposal of 377 million dollars. The Governor would cap public education funding at 1.1 billion dollars, but only if the legislature agreed to his reform agenda. Mr. Saiff stated that both houses have rejected or modified the Governor’s reforms significantly in their proposals. He also explained that elimination of the Gap Elimination Adjustment had been discussed, as well as more foundation aid into the state aid formula. Mr. Saiff distributed to the Board a handout noting where the Senate and Assembly stand on each of the Governor’s proposals.

Mr. Saiff mentioned he had met with Betty Little, Joe Griffo’s Chief of Staff, and Addie Russell at the NYSCOSS Conference in Albany. He noted all three individuals had signed on to the GEA elimination bill since that time. Mr. Saiff said he would update the Board with more information at the March 30, 2015 special budget meeting.

 

 

FOLLOW-UP INFO./BOARD OF EDUCATION MEETING HELD FEBRUARY 9, 2015

Mr. Saiff provided the Board of Education with information regarding battery backup for the fire alarm system, the rate for the annual fire inspection, the school website and the District’s “digital footprint”.

 

 

NO. 2015-155

SCHEDULE APPROVAL

Motion made by J. Young and seconded by W. Witherell to approve the following schedules for audit and payment:

General Fund $341,764.62

School Lunch Fund 6,949.79

Federal Fund 693.95

Trust & Agency 115,301.48

Capital Fund -0-

7 in favor, 0 opposed, Carried.

 

 

No. 2015-156

BUDGET TRANSFERS

Motion made by J. Young and seconded by W. Witherell to authorize the Business Manager to make the necessary budgetary transfers as attached for the Month of February, 2015. 7 in favor, 0 opposed, Carried.

 

 

No. 2015-157

BUDGET REPORTS

Motion made by J. Young and seconded by W. Witherell to accept the Budget Reports for the Month of February, 2015, covering the period from July 1, 2014, through February, 2015, as presented. 7 in favor, 0 opposed, Carried.

 

 

No. 2015-158

2015-2016 CO-OP FUEL BIDS

 

The Board reviewed copies of the fuel bids for ultra-low sulfur diesel, fuel oil, unleaded gasoline, and LP gas for the 2015-2016 school year. Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to contract for the fixed rate, where possible, for the 2015-2016 Co-op Fuel Bids and to let Mr. Saiff notify the appropriate suppliers. Mr. Saiff explained with the fixed rate, often referred to as “Plan B”, the District would pay significantly less per gallon for LP gas, fuel oil, and diesel in 2015-2106 than in 2014-2015. Mr. Saiff noted the District has locked in fixed prices for the past ten years or so. Though the choice for fixed rates this school year was amiss as fuel prices significantly decreased since July, 2014. Adirondack Energy Products, Inc. will be notified that the District accepted their bid to purchase fuel oil at the fixed price of $2.1922 per gallon or $2.5222 per gallon (blended). MX Petroleum Corporation will be notified that the District accepted their bids to purchase ultra-low sulfur diesel at the fixed price of $2.3900 per gallon or $2.4275 per gallon (AGG); LP gas/Propane at the fixed price of $1.49 per gallon for the School Boiler and Main Building and $1.39 per gallon for the School Kitchen; and unleaded gasoline on the fluctuating market for the 2015-2016 school year, effective July 1, 2015, and continuing through June 30, 2016. 7 in favor, 0 opposed, Carried.

 

 

No. 2015-159

PROPOSED 2015-2016 SCHOOL CALENDAR

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to approve the proposed 2015-2016 School Calendar as attached. Mr. Saiff reviewed with the Board a proposed academic calendar for the 2015-2016 school year. Mr. Saiff noted Opening Day would be Thursday, September 3rd, and Graduation would be June 25th. Five days were considered for cancellations due to inclement weather or other reasons. 7 in favor, 0 opposed, Carried.

 

 

No. 2015-160

SUMMER DRIVERS’ ED./

M. LEUTHAUSER

 

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to retain the course offering and appoint Mark Leuthauser as the 2015 Summer Driver Education instructor at a salary of $7,066 based on a maximum class size of twenty students.  This will be M. Leuthauser’s sixth year as our Summer Driver Education Instructor.  (Certification:  NYS A-9275 Drivers Education and NYS Pre-Licensing Course Instructor.)  Mr. Saiff anticipates that we will have between 15 and 20 students in the course this summer.  Mr. Saiff noted out-of-district students would be permitted to attend for a fee once the District’s students have been accounted for. 7 in favor, 0 opposed, Carried. 

 

 

No. 2015-161

ADD’L SUBSTITUTES FOR 2014-2015

The additional proposed list for a substitute music teacher and substitute classroom teachers was reviewed by the Board. Motion made by W. Witherell and seconded by D. Taylor to approve the additional 2014-2015 substitute list as attached. 7 in favor, 0 opposed, Carried.

 

 

No. 2015-162

ANNUAL MEETING TELLERS/ALTERNATES/

MACHINE CUSTODIAN/

BUDGET MEETING CHAIR

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by D. Taylor to appoint Margaret Zahler, Elizabeth Beha, Josephine Eakins, and Etta Phelix as tellers for the Annual Budget/Board Candidate vote to be held on May 19, 2015, at a stipend of $75 each; Frances Hazelton and Shirley Clark as Alternate Tellers in the event that one or more of the tellers are unable to serve on the date of the vote; James Farrell as Voting Machine Custodian at a stipend of $150; and Ward Remington as Chairperson of the Public Meeting to be held on Monday, May 11, 2015. 7 in favor, 0 opposed, Carried.

 

 

No. 2015-163

DONATION/ASSOCIATED SOLO ARTISTS

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to accept the generous monetary donation of the Ilsa Baby Foundation, with gratitude. Mr. Saiff noted this is the third year the District has been affiliated with the Associated Solo Artists Performance Series through WSWHE BOCES. He stated the two anonymous benefactors provide funding for schools within the Adirondack Park for this performing arts program for students. Mr. Saiff stated the first year the program was brought to the District, the Foundation provided the full cost. The District then established a CoSer with BOCES, which then reimbursed the District a portion of the program cost. The benefactors have generously paid for the portion of the program that was not aided in the form of a donation. 7 in favor, 0 opposed, Carried.

 

 

UNUSED WEATHER/ EMERGENCY DAYS

Mr. Saiff stated he had met with the President of the Teaching Association, Don Cannamela, to discuss options for utilizing unused snow days. Mr. Cannamela agreed to conduct a poll with the teaching staff by April 1 so that Mr. Saiff would have information for the April 20th meeting.

 

 

No. 2015-164

FORENSICS TEAM OVERNIGHT TRIP REQUEST

The Board reviewed a request from Parishville-Hopkinton Central School volunteer Forensic Coach Dan McCormick for one of the District’s students, Kaitlyn Wells, to participate in State Competition at Delaware Academy in Oneonta from April 24-66, 2015. Based on the recommendation of the Superintendent, Motion made by W. Witherell and seconded by J. Young to approve the three-day, two-night trip request as presented. Transportation would be provided by Madrid-Waddington Central School. Elimination rounds are scheduled for Saturday morning followed by Finals in the afternoon. The student and coaches will return home Sunday. Paid for by funds raised for the club last year. 7 in favor, 0 opposed, Carried.

 

 

No. 2015-165

SPORTS MERGERS

Motion made by W. Witherell and seconded by R. White to approve the following sports merger requests en masse: Football with Brasher Falls Central School; Boys’ Ice Hockey with Brasher Falls Central School; Boys’ and Girls’ Cross-Country Running with Norwood-Norfolk Central School; Boys’ and Girls’ Indoor Track with Norwood-Norfolk Central School; Boys’ and Girls’ Spring Track with Norwood-Norfolk Central School; Girls’ Ice Hockey with Potsdam Central School; Golf with Potsdam Central School; Volleyball with Potsdam Central School; Boys’ Lacrosse with Colton-Pierrepont Central School. Mr. Stewart noted this action is for the Parishville-Hopkinton Central School District to request mergers with other schools, and that depending upon the cooperating school district, there may be a fee per student athlete to participate. 7 in favor, 0 opposed, Carried.

 

 

No. 2015-166

CPSE/CSE RECOMMENDATIONS

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to approve the recommendations of the CSE for six students as attached. 7 in favor, 0 opposed, Carried.

 

 

PRINCIPALS’ UPDATES

R. Stewart stated there was an elective fair held two weeks ago for the first time at the High School level. Mr. Stewart explained students were broken down into groups and rotated from room to room to meet with teachers relative to electives the students may be able to take in the near future. R. Stewart noted the process generated a number of good ideas for hosting the fair next year.

 

Mr. Stewart also noted the second Jr./Sr. High Open House of the year was held last week. He stated quite a few parents attended the 2:40 P.M. Open House to receive their child’s 25-Week Reports. R. Stewart explained faculty and support staff are continuing to help students learn, apply, and internalize the selected vocabulary words. Mr. Stewart said he is excited for the final initiative of the year – which will focus on independent learning. R. Stewart stated the final initiative has been delayed thus far because teachers will be attending a presentation by Dr. Bill Daggett on Thursday, March 19th. There, Mr. Stewart said, Dr. Daggett would address the rigor and reverence framework, with Quad D being the ultimate goal for students in which they are working and learning.

 

 

 

W. Remington arrived at 8:04 P.M.

 

 

 

B. Reid announced that the typical Spring happenings were underway at the Elementary level. She stated the highlight so far has been the Reading Celebration Week, which coincided with Dr. Seuss’ birthday. Ms. Reid said this week-long observation truly motivates students to read. She explained a nice assembly was held in which senior students read “Oh, The Places You’ll Go”. Mr. Clark read “Ice is Nice”. B. Reid thanked Mrs. Mary Taylor and the teachers that helped facilitate the assembly.

 

Ms. Reid added that she is wrapping up classroom observation requirements and preparing for incoming Pre-Kindergarten, and Kindergarten registration process. B. Reid also mentioned that it was Annual Review time for CSE requirements, and that she would be attending the CSE Chairperson’s Conference in Lake Placid. Teachers, she said, would participate in in-house Google training on Thursday, and then go to Heuvelton to hear Dr. Daggett speak. B. Reid said that on Friday, Elementary teachers would be collaborating on curriculum mapping, NYS testing requirements, and vertical alignment. Ms. Reid noted teachers often state they wish they had more time for the vertical alignment process as it clarifies what each grade level team would like their upcoming students to know.

 

 

SUPERINTENDENT’S ANNUAL EVALUATION

W. Remington asked the Board to complete the superintendent’s annual evaluation and return them to him.

 

 

BOCES ANNUAL MEETING

The Board received information regarding the St. Lawrence-Lewis Counties BOCES Annual Meeting scheduled for April 9, 2015, at the St. Lawrence-Lewis BOCES Educational Services Center in Canton. Reservations will be made for D. Saiff to attend. The BOCES Board Vote is on the 20th of April.

 

 

UPDATE ON EXCEL PHASE II PROJECT

J. Young asked Mr. Saiff if the weekly test time for the generator could be changed, as some families had shared their concern with him about the current 6:30 A.M. time. Mr. Saiff replied that he would speak with the engineers the day after tomorrow to learn the process for changing the test time as it is programmable.

 

 

INFORMATION

The Board received a list of upcoming events of interest, information regarding the BOCES Annual Meeting, correspondence and a nomination for Mr. James Young for BOCES Board Member, correspondence and a nomination for Dr. John Zhe of Heuvelton Central School District, information regarding the BOCES Administrative Budget, correspondence from Assemblyman Marc Butler, correspondence from Senator Betty Little, notes from the Winter Workshop attended by Mr. Francis Barney, correspondence from a bus driver, correspondence to a parent, the Agenda for the February 24, 2015 Town of Parishville Board meeting, the March issue of Panther Press, and preliminary budget information.

 

 

No. 2015-167

EXECUTIVE SESSION

Motion made by J. Young and seconded by H. Simmons to go into Executive Session at 8:13 P.M. to discuss personnel, teacher evaluations, and to review the Superintendent’s annual evaluation process. 8 in favor, 0 opposed, Carried.

 

 

 

B. Fairchild, M. Robinson, and M. Taylor left the meeting at 8:13 P.M.

 

 

 

At 8:57 P.M. the Board President announced that the meeting would reconvene.

 

 

No. 2015-168

ADJOURNMENT

Motion made by J. Young and seconded by T. Zellweger to adjourn at 8:57 P.M. 8 in favor, 0 opposed, Carried.

 

 

 

 

 

 

___________________________

School District Clerk

 

 

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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