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March 17, 2014 Board of Education Meeting Minutes


March 17, 2014




The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:32 P.M. by Vice-President T. Zellweger in the Conference Room on the above date.





Present: B. Remington, W. Remington-7:34 P.M., H. Simmons-8:02 P.M., R. White, F. Wilhelm, W. Witherell-7:34 P.M., J. Young, T. Zellweger, and Mr. Saiff.


Absent: D. Taylor.


Others: J. Bartholomew, T. Baxter, E. Bonan-8:02 P.M., B. Fairchild, D. Gravlin, E. Harper, S. Hartson, K. Pullano, B. Reid, M. Robinson, T. Snell, R. Stewart-8:02 P.M., K. Tremper




Quorum of five established.




Kelly Pullano spoke to the Board, advocating for the reinstatement of Junior Varsity Athletics. K. Pullano expressed her interest in fundraising for the program, and inquired as to where the Board’s position on the request. T. Zellweger stated it is still early in the budget process, and that decisions have not yet been made. K. Pullano noted the cost for one JV team. Mr. Saiff stated transportation was not an aided expense; no reimbursement for transportation is provided for Athletics.




W. Remington and W. Witherell arrived at the meeting at 7:43 P.M.




K. Tremper asked if she and others could raise funds, would the board approve running the full Junior Varsity program. T. Zellweger responded that if a donation was made to fund Junior Varsity Athletics, then possible the program could run. Justin Bartholomew asked about being able to fundraise, and stated he would like to do so. J. Bartholomew mentioned the District has a strong Biddy Basketball program. He questioned if fundraising could be approved for both soccer and basketball. T. Zellweger replied that if fundraising was permitted for one sport, he anticipated it could be for the other. J. Bartholomew mentioned holding Junior Varsity and Varsity practices concurrently and scheduling games so that both levels could ride the same bus to save on fuel costs.


Evan Harper commented on the high numbers of athletes involved, especially with the girls. Mr. Harper noted there have been 60 – 65 student athletes for 12 to 15 years. With the availability of a Junior Varsity team, there were approximately twenty girls on each of the three divisions. He feels it is a disservice to the girls that there is no Junior Varsity team. E. Harper stated each team – Modified and Varsity – has about 35 members, thus the girls have less opportunities to play. He said it is easier to organize and run practices with less numbers, and that it is more beneficial for players to develop skills and play in game situations. Mr. Harper reminded the Board that students often perform better academically than students who do not participate in extra-curricular activities. E. Harper stated he is willing to donate a majority of his coaching salary back to the Junior Varsity program to help with funding.


E. Harper and K. Tremper advocated for more winter outdoor activities, which would provide variety in Physical Education classes. K. Tremper mentioned a donation by Health Initiatives of new ice skates for use at the Parishville park so that the park gets more use and students have another option for being active. In addition, snowshoes are available for use. K. Tremper asked if the District would look into incorporating ice skating and snowshoeing in Physical Education classes now that the skates are owned and maintained by the town, which has insurance in terms of incidental injuries. T. Zellweger replied that he would speak with Mr. Saiff who would in turn speak to the Physical Education teachers.




J. Bartholomew, K Tremper, and T. Snell left the meeting at 7:45 P.M.


B. Reid recognized Students of the Month of February for exhibiting the Character Trait Empathy/Compassion: Tiena Gilbert - Mrs. Knowles’ Kindergarten; Allie Snell - Mrs. Wilkes’ Kindergarten; Rebecca Collins - Mrs. Mitchell’s First Grade; Lilianna Clark-Vallance - Mrs. White’s First Grade; Mandy Merrill - Mrs. Mason’s Second Grade; Makena McCarthy - Mrs. Shannon’s Second Grade; Aricka Merrill - Mrs. Clark-Vallance’s Third Grade; Emma Young - Mr. Brand’s Third Grade; Annika McIntosh - Ms. Pcolar’s Fourth Grade; Taylor Daniels - Ms. Pahler’s Fourth Grade; Carson McCargar – Ms. Rose’s Fifth Grade; Brynne Reid - Mrs. Todd’s Fifth Grade; Allyson Smith-Willmart - Miss. Corocoan’s Sixth Grade; and Keegan Monroe - Mr. VanLeuven’s Sixth Grade.


B. Reid announced that fourth grader Taylor Daniels was the Elementary Paw Ticket Winner for February. As February’s winner, Taylor received a Panther Gear sweatshirt donated by the PTSA and a pizza donated by Kunoco.




Mr. Saiff stated David Gravlin was invited to the meeting to discuss and update the Board as to what is changing in the food service area. D. Gravlin noted a great deal of modifications. First, the United States Department of Agriculture has eliminated the regulation of limiting amounts of protein and grains. D. Gravlin said meals can now offer above the previous 2 oz. restriction on proteins and grains. Mr. Gravlin has been maximizing the number of calories served within the guidelines, as he is concerned many children have been hungry under the recent guidelines. D. Gravlin stated new breakfast regulations have been instituted within the past year. Mr. Gravlin feels at this district there have been hardly any issues with breakfast. There have been no effects in student breakfast participation.


D. Gravlin noted next year the controversial snack regulations will come into play. He stated the district will implement a la carte standards this summer. A la carte items must fall into a category of whole grain-, vegetable-, or fruit- based food. Calories, sodium levels, fats, and sugar for each item will need to be measured. The same rules apply for drinks – juice, water, or milk will be offered under the new regulations. D. Gravlin estimates the district will lose about 90% of the snacks that are currently offered. While he feels the intent is good, it will hurt financially. These regulations do not apply while school is not in session or at concession stands. There is still some uncertainty regarding the guidelines for fundraising; The USDA has left it up to each state to develop guidelines. New York State will allow zero fundraising of foods that do not meet nutrition regulations. Longstanding traditional fundraisers, such as candy bar sales, that were considerable moneymakers will not be permitted.


There will be a review process where the state will go back into a district’s records to see what food items have been purchased. Mr. Gravlin noted in the past districts have been reviewed every five years, with two separate reviews to see if school food programs were in compliance with regulations. Under the new guidelines and procedures, the reviews will occur every three years. Parishville-Hopkinton is to be reviewed this year. The review includes examination of menus, production records, production itself, the application process for Free and Reduced Meals, meal identification at the serving line (cashiers will check to ensure students take the required components for a reimbursable meal). D. Gravlin stated while the review has previously been a three-hour process, it will now be much more extensive. He said a checklist is sent to Food Managers six weeks before the scheduled review. Mr. Gravlin stated he feels comfortable with where the District is for nutrient analysis and that the program’s menus are in compliance. He noted the reviewers are very happy with Potsdam Central School District’s menus, and that the same menus are established at Parishville-Hopkinton Central School.


B. Remington asked about the composition of the grains offered. D. Gravlin replied that grains are 51% whole grain, and is aware of B. Remington’s concern that wheat is not digestible by humans. K. Pullano inquired about allowing students to have water. D. Gravlin responded that students are still


required to have milk (as a dairy component) with their lunch. K. Pullano asked if children were still allowed to have chocolate and strawberry milk next year. Mr. Gravlin stated yes, as long as low-fat milk is used.




W. Remington thanked D. Gravlin for attending.




D. Gravlin left the meeting at 8:00 P.M.



No. 2014-151



Motion made by J. Young and seconded by T. Zellweger to approve the Minutes of the February 10, 2014, regular meeting, as typed and delivered to Board Members. 7 in favor, 0 opposed, Carried.



No. 2014-152


Motion made by J. Young and seconded by T. Zellweger to approve the Treasurer’s Reports showing an available balance on hand as of February 28, 2014, as follows:

General Fund $121,478.11

School Lunch Fund 7,546.51

School Lunch Savings 80,573.09

Federal Fund 0.04

Trust & Agency Fund 6,963.00

Payroll Fund -0-

Risk Retention (Property Loss Reserve – CLASS) 44,995.39

Extra-Class Activities Fund 57,509.61

7 in favor, 0 opposed, Carried.





Mr. Saiff informed the Board that Watson Electric has been working in the building. One worker has been pulling wires for the fire alarm and wireless systems. The possibility of terminating some hardware can soon be looked at. A BOCES technician will help terminate the hardware in the main distribution frame rooms. Mike Croneiser, the Clerk of the Works, has been on-site one day. Mr. Saiff stated the project is progressing as planned. J. Young asked about the status of the Bus Garage. Mr. Saiff replied that the reconstruction phase has not yet been started, but that he would look into it.



No. 2014-153


Mr. Saiff reviewed nine Board Regulations and Policies involving non-instructional/business operations, one personnel item dealing with the employment of retired people, and one minor change to the bylaws. The policies and regulations pertained to financial operations, protection of the District Treasurer’s digital signature, accessing SNAP information for families of attending students, and to bring in line what is available as law and technology changes. Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to approve the regulations and policies as presented en masse. This is the second and final reading required for policy adoption. 7 in favor, 0 opposed, Carried.




E. Bonan, H. Simmons, and R. Stewart arrived at the meeting at 8:02 P.M.





Mr. Saiff and the Board looked at the One House budget resolutions in more detail, as new comparative information was available. Mr. Saiff shared the synopses from two of our advocates; Terry Pratt and Terry Crowley, which compared the Governor’s State Aid Proposal to the Senate and Assembly One House budget bills. Mr. Saiff anticipated some sort of budget gap and hopes to have a side-by-side comparison of the two bills for the next budget meeting to be held March 31, 2014.




Mr. Stewart introduced Emma Bonan, stating Ms. Bonan was hired for the position of Chemistry/General Science teacher previously held by Mrs. Ann White. R. Stewart provided a brief background on E. Bonan, noting she has been with the District since the beginning of February. He mentioned she is very energetic, and is doing an excellent job. E. Bonan stated she enjoyed her first Open House, is enjoying herself, and remarked that the students are great. W. Remington thanked Emma for coming, said the Board appreciates her effort.




E. Bonan left the meeting at 8:09 P.M.



NO. 2014-154


Motion made by J. Young and seconded by F. Wilhelm to approve the following schedules for audit and payment:

General Fund $392,753.39

School Lunch Fund 5,277.65

Federal Fund 6,477.89

Trust & Agency 115,934.52

Capital Fund 1,947.97

8 in favor, 0 opposed, Carried.



No. 2014-155


Motion made by T. Zellweger and seconded by J. Young to authorize the Business Manager to make the necessary budgetary transfers as attached for the Month of February, 2014. 8 in favor, 0 opposed, Carried.



No. 2014-156


Motion made by J. Young and seconded by T. Zellweger to accept the Budget Reports for the Month of February, 2014, covering the period from July 1, 2013, through February, 2014, as presented. 8 in favor, 0 opposed, Carried.



No. 2014-157




Mr. Saiff discussed offering the Driver Education Program again this summer.  Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to retain the course offering and appoint Mark Leuthauser as the 2014 Summer Driver Education instructor at a salary of $7,066 based on a maximum class size of twenty students, pending allowance in the budget.  This will be M. Leuthauser’s fifth year as our Summer Driver Education Instructor.  (Certification:  NYS A-9275 Drivers Education and NYS Pre-Licensing Course Instructor.)  Mr. Saiff anticipates that we will have approximately 15 students in the course this summer.  Mr. Saiff noted out-of-district students would be permitted to attend for a fee once the District’s students have been accounted for. 8 in favor, 0 opposed, Carried. 



No. 2014-158



Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to approve John Warneck to complete the annual fire inspection and corresponding reports for the main building and bus garage for a fee of $550, the same as years past. 8 in favor, 0 opposed, Carried.



No. 2014-159


Motion made by T. Zellweger and seconded by W. Witherell to table this item to the next meeting. 8 in favor, 0 opposed, Carried.



No. 2014-160




Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to appoint Elizabeth Beha, Margaret Zahler, Josephine Eakins, and Etta Phelix as tellers for the Annual Budget/Board Candidate vote to be held on May 20, 2014, at a stipend of $75 each; Frances Hazelton and Shirley Clark as Alternate Tellers in the event that one or more of the tellers are unable to serve on the date of the vote; James Farrell as Voting Machine Custodian at a stipend of $150; and Ward Remington as Chairperson of the Public Meeting to be held on Tuesday, May 12, 2014. 8 in favor, 0 opposed, Carried.



No. 2014-161


The Board reviewed a request from volunteer Parishville-Hopkinton Central School Forensics Coaches Kim Reilly and Dan McCormick for one of our students, Shawntel Courtney, to participate in State Competition at Delaware Academy in Oneonta from April 4-6, 2014. Transportation would be provided by Franklin Academy. Elimination rounds are scheduled for Saturday morning followed by Finals in the afternoon. The student and coaches will return home on Sunday morning. Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by W. Witherell to approve the overnight trip request as presented. 8 in favor, 0 opposed, Carried.



No. 2014-162


The Board reviewed an informational sheet and request to approve an educational trip to Washington, D.C. from April 24-27, 2014. Mr. Saiff noted that Shawn Spriggs and Melissa VanLeuven would serve as teacher chaperones for the trip and added that the tour group that would be coordinating the trip also provides additional staffing to help with evening chaperone duties. Transportation will be a private bus through Premier Coach. Motion made by H. Simmons and seconded by B. Remington to approve this trip as presented. 8 in favor, 0 opposed, Carried. Money for the trip has been earned through fundraisers, with participants providing the balance of the cost. Twenty-six students will be going.



No. 2014-163


Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by F. Wilhelm to approve the recommendation of the CPSE for one pre-school child and the recommendations of the CSE for nine students as attached. 8 in favor, 0 opposed, Carried.




B. Reid announced two Story Time for Tots have taken place since the last Board meeting. She thanked Mary Taylor for organizing the occasions. Ms. Reid also thanked the committee that planned the readers and events for Read Across America Week. B. Reid stated faculty and students have been busy in their classrooms preparing for state exams. Ms. Reid stated teachers have told her they feel confident about where they are in the modules, and that they have never seen children work harder.


B. Reid noted mid-year CSE reviews are underway, giving the District an idea of what is needed for Special Education services for 2014-2015. Ms. Reid mentioned she would be going to Lake Placid for the CSE Chairperson’s Conference this Thursday, and is looking forward to in-house staff development on Friday.




R. Stewart mentioned Open House for the High School had just concluded, as it was rescheduled from last week’s snow day. He noted a low turnout of parents and students, but felt that was due to the strong development of the Parent Portal, where student information is frequently updated and readily available to parents. Mr. Stewart stated he made available a table with information on the Common Core State Standards for parents who did attend to peruse. On display, Mr. Stewart said, were the Scholar Team Awards for Girls’ and Boys’ Basketball. These plaques join the Girls’ and Boys’ Soccer Scholar Team designations for this year. Criteria for these awards are that athletes have a 90 team average or above, which has to average out for a certain number of players on the team. Eleven girls (the whole team) qualified. Eleven out of twelve boys on the basketball team qualified.


R. Stewart noted that New York State assessments begin April 1st, and that faculty and students are gearing up for that.




Mr. Saiff announced that on Tuesday evening at 7:00 P.M., Mr. Robert LaRue will be leading a program for the Parishville bicentennial. Mr. Saiff invited Board members to attend. The program includes a thirty-minute presentation to be held in the Auditorium with a dessert reception in the cafeteria.




W. Remington asked board to complete their superintendent evaluations. He stated he would then assemble them.




The Board received information regarding the St. Lawrence-Lewis Counties BOCES Annual Meeting scheduled for April 10, 2014, at the St. Lawrence-Lewis BOCES Educational Services Center in Canton. Reservations will be made for D. Saiff to attend. The BOCES Board Vote is on the 28th of April.





Mr. Stewart announced the names of this year’s Valedictorian and Salutatorian; Eric Hannon with a Grade Point Average of 94.817% and Michael Burns with a Grade Point Average of 94.697%, respectively. Mr. Stewart stated the District is very proud of these two students, and that they have done a wonderful job.




The Board received a list of upcoming events of interest.




E. Harper asked for a date by which fundraising would need to be done so that the Board could approve reinstatement of Junior Varsity Athletics. W. Remington replied the state budget would be a factor in the decision. Mr. Normandin of Section X is hoping for a decision by the Board by the end of May.

No. 2014-164


Motion made by T. Zellweger and seconded by B. Remington to go into Executive Session at 8:31 P.M. to discuss teacher evaluations and to review the Superintendent’s annual evaluation. 8 in favor, 0 opposed, Carried.




T. Baxter, B. Fairchild, E. Harper, K. Pullano, and M. Robinson left the meeting at 8:32 P.M.




At 9:05 P.M. the Board President announced that the meeting would reconvene.



No. 2014-165


Motion made by J. Young and seconded by H. Simmons to adjourn at 9:05 P.M. 8 in favor, 0 opposed, Carried.








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Parishville, NY 13672
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