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March 18, 2013 Board of Education Meeting Minutes

March 18, 2013

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:34 P.M. by President W. Remington in the conference room on the above date.

ROLL CALL

Present: B. Remington, W. Remington, H. Simmons, D. Taylor, F. Wilhelm, J. Young, T. Zellweger, and Mr. Saiff.

Absent: R. White, W. Witherell.

Others: A. Butterfield, H. Butterfield, N. Butterfield, B. Fairchild, D. MacNeill, B. Reid, M. Robinson, R. Stewart, C. Taylor, D. Taylor, A. Wheeler, and L. Witherell.

QUORUM

Quorum of five established.

STUDENT/TEACHER

RECOGNITION

Mr. Saiff announced that he had asked David and Colleen Taylor and members of their family to attend tonight’s meeting so that he could recognize Mr. Taylor’s service to our country and present him with his high school diploma based on Section 305 guidelines of Education Law concerning a program known as “Operation Recognition.” Under this program, any veteran of the armed forces who served during WWII, Korea, or Vietnam who received an honorable discharge and who was unable to complete a secondary education for any reason, may be eligible to obtain a high school diploma based on knowledge and experience gained while in the service.

Mr. Taylor left high school prior to receiving his diploma in order to seek employment. Later Mr. Taylor was drafted into service and was deployed to Vietnam during the War. While stationed in Vietnam, Mr. Taylor received a National Defense Medal, a Republic of Vietnam Service Medal, a Republic of Vietnam Campaign Medal with Device, and a First Good Conduct Medal. After receiving his honorable discharge, Mr. Taylor returned to the area where he has lived and worked ever since.

Mr. Remington, as President of the Parishville-Hopkinton Central School Board of Education, ceremoniously presented Mr. David P. Taylor with his high school diploma and recognized him for his service to our country.

A. Butterfield, H. Butterfield, N. Butterfield, C. Taylor, D. Taylor, and A. Wheeler left the meeting at 7:38 P.M.

QUESTIONS FROM PUBLIC & PRESS

D. MacNeill was in attendance at the meeting to ask whether or not the Board had reached a decision regarding gymnastics for the current school year. Mr. Remington replied that the Board had decided not to try to offer a gymnastics program at this late date, but added that D. MacNeill should certainly continue to work toward certification as a gymnastics coach if she is interested in the possibility of coaching in the future.

D. MacNeill left at 7:41 P.M.

B. Fairchild left at 7:42 P.M.

STUDENT TEACHER RECOGNITION

B. Stewart announced that Jenna Converse was nominated for the Channel 7 News Academic All-Star Program.

B. Reid recognized Students of the Month of February for exhibiting the Character Trait Kindness: Matthew Barr - Miss Hicken’s Universal Pre-K; Kennedy Yette - Mrs. Knowles’ Kindergarten; Autumn Brunet - Mrs. Wilkes’ Kindergarten; Madelynn Barr - Mrs. Mitchell’s First Grade; Avery Zenger - Mrs. White’s Multi-Age 1/2; Kayleigh Sheldon - Mrs. Mason’s Second Grade; Jacob Remington - Mrs. Shannon’s Multi-Age 1/2; Aric Taylor - Mrs. Clark-Vallance’s Third Grade; Cassidy Phippen - Ms. Steenberge’s Third Grade; Destini Keleher - Ms. Pcolar’s Fourth Grade; Abigayle Frary - Ms. Pahler’s

Fourth Grade; Sydnie Phippen - Miss Corcoran’s Fifth Grade; Heather Kearney - Ms. Rose’s Fifth Grade; Gabrielle Finen - Mrs. Todd’s Sixth Grade; and Brooke Taylor - Mr. VanLeuven’s Sixth Grade.

B. Reid announced that 2nd grader Gavin Sheldon was the Elementary Paw Ticket Winner for February. As February’s winner, Gavin received some Panther Gear donated by the PTSA and a pizza donated by Kunoco.

No. 2013-171

MINUTES

Motion made by J. Young and seconded by H. Simmons to approve the Minutes of the February 11, 2013, regular meeting, and March 11, 2013, special budget meeting, as typed and mailed to Board Members. 7 in favor, 0 opposed, Carried.

No. 2013-172

TREAS. REPORTS

Motion made by T. Zellweger and seconded by B. Remington to approve the Treasurer’s Reports showing an available balance on hand as of February 28, 2013, as follows:

General Fund 123,294.05

School Lunch Fund 5,778.10

School Lunch Savings 26.58

Federal Fund 1,853.32

Trust & Agency Fund 15,051.66

Payroll Fund -0-

Risk Retention (Property Loss Reserve – CLASS) 44,973.03

Extra-Class Activities Fund 55,605.51

7 in favor, 0 opposed, Carried.

UPDATE ON EXCEL PHASE II PROJECT

Mr. Saiff informed the Board that Phil Squadrito had called to update us on the status of our project approval. There are approximately 99 projects awaiting approval ahead of ours. The Office of Facilities and Planning was approving approximately 40 projects a week; however, over the last couple of months they have only been averaging ten project approvals per month. Hopefully things will begin moving more rapidly again once a state budget has been adopted. Mr. Saiff added that if the District receives project approval within the next month or two, we should still be able to stay on track for work to be able to take place this summer.

No. 2013-173

BOARD POLICY: EDUCATION OF HOMELESS YOUTH

The Board reviewed revisions to the District’s policy regarding Education of Homeless Youth as recommended by Roberta Stillin-Dowman, BOCES Supervisor of Instructional Resources and Title I Services, to reflect the most recent language referencing the 50 mile transportation limit. Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve the revised policy on Education of Homeless Youth as presented. This is the second and final reading required for policy adoption. 7 in favor, 0 opposed, Carried.

BUDGET UPDATE

Mr. Saiff briefly explained the Senate and Assembly bills and noted that both houses of the NYS legislature appear to be asking for more funding to education. In comparing the two bills, Mr. Saiff added that the Senate’s bill would actually help small schools more based on their proposal to reduce the GEA by $100 million dollars as the Gap Elimination Adjustment is the one function that is hurting us the most, even more than freezing the amount of aid we receive. Mr. Saiff added that the sooner the GEA can be eliminated altogether, the faster small schools will recover from the effects of the recession, not to mention the undue burden of taxes that has been placed on small school communities throughout the state. The state is still anticipating an on-time budget, which is due on March 21st. If the state budget is released on Monday, Mr. Saiff hopes to have a preliminary school aid run for the Board to review at next Monday evening’s special budget meeting.

NO. 2013-174

SCHEDULE APPROVAL

Motion made by J. Young and seconded by F. Wilhelm to approve the following schedules for audit and payment:

General Fund $366,268.41

School Lunch Fund 5,897.77

Federal Fund 347.67

Trust & Agency 108,854.64

Capital Fund 5,280.00

7 in favor, 0 opposed, Carried.

No. 2013-175

BUDGET TRANSFERS

Motion made by T. Zellweger and seconded by J. Young to authorize the Business Manager to make the necessary budgetary transfers as attached for the Month of February, 2013. 7 in favor, 0 opposed, Carried.

No. 2013-176

BUDGET REPORTS

Motion made by T. Zellweger and seconded by J. Young to accept the Budget Reports for the Month of February, 2013, covering the period from July 1, 2012, through February, 2013, as presented. 7 in favor, 0 opposed, Carried.

No. 2013-177

REQUEST FOR LEAVE OF ABSENCE/K. HURLEY

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by H. Simmons to approve Krista Hurley’s request for Maternity Leave under the Family/Medical Leave Act tentatively scheduled to begin on Tuesday, April 23, 2013, and continue through June 24, 2013. 7 in favor, 0 opposed, Carried.

No. 2013-178

REQUEST FOR LEAVE OF ABSENCE/P. TODD

Based upon the recommendation of the Superintendent, Motion made by F. Wilhelm and seconded by H. Simmons to approve Pamela Todd’s request for Maternity Leave under the Family/Medical Leave Act tentatively scheduled to begin on Monday, April 29, 2013, and continue through June 24, 2013. 7 in favor, 0 opposed, Carried.

No. 2013-179

UNPAID VOLUNTEER ASST. SOFTBALL COACH/ J. BARTHOLOMEW

R. Stewart informed the Board that Justin Bartholomew was interested in serving as an unpaid volunteer assistant softball coach, helping Nicole Clark-Vallance with the Modified team. R. Stewart added that J. Bartholomew has completed all non-teacher coaching requirements with the exception of submitting his application and payment for a temporary coaching license; which he will ask J. Bartholomew to complete prior to the beginning of the season. Based upon the recommendations of the Superintendent and Athletic Director, Motion made by T. Zellweger and seconded by F. Wilhelm to approve Justin Bartholomew as an unpaid volunteer Girls’ Modified Assistant Softball Coach for the 2013 spring season pending completion of all non-teacher coaching requirements. 7 in favor, 0 opposed, Carried.

No. 2013-180

UNPAID VOLUNTEER ASST. BASEBALL COACH/ C. PHIPPEN

R. Stewart informed the Board that Chad Phippen had expressed interest in serving as an unpaid volunteer assistant baseball coach, helping Jason Felix with the Modified team. R. Stewart added that, as a certified Physical Education Teacher, Chad would meet the requirements necessary for serving as an unpaid volunteer assistant; we would simply need to retain certification copies on file. Based upon the recommendations of the Superintendent and Athletic Director, Motion made by B. Remington and seconded by D. Taylor to approve Chad Phippen as an unpaid volunteer Boys’ Modified Assistant Baseball Coach for the 2013 spring season pending receipt of proof of valid first aid and CPR/AED training, and receipt of fingerprint clearance and copies of training certificates. 7 in favor, 0 opposed, Carried.

CONTRACT FOR CONFIDENTIAL EXECUTIVE SECRETARY

Mr. Saiff informed the Board that he had met with C. Delisle regarding the proposed contract and that she had expressed some concerns that he would like to share with the Board. T. Zellweger moved to Table this item for discussion in Executive Session.

B. Fairchild returned at 8:02 P.M.

LONG-TERM SUBSTITUTE TEACHERS

Mr. Saiff informed the Board that we have placed advertisements for two long-term substitute teachers; one for a certified Secondary Social Studies teacher to take Krista Hurley’s classes during her leave of absence, and one for a certified Elementary teacher to take Pamela Todd’s classes during her leave of absence. The deadline for applications has been set for March 22, 2013, with interviews to follow shortly thereafter. Mr. Saiff will keep the Board updated on the progress of these two temporary positions and hopes to have recommendations at the next regular meeting in April.

No. 2013-181

UNUSED WEATHER/ EMERGENCY DAYS

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by B. Remington to apply two unused weather/emergency days as follows: one full day on Monday, June 24th, which had been slated as an Optional Staff Development Day, and the other to be used as half day early release on Wednesday and Thursday, June 19th and 20th, at the elementary to give teachers an opportunity to complete end-of-year reports and classroom housekeeping chores, if a day is not needed for an actual weather or other emergency closing. 7 in favor, 0 opposed, Carried.

No. 2013-182

ANNUAL MEETING TELLERS/ALTERNATES/

MACHINE CUSTODIAN/

BUDGET MEETING CHAIR

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to appoint Elizabeth Beha, Margaret Zahler, Josephine Eakins, and Etta Phelix as tellers for the Annual Budget/Board Candidate vote to be held on May 21, 2013, at a stipend of $75 each; and Frances Hazelton and Shirley Clark as Alternate Tellers in the event that one or more of the tellers are unable to serve on the date of the vote; James Farrell as Voting Machine Custodian at a stipend of $150; and Ward Remington as Chairperson of the Public Meeting to be held on Tuesday, May 14, 2013. 7 in favor, 0 opposed, Carried.

No. 2013-183

FORENSICS TEAM OVERNIGHT TRIP REQUEST

The Board reviewed a request from volunteer PHCS Forensics Coaches Kim Reilly and Dan McCormick for two of our students, Nicole Ellis and Shawntel Courtney, to participate in State Competition in Webster from April 27-29, 2013. Transportation would be provided by Potsdam Central School or Brushton-Moira Central School as both districts also have students participating in the event. Elimination rounds are scheduled for Saturday and students will return home following the finals on Sunday.

Motion made by F. Wilhelm and seconded by B. Remington to approve the overnight trip request as presented. 7 in favor, 0 opposed, Carried.

No. 2013-184

PLAYGROUND DONATION

Mr. Saiff informed the Board that the school had received a donation in the amount of $200 from Casella Waste Systems for the Elementary Playground Fund. Motion made by H. Simmons and seconded by T. Zellweger to accept Casella Waste Systems’ generous donation to the PHCS Elementary Playground Fund and requested Mr. Saiff to send a thank you letter on behalf of the District. 7 in favor, 0 opposed, Carried.

No. 2013-185

CPSE/CSE RECOMMENDATIONS

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by F. Wilhelm to approve the recommendation of the CPSE for one pre-school child and the recommendations of the CSE for four students as attached. 7 in favor, 0 opposed, Carried.

PRINCIPALS’ UPDATES

B. Reid announced that things have been busy in the elementary since the last Board meeting. Students of the Month were honored at our February 28th Pride Day Assembly and the High School Drama Production Class presented an anti-bullying skit that was written and performed by students enrolled in the drama elective. The anti-bully message was very well done and age-appropriate.

B. Reid also mentioned the Read Across America Day Assembly and Reading Challenge at the elementary and thanked Bennie Fairchild for the nice newspaper article highlighting the event. B. Reid noted that students in UPK-Grade 2 met their challenge of reading 180,000 books and, as their reward, B. Reid and B. Gallagher dressed up as Thing 1 and Thing 2. In addition, B. Reid also served UPK-Grade 2 students their lunch. Unfortunately, students in Grades 3-6 did not quite meet their challenge of reading 200,000 minutes so they did not receive their reward of a kickball game against the elementary staff this year, but B. Reid is confident they will meet their reading challenge next year.

The playground fund is doing well thanks to volunteers who have been offering their support and positive fundraising events such as the spring basket raffle and recent Pampered Chef sale.

B. Reid announced that we have six new Block Students this semester and Elementary Progress Reports went home on Thursday, March 14th. We are in the middle of the “academic push”, preparing students for state exams. Teachers are delving into the Modules by Expeditionary Learning and Core Knowledge as recommended by the State Education Department in order to prepare our students in the best manner possible. Tenth period Interventions continue to work well for many students and many have reached their benchmarks due, in part, to these efforts.

Friday’s staff development day was very beneficial. The Common Core was presented with an emphasis on the protocols and modules. B. Reid added that these resources are available to review on EngageNY.org. Our teachers represented the district very well and as she walked around and visited various rooms, she saw our teachers interacting with presenters and very involved in their workshops. B. Reid also announced that Lori Knowles served as one of the workshop presenters.

The Musical was a great success and it was nice to see that some of our elementary students were also involved with this year’s production. Everyone is looking forward to spring break and the Kindergarten registration process which will begin following the break.

As a follow-up to B. Reid’s information regarding the EngageNY.org website, R. Stewart added that a link to the website was available on our school website. R. Stewart noted that ELA and Math assessments are coming up soon, with the ELA exam scheduled to begin on April 16th and the Math exam scheduled to begin on April 24th. Everyone in the education field is on edge regarding the new common core assessments and information regarding grades 6-8 guidance is just beginning to become available. R. Stewart added that at a recent meeting with Candy Shyer, the new Director of the Transition to Common Core Assessments at the State Education Department, she could not emphasize enough how different the assessments will be and how much more difficult they will be. The tests will involve higher level thinking skills and students will need to be able to go back to a document and pull the correct data in order to properly answer questions.

The Junior-Senior High School Open House for second semester was held on March 7th. A parent portal training session was also offered to teach parents how to navigate through SchoolTool. Over fifty parents are utilizing the parent portal at this time.

The annual school musical was held this past weekend. The playwright of “The Book Revue” met with our students and attended the show.

R. Stewart announced that the Safety Committee recently finished their review of our safety protocols and met to discuss their findings. A final meeting will be scheduled to review our current lock-down procedures and then we will provide staff training and begin practice drills implementing new safety procedures as developed by the Safety Committee.

BOCES ANNUAL MEETING

The Board received information regarding the St. Lawrence-Lewis Counties BOCES Board Candidates as well as the Annual Meeting scheduled for April 11, 2013, at the Seaway Career & Technical Center in Norwood. Reservations will be made for W. Remington and D. Saiff to attend.

INFORMATION

The Board received copies of correspondence to Brasher Falls Central School, a Summary and Analysis of the 2013-14 New York State Executive Budget for Schools as prepared by the New York State Council of School Superintendents, a memorandum from Deputy Commissioner Ken Slentz regarding the Implementation of the Common Core Learning Standards, the Elementary News and Notes for March, copies of Minutes from the January 10, 2013, BOCES Board Meeting, Minutes from the quarterly Workers’ Compensation Consortium meeting, Minutes from the quarterly Health Insurance Meeting, and a list of upcoming events of interest.

No. 2013-186

EXECUTIVE SESSION

Motion made by J. Young and seconded by H. Simmons to go into Executive Session at 8:19 P.M. to discuss the contract for the Confidential Executive Secretary, non-teacher negotiations, and student matters. 7 in favor, 0 opposed, Carried.

B. Fairchild and M. Robinson left meeting at 8:22 P.M.

At 9:37 P.M. the Board President announced that the meeting would reconvene.

No. 2013-187

Motion made by T. Zellweger and seconded by H. Simmons to Table the contract for the Confidential Executive Secretary until the next meeting to allow Mr. Saiff an opportunity to review contract terms with C. Delisle. 7 in favor, 0 opposed, Carried.

No. 2013-188

ADJOURNMENT

Motion made by J. Young and seconded by T. Zellweger to adjourn at 9:38 P.M. 7 in favor, 0 opposed, Carried.

___________________________

School District Clerk

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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