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March 19, 2012 Board of Education Meeting Minutes

 

March 19, 2012

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:37 P.M. by President W. Remington in the conference room on the above date.

 

ROLL CALL

 

Present: B. Remington, W. Remington, H. Simmons, R. White, F. Wilhelm, S. Wilson, W. Witherell-8:08 P.M., J. Young, T. Zellweger, and Mr. Saiff.

Absent: None.

 

Others: T. Baxter, B. Fairchild, M. Fellion, L. Perry-7:39 P.M., B. Reid, M. Robinson, and L. Witherell.

 

QUORUM

 

Quorum of five established.

 

STUDENT/TEACHER

RECOGNITION

 

B. Reid announced Carmella Vitale, a 2nd grade student in Mrs. Shannon’s Class, as the Elementary Paw Ticket Winner for February. Carmella received movie tickets donated by Ms. Rivezzi and a pizza donated by Kunoco.

 

B. Reid recognized Students of the Month of February for exhibiting the Character Trait Kindness: Autumn Brunet – Miss Hicken’s Universal Pre-K; Nathan White – Mrs. Knowles’ Kindergarten; Samantha Kearney – Mrs. Wilkes’ Kindergarten; Cassia Sago – Mrs. Mitchell’s First Grade; Ahmei Forth – Mrs. White’s Multi-Age 1/2; Leland Blevins – Mrs. Mason’s Second Grade; Avery Collins – Mrs. Shannon’s Multi-Age 1/2; Cooper Rabideau – Mrs. Clark-Vallance’s Third Grade; Wyatt Sullivan – Ms. Rivezzi’s Multi-Age 3/4; Aletha Crump – Ms. Pcolar’s Fourth Grade; Jade Shantie – Ms. Steenberge’s Multi-Age 3/4; Trevor Smith – Ms. Rose’s Fifth Grade; Nicholas Bisnett – Miss Corcoran’s Fifth Grade; MaKayley Miller – Mrs. Todd’s Sixth Grade; and Keely Smith – Mr. VanLeuven’s Sixth Grade.

 

B. Reid also noted that Paul VanLeuven and Therese Baxter were presenters at the March 16 Staff Development Day.

 

M. Fellion announced that Brianna Hayes went to state competition for indoor track through our merger with Norwood-Norfolk Central School. Jefferson Community College signed Chase Donovan for full time academics and soccer.

 

L. Perry entered meeting at 7:39 P.M.

 

No. 2012-177

MINUTES

Mr. Saiff informed the Board that he had spoken with our school attorney and it was recommended that in the future when a matter comes up regarding a letter of resignation from a Board of Education member that it would be best to address in open session. Our school attorney suggested that this portion of the Minutes from this meeting be appended to the Minutes of the March 12, 2012, Special Budget Meeting. Motion made by J. Young and seconded by T. Zellweger to approve the Minutes of the February 13, 2012, regular meeting and March 12, 2012, Special Budget Meeting as typed and mailed to Board Members and to append Item No. 2012-177 to the Minutes of March 12, 2012, as recommended by Counsel. 8 in favor, 0 opposed, Carried.

 

No. 2012-178

TREAS. REPORTS

Motion made by J. Young and seconded by H. Simmons to approve the Treasurer’s Reports showing an available balance on hand as of February 29, 2012, as follows:

General Fund $152,744.24

School Lunch Fund 5,676.11

School Lunch Savings 426.58

Federal Fund .17

Trust & Agency Fund 95,427.68

Payroll Fund -0-

Risk Retention (Property Loss Reserve – CLASS) 44,963.34

 

 

Extra-Class Activities Fund 52,778.05

8 in favor, 0 opposed, Carried.

 

CAPITAL/EXCEL PROJ.

UPDATE

Mr. Saiff noted that the first Capital/EXCEL Project planning meeting was held last Friday. Joe Del Biondo from Argus Engineering, Andy Taylor, Tim Zellweger, Jim Young, Scott Lalonde, and Phil Squadrito from King & King Architects were all in attendance. The group discussed the various work to be performed under the project and discussed the possibility of increasing bandwidth of our wireless coverage. Also discussed was the possibility of expediting submission of the bus garage roof replacement portion of the project in hopes of receiving approval so work could be performed this summer, thereby avoiding the need to keep patching the current roof in an effort to eliminate further leaks.

 

After the meeting, everyone visited the Parishville Town Barns to look over a 250 kv generator that was donated to the town to try to determine whether or not it could be retrofitted for use at the school. If it could be retrofitted for the school and is in good working order, the town had suggested that the school purchase a much smaller generator that would work for their needs in exchange for the larger generator.

 

Phil Squadrito and Joe Del Biondo will begin work on project plans that will eventually need to be submitted to the State Education Department’s Office of Facilities and Planning for review and approval.

 

No. 2012-179

SCHEDULE APPROVAL

Motion made by T. Zellweger and seconded by J. Young to approve the following schedules for audit and payment:

General Fund $378,919.04

School Lunch Fund 4,719.73

Federal Fund 5,675.80

Trust & Agency 105,160.24

8 in favor, 0 opposed, Carried.

 

No. 2012-180

BUDGET TRANSFERS

Motion made by F. Wilhelm and seconded by J. Young to authorize the Business Manager to make the necessary budgetary transfers as attached for the Month of February, 2012. 8 in favor, 0 opposed, Carried.

 

No. 2012-181

BUDGET REPORTS

Motion made by T. Zellweger and seconded by S. Wilson to accept the Budget Reports for the Month of February, 2012, covering the period from July 1, 2011, through February 29, 2012. 8 in favor, 0 opposed, Carried.

 

No. 2012-182

NIAGARA MOHAWK TAX REFUND

Based upon the recommendation of the School Attorney, Motion made by J. Young and seconded by H. Simmons to approve the expenditure of $75,080.12, same being the liability of the District on the tax assessment certiorari of Niagara Mohawk Power Corporation. 8 in favor, 0 opposed, Carried.

 

No. 2012-183

AMENDMENT TO NYCLASS MUNICIPAL COOPERATION AGREE.

Motion made by J. Young and seconded by S. Wilson to authorize Mr. Saiff to execute the attached Municipal Cooperation Agreement Amendment naming the Village of Potsdam as the new Lead Participant of the NYCLASS program and changing the definition of Investment Advisor from MBIA/Cutwater specifically to a definition that does not include any particular organization. 8 in favor, 0 opposed, Carried. (It was noted that the NYCLASS Governing Board has engaged JP Morgan Asset Management, Inc. to provide investment management, fund accounting, transfer agency, and custodial services and First Southwest Asset Management, Inc. to provide administrative, marketing, and participant services for the pool.)

 

No. 2012-184

REVISED LEGAL NOTICE

Mr. Saiff informed the Board that the school attorney, Mr. Linden, advised that our Legal Notice of Annual Meeting and Election should not only indicate Christina Jacot’s seat on the Board, but also that the seat is currently held by Robert White by appointment through 6/30/12. Motion made by J. Young and seconded by H. Simmons to approve the attached revised Legal Notice of Annual Meeting and Election and to publish said Notice on March 27, April 10, April 24, and May 8, 2012, as required. 8 in favor, 0 opposed, Carried.

 

No. 2012-185

LTR. OF RESIGNATION/

V. THORNHILL

 

The Board received a letter from Victoria Thornhill resigning from her position as keyboard specialist for the Guidance Office effective July 6, 2012. Motion made by J. Young and seconded by H. Simmons to accept V. Thornhill’s letter of resignation effective July 6, 2012, with regret and wished her well in her future endeavors. 8 in favor, 0 opposed, Carried.

 

No. 2012-186

SUMMER DR. ED./

M. LEUTHAUSER

Mr. Saiff discussed the possibility of offering the Summer Driver Education Program again this year. Board Members raised questions regarding class size over the last several years and M. Fellion indicated that classes had been fairly consistently filled to the maximum of 20 students. Last year we had a smaller number of students enrolled and one or two did not make it through the entire program. Last summer’s enrollment was lower than normal as we are generally at or very close to the 20 slot maximum. Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by S. Wilson to appoint Mark Leuthauser as the 2012 Summer Driver Education instructor at a salary of $7,066 based on a class size of twenty students. This will be M. Leuthauser’s third year as our Summer Driver Education Instructor. (Certification: NYS A-9275 Drivers Education and NYS Pre-Licensing Course Instructor.) Mr. Saiff will notify the Board if it appears that student interest is not at an acceptable level. 8 in favor, 0 opposed, Carried.

 

No. 2012-187

MUSICAL REHEARSAL ACCOMPANIST/D. CANNAMELA

 

D. Saiff reminded the Board that as a result of adjustments made to the responsibilities of the Music Director for Musical (formerly designated as Musical Accompanist on the Extra Pay Schedule in the PHCS Teachers’ Contract) last year, it became necessary to have a separate paid rehearsal accompanist for the school musical. Based upon the recommendation of the Superintendent, Motion made by F. Wilhelm and seconded by S. Wilson to approve Donald Cannamela as the 2011-2012 School Musical Rehearsal Accompanist at a stipend of $600. 8 in favor, 0 opposed, Carried.

 

No. 2012-188

VOLUNTEER ASST. GYMNASTICS COACHES/N. PERKINS/

D. MacNEILL/P. BLEVINS

TODD/K. BARNEY AND

IN-HOUSE IMMERSION
WORKSHOP

 

The Board reviewed a request from Ann K-H Burrows for Board approval for for Niki Perkins, Darcie MacNeill, Pam Blevins Todd, and Kim Barney to assist her with the high school gymnastics team this year. In addition, Ann K-H Burrows requested permission to hold an In-House Immersion Workshop here at school to be scheduled for a weekend after Spring Break. Based upon the recommendation of the Superintendent, Motion made by S. Wilson and seconded by H. Simmons to approve Niki Perkins, Darcie MacNeill, Pam Blevins Todd, and Kim Barney to assist with the 2012 gymnastics program on a volunteer basis and to approve an In-House Immersion Workshop. 8 in favor, 0 opposed, Carried.

 

No. 2012-189

GYMNASTICS PARTICIPATION REQUESTS/K. PECK/

G. LOMASTRO

Mr. Saiff informed the Board that he had received requests from Potsdam Central School students Kaylee Peck and Gina LoMastro, to participate in our gymnastics program again this year. Mr. Saiff noted that he had requested the girls’ parents to send letters of consent and one letter had already been received. Mr. Saiff noted that both student athletes have participated in our gymnastics program in the past and Ms. Ann K-H Burrows is very willing to allow their participation again this year with the Board’s approval. Motion made by T. Zellweger and seconded by R. White to allow Kaylee Peck and Gina LoMastro to participate in our gymnastics program for the 2012 season, pending contact from both parents. 8 in favor, 0 opposed, Carried.

 

No. 2012-190

REVISED ELEM. SPRING

PARENT-TCHR. CONF.

 

Due to the recently revised 2012 New York State Testing Schedule, it has become necessary to change the Elementary Parent Conference dates, originally scheduled for April 18 and 19, to April 27th.

 

W. Witherell arrived at 8:08 P.M.

 

Each teacher will work with parents to develop their own meeting schedule.

 

Based on the recommendation of the Elementary Principal and the Superintendent, Motion made by T. Zellweger and seconded by H. Simmons to schedule one early release date for Elementary students on April 27, 2012, at 11:30 A.M. for the purpose of conducting Parent Conferences, scheduling appointments only for those students who are experiencing difficulties or if a parent requests a conference. 9 in favor, 0 opposed, Carried.

No. 2012-191

REVISED 2012-2013

SCHOOL CALENDAR

 

Mr. Saiff informed the Board that due to changes in the New York State Testing Schedule and Regents Schedule for 2012-2013, it has become necessary to change the dates of Spring Break next year. If approved by all of the component districts, Spring Break would change from April 15-19 to April 1-5, 2013. In addition, an Optional Staff Development Day was scheduled for June 24th instead of in March. Lastly, the June Regents Schedule would be adjusted by adding one day, June 11th, so the new Regents testing schedule will be June 11-20, 2013. Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to approve the revised 2012-2013 school calendar as attached. 9 in favor, 0 opposed, Carried.

 

No. 2012-192

UNUSED WEATHER/ EMERGENCY DAYS

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to apply two unused weather/emergency days as follows: 1/2 day (P.M.) on Tuesday and Wednesday, June 19th and 20th, and a full day on Thursday, June 21st, at the elementary to give teachers an opportunity to complete end-of-year reports and classroom housekeeping chores. The third unused weather/emergency day will be applied to Friday, May 25th, to extend the Memorial Day Weekend, if not needed for an actual weather emergency closing. 9 in favor, 0 opposed, Carried.

 

No. 2012-193

ANNUAL MEETING TELLERS/ALTERNATES/

MACHINE CUSTODIAN/

BUDGET MEETING CHAIR

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by S. Wilson to appoint Elizabeth Beha, Margaret Zahler, Josephine Eakins, and Etta Phelix as tellers for the Annual Budget/Board Candidate vote to be held on May 15, 2012, at a stipend of $75; and Frances Hazelton and Shirley Clark as Alternate Tellers in the event that one or more of the tellers are unable to serve on the date of the vote; James Farrell as Voting Machine Custodian at a stipend of $150; and Ward Remington as Chairperson of the Public Meeting to be held on Tuesday, May 8, 2012. 9 in favor, 0 opposed, Carried.

 

No. 2012-194

FORENSICS TEAM OVERNIGHT TRIP REQUEST

The Board reviewed a request from volunteer PHCS Forensics Coaches Kim Reilly and Dan McCormick for students Makenzie Reif, Harley Cox, Ashley Taillon, and Nicole Ellis to participate in State Competition in Albany from April 27-29, 2012. Transportation would be provided by Potsdam Central School who also has students participating in the event. Elimination rounds are scheduled for Saturday and students will return home following the finals on Sunday.

 

Motion made by F. Wilhelm and seconded by H. Simmons to approve this request contingent upon finding in-house coverage for Mr. McCormick’s classes. 9 in favor, 0 opposed, Carried.

 

No. 2012-195

SURPLUS EQUIPMENT

 

Mr. Saiff informed the Board that the District has some old computer equipment that is no longer being utilized. Scott Lalonde has suggested donating these items to the Town of Stockholm. Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to declare the following items as surplus equipment and donate the following items to the Town of Stockholm: ps/2 keyboard, CRT type monitor, mouse, home-type dlink wireless application (obsolesced by Cisco units), and a generation 1 multimedia projector. 9 in favor, 0 opposed, Carried.

 

No. 2012-196

CSE RECOMMEND.

Motion made by J. Young and seconded by S. Wilson to approve the recommendations of the CSE for the attached list of eight students. 9 in favor, 0 opposed, Carried.

 

TRANSPORTATION FOR MUSIC TRIP TO NYC

Mr. Saiff informed the Board that he had contacted our liability insurance agent, Scott Manley, to ask if the District would be subject to liability if private vehicles were used to transport students on the New York City trip because the trip numbers were very low, making the per student cost for charter bus transportation quite high. Mr. Manley did state that the District would be subject to liability in the event of an accident or injury resulting from the use of personal vehicles on this trip as a secondary insurer. The Board was not in favor of allowing private vehicles to transport students. The trip originally

 

received Board approval based on transportation through a charter bus company and the Board would not give approval for alternate transportation.

 

PRINCIPALS’ UPDATES

 

M. Fellion informed the Board that winter sports had wrapped up and spring sports started at the Varsity level last Monday, with Modified practice starting today.

 

On February 14th Melissa Scudder took seniors to SUNY Potsdam for College 101, a program designed to help prepare students for their Freshman year of college.

 

Students have been rehearsing daily for this year’s musical, “Hello Dolly” which will be presented this Friday and Saturday, March 23rd and 24th. Mr. Fellion also noted that he and Mr. Saiff took part in Read Across America Day on March 2nd, by reading “Green Eggs and Ham” to our elementary students.

 

BOCES held their Open House on March 6th. Mr. Spriggs accompanied students to the Court House in Canton on March 7th and March 15th for this year’s Mock Trial competition. M. Fellion noted that our students did well, but did not win their cases this year. Mr. Clark’s Wilderness Studies classes went on a snowshoe trip to Lake Placid on Wednesday, March 8th. The PTSA will be sponsoring a blood drive at school on March 26th from 9:00 A.M. until 3:00 P.M.

 

M. Fellion also informed the Board that Mr. Spriggs and Mrs. VanLeuven took students to the Potsdam State Library for a research project, utilizing the BOCES bus for transportation. Open House was held on March 15th, with approximately 30 parents stopping by in the afternoon and an additional 30 attending the evening hours. Staff Development Day sessions were held in Canton, Potsdam, and Hermon-DeKalb on March 16th.

 

 

B. Reid thanked Mrs. Taylor and the Elementary Committee for all of their work to provide a terrific assembly for elementary students on Read Across America Day. She also thanked Mr. Saiff, M. Fellion, M. Brosell, R. Whalen, and Reading Interns S. Potter and J. Perry for reading to the audience. Students in K-2 were challenged to read a total of 12,000 books (which they exceeded by 745 books) and students in 3-6 were challenged to read for a total of 170,000 minutes (which they exceeded by 43,350 minutes). B. Reid announced that Mrs. Mason’s 2nd Grade students read the most books and Mrs. Pcolar’s 4th Grade students read for the most minutes. Honoring her promise to students for meeting and exceeding their challenge, B. Reid dyed her hair green at the assembly with assistance from high school students Caitlyn McGregor and Olivia Norman.

 

B. Reid noted that she has been very busy with staff development opportunities including Marzano Training, CSE Chairs Conference, and APPR training modules. Although it has been difficult to be out of the building for so many days, the training has been excellent. The District appears to be ahead of the curve on much of the training, thanks in large part to the Board’s and Mr. Saiff’s commitment to providing the tools necessary to implement the new mandates.

 

The Elementary Building Level Team has done some work with the school’s mission statement which B. Reid is hoping to present to the Board in the near future.

 

Story Time for Tots is scheduled for tomorrow evening. Block students from Potsdam State begin tomorrow, and CSE Annual Reviews will be starting soon. In addition, more Medicaid and APPR training is planned for the Spring.

 

BOCES ANNUAL MEETING

The Board received information regarding the St. Lawrence-Lewis Counties BOCES Board Candidates as well as the Annual Dinner Meeting scheduled for April 5, 2012, at the Seaway Career & Technical Center in Norwood. Reservations have been made for S. Wilson, J. Young, D. Saiff, and W. Remington to attend.

INFORMATION

 

The Board received copies of the BOCES Board Minutes for January 12 and February 9, 2012, Rural Schools Association Newsletter, and a list of upcoming events of interest.

 

No. 2012-197

EXECUTIVE SESSION

Motion made by J. Young and seconded by S. Wilson to go into Executive Session at 8:41 P.M. to discuss negotiations with non-teaching personnel. 9 in favor, 0 opposed, Carried.

 

 

T. Baxter, B. Fairchild, and L. Perry left meeting at 8:42 P.M.

 

No. 2012-198

ADJOURNMENT

Motion made by J. Young and seconded by S. Wilson to come out of Executive Session and adjourn at 9:49 P.M. 9 in favor, 0 opposed, Carried.

 

 

 

 

 

___________________________

School District Clerk

 

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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