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March 19, 2018 Board of Education Meeting Minutes

 

March 19, 2018

 

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:08 P.M. by President T. Zellweger in the Conference Room on the above date.

 

 

ROLL CALL

Present: A. Guiney, J. McGill, B. Remington, H. Simmons, D. Taylor, W. Witherell, J. Yette, J. Young, T. Zellweger, and Dr. Collins.

 

Absent: None.

 

Others: E. Alan, V. Doll, S. Latimer, B. Reid, M. Robinson, C. Snell, and R. Whalen.

 

 

QUORUM

Quorum of five established.

 

 

QUESTIONS FROM PUBLIC & PRESS

Eric Alan introduced himself to the Board and those in attendance. He stated he was seeking a seat on the Board of Education. Christina Snell also introduced herself, and said she was vying for one of the two seats as well. T. Zellweger wished both candidates luck.

 

 

STUDENT/TEACHER RECOGNITION

V. Doll said the Remington Art Show was held March 3rd. She noted pieces by Alyssa Hawn Wagstaff, Kaitlyn Wells, Stormi Gardner, Caera Stone, and Kallie Getz were displayed.

 

B. Reid announced the Paw Ticket Winner for the Month of February was Charlie Clark-Vallance. She added that works by elementary students Sophia Bruno, Kennedy Yette, Rebekah Colbert, Taylor Murray, Dayna Sullivan, Madeleine Ellison, Leah Snell, and Dustin Richards were also featured at the Remington Art Show.

 

Ms. Reid acknowledged the elementary staff for the Better Outcomes Research Award, whereby recipients were recognized for beating the odds and building opportunities based on demographic data and Spring 2017 New York State English Language Arts assessment results.

 

 

No. 2018-117

APPROVE CONSENT AGENDA

 

 

 

 

 

 

 

 

 

Motion made by J. Young and seconded by H. Simmons to accept the recommendations on the consent agenda of March 19, 2018 as follows:

  • Approval of the Minutes of February 12, 2018 Regular Meeting and February 26, 2018 Special Budget Meeting

  • Approval of the following schedules for audit and payment for February, 2018:

General Fund $467,665.84

School Lunch Fund 7,682.07

Capital Fund 40,342.50

Federal Fund 290.00

Scholarship Fund -0-

Trust & Agency 119,651.54

  • Approval of the Treasurer’s Reports showing an available balance on hand as of February 28, 2018, as follows:

General Fund $23,867.82

General MMA l,679,555.14

Unemployment Reserve 143,460.58

Future Retirement Reserve 816,751.81

Compensated Absences Reserve 557,578.96

Tax Certiorari Reserve -0-

Capital Reserve 525,698.55

Insurance Reserve 83,748.61

Risk Retention (Property Loss Reserve) 45,032.23

School Lunch Fund 15,232.23

School Lunch Savings 55,524.50

Special Aid (Federal Fund) 10.00

Capital Fund 0.02

Trust & Agency Fund -0-

Payroll Fund -0-

Scholarship Fund 0.04

Scholarship Savings 39,559.26

Debt Service 165,119.03

Extra-Class Activities Fund…...………………………..…..… 79,453.17

 

 

 

  • Authorize the Business Manager to make the necessary budgetary transfers, as

attached, for the Month of February, 2018

  • Accept the Budget Reports for the Month of February, 2018 covering the period from July 1, 2017, through February 28, 2018, as presented

  • Appoint Chloe Ann O’Neil, Fran Hazelton, and Etta Phelix as tellers for the Annual Budget/Board Candidate vote to be held on May 15, 2018 at a stipend of $90.00 each; and appoint Timothy Zellweger as Chairperson of the Public Meeting to be held on Monday, May 7, 2018.

  • Approve 2018-2019 Fuel purchases at fixed prices (Plan “B”) from MX Fuels for the following: Fuel oil at the fixed price of $2.1200 per gallon; LP Gas/Propane (for the School Kitchen, School Boiler, and Tech Shop) at the fixed price of $1.3500 per gallon; and Ultra-low Sulfur Diesel at the fixed price of $2.1350 per gallon or $2.1450 per gallon (AGG). Unleaded Gasoline will be purchased from Kunoco on the fluctuating market for the 2018-2019 school year. These prices will be effective July 1, 2018, continuing through June 30, 2019.

  • Approve Fall, Winter, and Spring Sports Merger Requests for 2018-2019

a. Football with Brasher Falls Central School

b. Boys’ Ice Hockey with Brasher Falls Central School

c. Boys’ and Girls’ Cross-Country Running with Norwood-Norfolk Central Sc

School

d. Boys’ and Girls’ Indoor Track with Norwood-Norfolk Central School

e. Boys’ and Girls’ Spring Track with Norwood-Norfolk Central School

f. Girls’ Ice Hockey with Potsdam Central School

g. Golf with Potsdam Central School

h. Volleyball with Potsdam Central School

i. Girls’ Lacrosse with Potsdam Central School

j. Boys’ Lacrosse with Colton-Pierrepont Central School

k. Boys’ Baseball from Colton-Pierrepont Central School (Anticipated)

  • Accept the Girls’ Junior Varsity Soccer Donation from the Parishville Fire Department Ladies’ Auxiliary in the amount of $100.00

  • Approval of the recommendations of the CSE for three students, as attached

9 in favor, 0 opposed, Carried.

 

 

DISTRICT UPDATES/

2018-2019 BUDGET DEVELOPMENT/

NORTH RIDGE WIND FARM/2015 CAPITAL BUILDING PROJECT/

SMART SCHOOLS INVESTMENT PLAN

M. Robinson distributed handouts pertinent to the 2018-2019 school budget development. He reminded Board members that they requested figures for a 3.5% tax levy at the February budget meeting. Mr. Robinson stated that with minor adjustments and factoring in the debt expense for the Energy Performance Contract (the amount of which is added to the capital exclusion figure) the budget would balance with a 3.5% tax levy limit, which would be below the 2% tax cap. M. Robinson said he anticipates an increase in state aid following the state budget release. Mr. Robinson noted the total 2018-2019 budget would be $11,488,073. He said that figure includes revenues and expenses. M. Robinson explained that a tax implication of 3.5% would mean an increase in $10.48 in school taxes for tax payers with a home assessed at $50,000. He indicated that this figures was based on the previous year’s assessments. Mr. Robinson said a home assessed at $100,000 would see an increase of $36.69 in school taxes for the year. These figures are inclusive of the STAR Program.

 

M. Robinson said that he also ran figures according to a 3.59% tax levy, which would bring the vote to the tax cap. Mr. Robinson shared a second handout with this percentage calculated. He stated the Board of Education was really adopting the “expense” side of the budget, permitting the District to expend $11,488,073. M. Robinson said that if the District receives further revenue, the District would decrease the applied appropriated fund balance. Mr. Robinson noted that with a 3.59% tax levy, school taxes for residents with homes assessed at $50,000 and $100,000 would increase less than an additional dollar of the increases calculated at the 3.5% tax levy. He concluded that this levy percentage would present no budget shortfall. Dr. Collins added that a $3.59% tax levy would align with the long-range plan presented by Dr. Richard Timbs.

 

W. Witherell asked if the District would continue to purchase school buses through financing, or if the plan was to use cash. M. Robinson replied that he hopes 2018-2019 will be the last school year the District finances the purchase of a bus, and will instead begin a cycle of purchasing one school bus per year with cash.

 

Dr. Collins shared that all remaining taxing jurisdictions have signed the agreement for the independent assessment of the proposed wind turbine project. He said the agreement specifies that Avangrid would be financially responsible for the assessment up to $30,000 and that it would now be forwarded to the assessor, George E. Sansoucy, P.E., LLC. Dr. Collins said Avangrid agreed to finance the assessment. He added that the company is now proposing the installation of wind turbines within the lines of a neighboring school district. He said if that plan moves forward, there will be an additional taxing jurisdiction to consider.

 

Regarding the 2015 Building Condition Survey Capital Project, Dr. Collins informed the Board that a number of stakeholder meetings had been held. He said the various meetings focused on auditorium sound projection and lighting, the security system, or the gym flooring and locker room renovation. Dr. Collins said he and several faculty members visited the field house at Clarkson University to explore the flooring system there. Dr. Collins stated another meeting is planned on March 29th at 1:00 P.M. to discuss the District’s security system upgrades.

 

The Smart Schools Investment Plan is on schedule, Dr. Collins stated. He said students have Chromebooks available for classroom use and are familiarizing themselves with the devices in advance of the New York State testing. He added that Frank Perry and Jordan Cantwell are working diligently to update the infrastructure to manage the number of additional devices.

 

 

No. 2018-118

ART TEACHER/

K. SCHULER

 

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to appoint Katherine Schuler K-12 Art Teacher commencing May 29, 2018. Dr. Collins said K. Schuler is an Art Teacher with a vast repertoire of experience in art education coming to us from Ohio. He said Mrs. Schuler was highly impressive during her interview. He noted she is honorably completing her commitment with SUNY Potsdam as an Art History professor and will be available to join the District on May 29th. 9 in favor, 0 opposed, Carried.

 

(K. Schuler to be paid at Step 7 of the current Teachers’ Association Contract. Appointment will be probationary for a period of four years, commencing May 29, 2018 and concluding May 28, 2019 in the tenure area of Visual Arts.) [Certification: Visual Arts].

 

 

No. 2018-119

LONG-TERM SUBSTITUTE TEACHERS FOR ART/
E. LAVELLE/A. PIERCEY

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to appoint Elisabeth Lavelle and Ashlyn Piercey Long-Term Substitutes for Art. Dr. Collins explained E. Lavelle has been substituting in the Art room since Miranda Brosell’s departure. E. Lavelle has agreed to continue substituting in this capacity until April 3rd, which will put her beyond twenty days of substituting in the same classroom, thus classifying her as a long-term substitute.

 

Given that it would be preferable to have an Art Teacher in the classroom, Dr. Collins said Art Teacher candidate runner-up Ashlyn Piercey was selected to teach from April 9th through May 25th, after which time K. Schuler will begin her teaching assignment. Though A. Piercey does not yet have certification in Visual Arts, she has completed a bulk of the coursework required to obtain the credential.

 

Both E. Lavelle and A. Piercey will be paid at the Non-Certified Long-Term Substitute Teacher rate of $202.54 per diem. 9 in favor, 0 opposed, Carried.

 

 

No. 2018-120

LONG-TERM SUBSTITUTE TEACHER FOR CHEMISTRY/

K. MCNULTY

 

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to appoint Kaitlin McNulty Long-Term Substitute for Chemistry during Johanna Kosciolek’s maternity leave. Dr. Collins noted that it was becoming increasingly difficult to find qualified substitute teachers in specific areas, and he recognized Miss Doll for having been able to do so for Chemistry. V. Doll extended her thanks to A. Guiney for assisting in getting the best qualified persons available into the District’s classrooms. Dr. Collins said J. Kosciolek’s leave will occur toward the end of the school year when students in Chemistry and Physics will be taking Regents exams. He noted that K. McNulty has a Bachelor’s degree in Adolescence Education: Biology, but that she is still completing requirements for obtaining her teacher certification. K. McNulty will be paid at the Non-Certified Long-Term Substitute Teacher rate of $202.54 per diem. 9 in favor, 0 opposed, Carried.

 

 

No. 2018-121

REQUEST FOR SICK BANK/E. BELT

Based upon the recommendation of the Superintendent, Motion made by J. McGill and seconded by B. Remington to approve Elizabeth Belt’s request via the Teachers’ Association for a donated sick bank for the 2017-2018 school year. Dr. Collins noted that E. Belt is in a situation where she needs to intermittently care for a family member, and may require more leave time than she has. 9 in favor, 0 opposed, Carried. 

 

 

No. 2018-122

EXTRA-CURRICULAR ACTIVITIES TREASURER/

D. GOLLINGER

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to appoint Danielle Gollinger Extra-Curricular Activities Treasurer effective March 20, 2018. Dr. Collins stated that when High School Secretary Stacie Richardson retired, Mr. Robinson assumed the extra-curricular activities accounting responsibilities. He said D. Gollinger in the High School office has adapted well to her duties as High School Secretary, and is agreeable to taking these tasks back to her purview. Dr. Collins noted there is no additional stipend for this title, as it has been understood as a component of the position of High School Secretary. 9 in favor, 0 opposed, Carried.

 

 

No. 2018-123

SUMMER DRIVERS’ EDUCATION PROGRAM/ INSTRUCTOR/
M. LEUTHAUSER

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by J. McGill to retain the course offering and appoint Mark Leuthauser as the 2018 Summer Driver Education instructor at a salary of $7,313 based on a maximum class size of twenty students, should the proposed budget pass on May 15th.  This will be M. Leuthauser’s eighth year as the District’s Summer Driver Education Instructor.  (Certification:  NYS A-9275 Drivers Education and NYS Pre-Licensing Course Instructor.)  Dr. Collins stated out-of-district students would be permitted to attend for a fee once the District’s students have been accounted for. 9 in favor, 0 opposed, Carried.

 

 

No. 2018-124

COACHING/ADVISOR APPOINTMENTS FOR 2017-2018 (REVISED)

Based upon the recommendation of the Superintendent, Motion made by W. Witherell and seconded by H. Simmons to approve the revised coaching/advisor appointments list for 2017-2018: Justin Fisher as Unpaid Volunteer Assistant Coach to Justin Storie in Boys’ Varsity Baseball; and Clifford Phippen as Unpaid Volunteer Assistant Coach to Jennifer Pierce in Girls’ Varsity Softball. 9 in favor, 0 opposed, Carried.

 

 

No. 2018-125

MASTER SUBSTITUTES LIST FOR 2017-2018 (REVISED)

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to approve the revised master substitute list including five new substitute cleaners, one substitute food service helper/monitor, and one substitute teacher/teaching assistant, en masse. 9 in favor, 0 opposed, Carried.

 

 

No. 2018-126

TRANSPORTATION CONTRACT

 

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to approve a transportation contract with the parent of a student in the District at the rate of 53.5¢ per mile (when the student is in the vehicle with the parent). Dr. Collins explained the student is considered displaced, and the child is living with the mother in Massena. He noted that this arrangement is more cost effective than sending a driver and bus to Massena. 9 in favor, 0 opposed, Carried.

 

 

No. 2018-127

NOTICE OF ANNUAL MEETING AND BUDGET VOTE

Motion made by W. Witherell and seconded by H. Simmons to approve the attached Legal Notice of Annual Meeting and Election and to publish said Notice on March 28, April 11, April 25, and May 9, 2018, as required. 9 in favor, 0 opposed, Carried.

 

 

No. 2018-128

ELECTION SERVICES MEMORANDUM OF AGREEMENT

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to approve the memorandum of agreement between the St. Lawrence County Board of Elections and the District. This agreement permits the District to rent an optical scan voting machine and included rental services, and to purchase necessary supplies, from the Board of Elections for use at the May 15, 2018 school budget vote. 9 in favor, 0 opposed, Carried.

 

 

No. 2018-129

SCHOOL BUS BOND RESOLUTION

Motion made by J. McGill and seconded by B. Remington to adopt the attached Bus Bond Resolution authorizing the issuance of serial bonds and/or statutory installment bonds and bond anticipation notes and renewals thereof in anticipation thereof in an amount not to exceed the sum of $175,000.00 to finance the purchase of one (1) 65-passenger school bus and one (1) 24-passenger school bus for the District pending voter approval on May 15, 2018. 9 in favor, 0 opposed, Carried. (It was also noted that the purchase/financing of said bus(es) for the 2018-2019 school year would appear as a separate proposition on the ballot.)

 

 

No. 2018-130

SEQRA RESOLUTION
FOR CAPITAL OUTLAY PROJECT

Motion made by J. Young and seconded by W. Witherell to approve the SEQRA Resolution for the potential 2018-2019 Capital Outlay Project. Dr. Collins stated the SEQRA Resolution notated by Roger Linden indicates that King & King has determined the scope of work in the District’s potential 2018-2019 Capital Outlay Project to be within the threshold of a Type 2 SEQRA action (no significant environmental impact). 9 in favor, 0 opposed, Carried.

 

 

PRINCIPALS’ UPDATES

V. Doll shared that Chromebooks would be deployed to classrooms next week at the same time to determine if the District’s wireless infrastructure can handle all of the new devices. She said teachers would be given a feedback form to indicate how well the Chromebooks performed. Miss Doll said Grade 7 students had been chosen for English Language Arts assessment field testing, as had students in Grade 10 for the written portion of the Global Studies regents. She also said a forty-minute sample of the Algebra II exam would be field tested.

 

Miss Doll noted the Course Selection fair would be held on Friday, March 23rd. She said M. Scudder has done a nice job establishing the pathway for students’ graduation. She said there is now a chart where students can check off which courses they have completed.

 

V. Doll said the Red Cross Blood Drive was held earlier in the day, and that forty-one people donated blood. She thanked Kelly Pullano for organizing the event.

Miss Doll said she and C. Eldridge visited the machinery lab at SUNY Canton. She said the college may be excessing some equipment that could be picked up by the District for a much more feasible cost. Miss Doll reminded the Board that equipment and machinery costs were the primary factor in limiting the advancement of course development. V. Doll said the visit was another component of exploration, but now she could truly zero in on courses for students in Grades 9-12. She said if the District was able to obtain one of the machines, courses at the District would feed into and align with colleges’ engineering programs. She said the machinery available at the college was very different than what students attending BOCES are familiar with. Miss Doll suggested seeking out companies with educational programs to obtain funding for one of the machines.

 

V. Doll noted that on Wednesday, students in Grades 11 and 12 will attend 2018 Gateway to Careers at SUNY Canton. She said March 27th would mark the next Blitz Day for middle schoolers. The students will visit SUNY Potsdam and have use of the college’s pool, play theater games, and have lunch at Lehman Dining Hall. Miss Doll explained that the three-page list of students with assignments needing to be handed in currently was typical for the month of March.

 

B. Reid shared that the Elementary level had just finished observing their annual Reading Spirit Week. She thanked M. Taylor for organizing this celebration each year. Ms. Reid said the Senior Chorus participated at the assembly last Friday. She added that Dr. Collins and Miss Doll read aloud Green Eggs and Ham at that same gathering. B. Reid said the Reading Spirit Week was a tribute to reading in general, but was held primarily in the name of Dr. Seuss.

 

Ms. Reid said Parent/Teacher Conferences were scheduled March 16th for those teachers and parents who specifically requested a meeting. B. Reid said she hopes the conferences had a positive impact and will help students achieve a strong finish to the school year.

 

B. Reid said she is looking forward to the “Rock the Test” assembly, whereby teachers and students gear up for computer-based New York State assessments. She said she is planning a Grandparents’ Day some time in the spring. Ms. Reid added the CPSE/CSE Department is beginning to hold annual review meetings for students with special needs, and noted that Board members would see a number of recommendations in their Board packets for upcoming meetings.

 

Ms. Reid said the Regional Staff Development Day would be held March 29th, and a majority of PHCS staff would be attending the John Rosemund presentation at SUNY Potsdam. She stated the Art and Music Departments would be hosting other districts in the school on that day. She concluded that the District’s secretaries were enrolled for Google training at Potsdam Central School on the 29th.

 

T. Zellweger thanked the principals for their updates.

 

 

ANNUAL EVALUATION OF SUPERINTENDENT

T. Zellweger asked Board Members to bring to the next meeting their completed Evaluations of the Superintendent. He said he will present the feedback to Dr. Collins personally, or the Board may do so as a group.

 

 

BOCES ANNUAL MEETING AND DINNER

The Board received information regarding the St. Lawrence-Lewis Counties BOCES Annual Meeting scheduled for April 5, 2018, at the St. Lawrence-Lewis BOCES Educational Services Center in Canton. The BOCES Board Candidate and Budget Vote is on the 16th of April.

 

 

VALEDICTORIAN/

SALUTATORIAN

Abigail White is the Class of 2018 Valedictorian with a grade point average of 96.56 and Clare Snell is the Salutatorian with a grade point average of 96.25.

 

 

INFORMATION

The Board received the March issue of Panther Press and a list of upcoming events of interest.

 

 

No. 2018-131

EXECUTIVE SESSION

Motion made by J. Young and seconded by W. Witherell to go into Executive Session at 7:57 P.M. to discuss the employment histories of particular individuals and matters leading to the tentative tenure appointments of said particular persons and the Teachers’ Association contract negotiations. 9 in favor, 0 opposed, Carried.

 

 

 

E. Alan, M. Robinson, C. Snell and R. Whalen left the meeting at 7:57 P.M.

 

 

 

At 8:44 P.M. the Board President announced that the meeting would reconvene.

 

 

No. 2018-132

ADJOURNMENT

Motion made by J. Young and seconded by W. Witherell to adjourn at 8:45P.M. 9 in favor, 0 opposed, Carried.

 

 

 

 

 

 

___________________________

School District Clerk

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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