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March 20, 2017 Board of Education Meeting Minutes

 

 

March 20, 2017

 

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:31 P.M. by President W. Remington in the Conference Room on the above date.

 

 

ROLL CALL

Present: J. McGill, B. Remington, W. Remington, H. Simmons, D. Taylor,
W. Witherell, J. Young, T. Zellweger, and Mr. Walbridge.

 

Absent: R. White.

 

Others: E. Alan, V. Doll, A. Mitchell, S. Latimer, B. Reid, M. Robinson,
G. Snell, P. VanLeuven, and J. Yette.

 

 

QUORUM

Quorum of five established.

 

 

QUESTIONS FROM PUBLIC & PRESS

G. Snell said he copies articles for Board members to read. He said three of the articles pertain to the health of children living in the vicinity of wind turbines. Mr. Snell also said he was very concerned over the potential for Avangrid to be granted a PILOT agreement. He showed Board members a fourth article, written by Robert Beckstead of the Courier-Observer, noting the effects of PILOTs on school districts’ tax caps. He stated Chateauguay Central School District had a negative tax cap when the wind turbine project was established there. G. Snell also shared a memo from NYSSBA recommending districts study the effects of PILOTs on school budgets. Though the article was from 2014, Mr. Snell said it rang even more true now. When entities are granted PILOTs, he said state aid is also affected. Mr. Snell asked if the proposed 3.15% budget stayed within the tax cap levy legislation. Mr. Walbridge replied that it did.

 

A. Mitchell added that she knows of families that will definitely move out of the District if the wind farm comes to fruition, and that she doubts families will move in to the area. W. Remington thanked G. Snell and A. Mitchell.

 

 

STUDENT/TEACHER RECOGNITION

Ms. Reid said elementary student artwork would be on display in the NCATA 3rd Annual Art Show at the BOCES Educational Services Center in Canton. She also noted a work by Bennett Estes was selected to be in the NCPR Remington Art Museum show. B. Reid said she attended the opening and congratulated the students at the ceremony.

 

V. Doll shared that high school students would also have works displayed. Theirs will be at the 2nd Annual High School Regional Art Show at North Country Community College. Miss Doll said Mr. Whalen is really looking forward to this exhibit.

 

 

No. 2017-148

MINUTES

 

Motion made by T. Zellweger and seconded by J. Young to approve the Minutes of the February 13, 2017, regular meeting, and the February 27, 2017, special budget meeting, as typed and delivered to Board Members. 8 in favor, 0 opposed, Carried.

 

 

No. 2017-149

TREAS. REPORTS

Motion made by J. Young and seconded by T. Zellweger to approve the Treasurer’s Reports showing an available balance on hand as of February 29, 2017, as follows:

General Fund $35,632.64

General MMA 1,338,682.27

Unemployment Reserve 743,342.15

Future Retirement Reserve 345,271.77

Compensated Absences Reserve 557,467.45

Tax Certiorari Reserve 250,101.29

Capital Reserve 500,094.97

Insurance Reserve 83,731.86

Risk Retention (Property Loss Reserve) 45,023.22

School Lunch Fund 11,006.60

School Lunch Savings 45,408.48

Special Aid (Federal Fund) -0-

Capital Fund -0-

Trust & Agency Fund -0-

Payroll Fund -0-

Scholarship Fund -0-

Scholarship Savings 30,179.97

Debt Service 156,373.52

Extra-Class Activities Fund……………………………………………….…103,983.99

8 in favor, 0 opposed, Carried.

 

 

DISTRICT PROJECTS UPDATE

Mr. Walbridge stated Steve Heaslip from Siemens has developed a timeline to implement a performance contract to improve the District’s infrastructure. He said Mr. Heaslip and his associates were onsite March 6th-10th to explore the bus garage. Regarding the 2015 BCS, he said there will be a meeting on April 4th to discuss the final scope with the Facilities Planning Committee consisting of J. Young, T. Zellweger, F. Barney, M. Robinson, and Mr. Walbridge. D. Saiff also agreed to be at the meeting. T. Zellweger asked if the timeline needed to be approved. W. Remington replied no, but that the scope of the project will be approved at next month’s Board meeting.

 

Mr. Walbridge stated the Smart Schools Investment Plan was in review. He noted the District was in the queue for expenditure approval, where it has stayed since it was received there on March 7th. Mr. Walbridge added that the Technology Committee is exploring ways to prepare for the one-to-one Chromebook rollout. He said that the District will incorporate some Professional Development next month for the staff to develop comfort with the devices.

 

 

NO. 2017-150

SCHEDULE APPROVAL

Motion made by J. Young and seconded by T. Zellweger to approve the following schedules for audit and payment:

General Fund $497,370.33

School Lunch Fund 7,442.57

Federal Fund 21.20

Trust & Agency 134,649.45

Capital Fund -0-

8 in favor, 0 opposed, Carried.

 

 

No. 2017-151

BUDGET TRANSFERS

Motion made by J. Young and seconded by T. Zellweger to authorize the Business Manager to make the necessary budgetary transfers as attached for the Month of February, 2017. 8 in favor, 0 opposed, Carried.

 

 

No. 2017-152

BUDGET REPORTS

Motion made by J. Young and seconded by T. Zellweger to accept the Budget Reports for the Month of February, 2017, covering the period from July 1, 2016, through February, 2017, as presented. 8 in favor, 0 opposed, Carried.

 

 

No. 2017-153

PROPOSED 2017-2018 SCHOOL CALENDAR

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to approve the proposed 2017-2018 School Calendar, as attached. Mr. Walbridge said Opening Day would be Tuesday, September 5th, 2017 and Graduation would be Saturday, June 23rd, 2018. He also noted that six emergency days were considered for cancellations due to inclement weather or other reasons. He stated this was the standard 186-day calendar with professional development opportunities built in. Mr. Walbridge thanked all of those involved in coordinating the calendar. 8 in favor, 0 opposed, Carried.

 

 

No. 2017-154

LETTER OF RETIREMENT/ I. SINCLAIR

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to accept Irene Sinclair’s letter of retirement from her 32-year position as High School Library Media Specialist, effective June 30, 2017. 8 in favor, 0 opposed, Carried with regrets and congratulations.

 

 

No. 2017-155

HIGH SCHOOL GRAUDUATION SPEAKER/K. HURLEY

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by H. Simmons to appoint Krista Hurley as High School Graduation Speaker. Mr. Walbridge stated Miss Doll worked with the senior class to select Mrs. Hurley for this honor, and that Mrs. Hurley is well-liked by the students. K. Hurley will receive an honorarium of $100.00 for this event. 8 in favor, 0 opposed, Carried. Small attached honorarium.

 

 

No. 2017-156

SUMMER DRIVERS’ ED./

M. LEUTHAUSER

 

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to retain the course offering and appoint Mark Leuthauser as the 2017 Summer Driver Education instructor at a salary of $7,313 based on a maximum class size of twenty students, should the proposed budget pass on May 16th.  This will be M. Leuthauser’s seventh year as the District’s Summer Driver Education Instructor.  (Certification:  NYS A-9275 Drivers Education and NYS Pre-Licensing Course Instructor.)  Mr. Walbridge noted out-of-district students would be permitted to attend for a fee once the District’s students have been accounted for. 8 in favor, 0 opposed, Carried. 

 

 

No. 2017-157

ADD’L SUBSTITUTES FOR 2016-2017/L. SCOTT

The revised master substitute list was reviewed by the Board of Education. Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to approve the 2016-2017 substitute list as attached, to include Luke Scott as a substitute teacher retroactive to February 28, 2017. 8 in favor, 0 opposed, Carried.

 

 

No. 2017-158

SCHOOL BUS BOND RESOLUTION

Motion made by J. Young and seconded by W. Witherell to adopt the attached Bus Bond Resolution authorizing the issuance of serial bonds and/or statutory installment bonds and bond anticipation notes and renewals thereof in anticipation thereof in an amount not to exceed the sum of $125,000.00 to finance the purchase of one (1) 60-passenger school bus with wheelchair lift for the District pending voter approval on May 16, 2017. 8 in favor, 0 opposed, Carried. (It was also noted that the purchase/financing of said bus for the 2017-2018 school year would appear as a separate proposition on the ballot.)

 

 

No. 2017-159

LEGAL NOTICE OF ELECTION AND BUDGET VOTE

Motion made by J. Young and seconded by T. Zellweger to approve the attached Legal Notice of Annual Meeting and Election and to publish said Notice on March 29, April 12, April 26, and May 10, 2017, as required. 8 in favor, 0 opposed, Carried.

 

 

No. 2017-160

BOCES FINAL COMMITMENT FORM

Motion made by T. Zellweger and seconded by H. Simmons to approve the BOCES Final Commitment Form for the 2017-2018 school year in the amount of $2,494,042.57 plus “as used” CoSers, said amount to be reflected in the proposed school district budget developed for the 2017-2018 school year. Mr. Walbridge added that the form has been reviewed in detail, and that he, Mr. Robinson, and Ms. Reid sought areas of excess that could possibly be decreased. Mr. Walbridge noted that again a great portion of the cost was attributed to students in out-of-building programs. He concluded that if approved, he and Mr. Robinson would certify the final commitment form tomorrow. 8 in favor, 0 opposed, Carried.

 

 

No. 2017-161

ELECTION SERVICES MEMORANDUM OF AGREEMENT

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve the memorandum of agreement between the St. Lawrence County Board of Elections and the District. This agreement permits the District to rent an optical scan voting machine and included rental services, and to purchase necessary supplies, from the Board of Elections for use at the May 16, 2017 school budget vote. 8 in favor, 0 opposed, Carried.

 

 

No. 2017-162

ANNUAL MEETING TELLERS/BUDGET MEETING CHAIR

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by H. Simmons to appoint Elizabeth Beha, Chloe Ann O’Neil, Fran Hazelton, and Etta Phelix as tellers for the Annual Budget/Board Candidate vote to be held on May 16, 2017, at a stipend of $75 each; and Timothy Zellweger as Chairperson of the Public Meeting to be held on Monday, May 8, 2017. 8 in favor, 0 opposed, Carried.

 

 

No. 2017-163

WILDERNESS STUDIES OVERNIGHT TRIP REQUEST

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to approve the overnight Wilderness Studies Backpacking and Canoe trips. V. Doll noted the four-day, three-night canoe trip is comprised of only six to eight seniors. She said the backpacking trip should be similar in terms of student attendees. 8 in favor, 0 opposed, Carried.

 

 

No. 2017-164

FORENSICS TEAM OVERNIGHT TRIP REQUEST

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to approve the four-day, three-night Forensics Team trip request as presented. The Board reviewed a request from volunteer Forensics Coach Dan McCormick for one of the District’s students, Kaitlyn Wells, to participate in the Speech & Debate State Competition at Hofstra University in Hempstead, NY from April 27-30, 2017. The students and coaches will return home Sunday, April 30th. 8 in favor, 0 opposed, Carried.

 

 

No. 2017-165

FALL, WINTER, AND SPRING SPORTS MERGERS FOR 2017-2018

Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by H. Simmons to approve the following sports merger requests en masse: Football with Brasher Falls Central School; Boys’ Ice Hockey with Brasher Falls Central School; Boys’ and Girls’ Cross-Country Running with Norwood-Norfolk Central School; Boys’ and Girls’ Indoor Track with Norwood-Norfolk Central School; Boys’ and Girls’ Spring Track with Norwood-Norfolk Central School; Girls’ Ice Hockey with Potsdam Central School; Girls’ Lacrosse with Potsdam Central School; Golf with Potsdam Central School; Volleyball with Potsdam Central School; Boys’ Lacrosse with Colton-Pierrepont Central School; and the anticipated merger request from Colton-Pierrepont Central School in Boys’ Modified and Varsity Baseball, contingent upon passage of the proposed school budget. Mr. Walbridge said these Section X sports mergers provide additional athletic opportunities for the District’s students. Miss Doll shared the numbers of students participating this year in each of the requested sports mergers. She said she predicts most mergers will retain their current cost per student. 8 in favor, 0 opposed, Carried.

 

 

No. 2017-166

CPSE/CSE RECOMMENDATIONS

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve the recommendations of the CSE for six students as attached. 8 in favor, 0 opposed, Carried.

 

 

UPDATE ON FIRST SEMESTER REGENTS, MID-TERM EXAMS, FINAL EXAMS, AND GRADUATION RATE

V. Doll shared testing results from the January Regents exams. She said that although there was a snow day the first day of testing everyone involved was flexible. Miss Doll explained that the bar graphs depicted indicated below proficiency, proficiency, and mastery. She noted all students passed the Earth Science Regents, as did all students that took the Physics and U.S. History Regents. She said one student took the Algebra Regents and passed it, so the District showed 100% proficiency for that exam. V. Doll said 91% of test-takers in US History achieved mastery. For the Living Environment Regents, 11% of students taking the test were not proficient, but 39% were at mastery. In Earth Science, 73% of students that took the Regents achieved 73% mastery and 100% of students were proficient.

 

Miss Doll stated Parishville-Hopkinton’s Graduation Rate has stayed very consistent. It is currently 93.1%. She provided to Board members a print out of the graduation rate broken down into varied demographics. V. Doll said the District was second highest in graduation rate in the BOCES, with Lisbon Central School being first. Miss Doll explained that students that do not graduate are almost always male, a trend seen throughout the state. Miss Doll said two males from PHCS did not graduate last year. Mr. Walbridge added that the state average graduation rate is 79%, and that the figure is derived for Districts following a five-year average.

 

 

PRINCIPALS’ UPDATES

V. Doll said on Friday, March 17th, a refresher in Effective Teaching with APL associates was held at the District, with staff from Colton-Pierrepont Central School attending as well. Miss Doll said the day went very well, and reminded the Board that every teacher at PHCS receives this training when they are hired – two days in August, with three more days completed sometime in the fall. V. Doll said that when she and B. Reid observe teachers, they are looking for concepts taught through Effective Teaching. She said the professional development refresher was requested by teachers, as there are strategies that can be forgotten if not used daily.

 

Miss Doll cited Garrett Hayes and Clare Snell as NAC (Northern Athletic Conference) All Stars. She said the Winter Sports Banquet was pleasant, and stated the coaching staff is very supportive of the student athletes. She added that parents truly seemed to be appreciative of the time coaches put in with practices and games. V. Doll noted Spring sports have begun, and the teams will use the Firemen’s Field for play again this year.

 

V. Doll added that eight students have been attending Leadership Training at Potsdam Central High School. She also said Open House was held March 9th, and that parents and caregivers now greeted teachers in their classrooms. Miss Doll felt in doing so, parents and guardians could see what the building was like, rather than just confining themselves to the cafeteria.

 

Miss Doll updated the Board on the Class of 2017 Senior Trip to Virginia Beach. She said parents had been contacted so that they would be up to date on the timeline and expected finances. V. Doll said the Class will be hosting additional fundraisers to bridge a projected deficit, but that with the down payment the class should have enough money for their experience.

 

V. Doll concluded by asking the Board to consider using one of the elective classes currently offered by Carter Eldridge, Principles of Engineering, to count as a credit in Math or Science. This proposal will be formally brought forth at next month’s regular meeting.

 

 

 

B. Reid said the Elementary level has been busy since the last meetings. Ms. Reid said Reading Spirit Week was successful, with a “theme” for each day. B. Reid shared pictures of the Read Across America Day assembly via Chromecast. During this assembly, Ms. Reid said students worked on Executive Functioning Skills, and that Lori Knowles gave a presentation about managing one’s anger and controlling emotions. Christopher Brand’s Grade 3 class performed a skit. Students in Grade 4 rapped Dr. Seuss passages. B. Reid thanked the elementary staff for their efforts and dedication.

 

Ms. Reid said that on the same day, Grades 1 and 2 went to Mr. Lalonde’s sugar shack. Mrs. Lalonde helped students tap trees, and escorted them to witness the maple syrup production process. B. Reid said she enjoys that students are able to participate in this outing, as it highlights a local industry.

 

B. Reid noted Kindergarten screening for 2017-2018 was complete, and the prospective students are extremely excited to be attending PHCS.

 

Ms. Reid announced that the Literacy Committee met to develop the Board Goal of

Making gains in primary literacy. She added that Rochelle Amo of St. Lawrence-Lewis BOCES met with the group and discussed purchasing some curriculum materials and professional development to support stronger writing. B. Reid also said that on March 9th, St. Lawrence-Lewis BOCES held a workshop to help districts learn about the Every Student Succeeds Act and complete the Commissioner’s survey for ESSA application.

 

Parent/Teacher conferences were on March 16th for those parents and teachers that requested to meet regarding particular students. B. Reid said parents and teachers do not meet on every student, but that there were quite a few requests for conferences this spring. Ms. Reid said she hopes with parents and teachers touching base, students will get a little end-of-the-year boost to finish strongly.

 

B. Reid concluded in saying she is looking forward to this Friday’s “Rock the Test” assembly. She noted New York State English Language Arts exams would be given the following week. Ms. Reid added that a committee is helping to organize Grandparents’ Day and that the elementary is preparing for the New York State Mathematics assessments to be administered in May. She also noted that she and the CSE team are compiling IEPs for the following school year.

 

W. Remington thanked the principals for their updates.

 

 

BOCES ANNUAL MEETING AND DINNER

The Board received information regarding the St. Lawrence-Lewis Counties BOCES Annual Meeting scheduled for April 6, 2017, at the St. Lawrence-Lewis BOCES Educational Services Center in Canton. The BOCES Board Candidate and Budget Vote is on the 25th of April.

 

 

DINNER AND CONVERSATION WITH COMMISSIONER MARYELLEN ELIA

The Board also received information for the Jefferson-Lewis School Boards Association’s Dinner and Conversation with New York State Commissioner of Education MaryEllen Elia to be held at 5:30 P.M. on April 10, 2017 at the Hilton Garden Inn in Watertown, NY.

 

 

VALEDICTORIAN/

SALUTATORIAN

V. Doll announced that Hannah Hannon is the Class of 2017 Valedictorian with a grade point average of 97.07 and Hanna Gray is the Salutatorian with a grade point average of 96.37.

 

 

2017-2018 CO-OP FUEL BIDS

 

 

 

 

 

 

 

 

 

 

 

The Board reviewed copies of the fuel bids for ultra-low sulfur diesel, fuel oil, and LP gas for the 2017-2018 school year. Mr. Walbridge reminded the Board they again opted to lock in fixed prices for next year’s fuel supplies (when possible). Adirondack Energy Products, Inc. was notified that the District accepted their bid to purchase Ultra-low Sulfur Diesel at the fixed price of $2.2402 per gallon or $2.2492 per gallon (AGG); MX Petroleum Corporation was notified that the District accepted their bid to purchase fuel oil at the fixed price of $2.0280 per gallon and for LP Gas/Propane (for the School Kitchen) at the fixed price of $1.2600 per gallon; Suburban Propane was notified that the District accepted their bid to purchase LP Gas/Propane (for the School Boiler and Tech Shop) at the fixed price of $1.31 per gallon. Unleaded Gasoline will be purchased from Kunoco on the fluctuating market for the 2017-2018 school year. These prices will be effective July 1, 2017, continuing through June 30, 2018.

 

 

INFORMATION

The Board received Correspondence from Mr. Walbridge to Legislators, as well as responses from two of those legislators; District correspondence to Hammond Central School’s Superintendent Mrs. Karen Carswell; Correspondence and Certificates from Better Outcomes, LLC; the Honor Roll list for Term 2; the March issue of Panther Press, and a list of upcoming events of interest.

 

 

No. 2017-167

EXECUTIVE SESSION

Motion made by T. Zellweger and seconded by B. Remington to go into Executive Session at 8:18P.M. to discuss the employment histories of particular individuals and matters leading to the tentative tenure appointments of particular persons. 8 in favor, 0 opposed, Carried.

 

 

 

E. Alan, A. Mitchell, M. Robinson, G. Snell, P. VanLeuven, and J. Yette left the meeting at 8:18 P.M.

 

 

 

At 9:26 P.M. the Board President announced that the meeting would reconvene.

 

 

No. 2017-168

ADJOURNMENT

Motion made by J. Young and seconded by T. Zellweger to adjourn at 9:27 P.M. 8 in favor, 0 opposed, Carried.

 

 

 

 

 

 

___________________________

School District Clerk

 

 

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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