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March 20, 2017 Board of Education Special Budget Meeting Minutes



March 20, 2017




A special budget meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:00 P.M. by President W. Remington in the Conference Room on the above date.





Present: J. McGill, B. Remington, W. Remington, H. Simmons, D. Taylor, W. Witherell, J. Young, T. Zellweger, and Mr. Walbridge.


Absent: R. White.


Others: E. Alan, A. Mitchell, S. Latimer, M. Robinson, G. Snell, P. VanLeuven, and J. Yette.




Quorum of five established.








Mr. Walbridge summarized the previous Budget development work session, noting the projected shortfall of $93,000. Mr. Walbridge also mentioned that breakage for retiring teachers and a teaching assistant was factored in to the projected budget last week. He noted that the District will replace the full-time Teaching Assistant with two part-time Teacher Aides.


Mr. Walbridge stated that with the anticipation of the District receiving more foundation aid and additional tweaking to the District’s revenue, it was possible the Board could adopt a proposed budget this evening, following Mr. Robinson’s insight as to the latest budget shortfall. Mr. Walbridge noted when it comes to the proposed budget, the public is really voting on the expenditures and tax levy. Mr. Walbridge added that if the Board adopts the budget, he would like permission to advertise for the teaching positions of 2017 retirees, as the market is very competitive.


M. Robinson directed Board members to the Draft Budget. He said Ms. Reid is continuing to monitor costs in Special Education. He also stated he and Mr. Walbridge had been considering new hires for those teachers that are retiring in June. Mr. Robinson explained that calculating breakage would be a bit vague, since it was unknown which health insurance plans the new hires would require, a benefit that could be costly depending on the hire’s coverage plan. Therefore, he said, he split the savings and included hiring two part-time Teacher Aides. This brought the budget shortfall to roughly $42,000. Mr. Walbridge said he was hopeful that the state budget would provide enough aid to cover that amount and not force the District to apply more appropriated fund balance.


Mr. Robinson asked if Board members had any questions. T. Zellweger queried if Junior Varsity athletics could be reinstated with this proposed budget. V. Doll distributed a handout created by Robert Stewart several years ago, but she noted that she and M. Robinson had updated it. Miss Doll said the total cost of a Junior Varsity Basketball program would be about $10,000, but that it could be lessened to $7,000 if teams travelled together, and that a donor offered $2,500 to help offset the cost. V. Doll said there were about 16 games per season. B. Remington asked if it would be prudent to budget for Junior Varsity Basketball, but not other JV sports. T. Zellweger agreed that all four sections of Junior Varsity Athletics should be reinstated – Girls’ and Boys’ Soccer and Girls’ and Boys’ Basketball. V. Doll said JV Soccer games were more difficult to schedule, as only two or three other districts have Junior Varsity Soccer programs. In addition, because of the lack of competition for the East schools, JV soccer teams travel individually, thus increasing transportation costs. Miss Doll said the number of students that would like to play Basketball is increasing, particularly at the modified level. She added that participants in Biddy Basketball assist in projected numbers of modified students that want to continue to play. V. Doll noted the disparity in skill level among modified basketball players is evident. W. Witherell suggested that if one section of JV athletics was reinstated, all JV athletics should be available.


W. Remington said he would like to provide every opportunity to students possible, so long as the academic program does not suffer. With the given shortfall of $42,000, trying to come up with another $45,000 for JV athletics would put the Board back to the original shortfall of around $90,000.


M. Robinson said the District could benefit from a third week day of technical support. Mr. Walbridge said it would serve the District well for teachers and Board members to compile a list of “budget priorities”, and to derive an associated cost for those desired programs and positions at the beginning of the school year in the event that the District secures more revenue. He said over a four or five year period, the school may be able to chip away at its “wish list”.


W. Remington asked if the Board would like to adopt the budget with a 3.15% tax levy this evening, or to wait an additional week to see if the state budget would provide the District with more aid. Six of eight Board members preferred to wait for budget adoption until the meeting of April 3rd at 7:00 P.M. Permission was given to advertise for anticipated vacant positions, as personnel will only be replaced and not added.




The Board received budget figures reflecting a 3.15% tax levy and a list of upcoming events of interest.



No. 2017-147


Motion made by J. Young and seconded by T. Zellweger to adjourn at 7:25 P.M. 8 in favor, 0 opposed, Carried.








School District Clerk



12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

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