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March 21, 2011 Board of Education Meeting Minutes

March 21, 2011

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:33 P.M. by President W. Remington in the cafeteria on the above date.

ROLL CALL

Present: B. Remington, W. Remington, F. Wilhelm, S. Wilson-7:58 P.M., J. Young, T. Zellweger, and Mr. Saiff.

Absent: C. Jacot, H. Simmons, and W. Witherell.

Others: C. LaSala, B. Reid, and R. Whalen.

QUORUM

Quorum of five established.

STUDENT/TCHR RECOG.

B. Reid announced that Hannah Gray, Josh Collins, and Neil Brown received Golden Knights hockey tickets for being selected as February’s Panther Pride Paw Ticket winners.

B. Reid announced that Michaela Coventry, Natalie Remington, Rebecca Remington, Megan Evans, Elisabeth Lavelle, Jena Jacot, Jessica Richards, Ashley Schiavone, and Cayla McGregor received the Academic All Northern award which is earned by maintaining an average of 88 or above. An impressive nine out of eleven girls from our Varsity Basketball Team received this award. B. Reid also announced that Parker Meashaw and Jordan Gary, who played hockey for Brasher Falls Central School, also received the Academic All Northern Award.

Kim Reilly, together with Ashley Taillon, Nicole Ellis, and Shawntel Courtney, three members of the PHCS Forensics Team, were in attendance to give a short presentation for the Board. The demonstration, known as a “dramatic duo” activity, won Ashley and Nicole first place at a recent regional competition.

Kim Reilly noted that the students had done very well in their first year of competition, qualifying them for the upcoming state and national competitions which they hope to be able to participate in, with the Board’s approval.

No. 2011-152

MINUTES

Motion made by F. Wilhelm and seconded by T. Zellweger to approve the Minutes of the February 14, 2011, regular meeting and March 7, 2011, special budget meeting as typed and mailed to Board Members. 5 in favor, 0 opposed, Carried.

No. 2011-153

TREAS. REPORTS

Motion made by J. Young and seconded by T. Zellweger to approve the Treasurer’s Reports showing an available balance on hand as of February 28, 2011, as follows:

General Fund $33,270.34

School Lunch Fund 2,398.52

School Lunch Savings 8.76

Federal Fund .66

Trust & Agency Fund 2,169.00

Payroll Fund -0-

Risk Retention (Property Loss Reserve - CLASS) 44,950.60

Extra-Class Activities Fund 53,272.29

5 in favor, 0 opposed, Carried.

EXCEL PROJECT UPDATE

Mr. Saiff informed the Board that a Simplex technician discovered that five smoke detectors in the duct work were not functioning during a recent test of our fire alarm system. Upon further investigation, he noted that the problem was due to the fact that the wire was never pulled to those areas; therefore, the detectors were never connected to the fire detection system. A. Taylor notified Skelley Contractors and they sent out an electrical sub-contractor to pull the

wires through to the smoke alarms. At the current time we are waiting for the electrical sub-contractor and the Simplex technician to return to complete the connections and re-test the system. This work is part of the original contract and there will not be any additional charge to the school district. Carol LaSala is working with King & King Architects to submit our final substantial completion documents to the State Education Department and close out the financial side of the project.

No. 2011-154

SCHEDULE APPROVAL

Motion made by J. Young and seconded by F. Wilhelm to approve the following schedules for audit and payment:

General Fund $338,671.20

School Lunch Fund 8,218.32

Federal Fund 16,908.64

Trust & Agency 103,778.59

5 in favor, 0 opposed, Carried.

No. 2011-155

BUDGET TRANSFERS

Motion made by J. Young and seconded by F. Wilhelm to authorize the Business Manager to make the necessary budgetary transfers as attached for the Month of February, 2011. 5 in favor, 0 opposed, Carried.

No. 2011-156

BUDGET REPORTS

Motion made by T. Zellweger and seconded by F. Wilhelm to accept the Budget Reports for the Month of February, 2011, covering the period from July 1, 2010, through February 28, 2011. 5 in favor, 0 opposed, Carried.

REQUEST FOR PROPOSALS FOR AUDITING SERVICES

Mr. Saiff informed the Board that Carol LaSala had prepared a request for proposals for auditing services for the years ending June 30, 2011, 2012, 2013, 2014, and 2015 and had sent the RFP to four auditing firms. Since we did not receive any proposals by the deadline, C. LaSala will send a second RFP, extending the deadline to April 18, 2011.

No. 2011-157

SUMMER DR. ED./

M. LEUTHAUSER

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by B. Remington to appoint Mark Leuthauser as the 2011 Summer Driver Education instructor at a salary of $7,066 based on a class size of twenty students. This will be M. Leuthauser’s second appointment as our Summer Driver Education Instructor. (Certification: NYS A-9275 Drivers Education and NYS Pre-Licensing Course Instructor.) 5 in favor, 0 opposed, Carried.

No. 2011-158

UNPAID VOLUNTEER ASST. SOFTBALL COACH/M. TOOMEY

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve Michael Toomey as an unpaid volunteer Girls’ Varsity Softball Coach to work under the direct supervision of Evan Harper during the 2011 season. 5 in favor, 0 opposed, Carried.

No. 2011-159

ADJUSTMENT TO ELEMENTARY YEAR-END CALENDAR

Based upon the recommendation of the Superintendent, Motion made by B. Remington and seconded by F. Wilhelm to approve an early dismissal (11:30 A.M.) for elementary students for the last three days of school on June 21, 22, and 23, 2011, to give teachers an opportunity to complete end-of-year reports and classroom housekeeping chores. 5 in favor, 0 opposed, Carried.

No. 2011-160

ANNUAL MEETING TELLERS/ALTERNATES/

MACHINE CUSTODIAN/

BUDGET MEETING CHAIR

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by J. Young to appoint Elizabeth Beha, Margaret Zahler, Josephine Eakins, and Etta Phelix as tellers for the Annual Budget/Board Candidate vote to be held on May 17, 2011, at a stipend of $75; and Bonnie Helfter and Lucetta Wilcox as Alternate Tellers in the event that one or more of the tellers are unable to serve on the date of the vote; James Farrell as Voting Machine Custodian at a stipend of $150; and Ward Remington as Chairperson of the Public Meeting to be held on Tuesday, May 10, 2011. 5 in favor, 0 opposed, Carried.

No. 2011-161

GYMNASTICS PARTICIPATION REQUESTS/K. PECK/

The Board reviewed letters from Rebecca Bard and Janet LoMastro, residents of the Potsdam Central School District, requesting permission for their daughters, Kaylee Peck and Gina LoMastro, to participate in our gymnastics program again this year. In addition, we received a letter from Matthew Shatraw, a junior at

G. LOMASTRO/

M. SHATRAW

Norwood-Norfolk Central School, requesting permission to participate in gymnastics as well. Mr. Saiff noted that all three student athletes have participated in our gymnastics program in the past and Ms. Ann K-H Burrows is very willing to allow their participation again this year with the Board’s approval. Motion made by T. Zellweger and seconded by B. Remington to allow Kaylee Peck, Gina LoMastro, and Matthew Shatraw to participate in our gymnastics program for the 2010-11 season. 5 in favor, 0 opposed, Carried.

No. 2011-162

FORENSICS TEAM OVERNIGHT TRIP REQUESTS

The Board reviewed two requests from Kim Reilly, FA Forensics Coach. The first request was to allow Ashley Taillon to participate in the state competition to be held in Minneola, New York. Transportation would be provided by Potsdam Central School who also has students participating in the event. Elimination rounds are scheduled for Saturday, finals are scheduled for Sunday, and students will return home on Monday, April 11th.

The second request was to allow Ashley Taillon and Nicole Ellis to attend the National Competition in Washington, D.C. Their dramatic duo presentation has made them eligible to compete in the nationals. If approved, Kim, Ashley, and Nicole would travel to St. Albans, Vermont, on May 26th to catch Amtrak to Washington, D.C., arriving at 10:00 P.M. and they would be making the return trip home on Monday, May 30th. Motion made by F. Wilhelm and seconded by T. Zellweger to approve these requests. 5 in favor, 0 opposed, Carried.

S. Wilson arrived at 7:58 P.M.

UPDATE ON SPORTS MERGERS

Mr. Saiff informed the Board that he had called Brasher Falls Central School to inquire as to whether or not the Board had made a decision on the amount they would be charging for student athlete participation fees in the merged sports of football, boys’ ice hockey, and girls’ ice hockey for the 2011-12 school year, but was told that they had not at this time. Mr. Saiff stated that he would update the Board if there is any increase in the amount of student athlete participation fees from what was assessed this past year.

No. 2011-163

BD. POLICIES: STAFF-STU. RELATIONS, STAFF USE OF COMPUTERIZED INFO. REQUESTS, USE OF EMAIL IN THE SCH. DIST., STU. USE OF COMPUTERIZED INFO. RES., CHILDREN’S INTERNET PROTECT. ACT

Mr. Saiff stated that the Technology Committee had recently reviewed the following policies and revised them to more accurately reflect current technology safeguards and procedures. Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by S. Wilson to approve the attached policies as follows: Staff-Student Relations (Anti-Fraternization), Staff Use of Computerized Information Requests, Use of Email in the School District, Student use of Computerized Information Resources (Acceptable Use Policy), and Children’s Internet Protection Act: Internet Content Filtering/Safety Policy. This is the first of two readings. 6 in favor, 0 opposed, Carried.

No. 2011-164

CPSE/CSE RECOMMEND.

Motion made by J. Young and seconded by T. Zellweger to approve the recommendation of the CPSE for one pre-school child and the recommendations of the CSE for the attached list of sixteen students. 6 in favor, 0 opposed, Carried.

BOCES ANNUAL MEETING

The Board received information regarding the St. Lawrence-Lewis Counties BOCES Annual Meeting, Annual Election of BOCES Board Members, and voting on the BOCES Administrative Budget. It was noted that the Annual Dinner Meeting was scheduled for April 7, 2011, at the Seaway Career & Technical Center in Norwood. Reservations will be made for S. Wilson (through the BOCES Board), T. Zellweger, J. Young, and D. Saiff to attend. If anyone else is interested in attending, they should contact Mr. Saiff or L. Witherell before March 25th so that reservations can be submitted.

INFORMATION

The Board received the monthly Wincap User Security Profile Change Report from Carol LaSala, the Rural Schools Association’s 2011 Position Statement, an update on the St. Lawrence-Lewis School District Consolidation Study being undertaken by the Rural Schools Association, a state budget update from the New York State Council of School Superintendents, and a list of upcoming events of interest.

UPDATES FROM BLDG.

PRINCIPALS

B. Reid began by informing the Board of events at the Junior-Senior High School. On Friday, March 4th, Mr. Clark’s Wilderness Studies students went snow shoeing in Lake Placid, utilizing navigational and winter survival skills.

The Legislative Breakfast was well attended by Administrators and Board of Education Members on March 5th. The Legislators in attendance discussed proposed budget cuts at the state level and took some questions from the audience.

Daily Musical rehearsals for “Cinderella” are continuing in preparation of the performances scheduled for April 1 and 2. The second semester Junior-Senior High School Open House was held on Thursday, March 10th, and approximately 60 people attended. AIS and Progress Reports were mailed home on Friday, March 11th.

The Mock Trial Team, under the advisement of Shawn Spriggs, will soon be making their third trip to the Courthouse in Canton as they battle other local teams to win this year’s case.

Approximately 100 people attended the winter sports banquet/awards on Thursday, March 17th.

The Scheduling Committee met last week to discuss a “Wish List” of things that would assist with current scheduling concerns. The suggestions derived from the Committee will be reviewed by Elliot Merenbloom when he meets with the Administration on Tuesday, March 22nd, to assist us with developing a schedule that will offer the most opportunities for students while keeping in mind that several of our staff are shared K-12, which involves three different lengths of class time, depending upon whether the classes are elementary, junior high, or high school.

B. Reid went on to announce several events at the Elementary School. The ACORN Reading Challenge was a huge success! Students in grades K-2 were challenged to read 10,000 books while students in grades 3-6 were challenged to read for 160,000 minutes. Both groups exceeded their challenges. Jen Mason’s 2nd Grade students read the most books and Bekki Rose-Quade’s 5th grade students read for the most minutes. Coloring contest winners were Hayley Gray, Farrin Kahn, Aryanna Jordon, Cassia Sago, and Emma Schiavone. The culminating Read Across America Day Assembly was held on March 4th. B. Reid added that she and Amy Stickles were guest readers and Chalk Artist Rachel Browning preformed The Lorax which was a big hit. In addition, some of Mrs. Ellison’s music classes performed some of Dr. Seuss’ work for the assembly. B. Reid thanked Mary Taylor for organizing this school-wide event and acknowledged the many staff members who supported the children’s reading during the challenge.

B. Reid announced that last week she had attended the CSE Chairpersons’ 28th Annual Technical Assistance Conference in Lake Placid on March 14-16, adding that it was a great conference which focused on the Response to Intervention initiative. While at the Conference, B. Reid noted that she was also able to spend quite a bit of time collaborating with Roberta Stillin-Dowman, our BOCES Title I Administrator.

Story Time for Tots was held on Tuesday, March 15th. Mary Taylor organizes all of the Story Time events and Laura Zellweger and Miranda Brosell served as guest readers. On average, 17 children attend this special program each month, with the exception of Story Time with Santa, which draws a much larger crowd.

B. Reid announced that twenty-five week Progress Reports were sent home on Friday, March 18th, and noted that it was hard to believe that there were only fifteen weeks of school left this year.

Today everyone attended a workshop entitled “Teaching with Poverty in Mind”

presented by Eric Jensen in Ogdensburg for staff development day. This was an excellent experience for the staff to take part in as it certainly shed light on issues many of our students face as well as suggesting ways that educators can best meet their students’ needs.

B. Reid recognized the Students of the Month of February for exhibiting the Character Trait Kindness: Makena McCarthy - Miss Hicken’s Universal Pre-K; Nicholas Snell - Mrs. Knowles’ Kindergarten; Honza Halamek - Mrs. Wilkes’ Kindergarten; Samantha Eurto - Miss Corcoran’s First Grade; Travis Hollenbeck - Mrs. White’s Multi-Age 1/2; Abigayle Frary - Mrs. Mason’s Second Grade; Kassidy Sullivan - Ms. Shannon’s Multi-Age 1/2; Aletha Crump - Mrs. Clark-Vallance’s Third Grade; Mark Severtson - Ms. Rivezzi’s Multi-Age 3/4; Rebecca Colby - Mrs. Pcolar’s Fourth Grade; Jessica Mitchell - Miss Steenberge’s Multi-Age 3/4; Damien Amo - Ms. Rose-Quade’s Fifth Grade; Kaitlyn Phippen - Mrs. Mitchell’s Multi-Age 5/6; Anna Kearney - Mr. VanLeuven’s Sixth Grade; and Logan Binan - Miss Blevins’ Multi-Age 5/6.

Mr. Merenbloom will be spending the day with the administrators tomorrow to review current scheduling and make recommendations for possible revisions.

No. 2011-165

EXECUTIVE SESSION

Motion made by J. Young and seconded by T. Zellweger to go into Executive Session at 8:10 P.M. to discuss negotiations. 6 in favor, 0 opposed, Carried.

R. Whalen left at 8:10 P.M.

No. 2011-166

ADJOURNMENT

Motion made by J. Young and seconded by T. Zellweger to come out of Executive Session and adjourn at 8:43 P.M. 6 in favor, 0 opposed, Carried.

___________________________

School District Clerk

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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