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March 26, 2018 Board of Education Special Budget Meeting Minutes


March 26, 2018




A special budget meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:00 P.M. by President T. Zellweger in the High School Library on the above date.





Present: A. Guiney, J. McGill, B. Remington, H. Simmons, D. Taylor, W. Witherell – 7:01 P.M., J. Yette, J. Young, T. Zellweger, and Dr. Collins.


Absent: None.


Others: S. Latimer and M. Robinson.




Quorum of five established.








Dr. Collins stated the Board, M. Robinson, and he had explored budgets at both the 3.5% and 3.59% tax levy limits and the effect each percentage would have on homeowners. He said he sees no reason to not present the 3.59% budget to the public. M. Robinson said he did not need to make significant adjustments, as Dr. Timbs indicated the Energy Performance Contract would provide some additional capital exclusion. Dr. Collins noted that a 2018-2019 school budget with a tax levy limit of 3.59% would need a 50% affirmative public vote, the capital outlay project, and the purchase of a new tractor. He said there was still no word on state aid figures, but that the legislators (?) are hoping to conclude this Friday.


M. Robinson said that if the Board approves the proposed school budget, they are actually approving the District’s expenditures for 2018-2019. He added that if the District were to receive an additional $30,000-40,000 in state aid, the applied fund balance application can be decreased by that much. He said the state aid runs would affect the revenue side of the budget, not expenditures.


H. Simmons asked if the amount indicated for BOCES administration costs was a total number, or the District’s contribution toward the expense. M. Robinson said the number was the District’s share, and that the total number is split among the eighteen participation schools. He said the number included administrative wages, retirees’ healthcare, and so forth. Mr. Robinson said the District does receive some aid for this figure.


Dr. Collins said under state law, districts cannot amass an unrestricted fund balance that exceeds 4 percent of the ensuing year’s operating budget. He noted Dr. Timbs’ projections did not exceed this maximum. T. Zellweger asked how the District could continue to utilize over one million dollars in applied fund balance and not be cited by the Office of the State Comptroller, and how to inform tax payers that they are not being overtaxed. M. Robinson replied that adjusting the amount in the Workers’ Compensation fund would help in decreasing the applied one million dollars from the fund balance.



No. 2018-133



Motion made by J. McGill and seconded by H. Simmons to adopt the following Budget Resolution, reflecting a 3.59% average tax levy increase:


BE IT RESOLVED that the Board of Education of the Parishville-Hopkinton Central School District, Towns of Parishville, Hopkinton, Stockholm, and Potsdam, County of St. Lawrence, be and is hereby authorized to expend $11,488,073 and to levy the necessary tax therefore, pending voter approval for the 2018-2019 school year. 9 in favor, 0 opposed, Carried.



No. 2018-134


Motion made by J. Young and seconded by W. Witherell to approve the BOCES Final Commitment Form for the 2018-2019 school year in the amount of $2,592,416.66, plus “as used” CoSers, said amount to be reflected in the proposed school district budget developed for the 2018-2019 school year. Board Members reviewed and discussed the BOCES services utilized by the District. Dr. Collins said that if approved, Mr. Robinson would certify the final commitment form when he is back in the building on Wednesday, March 21st. 9 in favor, 0 opposed, Carried.




The Board received school budget figures reflecting a 3.59% tax levy increase and a list of upcoming events of interest.



No. 2018-135


Motion made by J. Young and seconded by J. Yette to adjourn at 7:46 P.M. 9 in favor, 0 opposed, Carried.








School District Clerk

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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