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May 15, 2017 Board of Education Meeting Minutes

 

May 15, 2017

 

 

CALL TO ORDER

 

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:30 P.M. by President W. Remington in the conference room on the above date.

 

 

ROLL CALL

 

Present: J. McGill, B. Remington, W. Remington, D. Taylor, R. White, W. Witherell, J. Young, T. Zellweger, and Mr. Saiff.

 

Absent: H. Simmons.

 

Others: E. Alan, V. Doll, C. Hayes, K. Hayes, L. Knowles, S. Latimer, L. MacWilliams, A. Mitchell, D. Pcolar, M. Phippen, B. Reid, M. Robinson, R. Smith, and T. Woods.

 

 

QUORUM

Quorum of five established.

 

 

QUESTIONS FROM PUBLIC PRESS

C. Hayes said she would like to comment on the hiring process for the District’s Superintendent. She stated that she had spoken with many parents in the community, and said that they felt left out of the process. C. Hayes questioned why the community was not made a part of the search at the forefront, and why they were handed only two candidates. She said many members of the community felt five candidates did not constitute a large enough pool to draw from. Mrs. Hayes told Board members that the District should not settle. She said a number of people would like to see the process reopened to consider other candidates. C. Hayes said she and others were concerned the District would have to contend with a candidate that would not stay for the long term. She said she looked into the candidates’ qualifications and recommendations, and does not feel either of the two applicants being presented are the best fit. She said this was a very important decision, and it should not be delegated to BOCES. W. Remington thanked C. Hayes.

 

A. Mitchell asked if the District would be adding any programs or positions. WW. Remington replied that the Board is always looking to reinstate positions and programs, but that there is not enough money at this time to do so.

 

C. Hayes, K. Hayes, and R. Smith left the meeting at 7:36 P.M.

 

 

STUDENT/TEACHER RECOGNITION

B. Reid said Grade 3 student Mckayla Collins was recognized for her extra effort in Reading. Ms. Reid also expressed appreciation to teachers, and noted that teacher appreciation week was last week. She wanted to publicly acknowledge that she and the District appreciate what the teachers do for our children every day.

 

V. Doll said Honor Society induction was held two weeks ago Thursday. She said it was a nice ceremony with parents, family, and community members in attendance. Miss Doll said she was certain this was J. Learned’s favorite event of the year. V. Doll added that six students earned a place in BOCES’ National Technical Honor Society. Members earned an average of 85 or higher for three quarters in addition to writing an essay, and will be honored at the Academic Banquet.

 

 

No. 2017-196

MINUTES

 

Motion made by J. Young and seconded by T. Zellweger to approve the Minutes of the April 25, 2017, regular meeting; May 8, 2017, special meeting; and May 8, 2017, public budget hearing, as typed and delivered to Board Members. 8 in favor, 0 opposed, Carried.

 

 

No. 2017-197

TREAS. REPORTS

Motion made by T. Zellweger and seconded by J. Young to approve the Treasurer’s Reports showing an available balance on hand as of April 30, 2017, as follows:

General Fund $ 26,010.02

General MMA 3,321,836.65

Unemployment Reserve 743,366.99

Future Retirement Reserve 216,685.46

Compensated Absences Reserve 557,486.09

Tax Certiorari Reserve 250,109.65

Capital Reserve 500,111.68

Insurance Reserve 83.734.66

Risk Retention (Property Loss Reserve) 45,024.73

School Lunch Fund 13.853.64

School Lunch Savings 45,409.99

Special Aid (Federal Fund) 2,106.46

Capital Fund -0-

Trust & Agency Fund 8,220.76

Payroll Fund -0-

Scholarship Fund -0-

Scholarship Savings 30,180.98

Debt Service 156,378.75

Extra-Class Activities Fund……………………………………………… 99,939.68

8 in favor, 0 opposed, Carried.

 

 

SMART SCHOOLS BOND ACT, 2015 BUILDING CONDITIONS SURVEY CAPITAL PROJECT, AND SIEMEN’S ENERGY PERFORMANCE CONTRACT

Mr. Walbridge said progress is in motion for the Smart Schools Bond Act technology project, the 2015 Building Conditions Survey project, and the Energy Performance Contract with Siemens Industries. Mr. Walbridge said there is still no word in regard to the Smart School Investment Plan application obtaining approval. Once the application is approved, the District will be able to spend money on Chromebooks or to purchase wiring and technology for upgrades. Mr. Walbridge said he hopes to receive word soon, as the new school year is just around the corner.

 

Mr. Walbridge noted the 2015 BCS project is moving forward. He said he is awaiting the final schedule of work from Bernie Donegan’s office. Mr. Walbridge anticipates a Fall public vote. He stated that it will be advantageous for the District to get started on those improvements, including updating the Boys’ and Girls’ locker rooms. Mr. Walbridge added that the District will be able to pull a few items from the BCS scope of work and manage them via the Energy Performance Contract (for example, house lighting in the auditorium and LED lighting in both gymnasiums).

 

On Tuesday, May 9th, Mr. Walbridge and F. Barney met with employees of Siemens Industries to discuss the District’s EPC. Mr. Walbridge noted the District spends about $150,000 in energy costs per year, and that Siemens estimates the District could save $48,000 in the first year of an 18-year EPC agreement with the company. The amount of energy savings for the project is projected to be $1,136,987. The net savings is expected to be $554,546 subsequent to completing the project’s final payment. Mr. Walbridge added he has been working with King & King and the financial advisors to submit the Energy Performance Contract to NYSED within the two-month timeframe. He stated that it was a short turnaround. Mr. Walbridge also stated that if the District holds a public vote before submission to SED, it will garner an additional 10% in state aid (from 68% to 78%). Mr. Walbridge said that this is a project that is cost neutral – it will not cost the District a penny and will provide financial benefits long term. Mr. Walbridge noted the public vote will be held July 11, 2017 in the Auditorium from 1:00 to 8:00 P.M. Mr. Walbridge concluded that the District will use the EPC experience as a template when progressing with the 2015 BCS in another month or two. R. White said the public should be made aware that the costs and savings are guaranteed or Siemens will absorb the difference. Mr. Walbridge said he would develop a press release explaining the project benefit and the importance of the affirmative vote. He noted he would seek suggestions from the Board on the announcement.

 

 

No. 2017-198

SCHEDULE APPROVAL

Motion made by J. Young and seconded by T. Zellweger to approve the following schedules for audit and payment:

General Fund $18,516.86

School Lunch Fund 4,255.75

Federal Fund -0-

Trust & Agency 127,566.92

Capital Fund -0-

8 in favor, 0 opposed, Carried.

 

 

No. 2017-199

BUDGET TRANSFERS

Motion made by J. Young and seconded by T. Zellweger to authorize the Business Manager to make the necessary budgetary transfers as attached for the Month of April, 2017. 8 in favor, 0 opposed, Carried.

 

 

No. 2017-200

BUDGET REPORTS

Motion made by J. Young and seconded by T. Zellweger to accept the Budget Reports for the Month of April, 2017, covering the period from July 1, 2016, through April, 2017, as presented. 8 in favor, 0 opposed, Carried.

 

 

No. 2017-201

SIEMENS AUDIT AND ENERGY PERFORMANCE CONTRACT

Motion made by T. Zellweger and seconded by J. Young to approve the audit report, Energy Performance Contract, SEQRA Type II Resolution, and Resolution of Public Vote. 8 in favor, 0 opposed, Carried.

 

 

No. 2017-202

POTENTIAL LONG-TERM SUBSTITUTE /A. LYONS

Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by W. Witherell to approve Amanda Lyons as substitute, with the potential to be a long-term substitute. Mr. Walbridge said A. Lyons was placed as a student teacher in another school district, but that V. Doll had worked with A. Guiney at SUNY Potsdam to secure her as a substitute for J. Felix, as he could be out for quite a while. Mr. Walbridge said he has heard positive comments about Miss Lyons’ service thus far. He stated that should she work more than twenty consecutive days in the same capacity, she will then be considered a long-term substitute and will be paid at the Step 1 per diem rate according the most recent Teachers’ Association Contract. 8 in favor, 0 opposed, Carried.

 

 

No. 2017-203

ADD’L SUBSTITUTES FOR 2016-2017

The master list of substitutes was reviewed by the Board, with notice given of four recent additions. Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve the master list of substitutes with additions for the 2016-2017 school year, en masse, as attached. 8 in favor, 0 opposed, Carried.

 

 

No. 2017-204

TOWN OF PARISHVILLE

BUS REQUEST

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to approve an annual request from the Town of Parishville for the use of two buses for the Summer Recreation Program to run from July 10 through August 18, 2017, with the understanding that two of the District’s regular certified bus drivers will be hired by the Town to operate the buses. 8 in favor, 0 opposed, Carried.

 

 

No. 2017-205

PIANO DONATION

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to accept the generous donation of a Chickering piano, valued at approximately $580.00, from Brandon and Debra Baldwin to the Parishville-Hopkinton Central music department. 8 in favor, 0 opposed, Carried, with gratitude.

 

 

No. 2017-206

KINDERGARTEN FIELD TRIP REQUEST

Motion made by T. Zellweger and seconded by J. Young to approve a Kindergarten field trip to Upper Canada Village. Mr. Walbridge said it is understood that A. Wilkes will follow the procedures for transporting students to and from Canada. B. Reid mentioned that A. Wilkes and L. Knowles attempted this trip last year. She added that it is a relatively short trip (close to the United States-Canadian border) and would only require one bus. Ms. Reid said this particular trip has not been done since her time at the District. J. Young asked how many chaperones would be going. B. Reid replied that A. Wilkes, C. McIntosh, and a few parents would be minding the twenty-one students. T. Zellweger inquired about the “freeze” on field trips. J. Young stated a vast majority of field trips were removed from the budget as a cost savings measure, noting exceptions where the trip related to instruction. B. Reid said the trip does relate to one of the modules taught. 8 in favor, 0 opposed, Carried.

 

 

No. 2017-207

PERMISSION TO FUND RAISE FOR JUNIOR VARSITY ATHLETICS IN 2017-2018 AND TO USE THE DISTRICT’S LOGO FOR THAT PURPOSE

Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by D. Taylor to give permission to fundraise for Girls’ Junior Varsity Basketball, and to use the District’s Panther logo to do so, for the 2017-2018 school year.

 

T. Woods and L. MacWilliams passed out fliers to Board members indicating the products they would like to sell as fundraisers. The two ladies stated they would wait until the District’s own fundraisers were complete, so as not to create competition, and then they would work with Randy Sixberry at Great Northern Printing to produce the merchandise. 8 in favor, 0 opposed, Carried.

 

 

 

L. MacWilliams and T. Woods left the meeting at 8:05 P.M.

 

 

No. 2017-208

CPSE/CSE RECOMMENDATIONS

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve the recommendations of the CSE for fifty-six students, as attached. 8 in favor, 0 opposed, Carried. J. Young said Ms. Reid has done a wonderful job in chairing that program.

 

 

PRINCIPALS’ UPDATES

 

B. Reid shared that it has been busy at the Elementary level with many things taking place. She said the “Rock the Test” assembly was held again this year. Ms. Reid also noted Jordan and Jacob Perry are participating in Ride for Roswell again. She said she was proud of these two students as they go above and beyond to help other. During the Panther Pride Day assembly, teachers competed in a Minute-to-Win-It challenge, where students blew bubbles all over the teachers as they filled in bubble sheets.

 

Ms. Reid said The Annual Spring Sing was held on May 2nd. She noted Mrs. Ellison worked with Pre-Kindergarten and Head Start students to put on a concert where these young students sang and acted out songs. She said it was a nice event, and thanked all of the teachers involved.

 

B. Reid stated New York State Grades 3-8 Math Assessments were held the first week of May, and that there was a significant drop in test refusals this year - 8 overall. Ms. Reid noted Grade 3 students took the Computer-Based Test (CBT) so the resulting scores may look a little different. She added that the District did participate in regional scoring this year, instead of collaborating with Colton-Pierrepont Central School. She also said that students in grades K-2 took interim assessments that mirror the New York State exams.

 

Ms. Reid continued that L. White’s Grade 2 class competed with other school districts via the SmartBoard to construct marshmallow towers. She said that one of Mrs. White’s groups won the challenge. B. Reid said it was fantastic that students were able to interact with other children beyond our BOCES area with science and technology.

Ms. Reid also noted that from the Jumpathon, students were able to raise $1,300 for Jump Rope for Heart. She said the Physical Education teachers organized that event, and it reinforced to students that they are “Panthers with a purpose”. B. Reid said Grade 6 students visited Brookfield’s local Hydro dam, and that Brett Weinzefel interacted with students as they took part in a Renewable Energy Science unit.

 

B. Reid exclaimed that she is looking forward to completing the New York State Science Exam for the Grade 4 students, the Elementary Spring Concert on May 31st, holding the Elementary Picnic and Field Day on June 16th, and Kindergarten and Grade 6 graduations. Board members were invited to attend.

 

V. Doll said at this time of year, the Junior/Senior High School level is focusing on maintaining management in the hallways and utilizing sacred instructional time.

 

Miss Doll shared a sports update, noting that due to the rainy weather a Boys’ Varsity Baseball team double header was held at St. Lawrence Central. The first matchup was against St. Lawrence Central and the second was against Chateauguay Central School’s athletes. V. Doll said the District transported students from Colton-Pierrepoint Central that merged with Parishville-Hopkinton so that they could also play.

 

V. Doll said the Honor Society induction was held the week prior to this meeting. She added that during the final early release curriculum development day, teachers worked on a Google classroom assignment. Miss Doll said teachers can show an entire lesson via that platform, and that she is impressed with the work the teachers have done. She said she is confident they are ready for the Chromebooks.

 

Miss Doll announced that she attended the Firemen’s Dinner for the first time, and that she enjoyed seeing people from the community.

 

She announced upcoming events: The Elks Luncheon for Seniors would be this Thursday. Prom would be held at Clarkson’s Cheel Arena this Saturday. The High School Spring Concert is scheduled for May 24th. The Academic Banquet is June 1st. There will be a banquet for the Valedictorian and Salutatorian at Cheel Arena on June 4th. BOCES graduation will be June 9th in the morning.

W. Remington thanked the principals for their updates.

 

 

FOOD SERVICE INSPECTION

Mr. Walbridge noted that on May 24th the State Education Department would be in the District to conduct a review of the school lunch program.

 

 

INFORMATION

The Board received a draft of the 2017-2018 Budget Vote Exit Poll, a copy of the May 5, 2017 Food Service Inspection summary report, a copy of M .Cline’s response to Joanna Clifford-Allard of the Food Service Inspection, a copy of the Draft Financial Management Report of Examination, a copy of an article about Diesel school buses, a copy of the May issue of Panther Press, and a list of upcoming events of interest.

 

 

No. 2017-209

EXECUTIVE SESSION

Motion made by J. Young and seconded by T. Zellweger to go into Executive Session at 8:17 P.M. to discuss tenured staff and on-going contract negotiations. 8 in favor, 0 opposed, Carried.

 

 

 

E. Alan, L. Knowles, A. Mitchell, D. Pcolar, M. Phippen, and M. Robinson left the meeting at 8:17 P.M.

 

 

 

At 9:34 P.M. the Board President announced that the meeting would reconvene.

 

 

No. 2017-210

ADJOURNMENT

Motion made by J. Young and seconded by W. Witherell to adjourn at 9:35 P.M. 8 in favor, 0 opposed, Carried.

 

 

 

 

 

 

___________________________

School District Clerk

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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