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May 16, 2011 Board of Education Meeting Minutes

May 16, 2011

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:34 P.M. by President W. Remington in the vocal music room on the above date.

ROLL CALL

Present: C. Jacot, W. Remington, H. Simmons, F. Wilhelm, S. Wilson, J. Young, T. Zellweger, and Mr. Saiff.

Absent: B. Remington, W. Witherell.

Others: M. Fellion, C. LaSala, J. Learned, B. Reid, and L. Witherell.

QUORUM

Quorum of five established.

STUDENT/TCHR RECOG.

B. Reid announced that our two Panther Pride Winners for April were 6th grader Brian Knowles who won a pizza from Kunoco and a $20 gift certificate from Northern Music & Video and 1st grader Dylan Sullivan who won a pizza from Kunoco and a sundae from Stewarts.

No. 2011-189

MINUTES

Motion made by J. Young and seconded by H. Simmons to approve the Minutes of the April 18, 2011, regular meeting and May 10, 2011, Public Budget Hearing as typed and mailed to Board Members. 7 in favor, 0 opposed, Carried.

No. 2011-190

TREAS. REPORTS

Motion made by T. Zellweger and seconded by J. Young to approve the Treasurer’s Reports showing an available balance on hand as of April 30, 2011, as follows:

General Fund $27,006.32

School Lunch Fund 12,494.39

School Lunch Savings 8.76

Federal Fund 11,622.41

Trust & Agency Fund 2,747.40

Payroll Fund -0-

Risk Retention (Property Loss Reserve - CLASS) 44,957.42

Extra-Class Activities Fund 53,317.17

7 in favor, 0 opposed, Carried.

No. 2011-191

SCHEDULE APPROVAL

Motion made by J. Young and seconded by F. Wilhelm to approve the following schedules for audit and payment:

General Fund $377,173.42

School Lunch Fund 8,699.25

Federal Fund 3,455.69

Trust & Agency 149,412.00

7 in favor, 0 opposed, Carried.

No. 2011-192

BUDGET TRANSFERS

Motion made by T. Zellweger and seconded by S. Wilson to authorize the Business Manager to make the necessary budgetary transfers as attached for the Month of April, 2011. 7 in favor, 0 opposed, Carried.

No. 2011-193

BUDGET REPORTS

Motion made by T. Zellweger and seconded by H. Simmons to accept the Budget Reports for the Month of April, 2011, covering the period from July 1, 2010, through April 30, 2011. 7 in favor, 0 opposed, Carried.

No. 2011-194

EST. FORENSICS TEAM EXTRA-CURRICULAR FUND

Motion made by F. Wilhelm and seconded by C. Jacot to establish an extra-curricular fund for the PHCS Forensics Team. 7 in favor, 0 opposed, Carried. (Mr. Saiff noted that the advisor for the PHCS Forensics Team is a volunteer and that the student officers would be determined at their first meeting).

No. 2011-195

EXTERNAL AUDITOR PROPOSALS

Mr. Saiff informed the Board that Carol LaSala had prepared a third request for proposals for auditing services for the years ending June 30, 2011, 2012, 2013, 2014, and 2015 and had sent the RFP to five auditing firms with two firms returning proposals by the May 16th deadline date. Motion made by T. Zellweger and seconded by S. Wilson to table this item for further discussion in Executive Session. 7 in favor, 0 opposed, Carried.

No. 2011-196

REQUEST FOR LEAVE OF ABSENCE/L. KNOWLES

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by F. Wilhelm to approve Lori Knowles’ request for leave (half days working mornings only) under the Family/Medical Leave Act retroactive to Friday, May 6th, and continuing through Friday, May 20th, 2011, as a new foster parent of an infant. 7 in favor, 0 opposed, Carried.

No. 2011-197

LTR. OF RETIREMENT/

S. CLARK

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to accept Shirley Clark’s letter of retirement from her current position as a Kindergarten Aide effective at the conclusion of this school year with regret and acknowledged her many years of service to the District. 7 in favor, 0 opposed, Carried.

No. 2011-198

ADD’L. SUMMER STAFF/

T. EAKINS/J. FOSTER/

C. BAXTER/M. MURPHY/ R. BLUM/N. JEROME/B. STEINBERG/J. WITHERELL/ J. PAHLER

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by C. Jacot to hire Tony Eakins as Bus Driver of the Summer Special Education run to Potsdam and part-time cleaner for a total of 40 hours per week; Joseph Foster as Bus Driver of the Summer School run to Canton and part-time cleaner for a total of up to 40 hours per week; Cynthia Baxter as Monitor on the Disabled Bus Run; Mike Murphy as a 40-hour painter; Robert Blum as a 40-hour cleaner; Nicholas Jerome as 40-hour cleaner; Barry Steinberg as a 40-hour bus cleaner, Judy Witherell to work 15-20 days in records retention, and Julia Pahler to work part-time in the District Office. (Note: bus driving will be paid at the rate of $15.11 per hour as specified in the Non-Teachers’ Contract, but may be subject to adjustment once a contract settlement is reached. The painting position will be paid at the rate of $10 per hour, summer cleaners will receive $8.17 an hour as was adjusted last summer, the substitute bus monitor will receive $7.97 per hour, and the office workers will receive $8.40 per hour as specified in the non-unit salary schedule.) 7 in favor, 0 opposed, Carried.

No. 2011-199

BOOKS AT THE BEACH/

J. MASON/R. ROSE/J. CORCORAN/I. SINCLAIR/ A. WILKES

The Board reviewed a memo from Brooke Reid which outlined the 2011 Books at the Beach Program. Based upon the recommendation of the Superintendent, Motion made by T. Jacot and seconded by J. Young to appoint Jennifer Mason and Rebecca Rose as Coordinators of the Books at the Beach Program (J. Mason for 19 days and R. Rose for 10 days, Monday – Friday, 9:00 A.M. until 1:00 P.M. daily) at $25.00 per hour; and Jeanne Corcoran, Irene Sinclair, and Amy Wilkes as teachers (each for a period of 10 days) at $20.00 per hour, for 2 hours per day. 7 in favor, 0 opposed, Carried.

No. 2011-200

BOOKS AT THE BEACH STUDENT AIDE/

A. GUYETTE

Based upon the recommendation of the Superintendent, Motion made by T. Jacot and seconded by T. Zellweger to appoint Alyssa Guyette as the Books of the Beach Student Aide from Monday through Friday, 9:00 A.M. until 1:00 P.M. daily from July 5-August 12 at the current minimum wage rate of $7.25 per hour. 7 in favor, 0 opposed, Carried.

No. 2011-201

2010-2011 COACHING/

ADVISOR REC.

Motion made by T. Zellweger and seconded by S. Wilson to table this item for discussion in Executive Session. 7 in favor, 0 opposed, Carried.

TENURE DISCUSSION

E. HICKENS/A. WILKES

Mr. Saiff discussed the upcoming tenure appointments of Elizabeth Hicken who is currently teaching our UPK class, and Amy Wilkes who is currently teaching Kindergarten. Based on the recommendations from B. Reid and past classroom observation reports, D. Saiff indicated that he will be recommending that the Board grant both teachers tenure effective September 1, 2011, at the June Board Meeting.

No. 2011-202

TOWN OF PARISHVILLE

BUS REQUEST

Based upon the recommendation of the Superintendent, Motion made by F. Wilhelm and seconded by S. Wilson to approve a request from the Town of Parishville for the use of two buses for the Summer Recreation Program contingent upon the understanding that two of our regular, certified bus drivers will be hired by the town to operate the buses. 7 in favor, 0 opposed, Carried.

No. 2011-203

SPORTS MERGER FEES

The Board reviewed a letter that we received from Mr. Stephen Putman of Brasher Falls Central School notifying us that fees would be applied to our merger requests in the sports of football and ice hockey during the 2011-2012

school year in an effort to offset a portion of the costs that their district has previously absorbed. The cost for students to participate in these sports mergers will be $300 per athlete per sport. After some discussion, Motion made by T. Zellweger and seconded by H. Simmons to pay the costs associated with the Brasher Falls sports mergers for the 2011-12 school year. 7 in favor, 0 opposed, Carried.

No. 2011-204

2012-13 SCH. CALENDAR

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by H. Simmons to approve the 2012-13 school calendar as attached. 7 in favor, 0 opposed, Carried.

No. 2011-205

PTSA DONATION TO MATH BUDDIES

Motion made by J. Young and seconded by T. Jacot to accept a donation from the PTSA in the amount of $100 to be used by the Elementary Math Buddies Program to provide end-of-year awards and refreshments during the 2011-2012 school year. 7 in favor, 0 opposed, Carried.

No. 2011-206

CPSE/CSE RECOMMEND.

Motion made by J. Young and seconded by S. Wilson to approve the recommendation of the CPSE for two pre-school children and the recommendations of the CSE for the attached list of twenty-six students. 7 in favor, 0 opposed, Carried.

INFORMATION

The Board received the monthly Wincap User Security Profile Change Report from Carol LaSala, Minutes from the April 7, 2011, BOCES Board Meeting, and a list of upcoming events of interest.

UPDATES FROM BLDG.

PRINCIPALS

M. Fellion announced that since the last Board meeting we have had two field trips through the PATS (Potsdam Akwesasne Mohawk Talent Search) Program and an assembly in an effort to expose students to different aspects of college life.

On April 27th a group of our students went to Cheel arena with Ms. Scudder and Mr. Spriggs to conduct mock interviews. M. Fellion noted that he received very positive feedback from students and interviewers alike.

The Choral Music Festival was also held on April 27th with Canton Central School District. Over 100 students were involved and it was a great show. Attendance was impressive since it was the first annual festival, complete with a standing ovation.

On May 4th, National Technical Honor Society inductions were held at Seaway Tech at 7:00 P.M. It was a very nice ceremony with PHCS students Jeremy Bump (Culinary), Derek Remington (HVAC), and Jessica Eakins (Culinary) being inducted. In addition, M. Fellion noted that Kyle Burnett was selected as Seaway Tech and Potsdam Rotary Club Student of the Month for April.

On May 6th, high school art students had a field trip to the National Art Gallery in Ottawa.

On May 9th, the PTSA hosted a blood drive in conjunction with the American Red Cross. The PTSA put on a breakfast for those students who were scheduled to donate. Many took advantage of the offer and we had a great turn out as usual. Several people commented on how polite and mature our students were. A total of 43 units of blood were donated, which beat our impressive number of 27 units last year.

ELA and Math assessments went off without a hitch and we are in the process of grading the math and sending material back to the state. M. Fellion added that ELA and Math field tests will be administered tomorrow during second period. No elementary field tests will be given this year.

M. Fellion announced that the National Honor Society induction ceremony was held on May 12th. The number of students in the National Honor Society is impressive and the ceremony was very nice. Also that same evening the

Teachers’ Association held their second annual Ice Cream Social in the cafeteria.

On May 12th our students competed in the Envirothon. Five students, Kilian McIntosh, Josh Lavelle, Jordan Gary, Garrett Richards, and Tyler Dewey, took place in the competition at Paul Smith’s College where they won first place for St. Lawrence County and tied for first place overall for the Northern Adirondack Region. This is the fifth consecutive year for winning first place in the county, and four out of the last five years for the Northern Adirondack Region. Our team will be going on to compete in the states at Hobart College in the Finger Lakes region on May 25th and May 26th. Due to their first place win, it has been necessary to reschedule the bike trip for June 2nd only instead of an overnight trip and the canoe trip has also been rescheduled for June 6-10.

The sports schedules have been a nightmare due to all of the inclement weather early in the season. It looks like several games will be cancelled over the remainder of the week. M. Fellion added that our field has been so wet, a goose was actually swimming out there earlier in the day. Playoff games may have to be moved. Only four more varsity games need to be played and we are hoping that we can get our games in at the Varsity level.

B. Reid announced that parent-teacher conferences were held on April 20 and 21, adding that it was a really successful round of conferences.

Kindergarten information night was held on April 25th for parents of students who will be entering school in the fall. Kindergarten teachers hosted an informal visitation day on the 28th of April and children will have a more formal visitation later in the year at which time they will also have the opportunity to ride the bus.

B. Reid noted that she attended the last session of the New Principals’ Institute in Albany on April 29th, adding that the program has been a tremendous learning experience and has also allowed her to network with other administrators around the state.

Teacher Appreciation Week was celebrated on May 2-6. The Administrators worked with the PTSA to distribute small treats each day to demonstrate our appreciation for everything our staff does throughout the year on behalf of our students. The administration also hosted a breakfast in the teachers’ room on National Teachers’ Day.

B. Reid noted that New York State exams have been the focus for the past two weeks. The exams were much longer and more difficult than in years past, but she added that she is cautiously optimistic about the students’ scores this year. This will be the first year that we will be participating in regional scoring.

B. Reid announced that she had attended a legal update on the new APPR’s with Mr. Saiff which helped to define this process. In addition, a school-wide scheduling committee has been working on our master schedule for next year. The Special Education Department has also held meetings to discuss improvements to the department and new state mandates that we will be required to meet beginning in July.

Andrea Ellison organized a UPK and Headstart concert which was extremely well attended and very nice. B. Reid acknowledged the efforts of Andrea as well as Liz Hickens and the Headstart staff.

B. Reid recognized the Students of the Month of April for exhibiting the Character Trait Ambition: Dahlia Liebfred - Miss Hicken’s Universal Pre-K; Cassia Sago - Mrs. Knowles’ Kindergarten; Gabby Parker - Mrs. Wilkes’ Kindergarten; Lawson Snell - Miss Corcoran’s First Grade; Audrey McGill - Mrs. White’s Multi-Age 1/2; Aleksys Kirkey - Mrs. Mason’s Second Grade; Emma Schiavone - Ms. Shannon’s Multi-Age 1/2; Tanner

Armstrong - Mrs. Clark-Vallance’s Third Grade; Daniel Severtson - Ms. Rivezzi’s Multi-Age 3/4; Caitlin Dunning - Mrs. Pcolar’s Fourth Grade; Erica Sloan - Miss Steenberge’s Multi-Age 3/4; Abigail White - Ms. Rose’s Fifth Grade; Farrin Khan - Mrs. Mitchell’s Multi-Age 5/6; Lucas Snell - Mr. VanLeuven’s Sixth Grade; and Kyle Clark - Miss Blevins’ Multi-Age 5/6.

With testing complete, the elementary is looking forward to end-of-year field trips and other special events. B. Reid invited Board Members to attend the elementary concert on June 8th, 6th Grade Graduation on June 20th, and Kindergarten Graduation on June 21st.

On a final note, M. Fellion announced that this year’s Girls’ Varsity Softball Team had an incredible combined team academic average of 94.5.

Mr. Saiff also noted that a public meeting has been scheduled for Thursday, May 26th, at Norwood-Norfolk at 6:30 P.M. to discuss the Rural Schools Association’s Consolidation Study. Superintendents will meet to review the findings at 3:00 P.M. on the same day.

Mr. Saiff announced the possible closing of the Parishville Post Office and added that he plans to attend a public meeting on the 23rd of May at which time he will announce the school’s opposition to the proposed closing and state specific concerns regarding school business efficiency and timeliness.

Mr. Saiff also reviewed concerns voiced by parents who were in attendance at the Public Budget Hearing regarding the loss of a part-time Spanish teacher, the 4.9% proposed increase, the small number of teachers who reside within the district, the elimination of the elementary computer program for the 2011-12 school year, and administrative staffing.

No. 2011-207

EXECUTIVE SESSION

Motion made by T. Zellweger and seconded by T. Jacot to go into Executive Session at 8:35 P.M. to discuss the External Auditor, coaching/advisor recommendations, and personnel evaluations. 7 in favor, 0 opposed, Carried.

J. Learned left the meeting at 8:35 P.M.

No. 2011-208

EXECUTIVE SESSION

Motion made by J. Young and seconded by T. Zellweger to come out of Executive Session at 9:39 P.M. 7 in favor, 0 opposed, Carried.

No. 2011-209

EXTERNAL AUDITOR/

FURGISON & CO.

Based upon the recommendation of the Superintendent, Motion made by H. Simmons and seconded by T. Zellweger to appoint Furgison & Co. CPA, as our External Auditor for the years ending 2011 through 2015. 7 in favor, 0 opposed, Carried.

No. 2011-210

2010-2011 COACHING/

ADVISOR REC.

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by F. Wilhelm to approve the following for coaching/advisor appointments for the 2011-2012 school year: Tony Engstrom – Boys’ Varsity Soccer Coach and Boys’ Varsity Baseball Coach; Shawn Spriggs – Boys’ Modified Soccer Coach; Evan Harper, Jr. – Girls’ Varsity Soccer Coach; Matthew Moses – Boys’ Varsity Basketball Coach; Jeremy Zenger – Girls’ Varsity Basketball Coach; Ann Krueger-Harmon Burrows – Gymnastics Coach; Jason Felix – Boys’ Modified Baseball Coach; Pamela Blevins – School Musical Director; Jennifer Blevins – School Musical Stage Director; Andrea Ellison – School Musical Accompanist, Kim Reed and Irene Sinclair – Student Council Co-Advisors; Tony Engstrom – Varsity Club Advisor (unpaid); Pamela Blevins – Follies Advisor (unpaid); Ray Whalen and Irene Sinclair – Yearbook Co-Advisors; Mary Keenan and Kim Reed – 7th and 8th Grade Class Advisors (unpaid); Miranda Brosell and Denise Murray – 9th Grade Class Advisors; Shawn Spriggs and Tony Engstrom – 10th Grade Class Advisors; Glenn Clark and Liz White – 11th Grade Class Advisors; Mary Keenan and Kim Reed – 12th Grade Class Advisors. 7 in favor, 0 opposed, Carried.

No. 2011-211

ADJOURNMENT

Motion made by J. Young and seconded by T. Zellweger to come out of Executive Session and adjourn at 9:43 P.M. 7 in favor, 0 opposed, Carried.

___________________________

School District Clerk

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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