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May 16, 2016 Board of Education Audit Committee Meeting Minutes

 

 

May 16, 2016

 

 

CALL TO ORDER

A meeting of the Parishville-Hopkinton Central School District Audit Committee was called to order at 7:03 P.M. by Board President W. Remington in the conference room on the above date.

 

 

ROLL CALL

 

Present: J. McGill, B. Remington, W. Remington, H. Simmons, D. Taylor, R. White, W. Witherell, J. Young, T. Zellweger, Mr. Saiff.

 

Absent: None.

 

Others: J. Coburn, P. Farrand, S. Furgison, S. Hartson, M. Robinson, and M. Schneider.

 

 

QUORUM & MINUTES

Quorum of five established. Motion made by T. Zellweger and seconded by J. Young to approve the Minutes of the October 19, 2015, Audit Committee meeting as typed and delivered to members. 9 in favor, 0 opposed, Carried.

 

 

CLAIMS AUDITOR RPT.

Marci Schneider reviewed her report with the Board indicating the accounts payable claims, warrants, and checks she reviewed monthly from July 1, 2015, through April 30, 2016. Ms. Schneider indicated there were no reportable errors. Motion made by J. Young and seconded by T. Zellweger to accept the Claims Auditor’s Report as presented and attached. 9 in favor, 0 opposed, Carried.

 

 

EXTERNAL AUDITOR

Sherry Furgison was in attendance to review required pre-audit communications with the Board including her firm’s responsibilities in performing the annual audit. S. Furgison discussed the new format of delivering the questionnaires via email through Infusion software, which will remind recipients to take the survey until it has been completed. Mrs. Furgison indicated that the pre-audit survey completed by Board members is helpful in developing a strategy to conduct the audit, focusing on areas of concern, should Board members have any. S. Furgison stated that information from the responses to the survey was required to be reported annually in the notes to the financial statement.

 

S. Furgison said that because the District was operating under a contingent budget this year, she needs to ensure that we are in compliance with provisions for that in addition to her company’s regular audit.

 

Mrs. Furgison said her firm would begin field work this coming summer.

 

S. Furgison’s firm will also compile a Risk Assessment for the District based on their review of the practices and procedures in place.

 

The Board thanked S. Furgison for her continued assistance with the District’s auditing needs.

 

 

 

M. Schneider and S. Furgison left the meeting at 7:13 P.M.

 

 

ADJOURNMENT

Motion made by J. Young and seconded by T. Zellweger to adjourn at 7:13 P.M. 9 in favor, 0 opposed, Carried.

 

 

 

 

 

 

 

School District Clerk

 

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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