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May 20, 2013 Board of Education Audit Committee Meeting Minutes

 

May 20, 2013

 

CALL TO ORDER

A meeting of the Parishville-Hopkinton Central School District Audit Committee was called to order at 7:06 P.M. by Board Vice President T. Zellweger in the conference room on the above date.

 

ROLL CALL

 

Present: B. Remington, W. Remington-7:13 P.M., H. Simmons, D. Taylor, R. White-7:20 P.M., F. Wilhelm, W. Witherell, J. Young, T. Zellweger, Mr. Saiff.

 

Absent: None.

 

Others: S. Furgison, D. Gravlin, B. Reid-7:11 P.M., M. Robinson, S. Robinson, R. Stewart, and L. Witherell.

 

QUORUM & MINUTES

Quorum of five established. Motion made by J. Young and seconded by W. Witherell to approve the Minutes of the October 15, 2012, Audit Committee meeting as typed and distributed to members. 7 in favor, 0 opposed, Carried.

 

CLAIMS AUDITOR RPT.

Shirley Robinson reviewed her report with the Board indicating the accounts payable claims, warrants, and checks she reviewed monthly from July 1, 2012, through April 30, 2013.

 

Motion made by J. Young and seconded by B. Remington to accept the Claims Auditor’s Report as presented and attached. 7 in favor, 0 opposed, Carried.

 

The Board thanked S. Robinson for her assistance and S. Robinson left the meeting at 7:08 P.M.

 

EXTERNAL AUDITOR

Sherry Furgison was in attendance to review required pre-audit communications with the Board including her firm’s responsibilities in performing the annual audit.

 

S. Furgison reviewed the annual Board questionnaire and asked Board members to complete the form so that she could collect as many of the questionnaires as possible this evening. Those who were unable to complete the form this evening were instructed to return to L. Witherell for mailing to Mrs. Furgison’s office.

 

B. Reid arrived at 7:11 P.M.

 

It was noted that copies of the Board questionnaire would be given to the administration when S. Furgison returns in August to perform the audit.

 

W. Remington arrived at 7:13 P.M. and was given a Board questionnaire.

 

S. Furgison stated that she would need a copy of the budget after the vote tomorrow. She also noted that she would need a copy of all of the Board Minutes since last July. In addition, S. Furgison stated that they would be asking the Administration what was done to correct audit findings from the previous year as part of the audit process. S. Furgison’s firm will also compile a Risk Assessment for the District based on their review of the practices and procedures in place.

 

R. White arrived at 7:20 P.M. and was given a Board questionnaire.

 

S. Furgison reminded the Board that any questionnaires that had not been completed should be returned to Lori for mailing to S. Furgison’s office.

 

The Board thanked S. Furgison for her continued assistance with the District’s auditing needs.

 

ADJOURNMENT

Motion made by F. Wilhelm and seconded by W. Witherell to adjourn at 7:21 P.M. 9 in favor, 0 opposed, Carried.

 

 

 

 

 

 

School District Clerk

 

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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