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May 7, 2018 Board of Education Annual Meeting Minutes

The Annual Meeting of the qualified voters of the Parishville-Hopkinton Central School District was held in the school house in Parishville on the above date. The meeting was called to order at 7:00 P.M. Eastern Daylight Savings Time by James Young, School District Clerk, who read the call of the meeting.


The School District Clerk appointed Timothy Zellweger as Permanent Chairperson of the meeting.


The Permanent Chairperson appointed Chloe Ann O’Neil as Chief Election Inspector and Frances Hazelton and Etta Phelix as Election Inspectors for the 2018-2019 Budget Vote and Election of Board Members. The Permanent Chairperson appointed William Collins and/or Stefanie Latimer to serve as Acting Chairpersons during his absence on Tuesday, May 15, 2018, for voting on the budget proposition, bus financing resolution, as well as two school board members.


It was noted that there are two (2) vacancies on the Board of Education for the five-year terms of Daniel Taylor and James Young. Petitions for Member of the Board of Education have been completed by Ward Remington and Christina Snell. It was noted that voting is at large with the two candidates receiving the most votes to be elected. The Permanent Chairperson introduced Ward Remington and Christina Snell. The two gave brief introductions of themselves and what they felt they could bring to the District as Board members.


Dr. Collins reviewed the Agenda of the Proposed Budget Presentation. The presentation discussed the overall budget increase of 1.62% from the 2017-2018 Parishville-Hopkinton Central School Budget. He noted there were three propositions on the ballot this year – the Budget, two school bus purchases, and two seats for members of the Board of Education. Dr. Collins explained that the District is within New York State’s local levy limit in the proposed budget. He said the proposed budget contains no reductions in student programming or staffing cuts. Though the District has a need for two additional teachers, the proposed 2018-2019 budget does not permit for hiring additional staff.


Dr. Collins stated that the Consumer Price Index is 2.13%. He also specified that a 1% tax levy meant $37,140 to Parishville-Hopkinton Central School. The Superintendent said the proposed 2018-2019 school budget proposes a tax levy of 3.59%, or $133,463 in local taxes. Dr. Collins noted the impact to homeowners of residences assessed at $50,000 and $100,000, with school tax increases of $10.76 and $37.67 per year, respectively. He said Parishville-Hopkinton has the fifth lowest full-value tax rate out of the other school districts in the St. Lawrence-Lewis BOCES. He related that Parishville-Hopkinton does not ask for as much in school taxes as most school districts in St. Lawrence County.


The Superintendent explained to those in attendance that the District has tapped into its reserves to balance the budget over the past several years. He discussed the District’s revenue sources including state aid, property tax, applied fund balance, interest and investment, and other revenue. Dr. Collins discussed additional expenditures projected in the 2018-2019 school year, such as a capital outlay project (which is 82% aidable), communication services (64% aidable), school buses (transportation is 81% aidable), and a tractor replacement (not aidable). Regarding the capital outlay project, Dr. Collins said the District will receive back 82 dollars for every 100 dollars spent on the renovation. He said the District intents to start with a $25,000 project in 2018-2019, and hopes to utilize the annual cap of $100,000 per capital project in four years. Dr. Collins explained that New York State allows capital outlay project expenses to be exempted from the 2% tax limit. He said this also applies to school bus purchases, and that it would be ideal for the District to be on a five-year replacement cycle with its school buses. He said the five-year maintenance agreement is more cost effective, a five-year old bus trade-in would yield a better value than a seven- or nine-year old school bus, there would be less mechanical issues, and the District already receives back transportation aid on a five-year cycle. Dr. Collins said the District plans to purchase a 24-passenger school bus outright (“cash”) and finance a 65-passenger bus in the amount not to exceed $125,000.


Dr. Collins reviewed the District’s voting history as well as the school budget vote results from previous years. He also announced that in 2016-2017 Parishville-Hopkinton Central School District was tied for the highest percentage of students in the St. Lawrence-Lewis BOCES achieving proficiency on New York State Grades 3-8 English Language Arts Exams, and tied for the third highest percentage of students achieving proficiency on New York State Grades 3-8 Mathematics Exams. Dr. Collins said the graduation rate was consistently around 90%. He said Parishville-Hopkinton Central is a high-performing high-needs district.


Dr. Collins summarized the presentation. He noted that resident taxpayers may receive the New York State Property Tax Rebate check because the District’s proposed budget was within the tax cap.


Permanent Chairperson Timothy Zellweger asked if anyone had any questions regarding the proposed budget or other items of concern. H. Simmons asked if students away at college could vote on the budget. Dr. Collins responded until they change their legal residences, college students could be registered voters in the District and could cast a vote on the budget.


T. Zellweger stated that voting on the budget and board member vacancies would take place the following Tuesday, May 15, 2018, between the hours of 1:00 P.M. - 8:00 P.M. It was noted that each person should vote for two (2) candidates.

Motion made by J. Young and seconded by H. Simmons to adjourn the meeting until 1:00 P.M. on Tuesday, May 15, 2018, when the polls would be opened for voting until 8:00 P.M.


The meeting was adjourned at 7:25 P.M.





School District Clerk

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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