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November 18, 2013 Board of Education Meeting Minutes

 

November 18, 2013

 

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:30 P.M. by President W. Remington in the conference room on the above date.

 

 

ROLL CALL

 

Present: B. Remington, W. Remington, H. Simmons, D. Taylor, R. White, F. Wilhelm, W. Witherell – 7:34 P.M., J. Young, T. Zellweger, and Mr. Saiff.

 

Absent: None.

 

Others: B. Fairchild, S, Hartson, B. Reid, M. Robinson, and R. Stewart.

 

 

QUORUM

Quorum of five established.

 

 

QUESTION FROM PUBLIC AND PRESS

None.

 

 

STUDENT/TEACHER

RECOGNITION

 

B. Reid announced that Tanner Peterson was the Elementary Paw Ticket Winners for October. Tanner received a free pizza from by Kunoco and Clarkson Hockey tickets.

 

B. Reid recognized Students of the Month of October for exhibiting the Character Trait Responsibility: Addison Snell - Mrs. Knowles’ Kindergarten; Jordan Perry - Mrs. Wilkes’ Kindergarten; Bailey Warren - Mrs. Mitchell’s First Grade; Kamryn Palmer - Mrs. White’s First Grade; Max Crosby - Mrs. Mason’s Second Grade; Erik Severtson - Mrs. Shannon’s Grade 2; Sharon Colbert - Mrs. Clark-Vallance’s Third Grade; Ashley Vangellow - Mr. Brand’s Third Grade; Megan Taylor - Ms. Pcolar’s Fourth Grade; Megan MacWilliams - Ms. Pahler’s Grade 4; Nola Patrick - Ms. Rose’s Fifth Grade; Kelly Bloom – Mrs. Todd’s Fifth Grade; Mark Severtson - Miss Corocoran’s Sixth Grade; Brenna Woods - Mr. VanLeuven’s Sixth Grade.

 

R. Stewart recognized Kaitlin Wells, an 8th student, for earning First Place in Regional Speech and Debate for poetry.

 

 

No. 2014-078

MINUTES

 

Motion made by J. Young and seconded by T. Zellweger to approve the Minutes of the October 21, 2013, regular meeting as typed and mailed to Board Members. 8 in favor, 0 opposed, Carried.

 

 

No. 2014-079

TREAS. REPORTS

Motion made by T. Zellweger and seconded by J. Young to approve the Treasurer’s Reports showing an available balance on hand as of October 31, 2013, as follows:

Capital Fund……………………………………………………..………….$-0-

General Fund $323,998.65

School Lunch Fund $10,354.40

School Lunch Savings $56,698.73

Federal Fund $0.03

Trust & Agency Fund $-0-

Payroll Fund $-0-

Risk Retention (Property Loss Reserve – CLASS) $44,988.04

Extra-Class Activities Fund $56,559.46

8 in favor, 0 opposed, Carried.

 

 

 

Willard Witherell arrived at the meeting at 7:34 P.M.

 

 

UPDATE ON EXCEL PHASE II PROJECT

 

Mr. Saiff stated that an organizational meeting was held on November 1st with Andy Taylor, Bob Watson of Watson Electric, Phil Squadrito of King and King, and himself. Many of the initial legal assurances were covered as well as the pre-construction logistics. The next steps include a preliminary schedule for construction from Mr. Watson, followed by a search for a Clerk of the Works. Mr. Saiff noted most of the work could be undertaken while students were in session, with two or three workers in the building at a time.

 

 

FOLLOW-UP FROM AUDIT REPORT

Mr. Saiff updated the Board on Shirley Robinson’s claims audit. The two checks in question indicated in the Audit Committee Meeting on October 21st had indeed been audited and the expenditures were appropriate. The checks were on two separate federal warrants and other checks on those warrants were approved and audited. Mr. Saiff stated that he also audits the warrants and found no inconsistencies.

 

 

No. 2014-080

BOARD POLICY/STAFF USE OF COMPUTERIZED INFORMATION

The Staff Use of Computerized Information Sources policy developed by Erie 1 encompasses the use of personal devices to access the District’s wireless access, namely connecting to social media sites and accessing confidential information. This would be considered the second and final reading required in order to adopt this policy. Motion made by J. Young and seconded by D. Taylor to approve the revised policy on Staff Use of Computerized Information Sources as presented. This is the second and final reading required for this policy. 9 in favor, 0 opposed, Carried.

 

 

Teacher Negotiations Update

Mr. Saiff noted a counter-offer proposed by the Instructional Unit. Motion made by T. Zellweger, seconded by H. Simmons to table discussion to Executive Session. 9 in favor, 0 opposed, Carried.

 

 

No. 2014-081

SCHEDULE APPROVAL

Motion made by J. Young and seconded by B. Remington to approve the following schedules for audit and payment:

Capital Fund $2,170.44

General Fund $655,651.09

Federal Fund $14,684.11

Trust & Agency $107,548.02

School Lunch Fund $10,068.22

9 in favor, 0 opposed, Carried.

 

 

No. 2014-082

BUDGET TRANSFERS

Motion made by T. Zellweger and seconded by J. Young to authorize the Business Manager to make the necessary budgetary transfers as attached for the Month of October, 2013. 9 in favor, 0 opposed, Carried.

 

 

No. 2014-083

BUDGET REPORTS

Motion made by T. Zellweger and seconded by J. Young to accept the Budget Reports for the Month of October, 2013, covering the period from July 1 through October 31, 2013. 9 in favor, 0 opposed, Carried.

 

 

No. 2014-084

TAX COLLECTOR’S REPORT

Mr. Saiff thanked Judy Witherell for collecting and preparing this year’s Tax Report. He noted the District had collected just over 90% of school taxes this year. Any remaining funds will be collected through the county. Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by D. Taylor to approve the attached Tax Collector’s Report as submitted by Judy Witherell, Tax Collector. 8 in favor, 0 opposed, W. Witherell abstained, Carried.

 

 

LETTER OF SUPPORT TO REINSTATE GIRLS’ VARSITY SOCCER TEAM

Mr. Saiff reminded the Board of K. Pullano and K. Tremper’s presentation of numbers for girls soccer participants. While more information is needed for Mr. Saiff to recommend reinstatement of Junior Varsity athletics, there does seem to be an increase in student interest for both soccer and basketball. Mr. Saiff asked that the Board contemplate reinstatement of Junior Varsity athletics moving forward and considering next year’s budget. Should JV athletics be reinstated, Mr. Saiff suggested fundraising for the program as a whole rather than solely for Girls’ Junior Varsity Soccer.

 

 

No. 2014-085

UNPAID BOYS’ VARSITY BASKETBALL ASSISTANT/G. SNELL, JR.

Based on the recommendation of the Superintendent, Motion made by J. Young and seconded by T. Zellweger to approve Gary Snell, Jr. to serve as an unpaid Boys’ Varsity Basketball Assistant to Michael Walter pending the review and approval by Mr. Stewart of Mr. Snell’s required documentation. Mr. Saiff noted all volunteer coaches must complete the same requirements as paid coaches. 9 in favor, 0 opposed, Carried.

 

 

SURVEY ON NEED FOR THE BEACH PROGRAM 2014

Mr. Saiff shared with the Board a survey regarding the Town’s Summer Recreation Program. The survey was developed by Mrs. Catherine Sajna in collaboration with Jeff Woods, the program director. Mrs. Sajna asked the District’s permission to backpack the surveys home with students. Mr. Saiff asked that the survey be put on the Town’s letterhead, so that community members did not suppose the program was associated with the District’s Books… Then the Beach program.

 

 

No. 2014-086

DONATION/ASSOCIATED SOLO ARTISTS

Mr. Saiff noted the District has once again received a donation from the two individuals who have established a charitable fund for the express purpose of bringing high quality performing arts programs into schools located within the poorer rural districts that comprise the Adirondack Park area, this time in the amount of $3,353.65. This extremely talented group of artists gave a series of performances and provided small group workshops to the District’s students and students from Colton-Pierrepont Central School over a three-day period from October 28-30. Mr. Saiff noted a percussionist, a pianist, a cellist, and two vocalists performed for the students. After applying aid received back from BOCES for the performance earlier this year, the benefactors paid the remaining costs involved. Based on the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by W. Witherell to accept this generous donation, with gratitude. 9 in favor, 0 opposed, Carried.

 

 

ST. LAW-LEWIS CO. SCH. BD. DINNER MEETING

Mr. Saiff announced that the annual St. Lawrence-Lewis Counties School Boards Dinner Meeting with Regent Dawson was scheduled for Monday, December 9, 2013, at Seaway Career & Tech Center in Norwood. Reservations will be made for W. Remington and Mr. Saiff to attend.

 

 

No. 2014-087

CPSE/CSE RECOMMENDATIONS

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to approve the recommendations of the CSE for 10 students as attached. 9 in favor, 0 opposed, Carried.

 

 

PRINCIPALS’ UPDATES

R. Stewart remarked that the High School has been busy “doing school”. Mr. Stewart noted he and teachers are working to ensure the learning environment is safe and orderly. R. Stewart stated routines and everyday tasks are being modeled consistently throughout the building to set the tone, and staff will continue to do so.

 

 

 

B. Reid announced that the Elementary has been busy as well, most recently with Halloween festivities, a community favorite. Ms. Reid noted Elementary staff members have been working hard with Data Driven Instruction. She stated the first cycle of Assessment Analysis Meetings was held with grade levels to go over the first interim assessments given. She felt the meetings were a learning experience for all involved, and these tests also helped us to group students for re-teaching skills. B. Reid said she is pleased to say that board goal is underway.

 

Ms. Reid announced last week’s Read Your Heart Out events as part of National Young Readers’ Week. B. Reid shared the two front-page newspaper articles featuring the young readers.

 

B. Reid also noted the elementary team has been actively revising report cards so that they are Common Core State Standards based. She stated that this is a big change, and community members may have questions. Ms. Reid asked Board members to please refer community questions to the building level offices. She provided Board members with samples of the report cards, mentioning the Parent Information Night on Common Core held November 13th was thought to be well-communicated, but only 11 parents attended. She cited good questions from those that did attend about the Common Core, and an overall a positive tone, conveying to parents that supporting students as they face these new challenges and helping children be successful was teachers’ primary concern. Resources were presented and provided for parents at the Information Night in areas of Math and ELA. Ms. Reid offered to the Board some resources, one published by NYSUT and the PTA explaining the shifts in the different content areas. She hopes the resources help parents to better understand the revised Common Core Reports they will receive at Parent- Teacher conferences next Monday and Tuesday.

 

In closing, Ms. Reid stated she is looking forward to the holidays and school events that take place during these times.

 

 

INFORMATION

The Board received an Addendum to the External Audit, a letter of commendation from Linda Fey of the Remington Arts Festival, a copy of a letter on behalf of the Board of Education nominating Wayne Rogers for Area 6 NYSSBA Director, a thank you letter from Wayne Rogers, and a list of upcoming events of interest.

 

 

No. 2014-088

EXECUTIVE SESSION

Motion made by J. Young and seconded by H. Simmons to go into Executive Session at 8:10 P.M. to review non-tenured staff evaluations and discuss contract negotiations regarding the PHCS Teaching Employees’ Association. 9 in favor, 0 opposed, Carried.

 

 

 

Benny Fairchild and Michael Robinson left the meeting at 8:11 P.M.

 

 

 

The Board President announced at 9:10 P.M. that the meeting would reconvene.

 

 

No. 2014-089

ADJOURNMENT

Motion made by J. Young and seconded by W. Witherell to adjourn at 9:10 P.M. 9 in favor, 0 opposed, Carried.

 

 

 

 

 

 

___________________________

School District Clerk

 

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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