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November 20, 2017 Board of Education Meeting Minutes

 

November 20, 2017

 

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:00 P.M. by President T. Zellweger in the conference room on the above date.

 

 

ROLL CALL

 

Present: A. Guiney, J. McGill, B. Remington, H. Simmons – 7:03 P.M., D. Taylor, W. Witherell, J. Yette, J. Young, T. Zellweger, and Dr. Collins.

 

Absent: None.

 

Others: A. Bradley, M. Bradley, C. Bradley, V. Doll, E. Alan, S. Latimer, B. Reid, and M. Robinson.

 

 

QUORUM

Quorum of five established.

 

 

QUESTION FROM PUBLIC AND PRESS

Dr. Collins explained that Alan and Marsha Bradley and their grandson were present to ask that the Board make an exception to the District’s existing residency and enrollment policy. Mr. Bradley stated that his grandson is moving from Colton to Parishville to live with his wife and him, the child’s grandparents, rather than moving to Texas with the student’s mother. A. Bradley said the student is a Junior with a year and a half of schooling remaining. He also noted the student’s education is on a unique path, and is therefore requesting the Board alter their policy on transferring students and residency. T. Zellweger thanked the Bradleys for attending.

 

 

STUDENT/TEACHER

RECOGNITION

B. Reid said there were two Paw Ticket winners to recognize: Grade 3 student Raeanne Durham for the Month of October and Kindergarten student Scott Taylor for the Month of November.

 

V. Doll noted PHCS students attended the Area All-State Festival a few weeks ago. She said students from roughly 40 other districts were also in attendance. Miss Doll stated the students that were selected for the Festival scored high on their solos. She said students performed after ten hours of practice. V. Doll said Daniel and Mark Severtson as well as Jacob Fisher performed very well. Miss Doll said the Band director of Penn state was a guest and that the gathering was quite an honor for the students.

 

B. Reid stated the school musical was typically discussed as an upcoming event, but shared that students have worked very hard on the production of “Guys and Dolls.” Ms. Reid extended an invitation to the Board to witness the talented students and outstanding staff who worked with them on December 1st and 2nd at 7:00 P.M.

 

 

No. 2018-2019

APPROVE CONSENT AGENDA

Motion made by J. Young and seconded by W. Witherell to accept the recommendations on the consent agenda of November 20, 2017 as follows:

  • Minutes of October 16, 2017 Regular Meeting; Minutes of November 6, 2017 2015 Building Conditions Survey Capital Project Public Informational Meeting; and Minutes of the November 14, 2017 2015 Building Conditions Survey Capital Project Vote

  • Approval of the following schedules for audit and payment for September, 2017:

General Fund $598,092.00

School Lunch Fund 7,079.83

Federal Fund 18,432.59

Scholarship Fund -0-

Trust & Agency 123,322.69

Capital Fund 116,286.47

Approval of the following schedules for audit and payment for October, 2017:

 

General Fund $501,099.68

School Lunch Fund 8,128.36

Federal Fund 40,039.00

Scholarship Fund -0-

Trust & Agency 132,890.11

Capital Fund 196.69

  • Approval of the Treasurer’s Reports showing an available balance on hand as of September 30, 2017, as follows:

General Fund $33,570.85

General MMA l,435,624.00

Unemployment Reserve 743,429.31

Future Retirement Reserve 216,703.63

Compensated Absences Reserve 557,532.82

Tax Certiorari Reserve -0-

Capital Reserve 525,655.05

Insurance Reserve 83,741.68

Risk Retention (Property Loss Reserve) 45,028.50

School Lunch Fund 5,305.01

School Lunch Savings 41,413.79

Special Aid (Federal Fund) -0-

Capital Fund 0.10

Trust & Agency Fund -0-

Payroll Fund -0-

Scholarship Fund 0.01

Scholarship Savings 27,578.36

Debt Service 156,391.86

Extra-Class Activities Fund……………………………..…..… 72,896.32

Approval of the Treasurer’s Reports showing an available balance on hand as of October 31, 2017, as follows:

General Fund $69,722.67

General MMA 2,660,663.58

Unemployment Reserve 743.441.94

Future Retirement Reserve 216.707.31

Compensated Absences Reserve 557,542.29

Tax Certiorari Reserve -0-

Capital Reserve 525,663.98

Insurance Reserve 83,743.10

Risk Retention (Property Loss Reserve) 45,029.27

School Lunch Fund 4,700.28

School Lunch Savings 37,414.45

Special Aid (Federal Fund) -0-

Capital Fund 8,713.66

Trust & Agency Fund 9,296.89

Payroll Fund -0-

Scholarship Fund 0.01

Scholarship Savings 27,578.83

Debt Service 156,394.51

Extra-Class Activities Fund……………………………..…….72,805.68

  • Authorize the Business Manager to make the necessary budgetary transfers as

attached for the Month of September, 2017

Authorize the Business Manager to make the necessary budgetary transfers as attached for the Month of October, 2017

  • Accept the Budget Reports for the Month of September, 2017, covering the period from July 1, 2017, through September 30, 2017, as presented

Accept the Budget Reports for the Month of October, 2017, covering the period from July 1, 2017, through October 31, 2017, as presented

  • Tax Collector’s Report – As of October 31, 2017, the District had collected 90.9% of school taxes

  • Approval of Girls’ Junior Varsity Soccer donations in the additional amount of $100.00. This donation will be applied to next year’s fund.

  • Approval of the recommendations of the CPSE for three students and the recommendations of the CSE for thirteen students, as attached

9 in favor, 0 opposed, Carried.

 

 

 

No. 2018-060

LETTER OF RETIREMENT/ N. EAKINS

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to accept Nancy Eakins’s letter of retirement from her position of part-time Cafeteria/Recess Monitor, effective October 24, 2017. 9 in favor, 0 opposed, Carried, with best wishes.

 

 

No. 2018-061

PART-TIME CAFETERIA/

RECESS MONITOR/

B. SOCHIA

Based upon the recommendation of the Superintendent, Motion made by W. Witherell and seconded by J. Young to appoint Bonnie Sochia to the position of part-time Cafeteria/Recess Monitor effective November 27, 2017. B. Sochia will be paid at the wage of $9.70 per hour until December 31, 2017, whereby she will then be paid at the wage of $10.40 per hour. 9 in favor, 0 opposed, Carried.

 

 

No. 2018-062

LETTER OF RETIREMENT/

E. VIAU

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to accept Elric Viau’s letter of retirement from his position as full-time Bus Driver effective November 1, 2017. 9 in favor, 0 opposed, Carried, with best wishes.

 

 

No. 2018-063

BUS DRIVER/P. NEALE

 

Based upon the recommendation of the Superintendent and the Director of Maintenance, Operations, and Transportation, Motion made by J. Young and seconded by B. Remington to appoint Peter Neale as FTE Bus Driver retroactive to November 1, 2017. 9 in favor, 0 opposed, Carried.

 

 

No. 2018-064

BOYS’ MODIFIED BASKETBALL COACH/

J. FISHER

Based upon the recommendation of the Superintendent, Motion made by W. Witherell and seconded by H. Simmons to appoint Justin Fisher as Boys’ Modified Basketball Coach for the 2017-2018 season. Miss Doll stated J. Fisher has completed the coaching requirements to begin training with the athletes. She said he is scheduled for DASA training and needs to finish one more course by the end of the season. V. Doll noted fulfilling the certification requirements for coaching by a non-teacher coach was a lengthier process. 9 in favor, 0 opposed, Carried.

 

 

No. 2018-065

ADDITIONAL 2017-2018 SUBSTITUTES LIST

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by H. Simmons to approve the master 2017-2018 substitute list to include five additional substitutes, as attached. 9 in favor, 0 opposed, Carried.

 

 

No. 2018-066

EDLIO, LLC WEBSITE PROPOSAL

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by J. Yette to approve the proposed Edlio Website Proposal. Dr. Collins explained that with the District’s new Communications Specialist, Rebekah Grim, on board, it was sensible for the District to move forward with a website renovation. He noted that he had met with the District’s Technology Committee, and Edlio, LLC is the service that he and the Committee would like the Board to consider the District utilize. Dr. Collins stated the service was 53% aidable by the State. He added that the one-time setup fee of $1,000 was also aidable at that percentage. Dr. Collins said the service would also ensure that the District’s website is compliant with the Americans with Disabilities Act. He added that R. Grim uses Edlio’s platform in the other districts with whom she works. Dr. Collins said he hoped to have the new website premier shortly after the start of the new year, but that it may more likely be in March. 9 in favor, 0 opposed, Carried.

 

 

No. 2018-067

BOARD POLICY: REGULAR BOARD MEETINGS AND RULES (QUORUM AND PARLIAMENTARY PROCEDURE) (#1510) (1ST READING)

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to approve the first reading of the Board Policy, with corrections to be noted. H. Simmons suggested adding the phrase “if practicable” to the second paragraph of the policy, preceding the text “select a date for a postponed meeting at the prior regular meeting, and it will direct the Clerk to notify all members”. Another Board member asked if under the Questions and Comments from Public portion of the policy it could state “This is not intended to be a question and answer session.” Dr. Collins distributed a list of “ground rules” for Board meetings. He stated these general ground rules could be amended without necessarily changing the policy. Dr. Collins said he would have the rules printed on poster-sized paper to display outside of the Conference Room. He noted the rules speak to civility of attendees and time limits. H. Simmons asked if it could be clarified that the Board would not take action at that moment when a member of the public has a comment or complaint. 9 in favor, 0 opposed, Carried, provided the corrections discussed are implemented.

 

 

No. 2018-068

BIDS FOR SURPLUS MATERIALS AND EQUIPMENT

Based upon the recommendation of the Superintendent and Director of Maintenance, Operations, and Transportation, Motion made by J. Young and seconded by W. Witherell to consider the bids for materials and equipment declared surplus at the September, 2017 Board of Education meeting as follows: Award Maureen Miller the Salad Bar for $51.50; Reject the bid from Jeremy Gibson of $10.00 for the two lever-style voting machines, and to instead permit the District to sell the machines for scrap. 9 in favor, 0 opposed, Carried.

 

 

No. 2018-069

ACCEPTANCE OF GIFT
TO THE SHELDON SCHOLARSHIP FUND

Based upon the recommendation of the Superintendent, Motion made by H. Simmons and seconded by J. McGill to accept the gift of the Estate of Earl Sheldon of $11,978.14 to be added to the Sheldon Scholarship fund. 9 in favor, 0 opposed, Carried, with thanks.

 

 

No. 2018-070

THE BRIDGE ARTS ENSEMBLE/ARTS IN EDUCATION DONATION

Based upon the recommendation of the Superintendent, Motion made by W. Witherell and seconded by H. Simmons to accept the donation from the IlsaBaby Foundation in the amount of $2,119.72. This amount is the difference to pay for the entire program once BOCES aid has been applied. 9 in favor, 0 opposed, Carried, with gratitude.

 

 

No. 2018-071

DONATION OF AUDIO EQUIPMENT

Based upon the recommendation of the Superintendent, Motion made by J. McGill and seconded by W. Witherell to accept the following donated musical equipment from William Lalonde and Bing Huckle: Four wedge monitors, Yorkville BLOC808 amplifier, Shure SM58 microphone, Shure PE10D microphone, RMS 4 channel micro mixer, Assorted audio cables, Assorted guitar straps, Marshall MG15CD guitar amplifier, Gooseneck microphone stand, Peavey 112M monitor, Peavey Rage 158 guitar amplifier, Bass drum microphone stand; Fender Lyte Precision bass, and a Hartke KickBack bass amplifier. 9 in favor, 0 opposed, Carried, with thanks.

 

 

PRINCIPALS’ UPDATES

 

V. Doll said she had nothing to update the Board on at this time.

 

B. Reid thanked the local Fire Department members for their annual Fire Safety presentations to Elementary students. Ms. Reid noted the annual Halloween traditions, including the Pumpkin Festival. She said this year, pumpkin decorations related to the Positivity Project by encouraging the character strength of “Creativity”. B. Reid said the Halloween Parade was held in the Gymnasium this year, as it was chilly and windy outside. She said the parade was streamed Live on the District’s Facebook page.

 

Ms. Reid thanked Erin Casey and Jennifer Mason for volunteering their time as guest readers at Story Time for Tots. She said the program has been yielding notable turnouts this year. B. Reid thanked the Cafeteria staff and Honor Society students for their work with the Senior Citizens’ Thanksgiving luncheon. She said this event was one of her favorites of the school year.

 

B. Reid added that the District is now on Twitter. She said R. Grim assisted in setting that up, and that followers should search for @phcs_panthers. Ms. Reid said the social media platform will be integrated into the new District website.

 

Ms. Reid said she is looking forward to the holiday activities and events. She said the first day of Parent-Teacher conferences had concluded, and that elementary students would be released early tomorrow for the same purpose. B. Reid announced productions of the school musical “Guys and Dolls” would be at 7:00 P.M. in the Auditorium on Friday, December 1st and Saturday, December 2nd. She said Story Time with Santa would be held December 5th from 6:00 to 7:30 P.M. Ms. Reid said this event was quite a “big deal” in the Parishville and Hopkinton communities. She added that Holiday concerts would be held at 7 pm on Wednesday, December 13th (Elementary) and Wednesday, December 20th (Jr./Sr. High School). She noted that the Scholastic Book Fair will be held simultaneously with Story Time with Santa and the Elementary concert. B. Reid concluded that Holiday Break is quickly approaching, and it will then be 2018.

 

Dr. Collins said the District is looking to join with Colton-Pierrepont Central School’s Ski Club. He said the program runs five weeks with ten dates (Fridays and Saturdays) to choose from at Titus Mountain in Malone, NY. Students will receive a discounted price. Dr. Collins explained there were different packages available for students depending on how much ski gear they already possessed. He said this merger would be part of the Wellness Initiative and that he had collaborated with Ms. Reid and spoke with Joseph Kardash. He said if the District does not act until December, there will be insufficient time to transmit correspondence to parents, as the program begins in January. Dr. Collins said Mr. Kardash requested that the Board approve the merger, though it is not legally required. In doing so, he said, Colton-Pierrepont would have more control over the direction of the program. H. Simmons asked which district would provide the bus. Dr. Collins replied that Colton-Pierrepont’s program is already established, and that the District’s participating students would ride Colton-Pierrepont’s bus. He added that if a second bus is needed, Parishville-Hopkinton would provide it. H. Simmons inquired if the District’s students would have to be transported to the school in Colton, or if they would be picked up and dropped off at the District. B. Reid said she spoke with Lianne Knight at Colton-Pierrepont, and was informed that the bus drives past the District to get to Titus Mountain. Dr. Collins said the program would cost students between $55 and $150 – a considerable deal if the student participates in the outings. A. Guiney asked what ages could attend. Dr. Collins said he was looking into a Grade 4 program where New York State will give students a pass to five other ski centers, which would serve as a feeder for Grades 5 through 12. He concluded that the District provides nothing (aside from a bus, if needed), and that the program cost is the responsibility of the student. Dr. Collins added that having our students participate does not incur an additional cost for Colton-Pierrepont. The Board agreed that the Ski Club merger would be a positive opportunity for Parishville-Hopkinton Central students.

 

T. Zellweger thanked the principals for their updates.

 

 

No. 2018-072

SKI CLUB MERGER WITH COLTON-PIERREPONT CENTRAL SCHOOL DISTRICT

Based upon the recommendation of the Superintendent, Motion made by A. Guiney and seconded by J. Yette to approve the Ski Club merger with Colton-Pierrepont Central School District. 9 in favor, 0 opposed, Carried.

 

 

INFORMATION

The Board received correspondence from Marsha and Alan Bradley, District correspondence to Terry Woods, Kari Tremper, and Evan Harper; the November 2017 issue of Panther Press, and a list of upcoming events of interest.

 

 

 

C. Brand arrived at the meeting at 7:38 P.M.

 

 

No. 2018-073

EXECUTIVE SESSION

Motion made by J. Young and seconded by H. Simmons to go into Executive Session at 7:38 P.M. to discuss Teachers’ Association contract negotiations, probationary and replacement employees, and the educational placement of a student. 9 in favor, 0 opposed, Carried.

 

 

 

A. Bradley, C. Bradley, M. Bradley, C. Brand, E. Alan, and M. Robinson left the meeting at 7:38 P.M.

 

 

 

The Board President announced at 9:22 P.M. that the meeting would reconvene.

 

 

No. 2018-074

ADJOURNMENT

Motion made by J. Young and seconded by H. Simmons to adjourn at 9:22 P.M. 9 in favor, 0 opposed, Carried.

 

 

 

 

 

 

___________________________

School District Clerk

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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