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November 21, 2011 Board of Education Meeting Minutes


November 21, 2011


CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:37 P.M. by President W. Remington in the conference room on the above date.


ROLL CALL


Present: B. Remington, W. Remington, F. Wilhelm, S. Wilson, W. Witherell, J. Young, T. Zellweger, and Mr. Saiff.

Absent: C. Jacot and H. Simmons.


Others: C. Bastian, B. Fairchild, M. Fellion, L. Gray-7:54 P.M., J. Pahler, J. Perry, S. Potter, B. Reid, R. Rivezzi, M. Robinson, and L. Witherell.


QUORUM


Quorum of five established.


STUDENT/TEACHER

RECOGNITION


B. Reid announced the following elementary Americanism Contest Winners: at the National level, Brianna Hayes received a certificate for Scholarship and Americanism Activities and Brooke Hayes and Monica Votra received certificates for Scholarship Activities. Fifth grader Farrin Kahn received first place at the state level for her poster, fourth grader Anourine Pullano received first place for her poster at the state and national levels, second grader Sean Axtell won first place at the state level for his poster, and sixth grader Amanda Mason received first place for her essay on Americanism. State level winners received a certificate and a $50 prize. National winners received Visa gift cards.


Nicholas Phippen received Clarkson hockey tickets for being selected as the PAW ticket winner for October.


B. Reid recognized Students of the Month of October for exhibiting the Character Trait Good Manners: Kennedy Yette - Miss Hicken’s Universal Pre-K; Ryan Griffith - Mrs. Knowles’ Kindergarten; Jack Snell - Mrs. Wilkes’ Kindergarten; Jon Snell - Mrs. Mitchell’s First Grade; Nicholas Snell - Mrs. White’s Multi-Age 1/2; Samantha Eurto - Mrs. Mason’s Second Grade; Melody Hannon - Mrs. Shannon’s Multi-Age 1/2; Emily Colby - Mrs. Clark-Vallance’s Third Grade; Carson McCargar - Ms. Rivezzi’s Multi-Age 3/4; Indiana Snell - Ms. Pcolar’s Fourth Grade; Molly Clothier - Ms. Steenberge’s Multi-Age 3/4; Nicholas Phippen - Ms. Rose’s Fifth Grade; Leo Lalonde - Miss Corcoran’s Fifth Grade; Brooke Ayers - Mr. VanLeuven’s Sixth Grade; and Travis Wilson - Mrs. Todd’s Sixth Grade.


M. Fellion noted that Carter Eldridge was able to obtain a donated car for his Transportation Systems class which will allow students to practice using diagnostic equipment, learn the various parts of an engine, and how each component functions.


NEW TCHR INTRO.

B. Reid introduced new reading interns Stephanie Potter and Jennifer Perry as well as teacher assistant Julia Pahler, and gave a brief synopsis of their college preparations, prior experiences in the education field, and personal backgrounds.


The Board thanked everyone for attending the meeting and welcomed new staff members to Parishville-Hopkinton Central School.


J. Pahler, J. Perry, and S. Potter left the meeting at 7:42 P.M.


No. 2012-108

MINUTES

Motion made by J. Young and seconded by T. Zellweger to approve the Minutes of the October 17, 2011, regular meeting as typed and mailed to Board Members. 7 in favor, 0 opposed, Carried.


PHASE II EXCEL PROJ.

FINANCING

Mr. Chuck Bastian of Bernard Donegan, Inc. was in attendance at the meeting to review five different options for financing the proposed Phase II EXCEL Project for the Board’s consideration as well as a timeline by which the Board must make decisions on several different facets of the proposed project.



Based on 2012-13 data, our district is estimated to receive 82.2% in capital/ building aid. The District also has up to $65,000 remaining in EXCEL aid. All of the work we are proposing should be 100% building aid eligible. In addition, all facets of the proposed project have been reviewed by our Project Manager at SED and she has indicated that everything will be eligible for additional EXCEL aid with the exception of the proposed new bus garage roof.


L. Gray arrived at meeting at 7:54 P.M.


As a reminder, in order to receive EXCEL aid, at least 75% of the cost of the entire project must address safety, security, energy, technology, or ADA (Americans with Disabilities Act) needs.


Mr. Bastian explained each of the five financing options with the Board as well as the potential cost, if any, to District residents based on each alternative. After discussing the options presented, the Board decided to go with a project not to exceed $500,000 in an effort to utilize the full amount of EXCEL funds available ($65,000) as well as state building aid. In an effort to offset any potential cost to District residents, the Board also decided to apply $35,000 from the Capital Reserve Fund.


Using a target date of February 7, 2012, for a special public vote, Mr. Bastian noted that the Board would need to address several items at their December 19th Board Meeting including approval of a contract for bond counsel, adoption of a SEQRA Resolution, the Call for Special Election, and adoption of the wording of the voting proposition(s).


The Board of Education thanked C. Bastian for attending the meeting and for explaining the bond process in such detail and in laymen's terms.



C. Bastian left the meeting at 8:21 P.M.


No. 2012-109

TREAS. REPORTS

Motion made by T. Zellweger and seconded by S. Wilson to approve the Treasurer’s Reports showing an available balance on hand as of October 31, 2011, as follows:

General Fund $23,024.92

School Lunch Fund 4,322.24

School Lunch Savings 24,424.59

Federal Fund .09

Trust & Agency Fund 4,554.60

Payroll Fund -0-

Risk Retention (Property Loss Reserve - CLASS) 44,963.29

Extra-Class Activities Fund 45,899.68

7 in favor, 0 opposed, Carried.


No. 2012-110

SCHEDULE APPROVAL

Motion made by J. Young and seconded by F. Wilhelm to approve the following schedules for audit and payment:

General Fund $314,448.16

School Lunch Fund 7,175.62

Federal Fund 2,945.00

Trust & Agency 105,391.28

7 in favor, 0 opposed, Carried.


No. 2012-111

BUDGET TRANSFERS

Motion made by J. Young and seconded by S. Wilson to authorize the Business Manager to make the necessary budgetary transfers as attached for the Months of September and October, 2011. 7 in favor, 0 opposed, Carried.


No. 2012-112

BUDGET REPORTS

Motion made by F. Wilhelm and seconded by T. Zellweger to accept the Budget Reports for the Months of September and October, 2011, covering the period from July 1 through October 31, 2011. 7 in favor, 0 opposed, Carried.


No. 2012-113

TAX COLLECTOR’S REPORT


Motion made by J. Young and seconded by S. Wilson to approve the attached Tax Collector’s Report as submitted by Judy Witherell, Tax Collector. B. Remington in favor, W. Remington in favor, F. Wilhelm in favor, S. Wilson in favor, W. Witherell abstained, J. Young in favor, T. Zellweger in favor, Carried.

No. 2012-114

SPORTS MERGER REQUEST IN BOYS’ LACROSSE

Mr. Saiff informed the Board that we have approximately four students who are interested in participating in a Spring Sports Merger with Colton-Pierrepont Central School in Boys’ Lacrosse. Motion made by S. Wilson and seconded by F. Wilhelm to approve a Spring Sports Merger with Colton-Pierrepont Central School in Boys’ Lacrosse for the 2011-2012 school year and authorized Mr. Saiff to contact Colton-Pierrepont to request their consideration and approval of this merger. 7 in favor, 0 opposed, Carried. (There will be not be a per athlete fee associated with this merger).


No. 2012-115

BUS FLEET STATUS RPT.

Mr. Saiff reviewed the attached Bus Fleet Status Report with the Board and discussed the overall condition of the bus fleet. Mr. Saiff noted that he had met with Andy Taylor and Ira Miller and that their recommendations would be to 1) trade in two buses (81, 85, or 86 – whichever two are deemed to be in the worst condition), 2) purchase two new 59-passenger buses for the 2012-2013 school year, pending voter approval in May, 2012, and 3) purchase one more radio and three base station radios with narrow band frequency transmission to complete the upgrades necessary to meet 2013 standards. Motion made by F. Wilhelm and seconded by W. Witherell to accept the Bus Fleet Status Report as presented. 7 in favor, 0 opposed, Carried.


DONATIONS TO GIRLS’

JV BASKETBALL PROG.

Mr. Saiff informed the Board that J. Zenger has received $1,720 in donations thus far to support the Girls’ JV Basketball Program for the 2011-12 school year. As a reminder, the total cost of running the program was estimated at between $1,500 and $2000, so we have received almost enough money to meet the high estimate side. Mr. Saiff also noted that Carol LaSala has established a separate budget code for Girls’ JV Basketball so that we can keep a precise accounting of all donations as well as all expenses for officials and travel. M. Fellion announced that the PTSA also offered to donate $250 at their meeting earlier this evening.


No. 2012-116

SURPLUS EQUIPMENT

Mr. Saiff informed the Board that Ira Miller spoke with him regarding some additional supplies in the Bus Garage that he would like to get rid of. He has separated the supplies into ten lots as follows:


  • Lot 1: armature lathe and tester, box of old testers

  • Lot 2: Kleer-Flo parts washer, bead sealer tool for tires

  • Lot 3: 2 buckets of miscellaneous pipe fittings, Wagner brake bleeder, 2 paint sprayers, miscellaneous items in bucket

  • Lot 4: 9 boxes of miscellaneous fuel and air filters

  • Lot 5: 2 Spicer transmission overhaul kits, flywheel, and clutch

  • Lot 6: 11 boxes of exhaust clamps, 2 mufflers, box of elbows for exhaust

  • Lot 7: assortment of v-belts

  • Lot 8: 4 boxes of Bars Leaks, Form-a-Gasket, Dry Gas

  • Lot 9: International Harvester injector pump, starter, and air compressor

  • Lot 10: One 16-gallon drum of 80-90 gear lube


Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by S. Wilson to declare the above-listed supplies as surplus and put items out for bid, said bids to be opened at the December 19, 2011, Board of Education Meeting. 7 in favor, 0 opposed, Carried.


ST. LAW-LEWIS CO. SCH. BD. DINNER MEETING

Mr. Saiff announced that the annual St. Lawrence-Lewis Counties School Boards Dinner Meeting with Regent Dawson was scheduled for Monday, December 5, 2011, at Seaway Career & Tech Center in Norwood. Reservations will be made for S. Wilson, W. Remington, F. Wilhelm, J. Young, and Mr. Saiff to attend. Mr. Saiff noted that reservations are due by Monday, November 28th, so if any other Board Members are interested in attending, they should let Mr. Saiff or Lori Witherell know by next Monday.


No. 2012-117

CSE RECOMMEND.

Motion made by J. Young and seconded by S. Wilson to approve the recommendations of the CSE for the attached list of fourteen students. 7 in favor, 0 opposed, Carried.


PRINCIPALS’ UPDATES


B. Reid announced that parent-teacher conferences were held today and will continue tomorrow. Conferences were moved back a little later this year in an


effort to determine whether or not the revised timeline works out better for teachers and parents. The first quarter went well and the 5/6 team developed a new conferencing system and report card this year. B. Reid added that she had been working with the 5/6 team in an effort to also establish some regular remediation time for students within each content area. The Book Fair was set up last week and will continue through tomorrow. B. Reid acknowledged the efforts of Judy Stevens, the reading interns, and reading teacher assistant for overseeing the Book Fair as well as organizing a special family reading night which was held earlier this evening. The Fair has raised approximately $2,000 which will be used to purchase classroom books. B. Reid informed the Board that she has established a monthly elementary newsletter this year and shared copies of the most recent issue with the Board. B. Reid added that she is working with Don Cannamela to also have the elementary newsletter available on the school website. B. Reid said she was looking forward to a great holiday season with the elementary students.



M. Fellion congratulated the girls’ soccer team for making it to the Section X championship game and the boys’ soccer team for winning the Section X championship. M. Fellion announced that our basketball season is getting underway, with Varsity and girls’ J.V. practices beginning on the 14th and Modified practices beginning today. The basketball game schedules are already up and the school website has a link to www.highschoolsports.com to confirm dates and start times as well as providing up-to-the-minute changes.


A Halloween Dance was held on October 29 for students in grades 7-12. Sixty junior and senior high school chorus members and History of American Music students had an opportunity to attend a performance of “The Gift of the Magi,” an opera based on the short story. The students were very well behaved and enjoyed the opportunity which was made possible thanks to the offer by the opera at SUNY Potsdam to cover the costs for a driver and bus.


M. Fellion noted that November 10th marked the end of the 1st quarter and was also the date of the annual Variety Show. He and Glenn Clark served as Masters of Ceremony for the event which was very well attended.


The Fall Soccer Banquet and Awards, originally scheduled for November 17, has been moved to November 29th due to the championship games. Report cards were mailed on November 18th and students at the junior-senior high school held a dance that evening.


INFORMATION

The Board received a copy of a letter from the Town of Parishville regarding the Town’s decision to eliminate the crossing guard at the intersection of Main Street and County Route 47, an updated copy of the Non-Unit Salaries Sheet for 2007-2013b, copies of miscellaneous correspondence, and a letter from the St. Lawrence County Public Health Department notifying us that the St. Lawrence County Dental Sealant Program will not be able to continue under the auspices of the Cerebral Palsy Association of the North Country due to the fact that the State has been unable to transition sponsorship within the timeline necessary. The Board also received copies of two articles, one regarding the difficulties that arise from a shared superintendency and the second which discussed school consolidation and the idea that it makes more financial sense for more densely populated and wealthier schools located downstate to merge instead of small rural districts due to the geographical distance between schools in sparsely populated areas such as the North Country. A copy of the BOCES Board Minutes from October 10, 2011, and a list of upcoming events of interest were also provided to the Board.


No. 2012-118

EXECUTIVE SESSION

Motion made by T. Zellweger and seconded by S. Wilson to go into Executive Session at 8:40 P.M. to review probationary and replacement teachers, review a tentative Memorandum of Agreement with the PHCS Teachers’ Association as well as suggested salary schedules, and review correspondence concerning collective negotiations pursuant to Article 14 of the Civil Service Law. 7 in favor, 0 opposed, Carried.




L. Gray and R. Rivezzi left meeting at 8:40 P.M. B. Fairchild left meeting at 8:45 P.M.


No. 2012-119

EXECUTIVE SESSION

Motion made by J. Young and seconded by T. Zellweger to come out of Executive Session at 9:50 P.M. 7 in favor, 0 opposed, Carried.


No. 2012-120

MEMORANDUM OF AGREEMENT w/ PHCS

TEACHERS’ ASSOC.



Based on the recommendation of the Board Negotiations Committee and the Superintendent of Schools, Motion made by J. Young and seconded by F. Wilhelm to approve the attached Memorandum of Agreement with the PHCS Teachers’ Association covering the period July 1, 2010, through June 30, 2013, suggested salary schedules and authorized Mr. Saiff to execute a formal contract with the PHCS Teachers’ Association once it has been prepared. B. Remington in favor, W. Remington in favor, F. Wilhelm in favor, S. Wilson in favor, W. Witherell abstained, J. Young in favor, T. Zellweger abstained, Carried.


No. 2012-121

ADJOURNMENT

Motion made by S. Wilson and seconded by J. Young to adjourn at 9:52 P.M. 7 in favor, 0 opposed, Carried.






___________________________

School District Clerk

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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