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October 15, 2012 Board of Education Meeting Minutes

 

October 15, 2012

 

CALL TO ORDER

The regular meeting of the Board of Education of the Parishville-Hopkinton Central School District was called to order at 7:32 P.M. by Vice President T. Zellweger in the conference room on the above date.

ROLL CALL

 

Present: B. Remington, W. Remington-7:39 P.M., H. Simmons, D. Taylor, R. White, F. Wilhelm, W. Witherell, J. Young, T. Zellweger, and Mr. Saiff.

 

Absent: None.

 

Others: M. Burns, J. Learned, A. Pullano, K. Pullano, B. Reid, M. Robinson, T. Snell, W. Snell, R. Snyder, R. Stewart, C. Sullivan, T. Sullivan, L. Witherell, and T. Zellweger.

 

QUORUM

 

Quorum of five established.

 

QUESTIONS FROM PUBLIC & PRESS

Michael Burns introduced himself and asked the Board to please consider offering a Boys’ Basketball Program at PHCS for the 2012-2013 season. He presented a petition signed by seven of the eleven student athletes who had expressed an interest in playing this season and added that these student athletes were committed to working hard to develop their skills. M. Burns then presented a second petition requesting the Board’s consideration of Trevor Zellweger for appointment as the Boys’ Varsity Coach.

 

Mrs. Pullano introduced herself and expressed her support for the boys to play at home as a majority of the boys who would be eligible to play on the varsity team would prefer to play for PHCS. Eleven boys have signed up to play, including three ninth graders who currently play on the varsity soccer team as starters, thus she felt they could also be contributing players on the varsity basketball team.

 

Mrs. Snell introduced herself and stated that she was not necessarily for or against a merger, but expressed her concern with the coaching staff and added that she felt the students would be more successful if they had different coaches.

 

Trevor Zellweger introduced himself and said that if he were to be appointed by the Board, he would be extremely dedicated and would work hard to build the Varsity Team. He added that, as a student, he had helped out with the Saturday morning Biddy Basketball Program for elementary students. T. Zellweger also stated that he had looked into the requirements for coaching and felt that he could complete the coursework prior to the beginning of the season.

 

W. Remington arrived at 7:39 P.M.

 

Mr. Saiff announced that a decision as to whether or not to merge in Boys’ Basketball for the 2012-13 season had not been made yet and that it was to be discussed later in the meeting. Mr. Saiff thanked T. Zellweger for his interest in coaching, but stated that he could not recommend Trevor as a viable candidate for Varsity Coach at this time due to many factors including the fact that he had just recently graduated from high school, had not completed any of the prerequisites for coaching, and had no coaching experience other than helping out with the elementary basketball program. He thanked everyone for coming and added that he was very impressed with the manner with which the young men presented themselves and stated that they were welcome to stay for the remainder of the meeting, if they wished to do so.

 

STUDENT/TEACHER

RECOGNITION

 

B. Reid announced that 5th grade student Tanner Armstrong was selected as the Paw Ticket Winner for September, and he received Clarkson Hockey tickets donated by Mrs. Nicole Clark-Vallance and a coupon for a free pizza donated by Kunoco.

 

No. 2013-075

MINUTES

 

Motion made by J. Young and seconded by T. Zellweger to approve the Minutes of the September 17, 2012, regular meeting as typed and mailed to Board Members. 9 in favor, 0 opposed, Carried.

 

No. 2013-076

TREAS. REPORTS

Motion made by J. Young and seconded by H. Simmons to approve the Treasurer’s Reports showing an available balance on hand as of September 30, 2012, as follows:

 

General Fund 13,685.33

School Lunch Fund 4,794.67

School Lunch Savings 26.58

Federal Fund 6,797.97

Trust & Agency Fund 8,640.20

Payroll Fund -0-

Risk Retention (Property Loss Reserve – CLASS) 44,968.58

Extra-Class Activities Fund 49,969.08

9 in favor, 0 opposed, Carried.

 

UPDATE ON BUS GARAGE ROOF REPLACE.

AND REMAINDER OF EXCEL PHASE II

PROJECT

 

Mr. Saiff informed the Board that Sands Brothers were very close to completing Phase I of the Capital Project which was to replace the roof. The only item remaining is to install the flashing. Mr. Saiff added that the contractors had installed a rubber membrane over the seam where the work bay joins the garage in an effort to eliminate any possible leaks at that joint. Mr. Saiff stated that the flashing has been ordered and the contractors anticipate that the job will be completed before we experience any snow fall.

 

Mr. Saiff also stated that he had just signed paperwork involving plans for the remainder of the project including the installation of new camera, wireless network, fire alarm, clock, and public address systems, lighting system upgrades in the auditorium and gymnasium, and an emergency generator backup system. Mr. Saiff noted that the plans would be submitted to the State Education Department’s Office of Facilities and Planning for their review and approval. Once the plans have received approval (anticipated sometime this winter), then Phil Squadrito of King & King Architects will advertise for sealed bids this coming spring.

 

No. 2013-077

SCHEDULE APPROVAL

Motion made by J. Young and seconded by F. Wilhelm to approve the following schedules for audit and payment:

General Fund $372,824.70

Federal Fund $1,428.17

Trust & Agency 83,079.91

School Lunch Fund $2,170.04

9 in favor, 0 opposed, Carried.

 

No. 2013-078

BUDGET TRANSFERS

Motion made by T. Zellweger and seconded by J. Young to authorize the Business Manager to make the necessary budgetary transfers as attached for the Months of June, July, and August, 2012. 9 in favor, 0 opposed, Carried.

 

No. 2013-079

BUDGET REPORTS

Motion made by T. Zellweger and seconded by H. Simmons to accept the Budget Reports for the Month of June, 2012, covering the period from July 1, 2011, through June 30, 2012, and the Budget Reports for the Months of July and August, 2012, covering the period from July 1 through August 31, 2012. 9 in favor, 0 opposed, Carried.

 

No. 2013-080

EXTERNAL AUDIT RPT.

 

Based upon the recommendation of the Audit Committee, Motion made by J. Young and seconded by W. Witherell to accept the Audit Report for the 2011-2012 school year as submitted by S. Furgison. 9 in favor, 0 opposed, Carried.

 

No. 2013-081

CHANGE TO SLL CO. SCH. DIST. EMP. MED. PLAN MUNICIPAL COOPERATIVE AGREEMENT

 

Mr. Saiff informed the Board that four recommendations were made following a review of our medical insurance plan by the New York State Department of Financial Services. One of the four items requires component Districts to take Board action to change the plan’s Municipal Cooperative Agreement in order to establish a joint fund or funds to finance all plan expenditures, including claims, reserves, surplus, administration, stop-loss insurance, and other expenses as outlined in the Fourth Amendment. Based upon the recommendation of the Superintendent, Motion made by R. White and seconded by F. Wilhelm to approve the Fourth Amendment as developed by Locey & Cahill and attached and authorized Ward Remington, as Board President, to execute the same. 9 in favor, 0 opposed, Carried.

PROPOSAL TO REFINANCE 2004 SERIAL BONDS

 

Mr. Saiff and M. Robinson reviewed a proposal from Bernard Donegan’s Office to refinance the 2004 Capital Project serial bonds. The proposal estimates a savings of $110,361 after expenses. Mr. Saiff noted that someone from Bernie Donegan’s office would be willing to attend the November meeting to go over a timeline to refinance the serial bonds, if the Board would like this item added to the Agenda. The Board reviewed the preliminary information regarding refinancing of 2004 serial bonds and expressed interest in moving forward in an effort to realize a substantial savings for the District. The Board requested that Mr. Saiff and M. Robinson move forward with plans to refinance and indicated that they did not feel a presentation would be necessary.

 

No. 2013-082

TAX ROLL ERRORS

Based upon the recommendations of the Real Property Tax Office, Motion made by T. Zellweger and seconded by J. Young to approve: 1) the correction of a tax roll error involving property owned by Gerald and Bonnie Snell due to the fact that their application for an enhanced STAR exemption had not been approved when the owner moved back into the home; 2) the correction of a tax roll error involving property owned by Lloyd Wilson due to the fact that the assessor failed to note the assessment change in his informal assessment roll for key punching; and 3) the correction of a tax roll error involving property owned by Kevin and Cassie Hayes due to the fact that they did not receive the Basic STAR exemption. 9 in favor, 0 opposed, Carried.

 

No. 2013-083

LTR. OF RESIGNATION/

A. JEROME

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to accept Ann Jerome’s letter of resignation from her position as a Cafeteria Monitor effective immediately with regret. 9 in favor, 0 opposed, Carried.

 

No. 2013-084

CAFETERIA MONITOR/ C. BAXTER

Based upon the recommendation of the Superintendent, Motion made by T. Zellweger and seconded by B. Remington to appoint Cynthia Baxter as a Cafeteria Monitor for 3 hours per day and a Kitchen Aide for a half hour per day effective October 16, 2012, to fill the vacancy created by A. Jerome’s resignation. 9 in favor, 0 opposed, Carried. (This position will be paid as per the starting hourly wage specified in the PHCS Non-Teaching Employees’ Agreement for 2011-2012 and will be probationary for a period of one year commencing October 16, 2012, and ending October 16, 2013.)

 

No. 2013-085

EIGHTH GRADE ADVISORS/K. HURLEY AND R. WHALEN

Mr. Saiff informed the Board that Krista Hurley and Raymond Whalen had expressed interest in serving as the unpaid 8th Grade Class Advisors for the 2012-2013 school year and that they would continue as the advisors for this class through high school. Mr. Saiff added that Mary Keenan and Kim Reed had previously held this unpaid position. Based upon the recommendation of the Superintendent, Motion made by W. Witherell and seconded by T. Zellweger to approve Krista Hurley and Raymond Whalen as unpaid 8th Grade Class Advisors for the 2012-13 school year. 9 in favor, 0 opposed, Carried.

 

No. 2013-086

HEAD MOTOR EQUIPMENT MECHANIC AGREEMENT/I. MILLER

 

Motion made by J. Young and seconded by H. Simmons to approve the annual employment agreement for the Head Motor Equipment Mechanic for the 2012-2013 school year as presented. 9 in favor, 0 opposed, Carried.

 

No. 2013-087

GIRLS’ VARSITY BASKETBALL COACH/

J. ZENGER

 

Based upon the recommendations of the Athletic Director and the Superintendent, Motion made by F. Wilhelm and seconded by R. White to appoint Jeremy Zenger as the Girls’ Varsity Basketball Coach for the 2012-2013 season. 9 in favor, 0 opposed, Carried.

 

No. 2013-088

SUBSTITUTE BUS DRIVER/J. BURNS

 

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to approve John Burns for training as a substitute bus driver. 9 in favor, 0 opposed, Carried.

 

No. 2013-089

2012-2013 BUDGET CALENDAR

 

Motion made by T. Zellweger and seconded by B. Remington to approve the 2013-2014 Budget Calendar as presented and attached. 9 in favor, 0 opposed, Carried.

 

BOYS’ BASKETBALL

UPDATE

 

Mr. Saiff and R. Stewart noted that they had spent a great deal of time discussing the boys’ basketball program this year. After polling all of the students eligible to play Varsity basketball, only eleven students, comprised of 1 senior, 2 juniors, 3 sophomores, and 5 freshmen, have expressed interest in playing this year. In addition, only six of the boys who expressed interest have played basketball in the past. Generally only Juniors and Seniors make up a Varsity Team, so this would be an extremely young and inexperienced team. Six of the eleven who signed up have either been on rubrics at some point in the past or are currently on rubrics which could place them in jeopardy of being eligible to play. R. Stewart commended the young men for their presentation and added that he believed they would put forth a lot of effort; however, there are many positives and negatives to consider. Should the Board approve a merger in boys’ basketball with Colton-Pierrepont, it would allow 9th and 10th graders to play at the Junior Varsity level, which would be a more appropriate fit for their age and level of experience and would give them more numbers. R. Stewart added that he understood their interest in wanting to play at home and noted that there could be potential issues regarding travel and conflict with other school activities, should the Board decide to merge; however, all things considered, he felt that a merger in Boys’ Varsity and Junior Varsity Basketball this year would give them adequate numbers to make them more competitive overall. R. Stewart praised the student athletes for approaching this situation in a manner greater than their age and reiterated that the positives of a merger would be that teams would have adequate numbers and would be playing at the appropriate levels while the negatives of a merger would be the travel, loss of school identity, and possible conflict with participation in other activities such as the play.

 

R. Stewart stated that he came to the meeting this evening prepared to recommend a merger in Boys’ Junior Varsity and Varsity Basketball this year, keeping the Modified players here; however, he said that he understood completely if the Board should decide to honor the request of the boys and would support the Board’s decision either way.

 

Mr. Saiff added that only four students were actually at the appropriate grade level for Varsity level play, while the majority should be playing at the Junior Varsity level. In addition, Mr. Saiff noted that moving student athletes up early has been more detrimental than helpful in the past.

 

Motion made by R. White and seconded by J. Young to request a merger with Colton-Pierrepont in Boys’ Basketball. Board President W. Remington asked for all those in favor of the Motion as well as all those opposed, and announced that the noes appeared to have the majority vote; thus the Motion is lost. Mr. Saiff announced that he would contact Mr. Kardash later this evening to let him know that the Board would not be pursuing a merger in Boys’ Basketball for the 2012-2013 season.

 

No. 2013-090

BOYS’ VARSITY BASKETBALL COACH/

M. MOSES

 

Mr. Saiff announced that he was prepared to recommend Matthew Moses as the Boys’ Varsity Basketball Coach for the 2012-2013 season. Motion made by F. Wilhelm and seconded by R. White to appoint Matthew Moses as Boys’ Varsity Basketball Coach. B. Remington in favor, W. Remington in favor, H. Simmons in favor, D. Taylor in favor, R. White in favor, F. Wilhelm in favor, W. Witherell abstained, J. Young in favor, T. Zellweger in favor, Carried.

 

 

M. Burns, A. Pullano, K. Pullano, T. Snell, W. Snell, R. Snyder, C. Sullivan, T. Sullivan, and T. Zellweger left the meeting at 8:44 P.M.

 

GYMNASTICS PROPOSAL

 

Mr. Saiff informed the Board that he had contacted the school’s insurance company and they did not express any additional concerns regarding gymnastics as opposed to other sports/activities. The Board discussed program but was not comfortable moving forward with this offering at the present time due to the lack of coaching experience of those interested in continuing the program. The Board was also concerned that the individuals had only expressed interest in continuing the program for students in grades 7-12 as gymnastics is a sport that should begin at the primary grade levels. The Board added that if the individuals who had expressed interest in offering gymnastics were willing to complete the necessary coaching coursework with an emphasis on gymnastics training and spotting, then they would be willing to review their proposal a second time.

No. 2013-091

CPSE/CSE RECOMMENDATIONS

Based upon the recommendation of the Superintendent, Motion made by J. Young and seconded by W. Witherell to approve the recommendations of the CSE for sixteen students as attached. 9 in favor, 0 opposed, Carried.

 

PRINCIPALS’ UPDATES

B. Reid announced that the Elementary had been very busy since the beginning of School. They have held their first Pride Assembly, Open House, and Story Time for Tots, as well as Block Student Orientation, a PTSA Meeting, and Grandparents’ Day. They have also had their first Early Release Day and Marilyn Trainer from the BOCES Network Team gave a presentation on SLO’s (student learning objectives) for teachers.

 

Tomorrow Joe Lacks from the County will be coming to school for a Fire Prevention Assembly after which elementary classes will have an opportunity to walk through the Safe House Trailer.

 

Later in the month representatives from the Sheriff’s Department will be visiting the school to prepare Safe Child ID cards and PHCS students enrolled in the BOCES Criminal Justice Program will be giving a presentation on Halloween Safety to students in UPK-2nd grade.

 

B. Reid informed the Board that she had completed four observations of probationary staff and that the teachers have established good classroom routines. B. Reid also noted the Rose Rivezzi has been implementing many changes to our Elementary Reading Program this year.

 

In closing, B. Reid invited Members of the Board to come in for the Elementary Halloween Parade on October 31st at 1:00 P.M.

 

 

R. Stewart informed the Board that the Junior High Staff has been spending a lot of time on the APPR process, and added that all pre-tests have been completed. The staff is now working on setting learning targets for their students. This process will continue throughout the Month of October for development of SLO’s (student learning objectives) and LLO’s – (local learning objectives).

 

R. Stewart said open house was very positive. Many parents stated how much they liked and appreciated our teaching staff. R. Stewart noted that he had also started to schedule teacher observations using the Marzano Rubric and everyone is becoming familiar with this new evaluation process.

 

 

Mr. Saiff added that he had recently spent a day with Assistant District Superintendent Stephen Todd, D. Cannamela, and R. Stewart, to work on development of the APPR.

 

INFORMATION

The Board received a copy of a letter in support of Dr. Kris VanWagner’s request for a reduction in speed on State Route 72 from the intersection of State Route 56 to the bend at Stafford’s Corners, a copy of BOCES Board Meeting Minutes for September 13, 2012, and a list of upcoming events of interest.

 

No. 2013-092

EXECUTIVE SESSION

Motion made by J. Young and seconded by T. Zellweger to go into Executive Session at 9:00 P.M. to discuss personnel matters. 9 in favor, 0 opposed, Carried.

 

 

J. Learned and M. Robinson left meeting at 9:01 P.M.

 

No. 2013-093

ADJOURNMENT

Motion made by J. Young and seconded by T. Zellweger to come out of Executive Session and adjourn at 9:24 P.M. 9 in favor, 0 opposed, Carried.

 

 

 

 

 

 

___________________________

School District Clerk

12 County Route 47
Parishville, NY 13672
Phone: 315-265-4642
Fax: 315-268-1309

Mission Statement:
The PHCS community strives to instill in all students the knowledge and skills necessary to become caring, conscientious, and creative citizens.

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